SSttuuddyy AAbbrrooaadd HHaannddbbooookk International Education Carole Weinstein International Center, Suite 103 211 Richmond Way University of Richmond, VA 23173 Email: studyabroad@richmond.edu Phone: 804-289-8836 Fax: 804-289-8904 IE website: https://international.richmond.edu GatewayAbroad website: https://studyabroad.richmond.edu Updated 2/01/2023 TTAABBLLEE OOFF CCOONNTTEENNTTSS Click below to jump directly to the desired section. Click the page number at the bottom of any page to return to the Table of Contents. SSttuuddyy AAbbrrooaadd TTeeaamm CCoonnttaacctt IInnffoorrmmaattiioonn ............................................................................. 1 LLeetttteerr ffrroomm tthhee IInntteerrnnaattiioonnaall EEdduuccaattiioonn tteeaamm ....................................................................... 2 AAddvviiccee ffrroomm VVeetteerraannss........................................................................................................... 3 CChheecckklliissttss ooff ttaasskkss ttoo ddoo bbeeffoorree yyoouu lleeaavvee ........................................................................... 4 AAccaaddeemmiicc PPrreeppaarraattiioonnss BBeeffoorree YYoouu LLeeaavvee .......................................................................... 4 OOtthheerr ttaasskkss ttoo ddoo bbeeffoorree yyoouu lleeaavvee ccaammppuuss ......................................................................... 4 YYeeaarr--LLoonngg SSttuuddeennttss ............................................................................................................. 5 EExxtteennssiioonnss ttoo YYeeaarr--LLoonngg SSttuuddyy ........................................................................................... 5 WWiitthhddrraawwaall oorr CChhaannggee ooff PPrrooggrraamm ....................................................................................... 5 WWhhaatt ttoo DDoo AAfftteerr YYoouu AArrrriivvee AAbbrrooaadd .................................................................................... 5 UUnnddeerrssttaannddiinngg AAccaaddeemmiiccss AAbbrrooaadd....................................................................................... 6 MMoonneeyy MMaatttteerrss ..................................................................................................................... 7 IInntteerrnnaattiioonnaall TTrraavveell .............................................................................................................. 9 MMeeddiiccaall MMaatttteerrss ................................................................................................................. 11 HHeeaalltthh aanndd SSaaffeettyy WWhhiillee AAbbrrooaadd ........................................................................................ 12 IInntteerrccuullttuurraall IIssssuueess ............................................................................................................. 16 HHoouussiinngg AAbbrrooaadd ................................................................................................................. 16 AAppppllyyiinngg ffoorr UURR HHoouussiinngg .................................................................................................... 16 UURR RReeggiissttrraattiioonn ................................................................................................................. 16 KKeeeeppiinngg iinn TToouucchh ............................................................................................................... 17 AAcccceessssiinngg UURR SSeerrvviicceess WWhhiillee AAbbrrooaadd ............................................................................... 18 PPeerrssoonnaall MMaatttteerrss ................................................................................................................ 18 LLeeaarrnn aabboouutt YYoouurr HHoosstt CCoouunnttrryy ......................................................................................... 18 RReessoouurrcceess ttoo hheellpp mmaakkee yyoouurr aabbrrooaadd eexxppeerriieennccee aa bbiitt eeaassiieerr ........................................... 20 TTrraavveelleerr’’ss CChheecckklliisstt............................................................................................................ 21 SSTTUUDDYY AABBRROOAADD TTEEAAMM CCOONNTTAACCTT IINNFFOORRMMAATTIIOONN Ellen Sayles Associate Dean and Director of Education Abroad Bio (804) 287-1802 esayles@richmond.edu Chris Klein Associate Director of Study Abroad Bio List of advising countries (804) 287-6876 cklein2@richmond.edu Amy Bergmann Study Abroad Advisor Bio List of advising countries (804) 289-8817 abergman@richmond.edu Dr. Martha L. Merritt Dean of International Education Bio (804) 289-8133 mmerritt@richmond.edu Michele Cox Director of Study Abroad Bio List of advising countries (804) 289-8838 mcox@richmond.edu Marina LaMastro Assistant Director of Study Abroad Bio List of advising countries (804) 484-1642 mlamastr@richmond.edu Jenney Stevens Study Abroad Administrative Specialist Bio (804) 287-1849 jsteven2@richmond.edu 1 LLEETTTTEERR FFRROOMM TTHHEE IINNTTEERRNNAATTIIOONNAALL EEDDUUCCAATTIIOONN TTEEAAMM Congratulations on your decision to study abroad! This will, almost inevitably, prove to be one of the most educational and memorable experiences of your life. Before you finalize your plans, however, we would like to take this opportunity to raise a few issues which require serious thought and reflection. Study abroad presents various challenges, both academic and personal. The way courses will be taught, and consequently the way you study, will be different. In almost all cases you will have to take much more responsibility for staying on track with your coursework. Housing and living standards will also be different. You cannot assume or even expect the environment or living arrangements to be the same as they are at the University of Richmond or in the United States. You should be prepared to be flexible, adventurous, and cautious at the same time. You should also be willing to adapt to new situations and to expect differences in all things. And you should have fun in the process! As with all changes and challenges in life, careful and thorough preparation is key to success. This handbook has been designed to help you achieve a smooth transition to your life abroad, so you can confidently handle any difficulties you may encounter along the way. Please take the time to read this handbook and related online resources, because most questions you have are already addressed here. We are confident that with adequate preparation, knowledge, and flexibility, your study abroad experience will be one that you will treasure for the rest of your life! Sincerely, Dr. Martha Merritt Dean of International Education Michele Cox Director of Study Abroad Marina LaMastro Assistant Director of Study Abroad Jenney Stevens Study AbroadAdministrative Specialist Ellen Sayles Associate Dean & Director of Education Abroad Christopher Klein Associate Director of Study Abroad Amy Bergmann Study Abroad Advisor 2 AADDVVIICCEE FFRROOMM VVEETTEERRAANNSS Even the students who lived through some difficult periods during their time abroad have said, without exception, that they regard study abroad as one of the greatest experiences of their lives. Here is what your peers have had to say about study abroad: Get involved! Plunge right in! Don't wait to adjust before participating because you adjust by participating. Ask plenty of questions. Give it time, whether for language learning or for making friends. Live with a family, or at least with host country nationals. If you do not like your living situation, talk to the Program Director and change it. Spend as little time as possible with other U.S. students on your program. Speak the local language as much as possible. Do not judge new things right away. Be open to new ideas and experiences. Be relaxed, easy-going, flexible. Blend in – don't look too much like someone from the U.S.! Get a native friend to explain what you don’t understand. Read up about the country – all aspects of it – before you go. Do not be defensive about criticism of the U.S. Enjoy yourself – and if something is not great, think of it as an "experience." 3 CCHHEECCKKLLIISSTTSS OOFF TTAASSKKSS TTOO DDOO BBEEFFOORREE YYOOUU LLEEAAVVEE The International Education office (referred to here as “IE”) has provided you with the following checklists that list various forms and their deadlines. Please mark the deadlines for your specific program in your calendar. Missed deadlines may jeopardize your participation in the program. What to Do Next checklist – This highlights the major tasks you must do before your departure. It is provided in your online study abroad application; it can also be downloaded by clicking here. Program-Specific checklist – This is your step-by-step guide for all tasks and information related specifically to your host university/program, including instructions and deadlines for tasks such as applying for admission to your host university/program, housing abroad, the student visa, and much more. It is provided in your online study abroad application. If you do not see it there, IE will email it to you when it is ready. AACCAADDEEMMIICC PPRREEPPAARRAATTIIOONNSS BBEEFFOORREE YYOOUU LLEEAAVVEE There are many academic preparations you must make before you leave for abroad. It is very important that you review the following information carefully and thoroughly to ensure that you meet all the residency, graduation, credit transfer and unit requirements from your study abroad experience. Click on the links below for full details and information: Fulfilling degree and graduation requirements Transfer students Leadership Studies students – includes specific steps for Jepson majors/minors • • Study Abroad Course Approval Forms – ideally