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10 Steps to Addressing Underperformance Uncategorized Jun 18 Written By Jimmy Casas A few days ago I was having dinner with a Superintendent when he presented me with the following question, “How do you address underperformance, especially when you expect your staff and team to perform at a high level? Right now I am s...
https://www.jimmycasas.com/blog/10-steps-to-addressing-underperformance
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am providing training or coaching school leaders. In fact, if I am being completely candid, I would argue that this dilemma has reached almost epidemic proportions in schools and business organizations across the board.Underperformance is an issue, but failing to address underperformance is an even bigger issue.And it ...
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y skills on how to deal with employees who are not performing at the standard expected. You might be asking yourself how this is possible? Well for one, most employees who are currently in leadership roles never received the proper training on how to address poor performance by employees. Think about it. The only in-se...
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and most frustrating challenges they face in supervising others and I would bet that they would rank their employees not performing at the standard expected somewhere near the top. In other words, an inability to do quality work in a quality manner. I am certain that there would be those who would rank other concerns h...
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ases, a complete refusal for whatever reason to do the job that is expected or required of them. I would argue that these reasons are actually much easier to address because they often violate school or business policies or in some cases, the employee code of conduct, giving the supervisor or employer a much easier pat...
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rator, a secretary, a school bus driver, or any person in any organization for that matter who others in the organization have learned are demonstrating on a consistent basis that they simply cannot perform the duties required at a high level. Complicating matters is many times these individuals are “really nice” peopl...
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we have to show them what excellence looks like. We need to provide a model so they can see it before we can expect them to replicate it. Next… Provide ongoing coaching. It is imperative that we invest in our employees by providing ongoing coaching in order for them to be inspired to raise their performance level. This...
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ing underperformance, because well, they’re nice. Moreover, other workers are allowed to continue to do an “average” job, all while making everyone else around them miserable through their negative comments and/or behavior, thus causing others to avoid interacting with them whenever possible and leading to a work envir...
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tter. "Do the best you can until you know better. Then when you know better, do better." - Maya Angelou So what can be done when it comes to dealing with the employee who is underperforming? First, we must be willing to have the conversation. Sounds simple doesn't it? But often we fail to even take this first step. Sec...
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the individual wants to and is willing to raise the bar regarding their work performance regardless of past history. In other words, we begin with a clear and positive mind and believe that somewhere in their journey they simply lost their way and began to stay in their lane rather than excel in their work. But why? Wh...
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t for our students, colleagues, and quite frankly, for themselves and for the success of the school or organization. Share Your Concern with the Employee. People can’t fix what they don’t know. Every employee deserves and an opportunity to respond to concerns about the quality of their work. Approach the conversation i...
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k the employee if they agree with your summation. Don’t make assumptions about why you believe they are not meeting expectations. We cannot assume that they are even aware of yours or others’ concerns. Often times people are unaware that their performance has fallen below standard. Other times they are but they cannot ...
https://www.jimmycasas.com/blog/10-steps-to-addressing-underperformance
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opportunity and time to respond to your concerns. In some instances, the person may apologize and promise to improve their performance immediately. Others may appear to be caught off guard and respond in a defensive manner. In such cases, be fair to the employee by giving them time to process what you just shared and r...
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ersation. Then… Provide Specific Ways to Improve. This is most helpful to the employee who wants to improve the quality of their work, but may be lacking the necessary skills to do so. It’s not enough to just tell them they need to get better… Model the Level of Performance You Expect. Once we have told the employee wh...
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ch, administrator or even by an outside resource. However, if you want to maintain the gains you make, then you must be sure to… Offer ongoing support, resources, and encouragement. Don’t assume just because you follow the above steps that they will be able to maintain their new status. All of us are prone to falling b...
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rds… Follow up by checking in on a regular basis. Continue to invest in your people by creating experiences whereby your interactions with them go beyond the surface and become more meaningful and personal so that your time together begins to benefit both of you and you come to understand what they need to thrive in th...
