Connecting and programing Edison robot with a Chromebook

 Keywords: Edison, Robot, Coding, Programing
 Aliases:

 You and students can connect an Edison robot to a Chromebook and program it using edblocksapp.com.

 This video will walk you through the steps.

 Click here for the getting started guide: https://meetedison.com/content/Get-started-with-Edison-guide-English.pdf

 You can also go to https://meetedison.com/download/ for more teacher resources.

 Video Transcription:

 Here's the transcription of the video "How to Set Up Your Edison Bot with the EdBlocks App":
 The video demonstrates setting up the Edison bot using the EdBlocks app. Here are the steps covered:

 Log into edblocksapp.com and connect the Edison bot using a connecting wire into the headphone jack. Ensure the volume is turned all the way up.
 Turn on the Edison bot and select a program to run. In the video, the 'Drive Example' program is chosen from the 'Load Demos' menu.
 Plug the cord into the bottom of the bot. Press the record button once on the bot, then click 'Program Edison' in the app.
 The bot will make a sound cycle, indicating it is receiving the program. Once the lights are on, you can unplug it.
 To run the program, place the bot on a surface and push the triangle button.
 For editing, the video demonstrates adding a backward movement to the program. Drag the desired command into the program, repeat the steps for programming the bot, and observe the new movement.
 The final demonstration shows the bot moving forward, stopping, and then backing up, according to the edited program.

 The video is a straightforward guide on using the EdBlocks app to program an Edison bot, showcasing the process of programming, editing, and running a simple command sequence.


Converting Publisher Documents to Canva

 keywords: Convert Publisher, Publisher, Canva
 alias: Publisher

 In Publisher:

 The file will need to be exported as a PDF.

 Click File > Export > Create PDF/XPS Document > Create PDF/XPS.

 In Canva:

 On the top right of the page, click Create a design, then select Import file

 The file will now show up in your projects list.

 Note: There may be issues with converted documents where the font is different or an incorrect size. This will have to be adjusted manually.


CrickSoft Clicker (macOS + Windows)

 Windows

 1. Open the Chocolatey GUI Program as per this Solutions Article: https://psd401.freshservice.com/support/solutions/articles/6000026420
 2. In Chocolatey GUI, select 'PSD Software', then look for for Clicker 8 EN-US. Double-click on it, then click 'Install' in the bottom-right corner.

 3. After Clicker installs, you will see a shortcut on your Desktop called 'Clicker'. Double-click to launch it:

 4. When prompted, activate the Software using the Internet.


Eagle Quest: Managed Apple ID Sign-In + Apple Classroom Setup + Management

Eagle Quest, Eagle, Quest, Apple ID, Managed Apple ID, iPadOS

 The Apple Classroom macOS App can be leveraged to provide supervision and management capabilities to Staff for 1:1 Student iPads.

 Managed Apple ID's: All PSD Google Accounts also function as Managed Apple ID's. When you sign in with your PSD Google Account on an Apple Device, for the Apple ID, it becomes a Managed Apple ID and directs you to login through ClassLink.

 Apple Classroom User Guide: https://support.apple.com/guide/classroom/welcome/web

 Getting Started with Classroom: https://www.apple.com/education/docs/getting-started-with-classroom.pdf

 There are three parts to the setup:

 Student Signs into 1:1-issued iPad with their Managed Apple ID
 Staff Signs into their macOS Computer with Managed Apple ID
 Staff installs Apple Classroom App from Self Service

 Additional requirements:

 Teacher: Mac with macOS 11.3 or later
 Students: iPad with iOS 14.4 or later
 Bluetooth and Wi-Fi enabled on both student and teacher devices
 Students within Bluetooth range of the teacher running Classroom


Flipgrid - Pop-up Blocker

 If you're having issues recording with Flipgrid due to a Pop-up Blocker, there may be one of two causes - Google Chrome's built-in Pop-up Blocker, or the third-party Chrome extension the district uses to block ads and malicious Pop-ups - uBlock Origin.

 This guide will show you how to disable either, but only for Flipgrid (or whichever site is not functioning properly).

 1) Click on the Padlock icon to the left or the address bar.

 2) Scroll down to 'Pop-ups and redirects', click on the right side, and then click 'Allow'. This will disable Chrome's built-in Pop-up blocker for the site you are currently on.

 3) At this point, I would refresh the website and test again to see if it is fixed. If it is not fixed, I would undo the step above and continue to step 4.

 4) If the above steps did not fix, click on the red shield icon in the top-right corner. Then click the power button. This will turn off uBlock Origin for the site you're currently on only.

 5) For what we just did to take effect, you will need to click the refresh button that appears.

 The Pop-up issue should now be resolved. If it is not, you may contact the Help Desk. Having a screenshot of the error or issue on-hand is helpful.


How To: Use Microsoft Windows App to access PSD-curated Windows Applications from macOS

 Note: Steps 1-11 only need to be performed once. After the initial setup is complete, you can start on step 12 each time.

 1. Open Self Service to install the Microsoft Windows App
 (Finder > Applications > Self Service). It's under the Microsoft category. Click 'Install'. (Mine Says 'Run' in the Screen Shot because I already have it installed).

 2. Open the Microsoft Windows app. Click on 'Microsoft Remote Desktop' in the top-left corner. Then click 'Settings...'

 3. This will open up a Preferences window. Select the Credentials tab. Click on the '+' symbol to add a User Account

 4. For username, type psd\ and then your username. So psd\username. Username and password will be your PSD ClassLink Portal login. Friendly name is just your username.

 5. After filling out the fields like above, click Add. Then, click on the General tab.

 Note: Steps 6 and 7 are only required if you need to upload from / save to your macOS Desktop.
 You can 'pass-through' your macOS Desktop so that the remote Windows Application can see it and interact with it.

 6. Where it says 'If folder redirection is enabled...' click on Nothing

 7. Then, click Choose Folder... and select your Desktop (Click Desktop, then Choose) it should look like below:

 You can now close out of Preferences

 8. On the left of the App, click on 'Apps' - you will now be accessing ChildPlus through Workspaces instead of PCs

 9. Click on the '+' symbol and then 'Add Workspace'

 Note: You can also click this, it's the same thing:

 10. For the workspace / URL enter vmnocapterminal
 After you do that, it will 'find' the correct workspace and it will look like below.
 For User account - click the drop-down and change it from 'Ask when required' to your user account that you added in earlier steps.
 Then click Add.

 11. You may see a certificate warning. Simply click Continue:

 12. You will now see a list of accessible Windows applications. Simply double-click on the one you would like to access.
 Note: Sometimes they can take up to a minute to launch.

 Any questions or issues, let us know. You can submit a ticket through the portal, or by emailing servicecentral@psd401.net or call x3711.


 How to Access Publisher Documents on macOS

 1. You'll have to have LibreOffice installed on your machine, submit a ticket or call x3711 to get access.

 2. After that, you will now have LibreOffice installed in Finder > Applications. Launch it by double-clicking on it:

 3. With LibreOffice open, you can either drag your .pub (Microsoft Publisher Format) file into the open window, or click on Open File > and manually browse to where you .pub file(s) are stored. Either option will work.

 4. You should now have your desired Publisher file opened successfully:


How to access ChildPlus on macOS

 Keywords: childplus, eceap, remote, desktop
 Aliases: eceap/childplus software

 Note: Steps 1-11 only need to be performed once. After the initial setup is complete, you can start on step 13 each time.
 Note: It should not be needed, but PSD's Agency ID for ChildPlus is PSESD

 1. Open Self Service to install the Microsoft Windows App
 (Finder > Applications > Self Service). It's under the Microsoft category. Click 'Install'. (Says 'Run' in the Screen Shot because I already have it installed).

 2. Open the Microsoft Windows App . Click on 'Microsoft Windows App ' in the top-left corner. Then click 'Settings...'

 3. This will open up a Preferences window. Select the Credentials tab. Click on the '+' symbol to add a User Account

 4. For username, type psd\ and then your username. So psd\username. Username and password will be your PSD ClassLink Portal login. Friendly name is just your username.

