{ "name": "templates", "title": "Free youth program form templates: registration, medical, pickup, waivers, policies and staff forms", "description": "BackPR's free printable PDF and editable Word templates for camps, after-school programs, childcare and youth programs, with Spanish versions of the forms families fill in.", "version": "1.0", "last_checked": "2026-10", "license": "CC-BY-4.0", "license_url": "https://creativecommons.org/licenses/by/4.0/", "publisher": "BackPR", "page": "https://backpr.com/resources/templates", "checked_label": "October 2026", "cite_as": "BackPR (2026). Free youth program form templates: registration, medical, pickup, waivers, policies and staff forms (version 1.0, checked October 2026). https://backpr.com/data/templates.json. CC BY 4.0.", "sources": [ "Written by BackPR" ], "notes": "A list of BackPR's free templates, with links to each PDF and Word file. CC BY 4.0 covers this list; the templates themselves are free to use and change without credit. They're starting points to adapt, not legal advice. Have a lawyer review waivers and agreements.", "records": [ { "slug": "youth-program-registration-form", "title": "Youth program registration form", "description": "An all-in-one registration form for camps, after-school programs and classes: child and parent details, emergency contacts, pickup, health and payment.", "page_url": "https://backpr.com/resources/templates/youth-program-registration-form", "pdf_url": "https://backpr.com/media/templates/backpr-youth-program-registration-form.pdf", "word_url": "https://backpr.com/media/templates/backpr-youth-program-registration-form.docx", "spanish": true, "spanish_pdf_url": "https://backpr.com/media/templates/backpr-youth-program-registration-form-es.pdf", "spanish_word_url": "https://backpr.com/media/templates/backpr-youth-program-registration-form-es.docx" }, { "slug": "authorized-pickup-form", "title": "Authorized pickup form", "description": "Lists every adult allowed to pick a child up and anyone who isn't, with the program's pickup rules. Keep a copy with each roster.", "page_url": "https://backpr.com/resources/templates/authorized-pickup-form", "pdf_url": "https://backpr.com/media/templates/backpr-authorized-pickup-form.pdf", "word_url": "https://backpr.com/media/templates/backpr-authorized-pickup-form.docx", "spanish": true, "spanish_pdf_url": "https://backpr.com/media/templates/backpr-authorized-pickup-form-es.pdf", "spanish_word_url": "https://backpr.com/media/templates/backpr-authorized-pickup-form-es.docx" }, { "slug": "medical-and-allergy-form", "title": "Medical and allergy form", "description": "Collects the allergy, medication and medical details staff need, plus emergency contacts and consent for emergency care.", "page_url": "https://backpr.com/resources/templates/medical-and-allergy-form", "pdf_url": "https://backpr.com/media/templates/backpr-medical-and-allergy-form.pdf", "word_url": "https://backpr.com/media/templates/backpr-medical-and-allergy-form.docx", "spanish": true, "spanish_pdf_url": "https://backpr.com/media/templates/backpr-medical-and-allergy-form-es.pdf", "spanish_word_url": "https://backpr.com/media/templates/backpr-medical-and-allergy-form-es.docx" }, { "slug": "scholarship-application", "title": "Scholarship application", "description": "A short, respectful application for families who need help paying. Keep every answer confidential.", "page_url": "https://backpr.com/resources/templates/scholarship-application", "pdf_url": "https://backpr.com/media/templates/backpr-scholarship-application.pdf", "word_url": "https://backpr.com/media/templates/backpr-scholarship-application.docx", "spanish": true, "spanish_pdf_url": "https://backpr.com/media/templates/backpr-scholarship-application-es.pdf", "spanish_word_url": "https://backpr.com/media/templates/backpr-scholarship-application-es.docx" }, { "slug": "field-trip-permission-slip", "title": "Field trip permission slip", "description": "A one-page permission slip for each trip: where, when, transportation and what to bring, with a parent signature and consent for emergency care.", "page_url": "https://backpr.com/resources/templates/field-trip-permission-slip", "pdf_url": "https://backpr.com/media/templates/backpr-field-trip-permission-slip.pdf", "word_url": "https://backpr.com/media/templates/backpr-field-trip-permission-slip.docx", "spanish": true, "spanish_pdf_url": "https://backpr.com/media/templates/backpr-field-trip-permission-slip-es.pdf", "spanish_word_url": "https://backpr.com/media/templates/backpr-field-trip-permission-slip-es.docx" }, { "slug": "photo-and-media-release", "title": "Photo