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more… Clear in your expectations moving forward. You won't need to worry about impeding the progress you have made because they believe you have their best interest at heart. Every individual must know what is expected of them in order to grow and develop in their role and maximize their potential. That is on us as lea...
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t looked down upon or worse yet, become a bullseye for gossip by jealous co-workers. As leaders, we must... Recognize and applaud the efforts of our staff and team on a personal and more consistent basis. After all, we know that people who feel valued and appreciated will always do more than what is expected. But we mu...
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ight thing to do, but it is the fair thing to do. It is our duty, our obligation to do so. Every employee deserves to be treated fairly. They also want to know that we care about them. But we cannot continue to accept sub-standard performances by our support staff, teachers and administrators. The health and well-being...
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t people are looking at us to cure this epidemic. Will you join me? Question of the day: What other ways can we address underperformance? education leadership leadership development Jimmy Casas Previous Previous 12 Things School Leaders Should Stop Doing Today Next Next Keep Your "Eyes" on the Prize - 8 Ways to Help Yo...
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Members only 06 Mar 2026 Communicating Redundancies Guide This guide focuses on how internal communication can support redundancy processes in a way that is clear, coordinated and human. IoIC CPD Certified. Guide
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How to deal with change and uncertainty We can all get caught in a spiral of worrying about the future and what we think might happen, which usually goes away quickly. But if it becomes a cycle of anxiety, it can affect our mental wellbeing, especially if we’re already struggling with mental health issues. Luckily ther...
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r mental wellbeing in the face of uncertainty. 1. Take stock of how you feel Put time aside to examine your current situation and think about how you really feel, perhaps talking it through with someone you trust. Always try to be kind to yourself, and get support with how you are feeling if you think you might need it...
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or mental health charities. Get Your Mind Plan 2. Focus on the short term The further we look into the future, the easier it is to get overwhelmed by long-term uncertainty. Instead, try to focus on the day-to-day, and think about what's in your power to do right now. Decide what's important to you, and focus on your sh...
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evable chunks that you can focus on individually. This can be hard if you are feeling low, so start with easier tasks first and as you progress, your mood should improve and it should get a bit easier. 3. Acknowledge what's working Even when it might feel like everything is up in the air or going wrong, there will be s...
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ourite meal or a song that means something to us. Noticing, acknowledging and being grateful for these constants in our life, as well as any small positive changes we have already made or are working on, can really help us deflect and recover from life's knocks – and helps us see positive possibilities for the future. ...
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time for you, try to find new ways to cope and adapt. Take 10 minutes and list some of your accomplishments or successes from recent months – no matter how big or small. Are there any unexpected ones in there? Perhaps you organised the "cupboard of doom", helped a friend or neighbour, finished a book you've been meanin...
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, just getting by is a big achievement in itself. It can really help us when we take time to reflect on and be proud of what we have been able to do. It can also help to keep a note of them as a reminder of the good stuff. 5. Find a new rhythm Routine and structure can be a powerful way to feel more in control and redu...
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ate a new routine that might work better for you? It can be as simple as going for a morning walk each day and sticking to the same bedtime. Make time to de-stress and wind down each day – build in positive activities like exercise , relaxation, hobbies, speaking to friends or spending time with those close to you, and...
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ou recognise when you're starting to get tense, and how to relax your body and mind. 6. Try to stay in the moment When going through a period of change and uncertainty, we can sometimes forget about the here and now. It's important not to dwell on the past, fixate on the future, or get bogged down by things you do not ...
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e all good ways to help you focus on the present. Video: Mindful breathing Mindfulness and meditation help you to be in the present. Try our mindful breathing video. It can help you feel more calm. 7. Reframe your thoughts In difficult times, it can be easy to get caught up in negative thoughts, feelings and actions. F...