 5. After filling out the fields like above, click Add. Then, click on the General tab.

 6. Where it says 'If folder redirection is enabled...' click on Nothing

 7. Then, click Choose Folder... and select your Desktop (Click Desktop, then Choose) it should look like below:

 You can now close out of Preferences

 8. At the top of the App, click on 'Apps' - you will now be accessing ChildPlus through Apps instead of Devices

 9. Click on the '+' symbol and then 'Add Workspace'

 Note: You can also click this, it's the same thing:

 10. For the workspace / URL enter vmnocapterminal
 After you do that, it will 'find' the correct workspace and it will look like below.
 For User account - click the drop-down and change it from 'Ask when required' to your user account that you added in earlier steps.
 Then click Add.

 11. You may see a certificate warning. Simply click Continue:

 12. You will now see the ChildPlus icon:

 13. Double-click on it to run ChildPlus. It will launch in its own contained Window now. It will briefly show a Windows login. Then the window will go away.
 Be patient for about 10-15  seconds, and then ChildPlus will launch:

 Note: The only other minor nuance is that when you're uploading scanned files now - you will now upload them from your macOS Desktop.
 In ChildPlus, when you click 'Add Attachment' - select 'This PC' if it is not already selected. Scroll down until you see Redirected drives and folders - you will see your macOS Desktop there as shown below.
 Double-click on that, then your scanned files should be in there.

 Any questions or issues, let us know. You can submit a ticket through the portal, or by emailing servicecentral@psd401.net or call x3711.


Installing Python 3 and using Pycharm - MacOS

 Keywords: Python3, 3.12.0, IDE, IDLE, Install
 Aliases: Python 3, Python3, PyCharm, Project, New Project

 Python 3 is now available in Self Service for Python Coding classes/labs. To install and use in PyCharm, please follow the instructions below:

 1). Install Python 3 through Self Service. It can be found in the "Coding" tab, or you can search "Python" in the search bar:

 2). We also want to install PyCharm. PyCharm is also in the "Coding" tab, or you can search "PyCharm" in the search bar:

 3). Once both are installed from Self Service, open PyCharm.

 4). With PyCharm open, click "New Project".

 5). In this window, you can edit the name of the project and its location on your computer. You can also select the Python version, and this is the important part. It will default to having you try to install Python 3.12.0, but it already exists on your computer if you were able to successfully install Python from Self Service in step 1. To make this known, click the drop down arrow on the right side of the Python version, and select the option that says "detected in the system".

 6). With this option selected, go ahead and press "create". After a few seconds, your project will load and it is now ready to be worked in!

 If this gives you any troubles, please give help desk a call at (253) 530-3711.


Labels Anywhere in Edge


Making a Voice Recording

 Keywords: Voice, Audio, Recording, Chrome
 Aliases:

 Summary:
 This article will walk you through how to make voice recordings using the website Vocaroo.

 Steps:

  Navigate to https://vocaroo.com/1jTTwqjb7ZkQ
  Click the large red record button at the center of the window.
  Chrome will ask you if you would like vocaroo to use your microphone, click "allow.

  The recording has started! Now just speak what you would like to record. If you want to stop and start over, just click the big red button once then again once it's changed to the circular arrow. If you want to pause the recording, click the pause button to the left of the red button.
  Once youve got a recording youre happy with, hit the red stop button.
  Click Save & Share.
  Then in the panel which just appeared, click download on the middle right.

   The recording will now download as an MP3 file, which you can send or upload where you need it to go.


PearDeck Tutorial from Cyndie Deare (KPMS)

 Keywords: PearDeck
 Aliases:

 Summary of Video Transcription:

 The video is a tutorial on using Pear Deck, an interactive tool for enhancing educational presentations. Led by Cindy from KPMS, the session explains how Pear Deck functions as an add-on for Google Slides, allowing educators to create interactive slides for their students. Key features of Pear Deck include:

 Making Google Slides interactive: Users can add different interactive elements to their slides.
 Types of interactions: These include videos, multiple-choice questions, text inputs, numerical responses, drag-and-drop activities, and drawing options.
 Setting up slides: Each slide can be customized with specific interactive functions.
 Limitations: For multiple-choice questions, only one option can be selected.
 Classroom application: Pear Deck can be used in live presentations with real-time student interaction or in a self-paced format where students respond individually.

 Overall, the video demonstrates how Pear Deck can make classroom presentations more engaging and interactive, offering a range of options to suit different teaching and learning styles.


ScreenConnect - MacOS User Permissions

screenconnect, screenshare, screen sharing

 Keywords: screenconnect, screenshare, share, screen, troubleshooting, tools, screen sharing
 Aliases: screenconnect, screenshare, share, screen, troubleshooting, tools, screen sharing

 Peninsula School District is launching a new way for the Help Desk to provide remote support. It's an app called ScreenConnect, and it allows the technicians a quick and easy way to connect with your device while troubleshooting the issue at hand. ScreenConnect works with any device, including non-district devices, whether you are at school or at home.

 If you are a macOS user, you will have to grant permissions the first time you use the app. This is a one time, quick fix. If you are a macOS user, please follow the steps below:

 1. You will see a pop-up appear that looks just like this:

 2. Under "Screen Recording" on the left half of the window, please click "Request Access", then click on "Open System Settings" in the window that pops up

 3. Toggle the switch next to connectwisecontrol-XXXXXXXXX

 4. Click "Quit and Reopen" on the next window that pops up:

 You are now ready to share your screen with the Help Desk Technician! This is a one time fix, so you will be good for the subsequent requests as well!


Unity - Installation Troubleshooting (macOS)

 Keywords: Unity, Install, Troubleshoot
 Aliases:

 After thoroughly testing, the below issue only happens if the User launches the Unity Hub before the Unity Editor. Launching the Unity Editor first, prevents the issue from happening:

 When launching the Unity Hub for the first time, after signing-in with your Google Account, Unity may prompt you to install an outdated version of the Unity Editor. Do not click 'Install Unity Editor'

 Because the latest version is already installed, you just need to locate it. Click Locate existing installation:

 2. Locate the existing installation by navigating to the already-installed editor (Unity 6 / Unity 6000.x.x) - and click Select Editor

 If any users see the below error when launching the editor, they either:

Run this fix in Self Service: jamfselfservice://content?entity=policy&id=1202&action=view

           OR
  Sign out of the computer completely, and then sign back in. There is a script that runs on login, once per-user, on computers where Unity is installed.
 The below error indicates that script didn't run. Unity is meant to be ran by users with Administrator permissions, so the script is a workaround.


Using Handbrake and How to Burn a DVD (MacOS Only)

 Keywords: DVD, Burn, Handbrake
 Aliases: Copy, Disc

 Summary
 This guide will walk you through how to download and install handbrake as well as how to use it to burn a CD.

 Installing Handbrake

 Click this link: https://handbrake.fr/rotation.php?file=HandBrake-1.6.1.dmg

 A file will begin downloading, when it's done click the file to open it
 A page will open which looks like the picture below, just left click and drag the "Handbrake" icon from the window onto your desktop.

 Setup
 First you'll need to make sure you have a few things:

 A mac laptop
 A SuperDrive (apple dvd player)
 USB type B to USB type C adapter
 The DVD which you would like to burn

 Steps:

 Plug in the SuperDrive to your computer, you will likely need to use the USB type A to USB type C adapter. If so plug the SuperDrive into the adapter, then the adapter into the computer.

 Insert the disc you would like to burn, you have to push it in a good distance into the drive before it pulls it the rest of the way in.

 After a few moments the movie will begin playing automatically, hit ESC and then close the player window.

 Double click the handbrake application, a window appear which will look like the one pictured below. If you don't see the smaller window on top of the handbrake window you might need to click "Open Source" on the top left of the window.

 Click the dropdown on the center top of the inner window and select the option with a laptop icon.

 Now in the leftmost column there should be an option for the DVD that is inserted, just left click it once. It will look like what is pictured below once it is selected, then click open on the bottom right.

 It will most likely give you a pop-up warning you about copy protected content, click "Attempt Scan Anyway".

 Now it is going to scan and process the video, when it's done you should have a screen which looks similar to the one pictured below. There are some settings we are going to want to change to make sure everything is processes correctly and speed things up. If you need subtitles skip to step 10 otherwise, click the subtitles tab.

 Scanning for subtitles requires a second pass on the movie, so to speed up the process we're going to disable that. Look for the tracks dropdown and click it. Then select "Remove All Tracks".

