templates.json

{
 "name": "templates",
 "title": "Free youth program form templates: registration, medical, pickup, waivers, policies and staff forms",
 "description": "BackPR's free printable PDF and editable Word templates for camps, after-school programs, childcare and youth programs, with Spanish versions of the forms families fill in.",
 "version": "1.0",
 "last_checked": "2026-10",
 "license": "CC-BY-4.0",
 "license_url": "https://creativecommons.org/licenses/by/4.0/",
 "publisher": "BackPR",
 "page": "https://backpr.com/resources/templates",
 "checked_label": "October 2026",
 "cite_as": "BackPR (2026). Free youth program form templates: registration, medical, pickup, waivers, policies and staff forms (version 1.0, checked October 2026). https://backpr.com/data/templates.json. CC BY 4.0.",
 "sources": [
  "Written by BackPR"
 ],
 "notes": "A list of BackPR's free templates, with links to each PDF and Word file. CC BY 4.0 covers this list; the templates themselves are free to use and change without credit. They're starting points to adapt, not legal advice. Have a lawyer review waivers and agreements.",
 "records": [
  {
   "slug": "youth-program-registration-form",
   "title": "Youth program registration form",
   "description": "An all-in-one registration form for camps, after-school programs and classes: child and parent details, emergency contacts, pickup, health and payment.",
   "page_url": "https://backpr.com/resources/templates/youth-program-registration-form",
   "pdf_url": "https://backpr.com/media/templates/backpr-youth-program-registration-form.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-youth-program-registration-form.docx",
   "spanish": true,
   "spanish_pdf_url": "https://backpr.com/media/templates/backpr-youth-program-registration-form-es.pdf",
   "spanish_word_url": "https://backpr.com/media/templates/backpr-youth-program-registration-form-es.docx"
  },
  {
   "slug": "authorized-pickup-form",
   "title": "Authorized pickup form",
   "description": "Lists every adult allowed to pick a child up and anyone who isn't, with the program's pickup rules. Keep a copy with each roster.",
   "page_url": "https://backpr.com/resources/templates/authorized-pickup-form",
   "pdf_url": "https://backpr.com/media/templates/backpr-authorized-pickup-form.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-authorized-pickup-form.docx",
   "spanish": true,
   "spanish_pdf_url": "https://backpr.com/media/templates/backpr-authorized-pickup-form-es.pdf",
   "spanish_word_url": "https://backpr.com/media/templates/backpr-authorized-pickup-form-es.docx"
  },
  {
   "slug": "medical-and-allergy-form",
   "title": "Medical and allergy form",
   "description": "Collects the allergy, medication and medical details staff need, plus emergency contacts and consent for emergency care.",
   "page_url": "https://backpr.com/resources/templates/medical-and-allergy-form",
   "pdf_url": "https://backpr.com/media/templates/backpr-medical-and-allergy-form.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-medical-and-allergy-form.docx",
   "spanish": true,
   "spanish_pdf_url": "https://backpr.com/media/templates/backpr-medical-and-allergy-form-es.pdf",
   "spanish_word_url": "https://backpr.com/media/templates/backpr-medical-and-allergy-form-es.docx"
  },
  {
   "slug": "scholarship-application",
   "title": "Scholarship application",
   "description": "A short, respectful application for families who need help paying. Keep every answer confidential.",
   "page_url": "https://backpr.com/resources/templates/scholarship-application",
   "pdf_url": "https://backpr.com/media/templates/backpr-scholarship-application.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-scholarship-application.docx",
   "spanish": true,
   "spanish_pdf_url": "https://backpr.com/media/templates/backpr-scholarship-application-es.pdf",
   "spanish_word_url": "https://backpr.com/media/templates/backpr-scholarship-application-es.docx"
  },
  {
   "slug": "field-trip-permission-slip",
   "title": "Field trip permission slip",
   "description": "A one-page permission slip for each trip: where, when, transportation and what to bring, with a parent signature and consent for emergency care.",
   "page_url": "https://backpr.com/resources/templates/field-trip-permission-slip",
   "pdf_url": "https://backpr.com/media/templates/backpr-field-trip-permission-slip.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-field-trip-permission-slip.docx",
   "spanish": true,
   "spanish_pdf_url": "https://backpr.com/media/templates/backpr-field-trip-permission-slip-es.pdf",
   "spanish_word_url": "https://backpr.com/media/templates/backpr-field-trip-permission-slip-es.docx"
  },
  {
   "slug": "photo-and-media-release",