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ife, but there are ways to manage these feelings. Maybe you're disappointed about what was "supposed" to happen or are scared of what the future may hold. You might find yourself in a negative spiral where you fixate on issues and convince yourself of the worst. It can be helpful to step back, examine the evidence for ...
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iral and give you a new perspective – things are often not as bad as we thought. Watch our video to learn a technique to help you deal with unhelpful thoughts and help you work through things. Video: Reframing unhelpful thoughts Check out our short video to get some practical tips on how you can challenge your thoughts...
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put a strain on our mental health and wellbeing. Although it might feel overwhelming, remember this is not the first challenge you have faced in life. You probably already have a lot of the strengths and skills to get through the current situation. Think about what strategies have worked best for you when you have face...
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n the past or something that has worked recently. Maybe you've noticed going for a walk at lunch every day helps to clear your head or perhaps scheduling a catch-up with a friend makes you feel that bit brighter. Whatever it is, commit to making it part of your daily routine – and remember that recognising when you nee...
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ortant to make sure we are going at our own pace. We should not let others pressure us into things that make us feel uncomfortable, anxious or unsafe – but we also have to try to not let that be an excuse that stops us from doing positive and beneficial things, like staying in touch with friends. Discuss any concerns w...
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others the space to move at their own speed. 10. Get practical advice Talk to people you trust and get support if you need it. There is lots of help out there. If you're worried about your employment or housing, then find out about your rights. It can be hard, but try to face your fears and get help. Citizens Advice is...
https://www.nhs.uk/every-mind-matters/mental-wellbeing-tips/how-to-deal-with-change/
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s. Mind has a range of resources and information. If you're worried about bills or debt, the best thing you can do is talk to an expert and make a plan. Coping with money worries Further support and advice If you or someone you know is struggling with their mental health, check out our tips and advice on a range of men...
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Home » Business » The Difficult Conversation: A Leader’s Guide to Managing Underperformance & Misconduct Addressing employee underperformance or misconduct is undeniably one of the most challenging and consequential duties a leader will face. These conversations are defining moments that test leadership skills, directl...
https://itdworld.com/blog/business/managing-underperformance-misconduct/
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t with clarity, fairness, and strategic foresight, ultimately strengthening the team and protecting the business. For leaders across Australia, this requires a delicate balance of clear communication, empathy, and a solid understanding of the nation’s specific workplace laws to ensure the entire process is both effecti...
https://itdworld.com/blog/business/managing-underperformance-misconduct/
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takes place, the most critical preparation happens within the leader’s own mind. Approaching these situations with a mindset of “confrontation” or “discipline” almost guarantees a defensive, unproductive, and emotionally charged encounter. As such, one needs to consciously reframe the interaction from a confrontation t...
https://itdworld.com/blog/business/managing-underperformance-misconduct/
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o achieve a positive outcome for the business and, where possible, for the employee. This outcome is either a successful and lasting correction of the performance or behavior, or a fair and respectful process towards separation if improvement is not feasible. Focus on the behaviour, not the person: The conversation sho...
https://itdworld.com/blog/business/managing-underperformance-misconduct/
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performance gaps, or behaviors and their impact. It should never devolve into personal judgments or assumptions about an employee’s character or intent. Lead with empathy and objectivity: A successful leader approaches the conversation with empathy for the employee’s situation, recognizing that there may be underlying ...
https://itdworld.com/blog/business/managing-underperformance-misconduct/
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ards and the non-negotiable need for improvement. It’s about being supportive without being permissive. View it as a process, not a single event: A single conversation rarely solves a significant issue. By framing it as one step in an ongoing performance management process, one reduces the pressure on a single meeting ...
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ffer support, and establish a clear path forward. The Crucial Preparation Phase: Setting the Stage for Success The success and integrity of a difficult conversation are almost entirely determined by the quality of the preparation undertaken beforehand. Walking into such a meeting unprepared is not only unprofessional b...