 Now click the video tab.

 Now click framerate, if this DVD is made in the US or Canada you want to select 29.97 (NTSC Video). This is what almost all movies are going to be encoded in. You may need to use 25 (PAL) for movies produced in Europe or Japan. If 29.97 (NTSC) results in a very glitchy video, try using 23.976 (NTSC Film) and then running the burn again.

 Now click "Browse..." on the bottom right of the window, then navigate to and click your desktop folder. Then click "Choose" on the bottom right.

 Then hit start on the top bar of the window, this will begin the encoding process. This will take a while, anywhere between half an hour to an hour depending on the length of the film.

 After completing the movie should be on your desktop, double click it to open and check to see if the video and audio are normal. If they are, then you're done! If not try some things in the tips below or call x3711 if you're having trouble.

 Common Issues
  Video Is Distorted  Try changing the framerate based on the advice mentioned in step 11. Usually framerate is the reason that something is not encoded correctly, some things are in 29.97 (NTSC Video) and others are in 23.976 (NTSC Film)


Using Veyon

 1. If Veyon is installed on your computer, you should see a 'Veyon Master' Shortcut on your Desktop:

 Double-click this to launch Veyon.

 2. If you do not see the 'Veyon Master' Shortcut on your Desktop, click the Windows Logo on the bottom-left corner, and search for 'Veyon' - you should be able to launch Veyon this way alternatively:

 3. The screenshot below shows Veyon configured and ready to go. This should already be the case, as we configure Veyon after installing it.

 Note: Ensure the Location box on the left-hand side is checked.

 Then, you can simply double-click on the computer showing on the right to connect to it. Alternatively, you can single-click on the computer to select it, and then click 'Remote control'. A Veyon remote session will now launch, giving you remote control over the specified computer.

 Note: If the computer screen is blank, like in the screenshot above, it usually means the computer you're trying to remote access is offline and just needs to be powered back on.

 Close out of the remote session window and Veyon when you're done.


Virtual Reality Help Document, Google Expedition Setup, and more

 Keywords: VR, virtual reality, Virtual Reality, VR Tubs, VR Kits
 Aliases: occulus, Occulus

 VR Help Document, Google Expedition Steps, and More  <= click there for the updated document

 VR/AR Kit Guide for Peninsula School District

 Secondary VR Headsets-Only
 We have two sets. Each set has:

 Elementary Set with Headsets + Devices
 We have three sets.  Each set has:

   check-in/out log
   check-in/out log

   2 bins w/10 headsets each (20 total headsets)
   5 headsets

   Copy of guide
   5 iPod touch(es)

   cleaning wipes
   one power strip for charging devices

   Copy of guide

   cleaning wipes

 What's the Difference Between VR, AR, and MR?
 Virtual Reality (VR) implies a complete immersion experience that shuts out some or all of the physical world. Using VR devices, users can be transported into a number of real-world and imagined environments such as the middle of a squawking penguin colony or even the back of a dragon.

 Augmented Reality (AR) adds digital elements to a live view often by using the camera on a smartphone. Examples of augmented reality experiences include Snapchat lenses and the game Pokemon Go.

 In a Mixed Reality (MR) experience, which combines elements of both AR and VR, real-world and digital objects interact. Mixed reality technology is just now starting to take off with Microsofts HoloLens one of the most notable early mixed reality apparatuses.

 https://www.fi.edu/difference-between-ar-vr-and-mr

Expeditions Pro (previously known as Google Expeditions)

 Some staff in our district have previously had the pleasure of using an app for iOS called Google Expeditions. Sadly that program shutdown in June of 2021. Heres the good news: about six months later a company called Singleton Technology Limited adopted the app, renamed it Expeditions Pro and relaunched it.

 Basically, the teacher can run the hosting tours from his/her iPad while students with VR headsets on, can join the tour and be lead by the hosting teacher. The app provides factual information to read out loud to the students (and some of the tours will have audio files that automatically read the information out loud for you). As the students follow along, the teacher can tell if the students are all in the right spot by counting the smileyfaces that show up in any given scene.

 Here are the steps to begin working with this app:

  Load ExpeditionsPro from Self Service on you district staff iPad. Call x3711 if you dont know how to use Self Service. If you dont already have a staff iPad, here is the request form: https://psd401.freshservice.com/support/catalog/items/59. Custodians of district staff iPads have to take a six hour online course in order to maintain custodianship of the iPad. You can use a cell phone to run ExpeditionsPro and lead a tour; however, there are two problems. First, your cell would be on the Open PSD network - whereas the students' headsets connect to the Closed PSD network. So, that wont work. Also, you have a lot less real estate to see everything on/in the tours.
  Get to know ExpeditionsPro a little. Heres a short (5:23) video that will help: https://youtu.be/klm4t9eZd6w.
  Find some tours that would be appropriate for your students/grade levels/content and download them in the app. Review those tours completely to make sure its the perfect content for your academic purposes and to decides what elements of the tour to use (and what parts not desired).
  Reserve either Elementary Kits or Secondary Kits. See page 6 below.

    ouTube 360? Tours:
 YouTube is housing more and more VR videos. Use the words 360 tour or VR to find them. Once a student has a video loaded on their cell phone ready to put in the VR headset, have them go to the 3-dots-more button.

 Have them pick View in Cardboard or View in VR Viewer.

 Note: if there is a commercial that plays first, have the students wait until after it plays before clicking on the 3-dots-more button.
 Reserving Kits:
 To reserve and use a VR Kit, please complete a ticket (Request New Service) Service Central on the Portal (https://psd401.freshservice.com/support/catalog/items/83). Simply state the date you would like the set to arrive at your building and the date you will have them ready for pick up. See sample below. Your building might also have a set (check with our media specialist/librarian).
 Available sets:

  Elem Set A = 5 headsets and devices
  Elem Set B = 5 headsets and devices
  Elem Set C = 5 headsets and devices
  Sec VR Headset Set 1 = 20 headsets only
  Sec VR Headset Set 2 = 20 headsets only

 Sample Service Central Ticket to Reserve a VR set:

 Include:

  date you would like the kits to arrive at your building
  how long you plan to use the kit
  If you would like support from a digital coach, please add questions or type of support you would like

 Preparing instruction and students when using other applications or sites:

  Consider how you will use the VR or AR experience to support learning.

 Create a plan for sharing the link or site with students

  QR Codes should be made for students to access sites/VR experiences.
  Print the QR Codes so that students can scan them with the camera app on the iPod Touches or with their cell phones.
  An additional option, for classrooms where students use their own cell phones, is to put URL links into Schoology for students to access that way with their phones.

 Communicating with parents and families is important to keep them informed and connected to the digital lives of students.  We recommend you make a copy of this letter to personalize and communicate the learning goals associated with your use of VR sites.
   Template parent letter

 Tips About Headsets:

  Insert the device into the headset.
  Line up the vertical line on the screen with the raised line on the headset and close the cover.

   Students can adjust the focus with the clear sliding tabs on each lens.

 Preparing iPod Touch Devices (if using the Elementary kits):
 Power on each iPod Touch and ensure they are fully charged.
   iPod passcode is 3711
 Safety of Students Doing VR:
 The following articles will give background and cautions for using VR/AR with students.

  https://bigthink.com/kevin-dickinson/is-virtual-reality-dangerous-for-children    May 21, 2018
  https://www.commonsensemedia.org/blog/what-parents-need-to-know-about-virtual-reality April 3, 2018
  https://www.commonsensemedia.org/sites/default/files/uploads/pdfs/csm_vr101_final.pdf 2018
  https://thejournal.com/articles/2018/01/11/making-virtual-reality-a-reality-in-todays-classrooms.aspx Jan 11, 2018

 Troubleshooting:

 Issue
 Possible Fixes

 Seeing double images in the headset
 Check to make sure the device is lined up in the headset properly

 Blurry image
 Adjust slide tabs on top of the headset

 Please submit issues in an Incident ticket at Service Central addressed to Angela May or Donna Squires. And please email Angie at maya@psd401.net or Donna at squiresd@psd401.net if you have questions.Tips from teachers who have used VR headsets in their classrooms:

  It was incredibly simple.
  The headsets fit up to a plus-size phone.  Larger cases, or ones with batteries or pop-sockets, had to come off.
  I had the students clean the foam on the inside of the headsets with a tissue and hand sanitizer after each use.
  I preferred having 2 students per headset because they get vertigo if they keep it on for too long.
  Its good to take breaks every few minutes.  I just did my narration, gave time for both students to look, then moved on to the next item of interest to narrate.
  Definitely practice first.  I used my phone and logged in as my son to try it out.