   "title": "Photo and media release",
   "description": "Lets families choose where photos, video and their child's first name may appear, from family updates to social media, and how to change their answer.",
   "page_url": "https://backpr.com/resources/templates/photo-and-media-release",
   "pdf_url": "https://backpr.com/media/templates/backpr-photo-and-media-release.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-photo-and-media-release.docx",
   "spanish": true,
   "spanish_pdf_url": "https://backpr.com/media/templates/backpr-photo-and-media-release-es.pdf",
   "spanish_word_url": "https://backpr.com/media/templates/backpr-photo-and-media-release-es.docx"
  },
  {
   "slug": "participant-code-of-conduct",
   "title": "Participant code of conduct",
   "description": "Kid-friendly behavior expectations, what's never allowed and the steps staff take when rules are broken, signed by the child and a parent.",
   "page_url": "https://backpr.com/resources/templates/participant-code-of-conduct",
   "pdf_url": "https://backpr.com/media/templates/backpr-participant-code-of-conduct.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-participant-code-of-conduct.docx",
   "spanish": true,
   "spanish_pdf_url": "https://backpr.com/media/templates/backpr-participant-code-of-conduct-es.pdf",
   "spanish_word_url": "https://backpr.com/media/templates/backpr-participant-code-of-conduct-es.docx"
  },
  {
   "slug": "camp-packing-list",
   "title": "Camp packing list",
   "description": "A checklist to send families before camp starts: what to bring every day, on swim days and for overnight camp, plus what to leave at home.",
   "page_url": "https://backpr.com/resources/templates/camp-packing-list",
   "pdf_url": "https://backpr.com/media/templates/backpr-camp-packing-list.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-camp-packing-list.docx",
   "spanish": true,
   "spanish_pdf_url": "https://backpr.com/media/templates/backpr-camp-packing-list-es.pdf",
   "spanish_word_url": "https://backpr.com/media/templates/backpr-camp-packing-list-es.docx"
  },
  {
   "slug": "parent-welcome-letter",
   "title": "Parent welcome letter",
   "description": "A friendly first letter with what families need before day one: dates, hours, drop-off and pickup, what to bring, health basics and how to reach you.",
   "page_url": "https://backpr.com/resources/templates/parent-welcome-letter",
   "pdf_url": "https://backpr.com/media/templates/backpr-parent-welcome-letter.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-parent-welcome-letter.docx",
   "spanish": true,
   "spanish_pdf_url": "https://backpr.com/media/templates/backpr-parent-welcome-letter-es.pdf",
   "spanish_word_url": "https://backpr.com/media/templates/backpr-parent-welcome-letter-es.docx"
  },
  {
   "slug": "end-of-program-parent-survey",
   "title": "End-of-program parent survey",
   "description": "A one-page survey on what families liked, what to improve and whether they'll come back, with ratings you can count for your board and funders.",
   "page_url": "https://backpr.com/resources/templates/end-of-program-parent-survey",
   "pdf_url": "https://backpr.com/media/templates/backpr-end-of-program-parent-survey.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-end-of-program-parent-survey.docx",
   "spanish": true,
   "spanish_pdf_url": "https://backpr.com/media/templates/backpr-end-of-program-parent-survey-es.pdf",
   "spanish_word_url": "https://backpr.com/media/templates/backpr-end-of-program-parent-survey-es.docx"
  },
  {
   "slug": "late-pickup-policy-agreement",
   "title": "Late pickup policy agreement",
   "description": "Explains your closing time, late fees and the steps staff follow when a child isn't picked up, and gets each family's signature before the program starts.",
   "page_url": "https://backpr.com/resources/templates/late-pickup-policy-agreement",
   "pdf_url": "https://backpr.com/media/templates/backpr-late-pickup-policy-agreement.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-late-pickup-policy-agreement.docx",
   "spanish": true,
   "spanish_pdf_url": "https://backpr.com/media/templates/backpr-late-pickup-policy-agreement-es.pdf",
   "spanish_word_url": "https://backpr.com/media/templates/backpr-late-pickup-policy-agreement-es.docx"
  },
  {
   "slug": "volunteer-application",
   "title": "Volunteer application",
   "description": "Screens volunteers before they work with children: roles, availability, references, background questions and agreement to your child protection rules.",
   "page_url": "https://backpr.com/resources/templates/volunteer-application",
   "pdf_url": "https://backpr.com/media/templates/backpr-volunteer-application.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-volunteer-application.docx",