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nproductive outcome and potential legal exposure. Gather specific, fact-based evidence Vague generalizations like “your work isn’t good enough” are ineffective and unfair. Instead, compile a list of specific, objective, and documented examples of the underperformance or misconduct – including dates, data (e.g., missed ...
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or on the team, projects, or business operations. Facts provide a solid, unemotional foundation for the discussion. Define clear and desired outcomes Before you enter the room, know what a successful resolution looks like. What is the specific, measurable change you need to see? Is the goal a formal Performance Improve...
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diate and complete stop to a particular behavior? Having a clear objective in mind will keep the conversation on track and guide you toward a productive conclusion. Understand your legal obligations Before initiating any formal process, you must understand your rights and responsibilities under national employment law....
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the situation warrant formal disciplinary action? Seeking professional guidance at this stage is essential to mitigate significant legal risk. An expert employment law firm like Stevens & Associates can review your specific situation, advise on the correct procedures for performance management or disciplinary action, a...
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ential unfair dismissal or adverse action claims. Plan the logistics of the meeting Thoughtful planning of the meeting’s environment can significantly impact its tone and outcome. Choose a private, neutral location where you will not be interrupted. Allocate sufficient time for a thorough discussion – rushing the conve...
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s a neutral witness and to assist with note-taking. Conducting the Conversation: A Step-by-Step Guide With meticulous preparation complete, your focus now shifts to conducting the conversation itself. The key to success is maintaining a calm, professional, and structured approach. State the purpose clearly and directly...
https://itdworld.com/blog/business/managing-underperformance-misconduct/
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meeting clearly and respectfully from the outset. For example, “Thank you for meeting with me. The purpose of our conversation today is to discuss some specific concerns I have regarding your performance on the Q2 project.” Present your specific, fact-based observations Using the documented evidence you gathered during...
https://itdworld.com/blog/business/managing-underperformance-misconduct/
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behaviors, not assumptions or personal opinions. For instance, instead of saying “You’ve been lazy,” say “I’ve noted that on three specific dates—May 15th, 22nd, and 29th—your weekly sales reports were submitted after the 5 PM deadline.” Explain the tangible impact Connect the employee’s performance or behavior to its ...
https://itdworld.com/blog/business/managing-underperformance-misconduct/
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it as a business problem, not a personal attack. For example, “When the reports are submitted late, it delays our ability to compile the weekly sales forecast, which impacts the entire team’s planning for the following week.” Actively listen to their perspective After you have presented your observations, give the empl...
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ve on this?” or “Is there any context I might be missing?” What you learn here may influence the path forward. Collaboratively discuss solutions and next steps If the goal is improvement, shift the conversation toward solutions. Where possible, make this a collaborative process. Ask the employee for their ideas on how ...
https://itdworld.com/blog/business/managing-underperformance-misconduct/
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stones, and a realistic timeline for improvement. Outline the potential consequences It is vital that the employee understands the seriousness of the situation. Clearly and calmly state the consequences if the required improvements are not met within the agreed-upon timeframe. This could be moving to a formal warning, ...
https://itdworld.com/blog/business/managing-underperformance-misconduct/
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nding on the circumstances and your legal advice. Summarize and confirm understanding End the meeting by summarizing the key points of the discussion: the issue, the agreed-upon plan for improvement, the timeline for follow-up, and the stated consequences. Ask the employee to confirm their understanding to ensure you a...
https://itdworld.com/blog/business/managing-underperformance-misconduct/
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performance or conduct issue does not end when the meeting concludes. In fact, the follow-up phase is what gives the entire process its structure and authority. Diligent documentation and consistent follow-through are essential for ensuring accountability, demonstrating procedural fairness, and protecting your business...
https://itdworld.com/blog/business/managing-underperformance-misconduct/
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detailed, factual written summary of the meeting. The document should be objective and professional. It should include the date of the meeting, who was present, the specific issues discussed (referencing the evidence you presented), the employee’s response or explanation, the agreed-upon plan for improvement with its c...