 Virtual Field Trips District Collaboration Doc:
 Virtual Field Trips can create enriching, interactive experiences that cater to students of all learning styles and needs while exposing them to diverse perspectives. Additionally, they eliminate the need for transportation, decrease the loss of instructional time, reduce the need for parent permission slips, and remove safety concerns. One amazing tool to expand your classroom out into the world is Google Arts & Culture. It is a non-commercial initiative that works with cultural institutions and artists around the world. Together, their mission is to preserve and bring the worlds art and culture online so its accessible to anyone, anywhere.

 We have started a collaborative document in PSD where teachers can add resources and feedback. Please feel free to explore &/or add to this document:
 https://docs.google.com/document/d/108vxQe5dBxuZUi2tvlOM4DphZdWHvgifRWf0w9x9Nkc/edit?usp=sharing
 Link to Shared Staff Creations/Ideas:
 Add your experiences, ideas, resources, and great finds here:  VR/AR Shared Staff Creations/Ideas Slide Deck
 How to Return Kit(s):
 When you are done with the kit, please complete the following:

  Clean, count & record number of headsets in the set before returning.
  Note any damage or issues with items in the kit
  Label the kit for return to ESC/DLI Office and place in the PONY pick-up location in your building
  Go to TICKETS in Service Central to communicate the date you returned the kit in the PONY so DLI staff can confirm the return and close the ticket.


Wacom Tablet Driver Software

 Keywords: Wacom Driver Software
 Aliases: Drawing Tablet Install

 After the Wacom Tablet Driver installs, there is a one-time action that is needed, due to Apple-imposed restrictions on our (I.T.) ability to manage this specific setting.

 Upon installing, there will be two pop-up messages that appear. One of them refers to 'Accessibility' and the other refers to 'Keystroke Receiving'. The Accessibility one can be ignored. No action is needed on that one.

 For the 'Keystroke Receiving' pop-up, please click 'Open System Settings' as it is instructing:

 Click on 'Input Monitoring':

 Using the toggle-buttons on the right, turn on Input Monitoring for FirmwareUpdater and WacomTabletDriver:

 Select 'Quit & Reopen' when prompted to relaunch the Wacom Utility:

 That's it. The Wacom Driver should now be functioning as intended.

 Note: There is a Wacom entry listed under the 'Accessibility' category, but it can be safely ignored.

 Please call x3711 with any questions or issues.


Getting Started on Schoology for Parents

 Keywords: parent, schoology
 Aliases: parent schoology account

 This link will show parents how to use Schoology to stay connected to their student courses.

 https://support.schoology.com/hc/en-us/articles/201000873-Parent-Guide


Navigate Parent Schoology Account (Video for Parents)

 Keywords: parent, schoology, student, courses
 Aliases: parent schoology account

 This video will show parents how to navigate to see Courses in which their child is a member.

 &amp;lt;span class="fr-mk" style="display: none;"&amp;gt;&amp;amp;nbsp;&amp;lt;/span&amp;gt;
 The video titled "Navigating Parent Schoology Account" by Donna Squires is a tutorial aimed at helping parents navigate their Schoology accounts and understand the distinction between their personal courses and accessing their childs courses. Here's a summary:

Personal Courses for Parents: Upon logging into Schoology, parents will see tabs for 'Courses', 'Groups', and 'Resources'. The 'Courses' tab will likely show that the parent is not enrolled in any courses. These would be courses personally enrolled in by the parent, which is not common.

Future Development of Parent Courses: Squires mentions the possibility of developing courses specifically for parents in the future and invites feedback on what types of courses parents would be interested in.

Joining Courses and Groups: Parents cannot join a course with an access code given to students because they are not students in the district. However, some schools may create groups specifically for parents, which can be joined with a provided access code.

Using Resources: The 'Resources' tab is for parents to save files or information they want to access later.

Viewing Students Courses: To view a child's courses, parents need to click on their name and then select their students name. This allows them to see the courses the student is enrolled in, materials shared by teachers, the calendar of events, and specific types of materials like assignments or discussions.

Viewing Permissions: As a parent, you can view but not submit or edit anything in the student's courses. This view-only access allows parents to see what the student sees and follow up with teachers if needed.

Accessing Groups and Grades: Parents can also view updates and materials in any groups their child is a member of. For grades, while not all teachers may use Schoology's gradebook, PowerSchool remains the official gradebook for the district, and parents should use the Parent Portal in PowerSchool for grades and report cards.

Managing Multiple Students: If parents have more than one student, they can add them to their Schoology account using the parent access code provided by the child's teacher.

Switching Between Parent and Student Views: To switch back to their own parent account, parents can click on their name.

 This tutorial provides parents with a clear understanding of how to navigate their Schoology account, view their childs academic information, and manage their own resources and potential group memberships.


Parent Directions for viewing Schoology Parent Access Codes in Parent Portalsc

 Keywords: parent, schoology, access code
 Aliases: parent schoology account

 Login to the Parent Portal using directions provided on this page. If you have no logged into Parent Portal before, you may need login information from your school. You can also email powerschool@psd401.net to get help accessing parent portal.

 Once you are logged in, choose the Schoology icon on the left menu. You may need to toggle between children to get all your access codes. Each child has a different code.

 Once you have the access code, you can follow the directions in the link on that page to add them to your Schoology account.


Parent Directions on How to Setup Your Schoology Account and Connect it to Your Children

 Keywords: parent, schoology, student, mobile
 Aliases: parent schoology account

 Parent Accounts in Schoology, Parent Help Doc updated

 Parent Accounts in Schoology, Parent Help Doc in Spanish updated

 Parent Accounts in Schoology
 Directions for Parents
 Teachers in the Peninsula School District will be using Schoology with their students as a Learning Management System. This interface allows teachers and students to collaborate with each other and interact inside and outside of the four walls of the classroom. You can create a Schoology account and link it to your childs account so that you can monitor your childs progress, see their course materials, submissions, and grades. The directions detailed below will walk you through the process of setting up a Schoology account and linking it to your childs account. This is a one-time setup and will remain active the entire time your child is enrolled in the Peninsula School District.
 Acquire your childs unique Parent Access Code. Each teacher using Schoology has access to this code. You will only need to enter the access code once, not for every course.
 Options for gaining the Parent Access Code:

Parent Access Codes can be accessed within the Parent Portal.

 Contact your child's teacher for your child's unique Parent Access Code. Parents of middle and/or high school students only need to contact one of your child's teachers.

Go to www.schoology.com.

 Enter the Parent Access Code provided by your childs teacher. Dont have a Parent Access Code? Please request one from your childs teacher.
 You will need to create a Schoology account for yourself by entering your name, email address, and creating a password. You may also want to uncheck the box for Receive periodic Schoology updates. Click Register.

 Congratulations! You should now have a Schoology account that is connected to your childs account.

 Having a Parent account in Schoology is actually like having two accounts:

 Your personal account, with your own name and information;

Your Child Activity view. From here, you can view Schoology from your childs perspective, and see what he or she sees, and receive updates about his or her activity.

 Start by clicking on the down arrow in the upper-right corner, next to your name, and then select your childs name to switch into his or her account. The green checkmark in the drop-down menu indicates which account you are currently viewing.

 Once in your account, click on the dropdown next to your name.
 You may select any student associated with your account to see their Courses, Groups, Grades, and Calendar
 You may also Add a Child from this dropdown menu

 For more information go to: Schoology Parent Guide
 Information for installing and using Schoologys Mobile App:
 Note: Please create your parent account online first, including adding children to your account, prior to installing and using the mobile app.

