# Evergreen Events ## Overview Evergreen Events is a full-service event planning and venue company located in Austin, Texas. We specialize in corporate events, galas, weddings, and private celebrations. From intimate gatherings to large-scale productions, our team handles every detail so you can enjoy your event. ## Location & Contact - **Address:** 900 Lady Bird Lane, Austin, TX 78701 - **Phone:** (512) 555-0240 - **Email:** bookings@evergreenevents.com - **Website:** www.evergreenevents.com ## Office Hours - Monday: 9:00 AM – 6:00 PM - Tuesday: 9:00 AM – 6:00 PM - Wednesday: 9:00 AM – 6:00 PM - Thursday: 9:00 AM – 6:00 PM - Friday: 9:00 AM – 6:00 PM - Saturday: 10:00 AM – 4:00 PM (by appointment only) - Sunday: Closed ## Venue Options ### The Rooftop Terrace - **Capacity:** Up to 50 guests - **Rental Fee:** $2,500 - **Description:** A stunning open-air rooftop with panoramic views of downtown Austin. Perfect for cocktail parties, intimate dinners, and small corporate gatherings. - **Amenities:** Built-in bar area, ambient string lighting, lounge seating, Bluetooth sound system, climate-controlled glass enclosure available for inclement weather. - **Availability:** Year-round; rooftop events must end by 10:00 PM per city ordinance. ### The Garden Pavilion - **Capacity:** Up to 100 guests - **Rental Fee:** $4,000 - **Description:** A beautifully landscaped outdoor pavilion surrounded by native Texas gardens. Ideal for mid-size corporate events, galas, and receptions. - **Amenities:** Covered pavilion with ceiling fans, dance floor, built-in stage area, full lighting package, restroom facilities on-site, wheelchair accessible. - **Availability:** Year-round; backup indoor option available at no extra charge in case of rain. ### The Grand Ballroom - **Capacity:** Up to 250 guests - **Rental Fee:** $8,000 - **Description:** An elegant indoor ballroom with crystal chandeliers and hardwood floors. Suitable for large corporate events, galas, fundraisers, and weddings. - **Amenities:** Full AV system with projector and screen, built-in stage with podium, professional lighting rig, coat check area, bridal/VIP suite, dedicated loading dock. - **Availability:** Year-round; no noise restrictions for indoor events. ## Catering Packages All catering is provided in-house by our executive chef. Prices are per person. Dietary accommodations (vegetarian, vegan, gluten-free, halal, kosher) are available at no extra charge with 72-hour advance notice. ### Silver Package — $45 per person - Appetizer course: choice of 3 passed appetizers - Main course: choice of 2 entrées (one protein, one vegetarian) - Non-alcoholic beverages (water, iced tea, lemonade, coffee, and assorted soft drinks) - Standard table linens and place settings ### Gold Package — $75 per person - Appetizer course: choice of 4 passed appetizers plus a cheese and charcuterie display - Main course: choice of 3 entrées (two proteins, one vegetarian) - Dessert bar with 4 selections (mini cheesecakes, brownies, fruit tarts, and cookies) - Non-alcoholic beverages plus a wine and beer bar (3-hour service) - Upgraded table linens, centerpieces, and place settings ### Platinum Package — $110 per person - Full plated course: soup or salad, choice of 4 entrées (including a premium option such as filet mignon or lobster tail) - Open bar for 4 hours (premium liquor, wine, beer, and craft cocktails) - Custom dessert station with 6 selections plus a signature cake - Non-alcoholic beverages - Premium table linens, floral centerpieces, and fine china place settings - Dedicated event coordinator included at no extra charge ## Add-On Services - **DJ:** $800 — Professional DJ with full sound system, lighting effects, and MC services for up to 5 hours. - **Live Band:** $2,500 — 5-piece live band performing a 3-hour set with one break. Genres include jazz, pop, rock, and Latin. - **Photographer:** $1,200 — Professional event photographer for up to 6 hours. Includes 300+ edited digital photos delivered within 2 weeks. - **Floral Arrangements:** $500 – $2,000 — Custom floral arrangements for tables, stage, and entrance. Price depends on scope and flower selection. Consultation with our florist included. ## Booking Policies - **Deposit:** A 50% deposit of the total estimated cost is required to secure your date. The remaining balance is due 7 days before the event. - **Cancellation Policy:** - 30 or more days before the event: Full refund of the deposit. - 15–29 days before the event: 50% refund of the deposit. - Fewer than 15 days before the event: No refund. - **Date Changes:** One complimentary date change is permitted if requested 30+ days in advance, subject to availability. Additional date changes incur a $500 rebooking fee. - **Guest Count Adjustments:** Final guest count must be confirmed 10 days before the event. You may increase guest count up to the venue's maximum capacity. Decreases of more than 10% from the confirmed count are not eligible for refund on catering. ## Event Coordination - **Platinum Package:** A dedicated event coordinator is included at no extra charge. The coordinator handles timeline planning, vendor coordination, day-of management, setup oversight, and guest liaison. - **Gold and Silver Packages:** Event coordination is available as an add-on for $1,500. ## Setup & Teardown - Setup and teardown are included with all venue rentals at no additional charge. - Standard setup begins 3 hours before the event start time. - Teardown is completed within 2 hours after the event ends. - Early access for extended setup (e.g., elaborate décor) can be arranged for $500 per additional hour. ## Parking - **On-site parking lot** with 80 spaces, complimentary for all guests. - **Valet parking** available as an add-on: $15 per car, minimum 30 cars. - **Street parking** available on Lady Bird Lane (free after 6:00 PM, metered during business hours). - **Ride-share drop-off zone** at the main entrance. ## Payment Methods - We accept cash, check, Visa, MasterCard, American Express, Discover, and bank wire transfer. - Payment plans available for events over $10,000 (ask our booking team for details).