https://itdworld.com/blog/business/managing-underperformance-misconduct/
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rotection and a vital tool for tracking progress. Share the written summary Transparency is key. Provide a copy of the written summary to the employee for their records, and it’s good practice to ask them to sign an acknowledgment of receipt (not necessarily agreement with the content, but confirmation they received it...
https://itdworld.com/blog/business/managing-underperformance-misconduct/
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as discussed and what is expected moving forward. Schedule and conduct all follow-up meetings A plan for improvement is only effective if it is monitored. Diarize the agreed-upon check-in dates immediately and treat them as non-negotiable appointments. These follow-up meetings are opportunities to review progress, prov...
https://itdworld.com/blog/business/managing-underperformance-misconduct/
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itment to the process and the employee’s success. Maintain legal oversight Ensure your written summary is factual, objective, and free from emotional language. For significant performance or misconduct issues that could potentially lead to termination, it is prudent to have your documentation reviewed by your legal adv...
https://itdworld.com/blog/business/managing-underperformance-misconduct/
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t process, aligning with your overall legal strategy and strengthening your position should a dispute arise. Conclusion Handling difficult conversations about underperformance and misconduct is a fundamental test of leadership, demanding a unique blend of courage, clarity, and compassion. While often viewed as a daunti...
https://itdworld.com/blog/business/managing-underperformance-misconduct/
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y to reinforce your company’s standards and culture. Note : The content on this article is for informational purposes only and does not constitute professional advice. ITD World is not responsible for any actions taken based on the information provided here. Admin
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Challenging conversations and how to manage them We inform, advise, train and work with you Every year Acas helps employers and employees from thousands of workplaces. That means we keep right up-to-date with today’s employment relations issues – such as discipline and grievance handling, preventing discrimination and ...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
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r organisation – find out what we can do for you. We inform We answer your questions, give you the facts you need and talk through your options. You can then make informed decisions. Contact us to keep on top of what employment rights legislation means in practice – before it gets on top of you. Call our helpline 0300 ...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
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to Friday) or visit our website www.acas.org.uk. We advise and guide We give you practical know-how on setting up and keeping good relations in your organisation. Download one of our helpful publications from our website or call our Customer Services Team on 0300 123 1150 and ask to be put you in touch with your local ...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
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ple in your organisation, we offer training to suit you. Go to www.acas.org.uk/training to find out more. We work with you We offer hands-on practical help and support to tackle issues in your business with you. This might be through one of our well-known problem- solving services. Or a programme we have worked out tog...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
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xactly what is needed before giving any go-ahead. Go to www.acas.org.uk/businesssolutions for more details. Why not keep up-to-date with Acas news and notifications by signing up for our popular e-newsletter. Visit www.acas.org.uk/subscribe CHALLENGING CONVERSATIONS AND HOW TO MANAGE THEM 1 Challenging conversations an...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
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getting out of control” It’s difficult, but why? Prepare What do you know? Check your policies and procedures Scenario 2: Contain the problem and look to the future Remember your skills Communicating Staying in control Scenario 3: Thinking on the spot Follow these steps CHALLENGING CONVERSATIONS AND HOW TO MANAGE THEM ...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
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e a real nuisance, but there seems to be no cure. Unlike the common cold, these conversations should not be avoided. The ability to be able to talk about very sensitive and emotive issues is an integral part of effective line management and can be critical to managing performance, promoting attendance and improving tea...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
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ssible, get the right outcome for you, the employee and the organisation. The key to mastering one-to-one interactions at work – particularly around performance, conduct or communication issues, or maybe handling a flexible working request – is control. This guide will help you to stay in control of: ● ●the situation, ...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
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em comes your way ● ●the action you plan to take. Many line managers go into difficult conversations with very good intentions but often make the mistake of prolonging or intensifying the problem rather than restricting or resolving it. Knowing when to expand a conversation – by seeking clarification and gaining unders...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
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t – can often only be learned through experience. Acas runs training events on ’Handling difficult conversations’ which allow you to test your skills in a safe, supportive environment. To find out more visit www.acas.org.uk/training. This guide has been written for line managers. The practical advice given is equally r...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
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GE THEM 3 Face the problem Am I the right person? When you arrive on Monday morning you learn that one of your team: ● ●has been posting derogatory comments about you and a colleague on a social networking site ● ●has suffered a significant dip in performance ● ●is returning from two weeks’ sickness absence due to stre...