 Android Mobile App for Parents
 iOS Mobile App (Parents)
 Mobile App (Students)


Parent Notifications & Emails from Schoology Messages

 Keywords: parent, schoology, notifications
 Aliases: parent schoology account
 Email Settings
 You may elect to receive two email digests of your child(ren)'s activity in Schoology. To manage email digest settings in your parent account:

 Click the arrow on the top right of Schoology.
 Select a child from the list that appears in the drop-down menu.
 Once you're viewing the child's account, click the downfacing arrow again.
 Select Settings.
 From the Notifications tab, you can elect to receive one or both of two email summaries:

    To receive the Parent Email Digest, select On in your Email Summary menu. You can receive emails on a Daily or Weekly basis. If you choose Daily, you may set a time at which the notification will be sent to your inbox. If you choose Weekly, you'll have an additional option to select the day of the week you'd like to receive the email.

Note: If there are no updates for the given time period, you will receive an email stating that there are no new updates.
    To receive the Overdue Submissions Email, select On in the Email Notification menu.
  Click Save Changes to update your settings.

 How do I make sure I receive emails and notifications?
 To make sure you receive emails, check that your email address is verified to receive emails from Schoology.

 Click the arrow on the top right of Schoology.
 Select your account from the list that appears in the dropdown.
 Once you're in your account, click the arrow again and select Account Settings.
 If you haven't yet verified your primary email address, you'll see a message to Resend verification email. Check the box next to the message and Save Changes.
 Once you receive the verification email, click the link provided in the email to verify your email address.

Note: If you don't receive the email at the correct time of day, check the timezone associated with your account from your Account Settings. If you don't receive any email notifications on a daily or weekly basis after having completed these steps, you can create a ticket with the Support Team for assistance.

 How do I make sure I receive Schoology message in my email?
 You will also want to make sure you have your Personal notification setting to allow you to receive an email notifying you when a private message is sent to you through Schoology.

 Click on your account name
 Settings

Notifications and scroll to the Personal section
 For Receive a private message choose ON under Email.

 This setting will notify you when your Schoology account receives a message from a PSD staff member.

 Responding to a Message from Your Email Account
 If you have set your Schoology permissions to receive email notifications for received Schoology messages, you can respond to the message directly from the notification by clicking Reply in your email account, as you would respond to a regular email.

Note: Responding to a message from an email notification only sends a response to the Schoology member who sent the message, regardless of whether it was sent to multiple other recipients. To respond to all message recipients, reply from within Schoology Messaging instead of your email account.
 You may also send messages from any place the user's information is available. These areas include the following:

 The Members area of courses and groups.
 When searching for a person using the magnifier icon.
 The Faculty area on the school profile.
 User Profiles.


Parent Schoology Accounts - Directions for Teachers

directions for parents, link to student's accounts, parent accounts in Schoology, link, parent access code, register for parent Schoology account, teachers adding students sto Schoology

 Keywords: Parent Accounts in Schoology, directions for parents, link to student's account, link, parent access code, register for parent schoology account, teachers adding students to schoology
 Aliases: Schoology, Schoology Parent Accounts, Connect to Child's Schoology Account

 Parents will need the unique Parent Access Code associated with each student to set up a Parent Account in Schoology and connect it with their child(ren).  Please do NOT give parents the Course Access Code. You will find the Parent Access Codes on the Members tab in the green box on the right.

 Parents can also access their Unique Schoology Parent Access Code by signing into PowerSchool Parent Portal

 &lt;span class="fr-mk" style="display: none;"&gt;&amp;nbsp;&lt;/span&gt;&lt;span class="fr-mk" style="display: none;"&gt;&amp;nbsp;&lt;/span&gt;&lt;span class="fr-mk" style="display: none;"&gt;&amp;nbsp;&lt;/span&gt;&lt;span class="fr-mk" style="display: none;"&gt;&amp;nbsp;&lt;/span&gt;&lt;span class="fr-mk" style="display: none;"&gt;&amp;nbsp;&lt;/span&gt;&amp;lt;span class="fr-mk" style="display: none;"&amp;gt;&amp;amp;nbsp;&amp;lt;/span&amp;gt;&amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;gt;&amp;amp;amp;amp;nbsp;&amp;amp;amp;lt;/span&amp;amp;amp;gt;&amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;gt;&amp;amp;amp;amp;nbsp;&amp;amp;amp;lt;/span&amp;amp;amp;gt;&amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;gt;&amp;amp;amp;amp;nbsp;&amp;amp;amp;lt;/span&amp;amp;amp;gt;

 FYI - Understanding Parent Schoology Accounts
 Having a Parent account in Schoology is actually like having two accounts:

  Your personal account, with your own name and information;

Your Child Activity view. From here, you can view Schoology from your childs perspective, and see what he or she sees, and receive updates about his or her activity.

Start by clicking on the down arrow in the upper-right corner, next to your name, and then select your childs name to switch into his or her account. The green checkmark in the drop-down menu indicates which account you are currently viewing.

 Navigating to your childs Courses

  Once in your account, click on the dropdown next to your name.
  You may select any student associated with your account to see their Courses, Groups, Grades, and Calendar
  You may also Add a Child from this dropdown menu

 For more information go to: Schoology Parent Guide

 Information for installing and using Schoologys Mobile App:
 Note: Please create your parent account online first, including adding children to your account, prior to installing and using the mobile app.

  Android Mobile App for Parents
  Android Mobile App for Students
  iOS Mobile App (Parents)
  iOS Mobile App (Students)


View Past Student Courses in Schoology Parent Account

 Keywords: parent, schoology, student
 Aliases: parent schoology account


Adding a co-teacher (or long-term sub) to a class in Parent Square

 Keywords: Adding a teacher, co-teacher, substitute teacher, Parent Square class, manage Parent Square class, teacher assistant
 Aliases: Additional teacher, extra teacher, teacher assistant, secondary teacher

 Who can do this? Parent Square Admins and Teachers.

 Do you have a co-teacher, or long-term substitute teacher that you want to add to a class? Adding them to the class in Parent Square will allow them to post to the class, and send messages to students/parents in the class. Watch the video, a quick animation or follow the step-by-step directions below.

 How to Manage Staff in a class

 1. From Admin, select Classes under Data Assistant.

 2. Click action menu (three dots) next to the class and choose Manage Staff/Room Parents.

 3. Manage Staff/Room Parents allows you to add other Teachers, Room Parents, or Assistants. Click Add Row, fill out details and click Save. For co-teachers and substitute teachers choose the Teacher role. Type the title "Long-Term Substitute Teacher" (if a sub), or "Co-Teacher" (if an additional teacher). If you are adding a long-term sub for middle/high school, you will have to do this whole process for all classes assigned to that teacher.

 Note: The member must already be in the school directory.

 Note: If you are the lead teacher posting, added staff will only receive class posts that are sent to their user role. If you add a staff user as a co-teacher, don't forget to send all of your class posts to Staff and Parents so that both your co-teacher and families receive it.


Changing Your Profile Picture in ParentSquare

 Keywords: profile image, profile picture, Parent Square
 Aliases: account image, digital identity

 In ParentSquare:
  Click on your name in the upper right corner and select My Account from the dropdown.

  Select Edit Account and Upload Picture

  Select Files to Upload, edit if needed, and click Upload.


Create a Group in ParentSquare

 Keywords: ParentSquare, groups, class groups, classes
 Aliases: group classes, auto groups, static, communications
 Groups are a great way to send to targeted communication to subsets of students and/or parents such as after-school athletic teams or clubs. Once a group is created, Admin and the Group Owner are able to send communication to this group. Teachers can create groups at their own school and they can include any student in their school.

 Who can use this? School and District Admin, Teachers and those with individual user permission for Groups

 * Determine Which Kind of Group You Would Like to Create

 Static Group (Most common) includes members you add or is a self enrollment group. You will build your group by selecting students or users, entering contacts, uploading a CSV file, or by allowing self-enrollment as in a public group.

 Auto-Update Group automatically updates with new members who meet conditions and removes members who do not. You will build your group based on specific fields (grade level, language, zip code).

 Community Group (if enabled at your school) is a self enrollment group open to anyone outside your school. Your group will be added to your Community Groups page.