you should obtain as many course pre-approvals as possible • • • Business students • • Minimum and maximum units taken abroad • • Circumstances when elective credit for abroad coursework automatically transfers • How transferred credit earned abroad will appear on your Richmond transcript Transferring Hours to Units: The “First Five” rule Seniors studying abroad Law students Please contact your Study Abroad Advisor at IE or the Registrar’s office for information on credit conversion. OOTTHHEERR TTAASSKKSS TTOO DDOO BBEEFFOORREE YYOOUU LLEEAAVVEE CCAAMMPPUUSS Flight Information questionnaire The Flight Information - Semester/Year Abroad questionnaire is located in your online study abroad application on GatewayAbroad. Please complete this before you fly to your host institution. You can edit/update this questionnaire at any time. Note that this information is collected for internal IE purposes only. It is not sent to nor shared with your study abroad institution. Business School Course Requirements and Transfer Policies Contract This form is for business students only and must be submitted to Ms. Fae Bell, the International Business Coordinator for the Robins School of Business. Robins School “contracts” will be handed out during the Robins School orientation sessions for business majors who are approved to study abroad. You are required to read, sign, and turn in this document to Ms. Bell at the end of your B-school orientation session. For more information about study abroad policies for Robins School students, please visit their website. Confirmation Form (approved NON-UR study abroad ONLY) – This confirms that you have made your final decision to study abroad on an approved non-UR semester study abroad program. This is available in your online study abroad application on GatewayAbroad. Independent Study Project Form Guidelines apply to any student who will be conducting an independent study project (ISP) that involves the use of human participants (interviews, surveys, etc.). This applies especially to students on SIT and SFS programs. You will need to ensure that your project is keeping with the rules established by UR’s Institutional Research Board (IRB). Students on SIT programs must also select a UR faculty member to supervise their research abroad. Additional information will be given to students on programs that include research as an essential component of the program, e.g., SIT and SFS programs. 4 Visit Career Services Before and after you go abroad, it is a good idea to visit Career Services and talk with a career advisor to stay on top of your internship and post-graduate plans. For other international internship opportunities, please check the SpiderConnect website. YYEEAARR--LLOONNGG SSTTUUDDEENNTTSS Students who will be studying for the full year will need to do the following prior to the start of their second semester: ▪ Newest version of SA Handbook Check out the newest version of the SA Handbook online, as it may have been updated since you last reviewed it. ▪ Course Approval Form Download a course approval form and complete one for the 2nd semester (if this was not completed before leaving). YEAR-LONG STUDENTS SWITCHING SITES Cultural/travel/health information Check out cultural/travel/health information for second abroad destination (internet links to websites will be sent to you from IE). Visa issues – Jump to the student visas section for important information about applying for student visas for two countries. EEXXTTEENNSSIIOONNSS TTOO YYEEAARR--LLOONNGG SSTTUUDDYY It is not unusual for students to wish to extend their study abroad to a full year either in the same or to a different study abroad site. If you would like to stay for the year, please carefully review the steps and procedures involved. WWIITTHHDDRRAAWWAALL OORR CCHHAANNGGEE OOFF PPRROOGGRRAAMM GENERAL POLICIES AND PROCEDURES UR programs Students who withdraw from a UR program or change programs after submitting the “Commitment Form” online are subject to withdrawal/change policies and are required to notify IE in writing by completing and submitting the Withdrawal Form available from the IE website. For full details on the policies and procedures for withdrawing, changing programs, and re-enrollment at Richmond, visit the Withdrawal Policy website. Non-UR programs Students should contact the program providers for information regarding withdrawal policies and fees, procedures, and refunds. With the exception of extenuating circumstances, the $1,500 administrative fee for approved non-UR programs will be retained by the University of Richmond and will not be refunded to the student. For more information, please visit the Withdrawal Policy website. HOUSING AT RICHMOND AFTER WITHDRAWING FROM STUDY ABROAD Students who withdraw after confirming their intention to enroll in a program abroad are not guaranteed on-campus housing at Richmond. Please visit the Withdrawal Policy website for more information. WWHHAATT TTOO DDOO AAFFTTEERR YYOOUU AARRRRIIVVEE AABBRROOAADD There are several tasks you must complete once you arrive abroad, preferably within the first week or so. These tasks and their instructions are accessed from your online study abroad application on GatewayAbroad: ▪ Your Contact Abroad Information questionnaire ▪ Your Course Registration Abroad questionnaire We also strongly recommend that you take the time to learn how to request personal copies of your official abroad transcripts, which you should do before the end of your abroad program. 5 UUNNDDEERRSSTTAANNDDIINNGG AACCAADDEEMMIICCSS AABBRROOAADD FOCUS ON ACADEMICS While abroad you will need to attend classes regularly and to remain at the host institution for the full duration of the term abroad. Please schedule your travel so that it does not interfere with your academic responsibilities. Recreational travel should be done during vacation and holiday time and not during the academic semester. You will have an opportunity for extended independent travel before and after your semester abroad. Of course, costs for such travel are not included in the prepaid fees or cost estimates. Important: You are required to register for a full course load for each semester you are abroad that meets your host country’s student visa requirements. You must register for a course load that equates to a minimum of 3.5 transferable units towards your Richmond degree. Courses not approved for transfer credit towards your Richmond degree (such as certain language courses) are not calculated towards the 3.5 transferable units. Failure to earn enough course units (3.5 minimum in transfer) while on a study abroad program are subject to review and may result in penalties for academic deficiency. Students who are struggling with academic, personal, or medical issues are encouraged to reach out to the support system in their host country, in their home country, and/or at UR. Please take time to read the University’s transfer credit policy on UR semester abroad programs at registrar.richmond.edu/registration/programs/studyabroad/index.html. In the event of an in-country strike by educational instructors at your host university, IE will seek advice from our counterparts abroad to determine the best course of action and will advise you accordingly. In the past, our partners have often been able to offer alternative course options and have amended the semester schedule during strikes to make the best of the situation (for example, students on CIEE programs can take CIEE-taught courses instead of courses taught at the host institution). Academic contribution upon return Keep copies of your work from abroad (assignments, syllabi, tests, etc) as Richmond faculty may request to see this when you return to campus. It would be worthwhile to start thinking about how you might use what you learn abroad to contribute academically to your classes here at Richmond. You may wish to pursue a research project that is linked to your abroad experience and apply to the School of Arts & Sciences annual Student Symposium, which is held each April. The Symposium gives students the opportunity to present their work in a professional setting, comparable to any international conference or discipline-specific symposium. Certain departments also hold their own symposia; click here for more information. Your abroad academic experience could also be extended beyond graduation by applying for a Fulbright research or teaching grant. Since 1946, the U.S. government-sponsored Fulbright Program has provided future U.S. leaders with an unparalleled opportunity to study and conduct research in other nations. Fulbright grants provide round-trip international travel, insurance, maintenance for one academic year and tuition waivers, if applicable. Language requirement for all majors Students studying in non-Anglophone countries are required to take a course in the local language whether or not this course is offered for credit. Extra tuition fees for such a course on UR abroad programs will be paid for by IE. If the University of Richmond paid additional fees on behalf of a student for an intensive language course, whether before or during the semester abroad, you will be liable for reimbursing Richmond if you do not attend the course. Specifically, students who miss more than 3 classes without excused absences from both the professor abroad and the Richmond study abroad advisor will be responsible for reimbursing Richmond for the cost of the missed classes. The student will be informed of the charge and how the calculation was made. This charge will appear on the student’s Richmond account. TTRRAANNSSCCRRIIPPTTSS FFRROOMM AABBRROOAADD Official transcripts from the host institution Before completing of your program abroad you must request that the host institution forward your official transcript to International