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colleague making sexist comments in the canteen. It is a conversation where you have to manage emotions and information in a sensitive way to: ● ●Address poor performance or conduct ● ●Deal with personal problems ● ●Investigate complaints/deal with grievances ● ●Comfort or reassure someone – for example, if they are to...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
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wn requests for annual leave or to work flexibly. The conversation usually takes place one-to-one. The first thing you might ask yourself is: is this my problem? Most problems to do with performance, conduct, absence or personal issues are the responsibility of the line manager. This is not always the case and there wi...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
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urce specialists, will talk to an employee first. Some of the issues listed above may be dealt with as part of a formal internal process – for example, for dealing with grievances, performance or absence. CHALLENGING CONVERSATIONS AND HOW TO MANAGE THEM 4 If you accept that you are the person to talk to an employee, th...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
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tially awkward encounter for as long as possible. The ‘now or never’ moment Most of us instinctively know when it is the right moment to deal with a problem. Issues do crop up without warning, but more often than not there are warning signs. You can help make conversations with your employees less difficult by: ● ●havi...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
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acting out of character (see the Acas guide ‘Promoting positive mental health at work’ for more guidance on handling mental health issues) ● ●keeping in touch with your staff and the team. If they see that you are approachable and ready to listen, they are more likely to come to you at an early stage, when you might be...
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ng boards for how staff are feeling about issues. For example, there may be unhappiness about the way change is being managed within the organisation. It is far better to nip problems in the bud, wherever possible, rather than waiting for them to become more entrenched or complicated. If you do not act now then you cou...
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●damage the productivity and efficiency of your business ● ●lower the morale amongst team members. CHALLENGING CONVERSATIONS AND HOW TO MANAGE THEM 5 Scenario 1: “It’s getting out of control” What’s the problem? You manage a small sales team. One of your staff, Mike, has developed poor timekeeping over the last few wee...
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the conversation is going to feel a bit awkward. What do you do? You ask him to come in to your office. You start by asking how he is and if there are any problems he wishes to discuss. He says “no, everything is fine”. You say that his timekeeping is a concern to you and the rest of the team. You have kept a record of...
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as been down on the hours he is supposed to work. What’s the outcome? Mike does not respond well to your comments. He does not accept that your report of his timekeeping is accurate and says that his hours are no worse than many of the team, so why are you singling him out? As he leaves the room, quite upset, he tells ...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
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he is not happy with the way he has been treated. A few days later you try to speak to Mike again but he says he will only meet you if accompanied by the union rep and that he is considering taking out a grievance against you. Learning points Many managers have been in this position, where one problem suddenly snowball...
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up worrying about your own conduct as a manager. ● ●Did you speak to Mike as soon as you noticed problems with his timekeeping? CHALLENGING CONVERSATIONS AND HOW TO MANAGE THEM 6 ● ●Did you notice any change in Mike’s behaviour or mood? If his wife is unwell, he may have been stressed and needed extra support. ● ●Did y...
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g? ● ●Did you think about the outcome you wanted? ● ●Did you focus on the issue and not the person? You also did some things well – for example, you asked an open question about his general welfare at the beginning and produced detailed evidence to back up what you were saying. It’s difficult, but why? Talking face to ...