 Create a New Static Group

 1. From Home, select Groups in left sidebar in the Participate section, then click New Group

 2. Click New Static Group.

 3. Enter the group's information.

 Name - Enter the group name.
 Description - You can describe the group (optional)
 Private or Public - The default is set to private group, but you can select public group if you want others to join the group at their will. Note: Private groups will not be visible in the group directory, only Admin and group members will be able to see it listed.
 Allow group members to post - Usually the group owner will post to the group, but you can allow all group members to post to the group.
 Owners - If you create the group, you are automatically assigned as an Owner, but you can remove yourself by clicking on the trash icon.  Add other group owners here. Type out the first 3 letters of the owner name and select them.

 4. (Optional) Click Advanced Options.

 Allow group members to post to this group. (By default, only group owners can post to a group.) Click this option to allow all group members to post to this group.

 Make comments public. If you see this option, your school has comments and replies to comments set to hidden so that they are only viewed by the post author, the comment author, and the ParentSquare admins. Making comments to this group public will make all future comments and replies visible to all group members.

 5. Add members by using any combination of the 4 main add options.

 Add Members by Selecting Students - Search by student name or grade level. Enter the grade or student name in the Search box and click the box next to the student you want to select. Selecting students will add all associated parents to the group.

 Add Members by Name or Role - Search for parent or staff names. Click the box next to the parent or staff name to select them for the group. Click 'Show selected rows only' to see all those selected. Once you have everyone selected for the group, click 'Save.'

 Add Guests/External Members - Invite Guests/External Users (add members as Guests/External Users if they are not already ParentSquare users and are not parents/staff at the school). Enter the user's full name, email address and/or phone number. Note: Guests/External Users will only able to see see posts sent specifically to their group. Posts sent to the whole school will not be seen UNLESS the group is also included.

 Add Members by uploading CSV - Upload a CSV including a single column of Student SIS IDs. Example file looks like this:

 Upload a CSV file with a single column of staff SIS IDs. Example file looks like this:

 Upload a CSV file with External Users. Example file looks like this:

 6. Click Save at the bottom.

 Here is a quick animation on how to create a Static Group.

 ______________________________________________________________________________________________________________________________________________
 Create a New Auto-Update Group

 An Auto-Update group will automatically add members according to the conditions you set.

 1. From Home, select Groups in left sidebar in the Participate section, then click New Group.

 2. Click New Auto-Update Group.

 3. Select the correct user roles by checking the boxes next to your selection.  Choose between the user roles: Teacher, Staff, Parent and/or Student.

 4. Create the condition by selecting an option from the drop-down menu. To add an additional condition, click Add Condition.

 Example: a group with all parents that have a student in 7th grade and have indicated Spanish as their main language.

 5. Click Save at the bottom.


Parent Square - Update contact information (via Skyward)

skyward, phone, contact info, parentsquare

 keywords: skyward, phone number, update, account information, employee access
 aliases: skyward, account information, employee access, contact info

 Staff data in Parent Square is retrieved from Skyward.  Edit your data in Skyward for ParentSquare to have your correct phone numbers.

 In Skyward...

 1. Click on Employee Information

 2. Click on Personal Information

 3. Click on the Request Changes button

 4. Make your changes (phone number and/or email address)

 5. Click on Save


ParentSquare - Guardian not receiving messages

parentsquare, message, mail, guardian, attendance, receives mail

 keywords: ParentSquare, message, guardian, mail, attendance
 aliases: ParentSquare, mail, notifications

 In order for a guardian to receive ParentSquare messages, they must have the "receives email" checked in Powerschool Admin.

 1. Search for the student and click on the name.

 2. Click on "Student Profile".

 3. Then click Contact Management.

 4. Under the appropriate person, look for the "Actions" column on the right, and click on the pencil symbol.

 5. On the new pop-up window check on "Receives Mail".


ParentSquare - How to Use a Permission Slip Template

 keywords: permission slips, ParentSquare Permission Slips
 aliases: Permission Slips, ParentSquare, slip template

 How to Use a Permission Slip in ParentSquare

 In ParentSquare go to AddOns

 Click on Forms/Permissions

 On the dropdown menu to the right of the form you want to use - click duplicate.

 Helpful hints:

 Make sure you rename the form title with information specific to your event/trip/etc.
 You can add/edit/remove any sections or questions

 When you are done, click Publish at the bottom.

 Now you can either Send the permission slip in a New Post or embed it in another Post (ie Newsletter)

 Click New Post

 Fill out the To, Subject and Description Information.

 On the right side, select Forms/Permissions

 It will ask you to select a date you need the form by, and then you can select the form you created earlier from the Select Form drop down.

 If you want to send the form as its own post, use your preferred notification/post time settings and send.

 If you want to embed it in another post, SELECT Do Not Notify on the post options. It will show up your posts page but will not notify any recipients.

 Now go to your home/posts page, and you should see this post.

 Click on the cog symbol on the top right of the post, go down to share and select Get a link.

 You can now embed that link on any other post.


ParentSquare - Set up an appointment or conference for only part of a class

ParentSquare Conferences, Spring Conferences, Elementary Conferences

 keywords: ParentSquare Conferences, Elementary Conferences, Spring Conference
 aliases: Elementary Conferences, Conferences, ParentSquare Conferences, appointment.

 For Spring Elementary Conferences:
 How to set up an appointment or conference for only part of my class in ParentSquare
 There are two ways to achieve this. Option 1 is to make a small group first and then setup your conference signups and send it to that group only. Heres a video illustrating this option: https://youtu.be/DfwUdPG9CbU.
 Option 2:  schedule a conference in advance and send the link using Direct Message. Video Illustrating steps: https://youtu.be/CsPoWIezkKw. If you use this option, you can add office staff on as Admin so they can help make changes if needed. You can add an admin (like office manager) near the end, after youve set up the appointments.
 *Note: adding an Admin to the signup/appointment slots must be done BEFORE you finish setting up and close (click on the X in the upper right corner) the signup/appointments. Once the signup has been created, you cannot add an admin.

 You can close the appointment/conference signups so parents can no longer sign up:
 1.    To close the sign-up, click on the post and look for Appointment Sign Ups.
 2.    Click Disable to the right of the date.
 3.    Choose Disable All Sign Ups or Disable Sign Ups For This Date Only.

 Parents can still delete their sign up (and an email will be sent to teacher) but parents cannot change their time slot or sign up for a new slot after it has been disabled.

 4.    Follow the same steps to Enable sign ups again.


ParentSquare Admins - Add Users to an Organization in ParentSquare

parent, square, parentsquare, adding staff

 keywords: ParentSquare Admins, Adding Admins to ParentSquare
 aliases: ParentSquare, Parent Square, Parent Square Admins

 Staff, students, and parents are automatically added to ParentSquare through our nightly sync (2 nights). All currently enrolled and pre-enrolled students, along with active parents (defined as having the has_custody or receives_mail checkbox checked in PowerSchool), will be added to ParentSquare each night.

 *Please do NOT add Parents/Students manually in ParentSquare. They should always be added in PowerSchool to be put into ParentSquare.*

 The only time you would add a student to ParentSquare manually is if they are a homeschool/out-of-district student who is participating in a sport/club and will not be entered into PowerSchool for any reason. If that is the case, you should add them as a GUEST.

 *If you need to add volunteers or coaches who are not official staff, they should also be added as a GUEST so that they are not given full staff access*

 Staff should automatically be added to an organization in ParentSquare by having one of the things below be true:
 1) Their "check location code" in Skyward is that organization
 2) They have students assigned to them in a section in PowerSchool at that organization.
 3) They are added to the Comprehensive Staff Directory under the tab corresponding to that organization.

 This means some staff will be placed at multiple sites.

 School/District admins have access to add users to additional organizations in ParentSquare manually, which may need to be done for staff located at multiple sites who do not have classes scheduled at all those sites.

 This can be done by going to the organization where you want them added, and then going to "Admin" and then "Staff" Under "Data Assistant".

 Staff can be added via CSV upload or manually.

 If the staff member is already in at another site (even if they are in the "MAIL" site - if they are in Skyward at all), it's important that their email matches their other account. If you have their Skyward Staff ID, that will help connect their accounts, however, if you don't have it, it should ask them when they first log in if they want to combine their accounts.