Education, 211 Richmond Way, University of Richmond, VA 23173 USA. Your official transcript may also be emailed directly from your host institution to your Richmond study abroad advisor in a password-protected format. (Transcripts provided by the student to Richmond will not be accepted.) It’s very important to check that you have paid all debts to the host institution, that you have taken all exams, and that you have submitted all assignments in order to ensure your transcript is sent in a timely manner. It is not unusual for abroad transcripts to arrive several months after the semester ends. Faxed and scanned/emailed transcripts are not official and cannot be accepted. Please allow approximately two weeks for the Registrar’s Office to apply the credit to your UR record. You can check GradTracker to see if your credits have been transferred to your record in accordance with your course pre-approval form. Credit 6 transfer will appear under “General Electives” on GradTracker. Contact IE if you notice problems or unusual delays in your transcript or credit transfer. Students studying through non-UR programs should contact their sponsoring institution directly regarding these issues. When transcripts are delayed If your transcript from abroad is not received in a timely manner (see above paragraph), International Education will contact the abroad institution or program to try to speed up the process. Be aware that some transcripts are delayed because a student owes outstanding fines or fees to the host institution, or because a student has not signed the host institution’s transcript release form. It is your responsibility to take care of such matters promptly. NOTE: UR registration priority is determined by a student’s class year as determined by admit term, so if your study abroad transcript is delayed it will not impact your ability to register on time. Requesting personal copies of the host institution transcript Official copies of your study abroad transcripts are often required for future applications to graduate school, law school, medical school, MBA programs, Fulbright or other scholarships, even jobs. The UR Registrar’s Office will not provide students with a copy of the abroad transcript or grade sheet received, so you must obtain your abroad transcript directly from the host institution. Please review studyabroad.richmond.edu/?go=ObtainingAbroadTranscripts for more information. What appears on your UR transcript The UR transcript will show the institution’s name, course titles, and number of UR units transferred from abroad. No grades appear; however, courses must be taken for a grade in order to receive transfer credit. Transfer credit information will appear at the top of your printed official transcript. Even though your grades from abroad do not appear on your UR transcript, they are still part of your permanent academic records. Graduate schools and certifying agencies will require an official copy of your host institution transcript upon application and they will see your grades earned while abroad. MMOONNEEYY MMAATTTTEERRSS UR semester abroad program costs Costs differ from program to program. The fee for most Richmond semester abroad programs is the current full-time day school undergraduate tuition. Payment for room and meals is normally paid directly to the host institution or other entity abroad. In many cases students self-cater (prepare their own meals). In some cases, Richmond students may also pay room and or board charges to Richmond. To find out about your particular program costs, go to the study abroad online brochure for your particular program and click on “Dates and Costs.” Non-UR semester program costs A $1,500 administrative fee is assessed by Richmond for approved non-UR semester study abroad programs. Tuition and fees for these programs are paid directly to the sponsoring institution. No tuition is paid to UR for the semester abroad. Richmond financial aid does NOT transfer to non-UR programs. Students on approved non-UR programs do not receive any allowances nor are they covered by the UR abroad health insurance plan. Purchasing health insurance specifically for overseas travel and living is strongly recommended and can be purchased from Gateway Plans or other vendors such as CISI or Wallach and Company. TRAVEL ALLOWANCE Undergraduates participating in UR semester abroad programs receive a credit on their UR student account for a travel allowance. For more information about the this, please visit our website at studyabroad.richmond.edu/?go=TravelAllowance. UR PARKING PERMIT Students participating in spring semester study abroad programs (including approved non-UR programs) may have the spring portion of their yearlong UR parking permit refunded to them. This will happen automatically without the submission of receipts. Students will see the refund credited to their UR student account. IF YOU PAY IN INSTALLMENTS You may use the monthly installment plan to pay your UR tuition while studying abroad. You can enroll in a plan through the university's payment portal QuikPAY. For questions about the program, please call QuikPAY at 1-888-470-6014 or Student Accounts at 804-289-8147. FINANCIAL AID You are eligible to receive financial aid for your study abroad semester/year if you are studying on a UR abroad program, provided you meet application deadlines and eligibility criteria. University funding for study abroad is available for up to two semesters. Students approved to study on a non-UR abroad program are not eligible for UR institutional funding while abroad, but may still be eligible to 7 receive federal and state financial aid. Student-athletes should consult with the Director of Athletics regarding transferrability of financial aid to UR semester study abroad programs. More details can be found on the Financial Aid Office’s website. Questions may be directed to the Financial Aid Office at 804-289-8438 or finaid@richmond.edu. Disbursement of financial aid If you qualify for financial aid, you should plan ahead for your study abroad experience in terms of when and how funds are disbursed. Funds are disbursed 10 days prior to the first day of classes at the institution abroad; however, it can take several days for the refund to be deposited to your bank account. This will likely mean that you may need to pay some expenses abroad (like your housing fees, for example) to the host institution before your financial aid becomes available to you. This may mean paying such expenses out of other savings or via credit card and then reimbursing yourself once your financial aid becomes available. Students can request financial aid to be deposited to their bank account by direct deposit. Click here to learn how to sign up for direct deposit. For more information on direct deposit, call Accounts Payable (804-287-6051). Scholarships For information regarding University of Richmond scholarships and scholarships from external agencies, please visit studyabroad.richmond.edu/?go=URScholarships. Some scholarships have very early deadlines so it is important to read all information regarding the application process as soon as possible. The receipt of such scholarships may affect other financial aid a student is receiving. STUDENT ACCOUNTS Good standing required Your acceptance to study abroad is contingent upon being in good standing with the Student Accounts Office. You are responsible for paying all fees related to your program. If you owe monies to UR and do not settle your account in a timely manner, you may be withdrawn from the program abroad. In such cases, UR will not be responsible for any lost monies already paid for the study abroad experience, such as plane tickets, travel arrangements, and deposits. If you owe money to UR, or to the institution abroad, you will have a hold placed on your account until all payments are made. Price changes The University of Richmond reserves the right to change costs as a result of currency fluctuations or changes in agreements with institutions abroad. MONEY MATTERS WHILE ABROAD The first month You should have adequate cash resources for the time you will be abroad. The first month abroad is when students are most vulnerable financially. Unexpected fees can appear, and costs can increase due to unforeseen changes in exchange rates. You may need to pay the full semester’s housing cost upon arrival. When moving to a new location, it takes time to find bargain shops and restaurants and to adapt to the lifestyle of a local student. For these reasons it is important to be financially secure during the first month. We recommend having available twice the amount estimated for one month’s normal expenditures. Preparing to access and use money abroad US debit cards can be used at ATM machines, but your bank in the US may charge a fee for this. Check with your bank to see if they have a “sister” bank abroad or participate in a Global ATM network (mostly just large US banks are in this network). Always ask your bank if they will waive the ATM fees while you are abroad; this could end up saving you a lot of money. Visa is more widely accepted than MasterCard. American Express is rarely accepted so it is not advisable to bring this card. Venmo is not available outside the US but other payment options like it exist in other countries. For example, Wise and Revolut are wisely used in Spain. While abroad Most students use ATMs while abroad; generally this is where you will get your best exchange rate. You can easily look up current currency exchange rates at XE.com and OANDA.com. 8 Upon arrival, students can access local currency at ATMs or at exchange banks in the airport. Be aware that the exchange banks in the airport do not always have the best exchange rates and they will charge a commission. Some U.S. banks can, for a fee, obtain