   "spanish": true,
   "spanish_pdf_url": "https://backpr.com/media/templates/backpr-volunteer-application-es.pdf",
   "spanish_word_url": "https://backpr.com/media/templates/backpr-volunteer-application-es.docx"
  },
  {
   "slug": "incident-and-accident-report",
   "title": "Incident and accident report",
   "description": "A staff form for recording injuries, illnesses and behavior incidents the same day: what happened, first aid given, who was told and what you'll change.",
   "page_url": "https://backpr.com/resources/templates/incident-and-accident-report",
   "pdf_url": "https://backpr.com/media/templates/backpr-incident-and-accident-report.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-incident-and-accident-report.docx",
   "spanish": false,
   "spanish_pdf_url": null,
   "spanish_word_url": null
  },
  {
   "slug": "medication-administration-log",
   "title": "Medication administration log",
   "description": "Records every dose of medicine staff give a child: date, time, dose, who gave it and any reaction. Use one log per child, per medicine.",
   "page_url": "https://backpr.com/resources/templates/medication-administration-log",
   "pdf_url": "https://backpr.com/media/templates/backpr-medication-administration-log.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-medication-administration-log.docx",
   "spanish": false,
   "spanish_pdf_url": null,
   "spanish_word_url": null
  },
  {
   "slug": "allergy-alert-roster",
   "title": "Allergy alert roster",
   "description": "One page listing every child with an allergy, the signs of a reaction, what to do and where their medicine is, so any staff member can act fast.",
   "page_url": "https://backpr.com/resources/templates/allergy-alert-roster",
   "pdf_url": "https://backpr.com/media/templates/backpr-allergy-alert-roster.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-allergy-alert-roster.docx",
   "spanish": false,
   "spanish_pdf_url": null,
   "spanish_word_url": null
  },
  {
   "slug": "emergency-action-plan",
   "title": "Emergency action plan",
   "description": "A fill-in emergency plan for fire, severe weather, lockdown, a missing child, medical emergencies and reunification, with blanks for your site's details.",
   "page_url": "https://backpr.com/resources/templates/emergency-action-plan",
   "pdf_url": "https://backpr.com/media/templates/backpr-emergency-action-plan.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-emergency-action-plan.docx",
   "spanish": false,
   "spanish_pdf_url": null,
   "spanish_word_url": null
  },
  {
   "slug": "daily-sign-in-sign-out-sheet",
   "title": "Daily sign-in and sign-out sheet",
   "description": "A daily log where adults sign children in and out with the time and their signature, and staff initial each pickup.",
   "page_url": "https://backpr.com/resources/templates/daily-sign-in-sign-out-sheet",
   "pdf_url": "https://backpr.com/media/templates/backpr-daily-sign-in-sign-out-sheet.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-daily-sign-in-sign-out-sheet.docx",
   "spanish": true,
   "spanish_pdf_url": "https://backpr.com/media/templates/backpr-daily-sign-in-sign-out-sheet-es.pdf",
   "spanish_word_url": "https://backpr.com/media/templates/backpr-daily-sign-in-sign-out-sheet-es.docx"
  },
  {
   "slug": "weekly-attendance-sheet",
   "title": "Weekly attendance sheet",
   "description": "A weekly attendance grid for one group, with daily marks and totals you can use for planning, billing and grant reports.",
   "page_url": "https://backpr.com/resources/templates/weekly-attendance-sheet",
   "pdf_url": "https://backpr.com/media/templates/backpr-weekly-attendance-sheet.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-weekly-attendance-sheet.docx",
   "spanish": false,
   "spanish_pdf_url": null,
   "spanish_word_url": null
  },
  {
   "slug": "counselor-job-description",
   "title": "Counselor job description",
   "description": "A ready-to-edit job description for camp and after-school counselors: duties, qualifications, physical demands, schedule and pay.",
   "page_url": "https://backpr.com/resources/templates/counselor-job-description",
   "pdf_url": "https://backpr.com/media/templates/backpr-counselor-job-description.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-counselor-job-description.docx",
   "spanish": false,
   "spanish_pdf_url": null,
   "spanish_word_url": null
  },
  {
   "slug": "counselor-interview-questions",
   "title": "Counselor interview questions",
   "description": "Interview questions for camp and after-school counselors, grouped by topic, with what a good answer shows and space to take notes and score each candidate.",
   "page_url": "https://backpr.com/resources/templates/counselor-interview-questions",