 More information on adding staff can be found here: https://parentsquare.zendesk.com/hc/en-us/articles/214015503-Add-Staff-Teachers-to-ParentSquare


ParentSquare Admins - How to Change Permissions/Add Admin in ParentSquare

ParentSequare, permissions, Parent Square access

 keywords: ParentSquare Permissions, ParentSquare access
 aliases: Parent Square permissions, Parent Square access, admin access, elevated access

 All school or district admin can change permissions for a user in their organization. To do this, choose the organization, go to the Admin tab (which will only show up for school or district admin). Go to "User Permissions" under "Settings". The "View/Remove" tab will allow you to see what permissions users currently have. To add permissions, go to the "Assign" tab, and search for/select the user.

 From there, they can check "admin", which will give them admin access to the organization. Alternatively, they can give individual permissions to the user by checking the boxes and then clicking "assign".

 If the user is not already added to the school, they will need to be added first. The district has scripts that will automatically add staff members who are located at that site in Skyward, who are assigned classes at that site in PowerSchool, or who are in the respective tab on the Comprehensive Staff Directory. Otherwise, they will need to be added manually.


ParentSquare Attendance Absence Notifications

Attendance Notifications, Absence Notifications, Attendance, ParentSquare Attendance

 keywords: ParentSquare Attendance Notices, Absence Notifications, Absence Emails, ParentSquare Attendance Report
 aliases: attendance notices, absence notices

 PowerSchool sends absence data to ParentSquare multiple times per day.  Schools can set up attendance notices that go out within 20 minutes of when these exports leave PowerSchool.  The message is a standard message setup for either period (secondary) or day (elementary attendance).

 Schools can submit a ticket requesting any changes to the setup items listed below:

 Status: Active or Paused (Office Manager can pause from the School > Add-Ons Tab)
 Notify Times: put in the time you want the export to go and if we don't have an export around thtat time we can add an additional export
 Report Emails:  The email address(s) that the building wants to receive the report of the day's notifications.  This email will also receive an email for each parent excuse submitted
 Attendance Notices: On or off
 Excuse Window: Number of days the parent can still excuse via the notification

 Attendance notifications are sent via email, text, and voice for absent/tardy notifications. By default, ParentSquare sends both email and text notifications. If a text notification fails, a voice message is delivered.
 See examples of the text and email messages that are sent to parents.
 Note: Attendance notifications cannot be turned off by the user.

 Attendance Staff can go to the Ad-Ons Tab and see the notices that went out on the current day or change the date and view both previous notifications and parent excuse notes.


ParentSquare Help Articles & Videos

 keywords: ParentSquare Staff Account, Staff Account, access ParentSquare, Training
 aliases: ParentSquare, help, tech support, staff access

 PSD staff will use their district Google (@psd401.net) account to Sign in with Google to access ParentSquare (PSD Portal - Core Tools - ParentSquare).

 Once logged in, go to the top right corner and click on the question mark "?", then choose the option "Help Articles".

 Click on the Topics below to Access the Help Article:

 Getting Started
 Training Resources
 Send Out a Welcome Post
 Direct Message to an Individual or Group of Individuals
 Appointment Sign-Ups Posts
 Create a Group
 Access Your Class Directory
 Create a Sign-Up Sheet (for Volunteers and Wishlists)
 Teachers - Download the mobile app
  Best Practice - Team Teaching/Job Share

Troubleshooting


ParentSquare Help Articles & Videos for Site Admins

 keywords: ParentSquare Admin Account, Admin Account, access ParentSquare, Training, Office Managers
 aliases: ParentSquare, admin access

 Click on the Topics below to Access the Help Article:

 https://parentsquare.zendesk.com/hc/en-us/sections/203057946-School-Site-Administrators

 School Site Administrators
    Follow

 Admin Dashboard ??
 Edit School information: Logo, Color theme, Principal
 Add Staff/Teachers to ParentSquare
 Assign Teacher, Assistant, or Room Parent to a Class
 Adding Specialists
 View User Permissions
 Assign, Change or Remove User Permissions
 Troubleshooting Parent Account Issues
 Troubleshooting Student Data Issues
 Troubleshooting Class Data Issues
 Change Status of Classes - Active/Inactive
 Incoming/Pre-enrolled Students
 Delete a User
 View All Posts
 View Another User's Posts & Messages
 How to Reorder or Rename Grade Levels
 How to Rename a Class
 Add Staff Titles
 How Translations Work in ParentSquare
 What Languages are Supported?
 Weekly Summary Email
 Enable the Contact School Form
 FAQ for Admins
 Getting Help with ParentSquare ??


ParentSquare Help Desk Troubleshooting Info

 Keywords: ParentSquare, Zendesk
 Aliases: Parent Square, communications, contact app.
 Help topics for ParentSquare can be found here: https://parentsquare.zendesk.com/hc/en-us. There is a lot of good information there.

 Staff member's phone number is not correct A staff member's phone number in ParentSquare is tied to their phone number in Skyward. The staff member will have to update their Employee information in Skyward by logging into their Skyward account.

 Staff member is missing from a site they should be part of, or has an old site still attached
 Staff are assigned to sites based on the site they have in Skyward (their "Check Location").
 Then additional sites are added if they have sections (with students in them) at a site in PowerSchool.
 If someone needs access to a second site that they do not have a class in, they need to ask the Office Manager at the site to add them to the Comprehensive Staff Directory.

 The invite link has expired
 Unregistered users at any site can be sent an invitation to register their accounts and start using them. The link in the email invite does expire. If they have an expired link, they can still sign up with the email address where they received the invite, and it should link up properly. Also, the school admin can send a new invite in two ways.

 1) If they go to Admin and Data Assistant, and search for the person. There is an invite button on that users page if they havent registered.

 2) They can click the button on the search page to invite everyone who hasnt registered


Q-Global & Q-Interactive SSO (Pearson)

 Keywords: Pearson, Q-Interactive, Q-Global
 Aliases:
 Q-Global and Q-Interactive (Portal)

 1. Login to the PSD Portal (portal.psd401.net or click the 'Home' button in Chrome)
 2. Click on 'Assessment Tools'

 4. You should then see Q-Global and Q-Interactive:

 5. Clicking on either will bring you to their respective SSO pages where you can enter your PSD email to login:

 Q-Global:

 Q-Interactive:

 Alternatively, you can bookmark the following links to go directly to their SSO pages:

 Q-Global: https://sso-us.qglobal.pearsonassessments.com/login?locale=en-US&service=https://qglobal.pearsonassessments.com/qg/sso/authenticate.seam&renew=true

 Q-Interactive: https://sso-ca.pearsonclinical.com/login?locale=en-US&service=https://qiactive.com/choose-share/login/cas

 Regarding the Q-Assess (Q interactive Assess) iPad App

 The new procedure for logging into the Q interactive Assess iPad App now utilizes SSO.
 1. Launch the iPad App
 2. Select the bottom option 'Sign In With SSO'
 3. Enter your PSD Email Address
 4. Where it says 'Find your login page' - Type 'Peninsula' and then select the first option 'PENINSULA SCHOOL DISTRICT 401'
 5. Authenticate through ClassLink and you should then be logged into the App.

 Note: The iPad app just started supporting SSO in November 2023.
 PSD is working with Pearson to make the iPad Sign-In process easier and more streamlined.
 When that changes, this article will be updated.

 Any questions or issues, please reach out to servicecentral@psd401.net or call ext. 3711.


Admin Password for Yealink desk phones

 Keywords: Zoom admin password, Yealink phone admin, desk phone password, Yealink password
 Aliases: desk phone settings, Zoom phone settings, Yealink phone password

 If you ever need the admin password for a Yealink desk phone, you can find it in Zoom (admin portal).

 1. Go to Phone System Management under the Admin side of Zoom.

 2. Open the submenu and click on Company Info, then on Account Settings.

 3. Find the option Desk Phone.

 4. You will see Admin Password under General Settings. Click on Show or Edit, and there it is.


Create a Substitute phone for an office user

 Keywords: Substitute, Phone, Setup
 Aliases: sub phone, attendance sub

 In order to set up an office phone for a clerical substitute, you will convert the regular user's phone to a hot phone and assign all the requested groups to the generic office substitute Zoom user.  XXX-Office-Sub

 Most offices will be okay with the following settings:
  Add the XXX-Office-Sub to the ring groups Doorbell, Office, Attendance, and Need Assistance.