foreign currency for you with several days’ notice. Pay in the local currency, not in U.S. dollars In some parts of the world, particularly in Europe, some merchants will give you the option of charging your credit card in U.S. dollars rather than in the local currency. This practice is known as dynamic currency conversion. You are better off declining the offer because the ultimate purchase price is padded with a conversion fee, typically at least 3%. The article “Why You Should Always Pay for Foreign Purchases in the Local Currency & Not in U.S. Dollars” explains this very well. International Wire Transfers In some cases, students or parents/guardians are asked to make an International Wire Transfer to pay for certain costs abroad, such as room and board fees. This online document has some very good information on international wire transfers. VAT Refunds VAT (Value Added Tax) is sometimes refundable on purchases abroad. The VAT refund system varies by country, but many foreign visitors are eligible for a full refund on VAT paid on goods. To receive a refund, you must ask the merchant to fill out a tax refund form at the time of purchase. You must show the purchases and paperwork to a customs official when you leave the country. Your refund will arrive later by mail or may also be posted to a credit card account as a credit. For more information, please review these VAT frequently asked questions. IINNTTEERRNNAATTIIOONNAALL TTRRAAVVEELL PASSPORTS Applying for a passport You must obtain a passport to travel outside of the United States. You may also be required by the host country to apply for and obtain a student visa prior to departure. If you already have a passport, be sure it is valid for at least 6-12 months beyond your program’s end date. It is your responsibility to obtain these documents. Visit the U.S. Department of State’s Passports website find out how to apply for a U.S. passport or to check on the status of a pending U.S. passport application. Passport processing can take up to eight weeks (2 months), so students are encouraged to apply immediately. Passport applications may be submitted at the main U.S. Post Office on Brook Rd., ph. 1-804-775-6304, or at the branch at Patterson and Glenburnie. A 24- hour information recording can be heard by calling 1-877-487-2778. Non-immigrant students at Richmond should also seek the advice of the Director of International Student and Scholar Services, Ms. Krittika Onsanit (konsanit@richmond.edu). Lost or stolen passports Report lost or stolen passports immediately to local police and go to the nearest U.S. embassy or consulate the next business day for a replacement. By presenting a police report, photos, and proof of identification such as a photocopy of the “picture page” or details page of your passport (see “copies of important documents” section below), a new passport can be issued more quickly. STUDENT VISAS A visa is a stamp in a passport which officially grants permission for the holder to enter a country for a specified period of time for a particular purpose (e.g., study). Student visa requirements vary from country to country and from consulate to consulate. NOTE: Obtaining a visa involves an individual interacting directly with the government of the country he or she wishes to visit. International Education staff can provide basic instruction and information, but cannot apply for visas on behalf of students or intervene in the visa application process. The checklist and orientation booklet for your particular program will tell you whether you need a visa. Be sure to read these resources very carefully and meet any stated deadlines to avoid delays or complications. Some key things to keep in mind: ▪ It is IMPERATIVE that you start the visa application process EARLY – as soon as you accept placement to study abroad. In some cases, this means gathering the documents needed for the student visa so that when your official acceptance letter arrives from the partner abroad, you will be ready to submit the formal visa application. Check your program checklist for specific information. ▪ Before you apply for your visa, you’ll need a passport which is valid for at least 6-12 months beyond your program’s end date. ▪ Some visas must be applied for in person at the consulate. 9 ▪ You may not be able to travel internationally before your program starts because the consulate may need to hold your passport until the visa is approved and issued. ▪ Many consulates process visa applications according to the program start date, not according to the student’s personal travel ▪ ▪ plans. For expedited visa services, you can hire an agency like Travisa or Perry Visa Services to hand-carry your documents to the consulate for faster processing. (Note that this option is not available for all consulates.) To begin your research about the application process/fees, contact the consulate of the country in which you will study that has jurisdiction of your permanent residence. Typically you will find student visa information under “Consular Services” or “Visas.” ▪ Changes to the stated or published policies are frequent, so it is vitally important to make certain you have the most current information and that you have allowed time in case your application is returned for any reason. Students who will be studying abroad in two different countries (e.g. in Chile one term and in Italy the next term) should research the visa processes prior to going abroad. Students may need to obtain both visas in the United States prior to going abroad for the year as it may not be possible to apply for a visa outside of your home country (e.g., U.S.) and there may not be adequate time to obtain the second country’s visa prior to the second study abroad term. (back to Year-Long Students section) In addition, consulates and embassies outside the U.S. are generally unfamiliar with student visa requirements as they relate to U.S. students and will often provide conflicting or incorrect information that will ultimately delay the visa application process and jeopardize a student’s chances of obtaining a visa in a timely manner. Ultimately it is the student’s responsibility to obtain the appropriate visa(s) for the study abroad. Please contact IE if you have any questions. Important note about traveling to Schengen area countries: Some Schengen area countries, such as Denmark and the Netherlands, do not require a student visa beforehand; instead, students get a residence permit upon arrival in the country. To avoid problems at the Schengen border control, students who plan to obtain their residence permits upon arrival in the destination country should fly directly to their host country or transit via a non-Schengen country. NOTARIZATION SERVICES Students who require notarization services as part of their host institution or visa applications may request an appointment at studyabroad.richmond.edu/?go=NotaryAppt. Photo identification is required. Students should not sign OR copy any document(s) until they are in the presence of the notary. IMPORTANT: Before your notary appointment, please review studyabroad.richmond.edu/?go=NotaryInfo to ensure your notarization request can be processed. BOOKING FLIGHTS Students should carefully research their flight options and should investigate the various possible airline fees when trying to book their transportation to/from their abroad destination. Budget airlines in particular have created many additional ways to collect money from travelers, so don’t be fooled by a seemingly low ticket price. Additional fees may be charged for things such as checking a bag, exceeding the (often low) baggage weight limit, selecting a seat (particularly if the seat is in a location that has extra legroom), and even for checking in at the airport. Be sure to calculate the total possible cost before clicking the “purchase” button. Also, think about what other baggage options exist, such as shipping your items, which might possibly be less expensive and less hassle than flying with your luggage (be sure to check this out carefully beforehand, and do not pack valuable items, medications, or important documents, etc. into the box). When making your travel reservations, be sure to use your name exactly as it appears on your passport or driver’s license (such as including any middle names or initials, not using nicknames, etc). Otherwise you may have problems at check-in. Important note about traveling to Schengen area countries: Some Schengen area countries, such as Denmark and the Netherlands, do not require a student visa beforehand; instead, students get a residence permit upon arrival in the country. To avoid problems at the Schengen border control, students who plan to obtain their residence permits upon arrival in the destination country should fly directly to their host country or transit via a non-Schengen country. DEPARTURES AND FLIGHT TRANSFERS Students are reminded that, when departing for an onward flight from a major city, check to be sure of the airport location. Many cities have more than one airport, and while some cities have an international airport for international flights and a domestic airport for domestic flights, others have more than one airport running both international and domestic flights. Also, when flying into a new city and transferring planes, it is best to check in advance whether terminals are a great distance apart or whether you’ll even need to change airports. In some cities, such as Buenos Aires, a change of airports involving significant travel time may be necessary. 