and media release", "description": "Lets families choose where photos, video and their child's first name may appear, from family updates to social media, and how to change their answer.", "page_url": "https://backpr.com/resources/templates/photo-and-media-release", "pdf_url": "https://backpr.com/media/templates/backpr-photo-and-media-release.pdf", "word_url": "https://backpr.com/media/templates/backpr-photo-and-media-release.docx", "spanish": true, "spanish_pdf_url": "https://backpr.com/media/templates/backpr-photo-and-media-release-es.pdf", "spanish_word_url": "https://backpr.com/media/templates/backpr-photo-and-media-release-es.docx" }, { "slug": "participant-code-of-conduct", "title": "Participant code of conduct", "description": "Kid-friendly behavior expectations, what's never allowed and the steps staff take when rules are broken, signed by the child and a parent.", "page_url": "https://backpr.com/resources/templates/participant-code-of-conduct", "pdf_url": "https://backpr.com/media/templates/backpr-participant-code-of-conduct.pdf", "word_url": "https://backpr.com/media/templates/backpr-participant-code-of-conduct.docx", "spanish": true, "spanish_pdf_url": "https://backpr.com/media/templates/backpr-participant-code-of-conduct-es.pdf", "spanish_word_url": "https://backpr.com/media/templates/backpr-participant-code-of-conduct-es.docx" }, { "slug": "camp-packing-list", "title": "Camp packing list", "description": "A checklist to send families before camp starts: what to bring every day, on swim days and for overnight camp, plus what to leave at home.", "page_url": "https://backpr.com/resources/templates/camp-packing-list", "pdf_url": "https://backpr.com/media/templates/backpr-camp-packing-list.pdf", "word_url": "https://backpr.com/media/templates/backpr-camp-packing-list.docx", "spanish": true, "spanish_pdf_url": "https://backpr.com/media/templates/backpr-camp-packing-list-es.pdf", "spanish_word_url": "https://backpr.com/media/templates/backpr-camp-packing-list-es.docx" }, { "slug": "parent-welcome-letter", "title": "Parent welcome letter", "description": "A friendly first letter with what families need before day one: dates, hours, drop-off and pickup, what to bring, health basics and how to reach you.", "page_url": "https://backpr.com/resources/templates/parent-welcome-letter", "pdf_url": "https://backpr.com/media/templates/backpr-parent-welcome-letter.pdf", "word_url": "https://backpr.com/media/templates/backpr-parent-welcome-letter.docx", "spanish": true, "spanish_pdf_url": "https://backpr.com/media/templates/backpr-parent-welcome-letter-es.pdf", "spanish_word_url": "https://backpr.com/media/templates/backpr-parent-welcome-letter-es.docx" }, { "slug": "end-of-program-parent-survey", "title": "End-of-program parent survey", "description": "A one-page survey on what families liked, what to improve and whether they'll come back, with ratings you can count for your board and funders.", "page_url": "https://backpr.com/resources/templates/end-of-program-parent-survey", "pdf_url": "https://backpr.com/media/templates/backpr-end-of-program-parent-survey.pdf", "word_url": "https://backpr.com/media/templates/backpr-end-of-program-parent-survey.docx", "spanish": true, "spanish_pdf_url": "https://backpr.com/media/templates/backpr-end-of-program-parent-survey-es.pdf", "spanish_word_url": "https://backpr.com/media/templates/backpr-end-of-program-parent-survey-es.docx" }, { "slug": "late-pickup-policy-agreement", "title": "Late pickup policy agreement", "description": "Explains your closing time, late fees and the steps staff follow when a child isn't picked up, and gets each family's signature before the program starts.", "page_url": "https://backpr.com/resources/templates/late-pickup-policy-agreement", "pdf_url": "https://backpr.com/media/templates/backpr-late-pickup-policy-agreement.pdf", "word_url": "https://backpr.com/media/templates/backpr-late-pickup-policy-agreement.docx", "spanish": true, "spanish_pdf_url": "https://backpr.com/media/templates/backpr-late-pickup-policy-agreement-es.pdf", "spanish_word_url": "https://backpr.com/media/templates/backpr-late-pickup-policy-agreement-es.docx" }, { "slug": "volunteer-application", "title": "Volunteer application", "description": "Screens volunteers before they work with children: roles, availability, references, background questions and agreement to your child protection