   "pdf_url": "https://backpr.com/media/templates/backpr-counselor-interview-questions.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-counselor-interview-questions.docx",
   "spanish": false,
   "spanish_pdf_url": null,
   "spanish_word_url": null
  },
  {
   "slug": "staff-training-checklist",
   "title": "Staff training checklist",
   "description": "Tracks each staff member's training: orientation, child protection, mandated reporting, emergencies, medication, first aid, pickup and confidentiality.",
   "page_url": "https://backpr.com/resources/templates/staff-training-checklist",
   "pdf_url": "https://backpr.com/media/templates/backpr-staff-training-checklist.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-staff-training-checklist.docx",
   "spanish": false,
   "spanish_pdf_url": null,
   "spanish_word_url": null
  },
  {
   "slug": "parent-handbook",
   "title": "Parent handbook",
   "description": "An outline for your parent handbook with sample wording for each key policy, from hours and pickup to illness, behavior, payments and emergencies.",
   "page_url": "https://backpr.com/resources/templates/parent-handbook",
   "pdf_url": "https://backpr.com/media/templates/backpr-parent-handbook.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-parent-handbook.docx",
   "spanish": false,
   "spanish_pdf_url": null,
   "spanish_word_url": null
  },
  {
   "slug": "staff-handbook",
   "title": "Staff handbook",
   "description": "An outline for your staff handbook with sample wording on pay, conduct, child protection, safety and confidentiality, ending with a signed acknowledgment.",
   "page_url": "https://backpr.com/resources/templates/staff-handbook",
   "pdf_url": "https://backpr.com/media/templates/backpr-staff-handbook.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-staff-handbook.docx",
   "spanish": false,
   "spanish_pdf_url": null,
   "spanish_word_url": null
  },
  {
   "slug": "refund-and-cancellation-policy",
   "title": "Refund and cancellation policy",
   "description": "Sample refund and cancellation wording with options for deposits, deadlines, missed days, session changes, removals and program cancellations.",
   "page_url": "https://backpr.com/resources/templates/refund-and-cancellation-policy",
   "pdf_url": "https://backpr.com/media/templates/backpr-refund-and-cancellation-policy.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-refund-and-cancellation-policy.docx",
   "spanish": false,
   "spanish_pdf_url": null,
   "spanish_word_url": null
  },
  {
   "slug": "scholarship-policy",
   "title": "Scholarship policy",
   "description": "A sample scholarship policy: who's eligible, a sliding-scale example, how families apply, how you keep their information private and how you decide.",
   "page_url": "https://backpr.com/resources/templates/scholarship-policy",
   "pdf_url": "https://backpr.com/media/templates/backpr-scholarship-policy.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-scholarship-policy.docx",
   "spanish": false,
   "spanish_pdf_url": null,
   "spanish_word_url": null
  },
  {
   "slug": "camp-daily-schedule",
   "title": "Camp daily schedule",
   "description": "A sample day camp schedule from drop-off to pickup, plus a blank weekly grid for planning each group's activities.",
   "page_url": "https://backpr.com/resources/templates/camp-daily-schedule",
   "pdf_url": "https://backpr.com/media/templates/backpr-camp-daily-schedule.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-camp-daily-schedule.docx",
   "spanish": false,
   "spanish_pdf_url": null,
   "spanish_word_url": null
  },
  {
   "slug": "after-school-daily-schedule",
   "title": "After-school daily schedule",
   "description": "A sample after-school schedule from school dismissal to pickup, with snack, homework, outdoor play and activities, plus a weekly planning grid.",
   "page_url": "https://backpr.com/resources/templates/after-school-daily-schedule",
   "pdf_url": "https://backpr.com/media/templates/backpr-after-school-daily-schedule.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-after-school-daily-schedule.docx",
   "spanish": false,
   "spanish_pdf_url": null,
   "spanish_word_url": null
  },
  {
   "slug": "grant-attendance-report",
   "title": "Grant attendance report",
   "description": "A report for funders with program details, a monthly attendance table, outcomes and stories, plus how to count child-days and average attendance.",
   "page_url": "https://backpr.com/resources/templates/grant-attendance-report",
   "pdf_url": "https://backpr.com/media/templates/backpr-grant-attendance-report.pdf",
   "word_url": "https://backpr.com/media/templates/backpr-grant-attendance-report.docx",
   "spanish": false,
   "spanish_pdf_url": null,
   "spanish_word_url": null
  }
 ]
}