10 GETTING THROUGH CUSTOMS Upon returning to the United States, students may bring back a total of $800 worth of duty-free merchandise. Items must be carried with the passenger and should be for personal use or for gifts. It is recommended that travelers keep all sales slips from purchases made while outside of the U.S. The Customs and Border Protection website has more information. You are encouraged to read the U.S. Customs and Border Protection's "Inspection of Electronic Devices" information sheet prior to flying to/from abroad, as some travelers' devices (iPads, etc) are detained for examination or seized. IF YOUR LUGGAGE IS LOST If your luggage doesn’t show up, do not leave the Baggage Claim area until you report it to the airline. Once you leave that area, you cannot return! IMPORTANT DOCUMENTS TO TAKE ABROAD Insurance/Emergency Cards & Letters (IECL) packet IE prepared an Insurance/Emergency Cards & Letters (IECL) packet for you, which you can download at any time from your online GatewayAbroad application. The IECL document contains your insurance ID card and coverage verification letter, an emergency contact card, and a Study Abroad Information for Your Loved Ones sheet, among other things. You should print at least two (2) copies of your IECL packet – one to carry with you abroad and one for your loved ones. (back to "Mandatory health insurance" section) Copies of important documents You should take an official certified copy of your birth certificate and a photocopy of the “picture page” or details page of your passport. These are invaluable documents to have in the event a passport is lost or stolen. These copies should be kept in a secure place, separate from the originals. Be sure to upload your passport copy to your online GatewayAbroad application as well. Additional copies should be left in the U.S. with your family. (back to “Lost or stolen passports” section) Extra passport-sized photographs You should take along several additional passport-size photographs for visa applications or identity cards. Often these are required for registration at the overseas university. Photos are available on campus from One Card Services for a fee. Altnernatively, you can purchase photos at CVS, Walgreen’s, AAA and Kinko’s, among other places. Printed “In Case of Emergency” forms Hard-copies of your emergency contact information should be kept in your luggage and wallet. Please click here to download this form. TRANSPORTATION WHILE ABROAD City transportation Look into purchasing a long-term city transport pass and inquire about student discounts. For short visits, a day or week pass can save a lot of money. You may wonder why some passengers appear to board buses, trams, or trains without paying; however, they probably have passes that they show only when asked to by an inspector. Do not try to board a bus or other transport system without a ticket or pass, as you could be caught and taken to the police station or charged a high fee. Bicycles Bicycles are the preferred method of transportation in some locations. UR does not recommend that you take a bike overseas, but you may be able to buy a used bicycle once you are settled in your location. Always wear a helmet. European railpass information The Eurail Pass has many options for various countries in Europe. For fares, schedules, and special deals, see www.raileurope.com. For an online guide to make sense of the various options, you might want to check out www.seat61.com. U.S. Department of State’s Travel Information The U.S. Department of State (DOS) maintains a consular website designed to provide comprehensive information to U.S. citizens traveling abroad. The site offers U.S. citizens information on foreign entry requirements, tips for traveling and living abroad, and travel warnings. MMEEDDIICCAALL MMAATTTTEERRSS As you prepare for your upcoming study abroad experience, we encourage you to review the travel abroad information on the UR Student Health Center’s Travel Information website. 11 Students may receive some basic vaccinations as well as TB skin testing (PPD tests) at the SHC for a small fee. The SHC strongly recommends follow-up TB testing after travel abroad to areas with a high incidence of TB. Call the SHC at 804-289-8064 for information or to schedule an appointment. Visit the UR Student Health Center’s Travel Information website for full details on the following: ▪ Immunizations ▪ Pre-existing conditions ▪ International Certificate of Vaccination ▪ HIV Testing ▪ Legality and Availability of Medications Abroad – Not all drugs are legal or available abroad. It is strongly ▪ Physical Exam, Medical Forms, and Housing Forms ▪ Medical Records ▪ Illnesses after Travel ▪ Tuberculosis (TB) Testing recommended that you contact AXA Assistance USA to check specific prescription medications before leaving. Students with physical disabilities The University of Richmond is committed to assist students with physical disabilities so that they are able to study abroad. The University will make every effort to develop reasonable accommodations in cooperation with the host institution so that students with physical disabilities may achieve the intended goals of the study abroad experience. For more information and resources about traveling abroad with disabilities, please visit Mobility International USA's website. COVID-19 Students are encouraged to review information regarding COVID-19 in your host country, how it is managing the current situation, vaccination requirements, and how you and your family feel about your plans to travel to that country. Resources that may be helpful include local and international new sources, Center for Disease Control, the European Centre for Disease and Prevention Control, and the U.S. Department of State. Both the CDC and ECDC provide tools to compare trends between countries. Please be sure to discuss this information and data with your loved ones so that you are comfortable and understand the challenges and limitations that will exist while you are abroad. HEALTH INSURANCE Mandatory health insurance Unless a student is studying in his/her home country of citizenship, students on approved UR semester abroad programs are automatically enrolled in the Chubb Insurance plan. The University of Richmond pays for this insurance at no extra cost to the student. Students will find their insurance card and related insurance information in their Insurance/Emergency Cards & Letters (IECL) packet on GatewayAbroad. Please see IE’s insurance webpage for more information, including coverage details, instructions on how to use your insurance while abroad, to download the insurance claim form, etc. NOTE: Medical expenses and medication not covered by the insurance are the responsibility of the student. If a student plans to travel extensively prior to or after the study abroad program, additional coverage can be purchased; click here for details. HHEEAALLTTHH AANNDD SSAAFFEETTYY WWHHIILLEE AABBRROOAADD ALCOHOL AND DRUG ABUSE Dangers of abuse Many students fall victim to crime and other hazards while under the influence of alcohol and drugs. Students under the influence of alcohol can find themselves in compromising situations. Alcoholic content is often much higher outside the U.S. Students should be aware of the cultural norms in the host country and abide by all local laws and customs. Students should review the U.S. Department of State’s warning about this issue (PDF). Code of behavior You are expected to adhere to the same code of behavior as if you were on campus at UR. The use, possession, transport, selling, or purchase of illegal drugs harms the reputation of the individual, the University of Richmond, and the United States. The University of Richmond and its agents have the right to enforce appropriate standards of conduct and may at any time terminate your participation in the program for failure to maintain these standards or for any conduct which the UR or its agents consider to be incompatible with the interest, harmony, comfort, and welfare of other students or the host institution. If you are expelled from the program, you will be sent home at your own expense and there will be no refund. 12 Severe penalties In many countries, local laws make no distinction between soft and hard drugs. U.S. laws do not protect U.S. citizens abroad who violate foreign laws. U.S. citizens are subject to the same penalties for drug violations as the nationals of the country they are visiting. Penalties for violating the law of another country may be severe. For example, penalties for possession or trafficking in any kind of drug ranges from two to twenty-five years and include a heavy fine in many countries. In some countries, the penalty may be death. Foreign governments are not more tolerant of drug use, nor are they more permissive in their drug laws. What U.S. consular officers can do U.S. consular officers can insure, insofar as possible, that the detainee’s rights under local law are fully observed and humane treatment is accorded under internationally accepted standards; visit the detainee and provide him/her with a list of local attorneys; contact family and/or friends for financial or other aid, if asked to by the detainee. See the U.S. Department of State’s website about arrest abroad for more information. What U.S. consular officers cannot do U.S. consular officers cannot contact the detainee’s family or friends, or lodge a formal protest about mistreatment of the detainee unless asked to do so by the detainee. In addition, they cannot prevent delays by law enforcement officials or prevent unseemly delays in bringing U.S. citizens to trial. The U.S. government cannot free U.S. citizens charged or convicted of crimes while abroad. See the U.S. Department of State’s website about arrest abroad for more information. WATER SAFETY In some locations, tap water may be undrinkable unless it has been boiled or treated with iodine. When in doubt, drink bottled water and check with the international office of the host institution or your program director abroad. Also, be