rules.", "page_url": "https://backpr.com/resources/templates/volunteer-application", "pdf_url": "https://backpr.com/media/templates/backpr-volunteer-application.pdf", "word_url": "https://backpr.com/media/templates/backpr-volunteer-application.docx", "spanish": true, "spanish_pdf_url": "https://backpr.com/media/templates/backpr-volunteer-application-es.pdf", "spanish_word_url": "https://backpr.com/media/templates/backpr-volunteer-application-es.docx" }, { "slug": "incident-and-accident-report", "title": "Incident and accident report", "description": "A staff form for recording injuries, illnesses and behavior incidents the same day: what happened, first aid given, who was told and what you'll change.", "page_url": "https://backpr.com/resources/templates/incident-and-accident-report", "pdf_url": "https://backpr.com/media/templates/backpr-incident-and-accident-report.pdf", "word_url": "https://backpr.com/media/templates/backpr-incident-and-accident-report.docx", "spanish": false, "spanish_pdf_url": null, "spanish_word_url": null }, { "slug": "medication-administration-log", "title": "Medication administration log", "description": "Records every dose of medicine staff give a child: date, time, dose, who gave it and any reaction. Use one log per child, per medicine.", "page_url": "https://backpr.com/resources/templates/medication-administration-log", "pdf_url": "https://backpr.com/media/templates/backpr-medication-administration-log.pdf", "word_url": "https://backpr.com/media/templates/backpr-medication-administration-log.docx", "spanish": false, "spanish_pdf_url": null, "spanish_word_url": null }, { "slug": "allergy-alert-roster", "title": "Allergy alert roster", "description": "One page listing every child with an allergy, the signs of a reaction, what to do and where their medicine is, so any staff member can act fast.", "page_url": "https://backpr.com/resources/templates/allergy-alert-roster", "pdf_url": "https://backpr.com/media/templates/backpr-allergy-alert-roster.pdf", "word_url": "https://backpr.com/media/templates/backpr-allergy-alert-roster.docx", "spanish": false, "spanish_pdf_url": null, "spanish_word_url": null }, { "slug": "emergency-action-plan", "title": "Emergency action plan", "description": "A fill-in emergency plan for fire, severe weather, lockdown, a missing child, medical emergencies and reunification, with blanks for your site's details.", "page_url": "https://backpr.com/resources/templates/emergency-action-plan", "pdf_url": "https://backpr.com/media/templates/backpr-emergency-action-plan.pdf", "word_url": "https://backpr.com/media/templates/backpr-emergency-action-plan.docx", "spanish": false, "spanish_pdf_url": null, "spanish_word_url": null }, { "slug": "daily-sign-in-sign-out-sheet", "title": "Daily sign-in and sign-out sheet", "description": "A daily log where adults sign children in and out with the time and their signature, and staff initial each pickup.", "page_url": "https://backpr.com/resources/templates/daily-sign-in-sign-out-sheet", "pdf_url": "https://backpr.com/media/templates/backpr-daily-sign-in-sign-out-sheet.pdf", "word_url": "https://backpr.com/media/templates/backpr-daily-sign-in-sign-out-sheet.docx", "spanish": true, "spanish_pdf_url": "https://backpr.com/media/templates/backpr-daily-sign-in-sign-out-sheet-es.pdf", "spanish_word_url": "https://backpr.com/media/templates/backpr-daily-sign-in-sign-out-sheet-es.docx" }, { "slug": "weekly-attendance-sheet", "title": "Weekly attendance sheet", "description": "A weekly attendance grid for one group, with daily marks and totals you can use for planning, billing and grant reports.", "page_url": "https://backpr.com/resources/templates/weekly-attendance-sheet", "pdf_url": "https://backpr.com/media/templates/backpr-weekly-attendance-sheet.pdf", "word_url": "https://backpr.com/media/templates/backpr-weekly-attendance-sheet.docx", "spanish": false, "spanish_pdf_url": null, "spanish_word_url": null }, { "slug": "counselor-job-description", "title": "Counselor job description", "description": "A ready-to-edit job description for camp and after-school counselors: duties, qualifications, physical demands, schedule and pay.", "page_url": "https://backpr.com/resources/templates/counselor-job-description", "pdf_url": "https://backpr.com/media/templates/backpr-counselor-job-description.pdf", "word_url": "https://backpr.com/media/templates/backpr-counselor-job-description.docx", "spanish": false, "spanish_pdf_url": null, "spanish_word_url": null }, { "slug": "counselor-interview-questions", "title": "Counselor interview questions", "description": "Interview questions for camp and after-school counselors, grouped by topic, with what a good answer shows and space to take notes and score each