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ill take many managers out of their comfort zone. You may be worried that the meeting will turn into a confrontation or that it will not go as planned. This sense of anxiety is a very natural response to a challenging situation and may be caused by feeling that you are not in complete control of: ● ●The facts. What hap...
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ist’ of what has been going on. ● ●Your emotions. You are expected to be in charge, aren’t you? So what happens if emotions run high and you become embroiled in a heated exchange of views? ● ●Your employee’s emotions. You may have prepared well for the interview and even have a rough plan of what you will say, but you ...
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n in tears. ● ●The level of support you will get. If you haven’t informed your line manager and/or HR what you plan to do and the line you are going to take, you may end up feeling isolated or undermined. CHALLENGING CONVERSATIONS AND HOW TO MANAGE THEM 7 ● ●What happens next. Ideally, you will agree a plan of action w...
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result of the meeting, the employee raises a grievance against you? Many managers feel that the nature of the encounter forces them to act out of character – perhaps appearing more strict and business-like than in normal, day-to-day interactions. They may also be concerned that they may not have the right skills to tac...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
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p12 for more information on ‘using your skills’). CHALLENGING CONVERSATIONS AND HOW TO MANAGE THEM 8 Prepare To prepare for your conversation you need to: ● ●establish the facts ● ●reflect on what you know about the individual ● ●get support ● ●check your policies ● ●plan the meeting. What do you know? If you are deal...
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ed to have the relevant facts at your fingertips. What were the employee’s performance targets and in what way have they failed to meet these targets? Are there any extenuating circumstances – for example, if they have been on sickness absence or training courses do you need to adjust the targets? If there is an attend...
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an accurate record of the employee’s timekeeping. If you made a note of them coming in late on several occasions but didn’t say anything, why not? Ideally, if you have been giving regular feedback, there should not be any surprises in store for the employee at the meeting. Plan the meeting in advance: Decide on a locat...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
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, as the employee can see the matter is being taken seriously Room layout ● ●sitting opposite someone with a table in front shows formality ● ●sitting next to someone can be less threatening Allow sufficient time: ● ●don’t rush ● ●allow time for a break to gather your thoughts or obtain more information ● ●give yoursel...
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TO MANAGE THEM 9 Of course, there are exceptions. If you need to talk to an employee about a sensitive personal matter, such as personal hygiene, they may be shocked. You should consider what impact the issue is having on the team and be able to back up any statements you make with evidence and not hearsay. It may also...
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ive subjects, as personal feelings may get in the way. However, having a good rapport with an employee does mean that you will probably have some insight into their psychological make-up. This will help you anticipate how they will react. A pre-prepared script can help you keep on track and in control of the meeting. I...
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andling discipline and grievances, for example, or absence – should give you a framework for any action you intend to take. Where are the policies kept and  have you read them recently? You don’t want to get caught out. If your business has a ‘trigger point’ for a discussion about sickness absence then you need to be ...
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media at work – depending on the nature of the matter. Acas guides and training events can help you develop and implement policies for: ● ●discipline and grievances ● ●managing attendance ● ●health and wellbeing ● ●social networking ● ●managing conflict ● ●managing performance ● ●handling flexible working requests. Vis...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
Challenging conversations and how to manage them
acas.org.uk
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Performance Management Difficult Conversations
topic
2026-04-10T15:27:37.928289
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ere has been a breach of company policy, and you have all the evidence you need, then you need to: ● ●decide how seriously to take the conversation ● ●get management support. You may just want to remind the employee of the company policy and warn them about future conduct or you may have already had a quiet word and wa...
https://www.acas.org.uk/sites/default/files/2021-04/challenging-conversations-and-how-to-manage-them.pdf
Challenging conversations and how to manage them
acas.org.uk
public_domain
false
0.424
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["management", "decision_making", "war_conflict"]
413
Performance Management Difficult Conversations
topic
2026-04-10T15:27:37.928320
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