extremely careful when swimming while abroad, particularly in the ocean, as hazards may not be marked and the water current/undertow may be more severe than you perceive. ROAD AND TRAVEL SAFETY ABROAD The University of Richmond strongly advises against the operation of a motor vehicle while abroad or riding in cars driven by other visiting Americans. Traffic congestion and different traffic laws and regulations can make driving motor vehicles in a foreign country extremely hazardous. Insurance requirements and other responsibilities vary by country. UR assumes no financial responsibility for legal aid, medical care, and other direct or indirect expenses incurred as a result of a student’s decision to operate a motor vehicle while abroad. Click here for more information and recommendations about road and travel safety abroad. FIRE HAZARDS Fire regulations differ from country to country. Smoke alarms, sprinklers, and fire exits do not exist in many places. It is the student’s responsibility to be aware of the safety conditions in their home or dorm. The student should make an emergency exit plan. Questions should be directed to the international office of your host institution. CARBON MONOXIDE POISONING Be aware of the heating situation provided by your host institution and host residence. When carbon monoxide-producing appliances are present, such as any appliance that burns fuel (such as gas, oil, kerosene, wood, or charcoal), be sure to ask how to use these appliances safely in order to prevent carbon monoxide poisoning. Consider taking a carbon monoxide and smoke detector with you abroad. Further information is available on the Environmental Protection Agency (EPA) website. Additionally, this pamphlet is very informative on the subject. TICK BITES Hiking exists worldwide, and so do ticks! Tick bites can lead to infection or even diseases. While there is minimal risk of being bitten by ticks, it is not zero risk. When hiking, wear long pants and shirts and use insect repellent effective against ticks; the CDC has a good list of preventative measures. Also, this map shows the prevalence of tick bites worldwide. SEXUAL HARASSMENT AND ASSAULT ISSUES Due to differences in gender relations and attitudes in other cultures, situations may arise in which you find yourself in an uncomfortable or unsafe situation while abroad. Laws in other countries vary, so it is important to consult with the international office and the U.S. consulate regarding the local legal system in the event that you are sexually assualted or harassed. Resources for victims of sexual assault and harassment will likely be different from those in the United States also. Students who are victims of a felonious crime are covered by the Chubb Insurance overseas health insurance plan. More information on this benefit should be directed to Michele Cox in International Education (804-289-8838). 13 You may have questions as to whether certain situations may be defined as sexual assault and/or harassment. You should discuss any incidents that make you feel uncomfortable or harassed with the appropriate staff member in the international office at your host institution and also with IE staff at Richmond. For clarification of what constitutes sexual harassment and assault, please refer to the University of Richmond's Center for Awareness, Response, and Education (CARE) website. Sexual Harassment Harassment issues may be particularly difficult to identify abroad, where cultural norms are often different than those in the U.S. A fair rule of thumb is to assume that sexual harassment consists of any unwanted sexual advances and/or behavior of a verbal, visual, written, or physical nature in living arrangements and educational or work environment. Definitions of Sexual Assault 1. Sexual Assault: Physical contact of a sexual nature which is against one’s will or without one’s consent. 2. Rape: Sexual intercourse that is coerced through force or threats of force, or with someone who is unconscious or incapable of giving consent. Help for Victims of Sexual Assault Victims of sexual assault abroad can still access the support and resources they need. The University of Richmond’s Center for Sexual Assault Prevention and Response has a webpage with available resources to ensure the recovery and support of victims abroad. This website also has information about sexual assault and what to do if it happens to you or to someone you know. Lastly, the U.S. Department of State’s brochure, “Sexual Assault: Reducing the Risk and Coping with an Attack,” is worth reading. Pathways to Safety International, formerly Americans Overseas Domestic Violence Crisis Center, empowers victims of interpersonal & gender based violence abroad. You can reach the Crisis Center by calling their international toll-free crisis line or via email; please refer to pathwaystosafety.org/get-help-now for instructions on calling from abroad. SEXUAL ORIENTATION ISSUES In order to maximize the study abroad experience, all students should research the intended host country before departure. As an LGBTQ student there are some additional things you may want to consider as you prepare to go abroad. Please visit studyabroad.richmond.edu/?go=LGBTQ for a list of things to consider as you prepare to go abroad. WOMEN’S HEALTH AND SAFETY ISSUES “Women may experience some particular difficulties while abroad and facing the unfamiliar can raise the anxiety level. U.S. women have a reputation for enjoying a lifestyle which contrasts with more traditional behavior in many countries. This image is reinforced by distorted stereotypes used in TV, movies, and advertising. Cultural differences extend to body language. U.S. students may encounter people who do not understand that their familiar way with strangers is a gesture of friendship. A smile, a hairstyle, posture, clothing, eye contact, the distance between people talking can all have profoundly different interpretations from culture to culture. Even a smile to a stranger may be misunderstood.” For more information about women’s health and safety issues abroad, please visit the University of California’s Study Abroad Center website and scroll down to the “Especially for Women” section. SHARING ANY CONCERNS YOU MAY HAVE If you have concerns about yourself or a fellow UR student abroad related to health issues or safety (which may or may not be connected to a particular “incident”), please complete this online form. Your concerns will be routed to the appropriate office(s) that are in the best position to provide help and advice. More information, including a list of health and safety risk indicators to take note of, is available on Student Development’s website. SAFETY PRECAUTIONS YOU SHOULD TAKE Check your Richmond email account regularly You are ultimately responsible for taking the necessary precautions to ensure your personal safety while abroad. To help you do this, IE will email relevant notices to you when there is a particular safety issue or crisis abroad. It is therefore very important to check your Richmond email account regularly. Give your contact information to IE Provide IE your abroad address and phone numbers while abroad (dorm, apartment, host family, and/or mobile phone) via the “Your Contact Abroad Information” questionnaire on your online study abroad application. This questionnaire allows you to list your phone numbers as well as your address. 14 Prepare an “In Case of Emergency” form Emergencies and accidents can happen to anyone, anytime, anywhere in the world. Even the most high-tech devices can be rendered useless and prevent access to important emergency contact information. Likewise, a serious injury could lead to unconsciousness, or worse.To minimize potential problems you are strongly encouraged to complete the “In Case of Emergency” fillable form and keep printed copies of it in your luggage and wallet. Put a list of important passwords in a sealed envelope and give it to your family before you go abroad. This envelope should only be opened in case of a serious life emergency, such as incapacitation. (back to “Printed ‘In Case of Emergency’ forms” section) Leave your travel itinerary with someone Whenever you travel within or outside your host country you should leave an itinerary with your family, the international office abroad, and with IE (studyabroad@richmond.edu). You should also tell your roommate or host family about your travel plans—at least give them a list of cities you will be visiting as well as contact information, when available. Check travel advisories Check the U.S. Department of State website to make sure there no level 3 or 4 travel advisories issued for the country where you plan to travel, and do not travel to any country for which a travel advisory of level 3 or 4 has been issued. Also, check your email while traveling and carry along a list of phone numbers of the U.S. consulates/embassies in all countries you will be visiting. WHAT TO DO IN AN EMERGENCY In light of recent political and environmental incidents around the world — not to mention the COVID-19 pandemic — we would like to take this opportunity to remind you of the emergency protocol regarding your safety. It is very important for you to provide your family, our office, and the international office abroad with your physical address and mobile telephone number (and landline, if you have both) as soon as you have these numbers available. As we have learned, sometimes the mobile network will shut down during an incident due to the stress on the system. Be sure to register online with the nearest U.S. embassy (even if you are not a U.S. citizen). More information can be found on U.S. Department of State’s Smart Traveler Enrollment Program website. If there is an emergency where you are studying or traveling, whether the emergency is caused by nature or man, please follow these steps immediately: 1) If you are hurt, go to the nearest medical facility and contact the insurance company once you are stable. The telephone number (call collect 24 hours per day) is on the back of your insurance card. 2) Contact the international office at the host institution abroad to let them know you are safe and how you can be reached. 