candidate.", "page_url": "https://backpr.com/resources/templates/counselor-interview-questions", "pdf_url": "https://backpr.com/media/templates/backpr-counselor-interview-questions.pdf", "word_url": "https://backpr.com/media/templates/backpr-counselor-interview-questions.docx", "spanish": false, "spanish_pdf_url": null, "spanish_word_url": null }, { "slug": "staff-training-checklist", "title": "Staff training checklist", "description": "Tracks each staff member's training: orientation, child protection, mandated reporting, emergencies, medication, first aid, pickup and confidentiality.", "page_url": "https://backpr.com/resources/templates/staff-training-checklist", "pdf_url": "https://backpr.com/media/templates/backpr-staff-training-checklist.pdf", "word_url": "https://backpr.com/media/templates/backpr-staff-training-checklist.docx", "spanish": false, "spanish_pdf_url": null, "spanish_word_url": null }, { "slug": "parent-handbook", "title": "Parent handbook", "description": "An outline for your parent handbook with sample wording for each key policy, from hours and pickup to illness, behavior, payments and emergencies.", "page_url": "https://backpr.com/resources/templates/parent-handbook", "pdf_url": "https://backpr.com/media/templates/backpr-parent-handbook.pdf", "word_url": "https://backpr.com/media/templates/backpr-parent-handbook.docx", "spanish": false, "spanish_pdf_url": null, "spanish_word_url": null }, { "slug": "staff-handbook", "title": "Staff handbook", "description": "An outline for your staff handbook with sample wording on pay, conduct, child protection, safety and confidentiality, ending with a signed acknowledgment.", "page_url": "https://backpr.com/resources/templates/staff-handbook", "pdf_url": "https://backpr.com/media/templates/backpr-staff-handbook.pdf", "word_url": "https://backpr.com/media/templates/backpr-staff-handbook.docx", "spanish": false, "spanish_pdf_url": null, "spanish_word_url": null }, { "slug": "refund-and-cancellation-policy", "title": "Refund and cancellation policy", "description": "Sample refund and cancellation wording with options for deposits, deadlines, missed days, session changes, removals and program cancellations.", "page_url": "https://backpr.com/resources/templates/refund-and-cancellation-policy", "pdf_url": "https://backpr.com/media/templates/backpr-refund-and-cancellation-policy.pdf", "word_url": "https://backpr.com/media/templates/backpr-refund-and-cancellation-policy.docx", "spanish": false, "spanish_pdf_url": null, "spanish_word_url": null }, { "slug": "scholarship-policy", "title": "Scholarship policy", "description": "A sample scholarship policy: who's eligible, a sliding-scale example, how families apply, how you keep their information private and how you decide.", "page_url": "https://backpr.com/resources/templates/scholarship-policy", "pdf_url": "https://backpr.com/media/templates/backpr-scholarship-policy.pdf", "word_url": "https://backpr.com/media/templates/backpr-scholarship-policy.docx", "spanish": false, "spanish_pdf_url": null, "spanish_word_url": null }, { "slug": "camp-daily-schedule", "title": "Camp daily schedule", "description": "A sample day camp schedule from drop-off to pickup, plus a blank weekly grid for planning each group's activities.", "page_url": "https://backpr.com/resources/templates/camp-daily-schedule", "pdf_url": "https://backpr.com/media/templates/backpr-camp-daily-schedule.pdf", "word_url": "https://backpr.com/media/templates/backpr-camp-daily-schedule.docx", "spanish": false, "spanish_pdf_url": null, "spanish_word_url": null }, { "slug": "after-school-daily-schedule", "title": "After-school daily schedule", "description": "A sample after-school schedule from school dismissal to pickup, with snack, homework, outdoor play and activities, plus a weekly planning grid.", "page_url": "https://backpr.com/resources/templates/after-school-daily-schedule", "pdf_url": "https://backpr.com/media/templates/backpr-after-school-daily-schedule.pdf", "word_url": "https://backpr.com/media/templates/backpr-after-school-daily-schedule.docx", "spanish": false, "spanish_pdf_url": null, "spanish_word_url": null }, { "slug": "grant-attendance-report", "title": "Grant attendance report", "description": "A report for funders with program details, a monthly attendance table, outcomes and stories, plus how to count child-days and average attendance.", "page_url": "https://backpr.com/resources/templates/grant-attendance-report", "pdf_url": "https://backpr.com/media/templates/backpr-grant-attendance-report.pdf", "word_url": "https://backpr.com/media/templates/backpr-grant-attendance-report.docx", "spanish": false, "spanish_pdf_url": null, "spanish_word_url": null } ] }