3) Call or text your family. 4) Email our office to confirm you are safe. 5) Contact your friends. 6) Stay calm and go home, if it is safe to do so. Do not go to the scene of the incident because the emergency personnel need space to do their work properly and to secure the area. 7) Stay abreast of the news for security and safety updates. 8) Check your Richmond email for updates. DEPARTMENT OF STATE’S CONSULAR INFORMATION PROGRAM Travel Warnings are issued when the State Department decides to recommend that Americans avoid travel to a certain country. Country Specific Information sheets are available for every country of the world. They include information on the location of the U.S. embassy or consulate, unusual immigration practices, health conditions, minor political disturbances, unusual currency and entry regulations, crime and security information, and drug penalties. Travel Alerts are used to disseminate information quickly about terrorist threats and other relatively short-term and/or trans-national conditions posing significant risks or disruptions to Americans. This information is also available at www.travel.state.gov. DEPARTMENT OF STATE’S RECOMMENDATIONS FOR SAFE TRAVEL ABROAD Please take time to carefully review U.S. Department of State’s recommendations for safe travel abroad. AIR TRAVEL UNDER INCREASED SECURITY Consult the TSA’s website to find out about restrictions on luggage and items that may be carried onto the aircraft. You will be asked to show a government-issued photo identification card or passport. Also, you are encouraged to read the U.S. Customs and Border Protection's "Inspection of Electronic Devices" information sheet prior to flying to/from abroad. 15 IINNTTEERRCCUULLTTUURRAALL IISSSSUUEESS One of the most rewarding aspects of study abroad is the experience of being immersed in another culture. Students often return from abroad with an understanding of new foods, art, sports or models of business, science, or government; this expanded knowledge helps former participants to be more effective and innovative in their working lives and more satisfied on a personal level. Please visit studyabroad.richmond.edu/?go=InterculturalIssues to learn about culture shock, stereotypes, the rewards and challenges of being immersed in another culture, and for tips on how to check your progress adjusting to intercultural issues you encounter abroad. HHOOUUSSIINNGG AABBRROOAADD If you have not already done so, please read carefully your program's housing details and conditions on the "Housing & Visa Info" tab of its brochure page. Housing will be different from the experience of living in a Richmond residence hall. For many students this will be a new experience of living more independently and will inevitably mean that this will be a time of growth and more responsibility, which will be both exhilarating and frustrating. Depending on the program, students may have the option of living in a residence hall, apartment, or home stay. Students should not expect residences abroad to be the same as in Richmond, particularly with regard to convenience and security. Housing abroad, particularly in Europe, is often in older buildings and living spaces may be smaller and more sparsely furnished than student rooms at UR. In some countries living alone is the norm, while in other locations students will share a room or flat sometimes with students from the opposite sex or with older graduate students. Many student residences abroad include kitchen facilities and students are expected to cook their own meals. A meal plan is almost never available, although pay-as-you-go cafeterias often are available with student-friendly prices. Although there are some exceptions, universities abroad rarely have a campus-environment like Richmond so students should not expect to live “on campus." Residences, apartment buildings, and home stays will be located throughout the host city and a commute (walking or public transportation) will likely be required to reach the academic buildings and other student residences. While all rooms will be secure, the residence hall/apartment building may not have card or key-access to the front door, and there may not be 24-hour security provided at a front desk, even for residences located in urban/downtown areas. Repairs (unless it is an emergency) may take longer than what students are used to on Richmond's campus, which are often made within 24 hours. Student housing, regardless of whether it is a residence hall, apartment, or home stay, may not be directly adjacent to public transportation, so students may need to walk 10 or more minutes to reach their residence after getting off the metro/bus/tram. Smoke and carbon monoxide detectors/fire extinguishers may not be a standard amenity. It is recommended that students bring these with them abroad. Students should be aware of these differences when selecting their residence abroad. If a student has a particular concern about the quality or safety of housing abroad, they should bring it to the attention of their Richmond study abroad advisor immediately. AAPPPPLLYYIINNGG FFOORR UURR HHOOUUSSIINNGG SUBMIT ONLINE UR HOUSING APPLICATION Fall semester and calendar year abroad students must submit their completed online UR housing application prior to leaving campus. Spring semester and academic year abroad students should refer to the Residence Life office’s website for their room selection procedures. FACTORS AFFECTING YOUR UR HOUSING Please visit the Residence Life office’s Study Abroad webpage for instructions on paying your UR housing deposit, how to secure housing for when you return to Richmond, what happens if you end up on a waiting list, and other important Richmond housing factors and information. HOW TO CONTACT UR RESIDENCE LIFE When in doubt about housing issues, please direct your questions to Ms. Taylor Walsh in Residence Life at 804-289-8930 or email twalsh4@richmond.edu. UURR RREEGGIISSTTRRAATTIIOONN 16 THINGS YOU MUST DO ▪ Clear holds before registration. Before leaving campus, check with Student Accounts to ensure that you have no outstanding bills. If you have an outstanding balance on your account, you will not be registered for classes. ▪ Important: Check your Richmond email account regularly, as the Registrar’s Office will send you registration information via email. ▪ Obtain any special approvals necessary for registration, either before going abroad or by having the appropriate department chair email special approval to the Registrar’s Office (registrar@richmond.edu) after you are abroad. Most importantly: Carefully review the Registration FAQ for Students Abroad (UR semester abroad and pre-approved Non-UR semester abroad) on the Registrar’s website for detailed information on a proxy registration option for next semester’s classes from abroad. You may also contact the Registrar by fax (804-287-6578) or by phone (804-289-8639). KKEEEEPPIINNGG IINN TTOOUUCCHH COMPLETE THE “YOUR CONTACT ABROAD INFORMATION” QUESTIONNAIRE Complete your “Your Contact Abroad Information” questionnaire on your online study abroad application within 2 weeks of your arrival abroad. You might not learn the address until after you arrive abroad. SENDING LETTERS AND PACKAGES Airmail Airmail letters to or from abroad take from four to fourteen days to arrive. All items should be clearly marked "AIR MAIL" or "PAR AVION" on both the front and the back. Aerograms are convenient and relatively inexpensive stationery. Packages Package service rates vary enormously, as does the time in transit. Surface mail will always be cheaper, and will take four weeks minimum (often more). Airmail will be faster (often as fast as a letter, usually a bit longer), and more expensive. There is no guarantee that important packages will reach the recipient, and customs duties may be high. Sending packages FROM the U.S. Import taxes on packages sent from the U.S. to the student overseas can be VERY high. (For example, one mother sent packages to Europe with shipping fees of $50; the import tax, which the student had to pay, was $112). Be sure to talk to someone in the host country to find out how import tax rates are calculated. (back to Booking Flights section) Sending packages TO the U.S. If you need to send a package home, be sure to check with the local post office or the international office at your host institution to find out the regulations concerning packing. Regulations vary widely, but as a rule packages should not be sealed before they are taken to the post office. The clerk will probably need to see what is inside. Gifts worth less than $50 being sent to the U.S. should be marked "Unsolicited Gift Value Under $50" on the package. When students send their own things home they should put "U.S. Goods Returned" on the package. U.S. Customs opens packages regularly and randomly. Making a false declaration or sending illegal items home can be a serious matter. Paying for extra luggage is sometimes more economical than sending items home through the postal services. Courier services In emergencies, express mail services are available. DHL, Airborne Express, TNT, and Federal Express are international courier businesses. Two-day and sometimes one-day services are available, but they are very expensive. PHONING FROM ABROAD Your first phone call home Don’t promise your family that you will call home immediately upon arrival at your destination. Sometimes flights are delayed or you may need to rush from one point to another, or you may be too tired to figure out a new phone system during the first few hours. It may be better to promise to call within a day or two instead. Finding the most economical service Telephone services, phone cards, and long distance rates change rapidly. For some countries, the most economical option is to purchase a mobile phone in-country. Alternatively, instead of extending your current U.S. plan to include international service, you could order a mobile phone before you arrive abroad (example: PicCell Wireless). The best source for the most up-to-date information would be to ask a recently returned student (one or more will be at your country-specific orientation). Once abroad, you can always ask someone in the international office at your host institution. Of course, Facetime, Skype, and WhatsApp are also great ways to keep in 17 touch, and they’re free! Interpreter on Call Language Line (1-800-878-8523) is a fee-per-minute service allowing travelers to speak via an interpreter to non-English speakers. This service provides access to 170 languages and is available 24 hours, 7 days a week. WAYS TO CONTACT THE INTERNATIONAL EDUCATION OFFICE Telephone: 804-289-8836 After-hours emergencies: Call UR Campus Police at 804-289-8715 for assistance Fax: 804-289-8904 Email: studyabroad@richmond.edu AACCCCEESSSSIINNGG UURR SSEERRVVIICCEESS WWHHIILLEE AABBRROOAADD Your Richmond email You can have your “richmond.edu” email forwarded to another email account such as Hotmail, Yahoo, etc. To do this, review UR’s Information Services online instructions. Install Duo Mobile app on your devices abroad To protect against phishing and other exploits of stolen passwords, Information Services has implemented Duo Security two-factor authentication. Duo two-factor authentication is required when signing in to certain resources from off-campus, including: Bannerweb, VPN, Cyberark, Apex applications, Slate, Maxient. Learn more here. UR library databases The University of Richmond provides proxy server service which allows UR students, faculty, and staff to connect to library online databases through any internet provider service located off-campus (or abroad). For more information on how to gain this access, please visit the Off-Campus Access to Library Resources webpage. PPEERRSSOONNAALL MMAATTTTEERRSS LONG-DISTANCE RELATIONSHIPS If you will be abroad but are leaving a loved one (significant other, boyfriend or girlfriend) at home, you may be worried about the strain on your relationship. Here are some good tips that might help. INCOME TAX INFORMATION If you will be out of the country between January and April 15, you may request an extension on the deadline for filing income tax. The extension is usually until June 15. Tax forms should be available from the nearest American consulate, or can be downloaded from the IRS website. VOTING FROM ABROAD Most U.S. states and territories require registration to vote absentee from abroad. Voter registration and absentee ballot requests can be done at the same time easily and automatically completed by using the Automated Assistant at FVAP.gov. If you are already registered to vote and only wish to request a ballot, you should submit your FVAP.gov as soon as possible. Overseas Vote is another good, non- partisan voting-from-abroad resource. LLEEAARRNN AABBOOUUTT YYOOUURR HHOOSSTT CCOOUUNNTTRRYY KNOW THE FACTS It’s important to learn about the history and culture of the country and general geography of the area where you will be living. You should also learn some basic factual information about the country and stay informed about its current events. A good resource is the U.S. Department of State’s Country Fact Sheets website. You can contact the tourist board of the country (often with offices in New York or Washington, D.C.) or the nearest consulate for more information. The transition to living and studying will be much easier for students who are familiar with the country's customs and way of life. Acquiring general, factual information before departure enables students to concentrate on learning about the more subtle aspects of the culture upon arrival. 18 STAY ABREAST OF U.S. DOMESTIC AND FOREIGN POLICY Knowledge of U.S. domestic and foreign policy issues could prove to be one of the most valuable assets a student takes to study abroad. Students will be surprised, and perhaps a bit embarrassed, by how well-informed other people are about the U.S. Most people abroad WILL NOT be complacent or nonchalant about politics–especially not about U.S. politics. People around the world DO realize the position of the U.S. in the world today. They WILL question and challenge students on U.S. policies. Students must be prepared to discuss these issues. Students should have an awareness and basic knowledge of issues and be able to discuss them intelligently. A good resource is WatchingAmerica.com, whose goal since it launched in 2005 is "to reflect as accurately as possible how others perceive the richest and most powerful country in the world" by publishing articles from foreign newspapers which have been translated into English. Do some reading There are many travel guides out there, such as: Lonely Planet: www.lonelyplanet.com ▪ ▪ Rough Guides: www.roughguides.com ▪ ▪ Let’s Go: www.letsgo.com Fodors: www.fodors.com Exchange Student Survival Kit by Bettina Hansel is a book that, in the words of one reviewer, “gives the reader a realistic view of what [studying abroad] will really entail.” Available from Amazon.com and other booksellers. Survival Kit For Overseas Living, by L. Robert Kohls is an excellent book to assist in preparation for living abroad. It is easy and fun to read, too! 19 Resources to help make your abroad experience a bit easier,, safer & more thoughtful Helpful Study Abroad Apps and Services studyabroad.richmond.edu/?go=HelpfulAppsAndServices Tips to make your life abroad a bit easier Abroad Money Options Always Pay for Foreign Purchases in the Local Currency & Not in U.S. Dollars Avoiding Huge Cell Phone Bills When Traveling List of List of Foreign ATM and Debit Card Fees by Bank Register as an Overseas Absentee Voter Tips for Packing Everything Into One Bag Tips on Using Cell Phones Abroad Traveling Abroad with Mobile Devices Using ATMs abroad Health & Safety articles Carbon Monoxide Safety CDC’s Travel Health Kits Hotel Safety Tips from a Former Intelligence Officer I Lost My Wallet, Now What? Identity Theft: What to Know, What to Do Sexual Assault: Reducing the Risk and Coping with an Attack Sexual Misconduct Abroad: What to do if you or someone you know has experienced sexual misconduct Worldwide Fire Safety Articles about being a global citizen An Amazing Letter of Thanks from an American Student Studying Abroad [a UR student!] The prettier ugly Americans Tourists have to try to combat the 'ugly American' WatchingAmerica: Discover What the World Thinks of U.S. Articles about the benefits of foreign language proficiency How Foreign Language Skills Can Boost Your Career Improving the ‘Art’ of Diplomacy with Foreign Languages Other articles you may find interesting In Europe, Hostels Grow Up The University of Richmond and the Office of International Education are not responsible for any external content or products linked to in this publication. 20 TTRRAAVVEELLEERR’’SS CCHHEECCKKLLIISSTT Pack lightly and comfortably. Take into consideration the climate and the type of program you are going on. For example, if you will be doing a lot of outdoor activities, bring fewer dress clothes. Also keep in mind the local culture – in many countries it is not acceptable to wear shorts or short skirts. Many students purchase some clothing, and most of their toiletries, while abroad. Need packing help? Tips for Packing Everything into One Bag Before You Go: □ Passport □ Visa (if required) □ Appointment with doctor/dentist □ Credit cards with PIN numbers □ Currency of host country (about $100) □ U.S. cash (dollar bills come in handy) □ Plane tickets □ Health documentation □ Extra ID □ Emergency info (medical, itinerary, contacts) Health Care Needs: □ Prescriptions □ Extra pair of prescription eyeglasses; enough contact lenses and solution for entire semester/year □ Condoms/birth control pills □ First Aid Kit □ Band Aids □ Antiseptic cream □ Sunscreen □ Tweezers □ Aspirin, Tylenol etc. □ Antacid □ Diarrhea Medicine □ Malaria Pills (where needed) □ Toiletries and grooming supplies Layerable clothes for weather changes Clothing: □ Drip-dry, no-iron, minimum care □ □ Gloves/scarf □ Dressy outfit (shirt/tie, dress, suit, etc) □ Hat □ Shirts/T-shirts (4-7 long- and short-sleeved) □ Shoes (casual, dress, hiking, athletic) □ Socks (one week’s worth) □ Sweaters (1-2) □ Swimsuit □ Trousers (1-2) □ Underwear (one week’s worth) □ Waterproof jacket Important Basics: □ Adapter plugs □ Alarm clock (battery operated) □ Batteries □ Camera and accessories □ Cell phone (if not purchasing abroad) □ Dictionary of the host language □ Good padlock/keys □ Laptop and/or tablet □ Luggage □ Money belt or neck pouch □ Small gifts for host family □ Travel pack or daypack □ Watch Essential Documents: □ Passport □ Visa (if required) □ Extra passport photos (4-6) □ Extra ID (driver’s license, etc) □ □ Your program checklist and other program Insurance/Emergency Cards & Letters (IECL) materials □ Photocopies of important documents (passport, visa, birth certificate, etc) International phone card Miscellaneous: □ MP3 player, e-book reader, etc □ Cards, games □ Sewing kit, super glue □ Towel & washcloth □ □ Umbrella □ Sunglasses □ Ear plugs □ Plastic zip-lock bags □ Insect repellant □ Travel guides □ Maps □ □ Small flashlight □ Small calculator □ Lots of patience □ A good attitude and a sense of humor Journal Have a great adventure! 21