 If necessary see this article for instructions for the substitute to log in: https://psd401.freshservice.com/support/solutions/articles/6000040955


Custodian's Zoom Phone info

Zoom, Zoom Phone, Phone, Custodian, Custodian Phone

 Keywords: Zoom Phone, New Phone, Phone, Update, Custodian
 Aliases: Zoom Phone, New Phone, Phone,

 Custodian's Zoom Phone info  Okay, the new phones should be ready.  The voicemail pin is set to the extension.  (all custodian office lines now end in 27) You can share or change the PIN as necessary for your environment.
 The initial password for logging in to adjust the hours and voicemail and stuff is: a1!Apsd401   You will be required to change this.
 You can log in to zoom.us using an incognito window and selecting the normal looking log in option.
 The attached picture shows the login email for AES. Just substitute your school abbreviation in the same place.
 I've highlighted the correct sign in option in yellow.  Let me know if you have any problems.
 Thanks for all your cooperation while I've been pounding this new system into submission.  I'm learning new stuff every day, but hopefully I can keep the changes at a minimum going forward.  I know how much of a pain all the changes are.


Mainline greeting - re-record the school call routing greeting

 Keywords: Mainline, greeting, IVR,
 Aliases: Zoom, IVR, Mainline, Call tree,

 You set the mainline greeting in the auto receptionist section of Zoom
 Select the school from the list and the school's edit page will open.
 Select the edit button in the IVR Menu section.
 Adjust the key mapping as needed.
 Adjust the audio prompt to match.

 Below are some sample scripts based on the existing setups

 Elementary schools:
 Thank you for contacting XXXXX Elementary School.
 For all inquiries related to Covid-19 press 8
 For attendance, Press 1
 For the health room, Press 3
 For the counselor, Press 4
 For the kitchen, Press 7
 To reach someone in the office, Press 0

 Middle schools:
 Thank you for contacting XXXXX Middle School.
 For attendance, Press 1
 For the bookkeeper, Press 2
 For the health room, Press 3
 For the counselor for students whose last names begin with A-K, Press 4
 For the counselor for students whose last names begin with L-Z, Press 5
 To reach someone in the office, Press 0

 High schools:
 Thank you for contacting XXXXX High School.
 For attendance, Press 1
 For the bookkeeper, Press 2
 For the health room, Press 3
 For the counselling office Press 4
 For athletics, Press 6
 To reach someone in the office, Press 0

Attendance
Main Line
Password
Attendance
Bookkeeper
Healthroom
Counselor 1
Counselor 2
Athletics
Kitchen

School

1
2
3
4
5
6
7
8
9
0

AES
1100
006219
1106

1124
1130

1114
2535926560

1195

DES
1200
004905
1228

1224
1232

1214
2535926560

1295

EES
1300
001820
1306

1324
1360

1314
2535926560

1395

GHH
1400
005101
1429
1412
1424
1430

1404

2535926560

1495

GMS
1600
003701
1607
1612
1624
1633
1632

2535926560

1695

HBH
1700
008402
1724
1712
1724
1730

2535926560

1795

HHE
1800
004002
1807

1824
1832

1814
2535926560

1895

HRMS
1900
009010
1906
1912
1924
1932
1933

2535926560

1995

KMS
4100
010414
4106
4112
4124
4132
4133

2535926560

4195

KPM
4200
005510
4207
4212
4224
4233
4293

2535926560

4295

MES
4300
012617
4306

4323
4315

4314
2535926560

4395

PES
4600
013815
4606

4624
4630
4614

2535926560

4695

PHS
4400
014105
4428
4412
4424
4431

4411

2535926560

4495

PIE
3500
008502
3506

3524
3529

3514
2535926560

3595

SWE
4900
010811
4906

4924
4930

4914
2535926560

4995

VES
4700
017521
4706

4724
4790

4714
2535926560

4795

VGE
4800
005615
4807

4824
4832

4814
 2535926560

4895


Paging System Reboot

 Keywords: Paging System, intercom, All Call
 Aliases: Valcom

 If a paging system fails to work, especially after a power outage, you can often repair the system by rebooting the controller.   Simply unplug the network and or power supply in the Valcom box and plug them back in.  Here is what the device looks like:

 Also, network admins can reset the port remotely.  The ports and macs are listed in here:

School
mac
switch
port

AES
00:d0:5f:02:1a:55
10.150.99.21
1/48

DES
00:d0:5f:01:54:cb
10.160.99.21
1/48

EES
00:d0:5f:01:ce:51
10.155.99.21
3/47

GHH
00:d0:5f:02:44:c3
10.50.99.23
3/47

GMS
00:d0:5f:02:57:b9
10.100.98.21
1/46

HBH
00:d0:5f:02:44:c4
10.50.99.33
2/19

HHE
00:d0:5f:01:61:c6
10.165.99.22
2/1

HRM
00:d0:5f:02:44:ce
10.105.99.21
1/38

KMS
00:d0:5f:02:1a:56
10.115.99.21
2/20

KPM
00:d0:5f:01:eb:79
10.110.99.22
1/4

MES
00:d0:5f:02:44:bc
10.170.99.1
3/47

PES
00:d0:5f:02:44:cd
10.175.99.21
2/47

PHS

VES
00:d0:5f:02:6e:57
10.180.99.1
1/16

VGE
00:d0:5f:02:12:86
10.185.99.1
4/40


Phone List Edit Access (Comprehensive Staff Directory)

 Keywords: phone list, directory, office manager, phone, edit, comprehensive staff directory, edit access, permissions
 Aliases: phone list, directory, office manager, phone, edit, comprehensive staff directory, edit access, permissions

 Office managers will require phone list access for their respective school. They only get edit access to the school that they are at. This is done through the Comprehensive Staff Directory. The document owner (Kris Hagel) is the only one able to make changes to this.

 When edit access is requested by an office manager, submit a ticket and send it to Kris Hagel.


Changing Your Profile Picture in Schoology

 Keywords: profile image, profile picture, Schoology
 Aliases: account image, digital identity

 In Schoology:
  Select the arrow to the right of your name and click on Your Profile.

  Hover over the image icon to see and select the Edit Picture option.

  Attach File or choose and avatar.


Embedding Videos into Schoology

 Keywords: Embedded, Videos, Schoology
 Aliases:

 Embed Videos into Schoology

 Go to Schoology and choose where you want to embed the video (e.g., in updates, pages, assignments, discussions).
 Click on "Add Materials" and select "Add Page" (the process is similar for other types of content).
 Give your page a name and description.
 Find and click the "Insert Content" button (looks like a play symbol) in the text editor toolbar.
 Choose "Image/Media" from the options, then click "From the Web" and select "Media" to ensure the video embeds correctly.
 Paste the YouTube video URL in the provided field and click "Insert Media."
 You'll see a yellow box appear, indicating the video will embed successfully. You can resize the video frame as needed.
 Add any additional instructions or information for students, then click "Create."


Access to 504 Documents in PowerSchool

504, 504 documents, view documents, Special Programs, PowerSchool, PowerTeacher, 504 Alerts

 keywords: 504, 504 Documents, View Documents, PowerTeacher, PowerSchool, 504 Alerts, Special Programs
 aliases: PowerSchool, PowerTeacher, Special Programs, 504

 Counselors and Nurses have access to PowerSchool Special Programs.  They will click the Application Switcher in PowerSchool (upper right corner) and click on Special Programs Home.  The Lead Nurse and Lead Counselor each have step-by-step instructions they can share for entering 504 forms.  If a Counselor or Nurse can't access submit a work order and they will be given security to enter forms.

 Select building staff (Admins, Teachers) will have access in either PowerSchool or PowerTeacher to click on the Blue 504 Alert and view a student's 504 plan.  If the teacher or admin is clicking on the alert and can't view the ticket should be submitted and they will be added to the correct security group in Special Programs.


Birthday List PowerSchool Admin

 keywords: birthday list
 aliases: birthday list

 Birthday List  Custom Report  Creates a birthday list for the school

 Navigate to Data and Reporting > Reports > Custom Reports > Misc > Birthday List
 Select the month, gender, grade level and homeroom
 Uncheck the pause box and the report will run

 Enhanced Birthday List Report  - Creates a Birthday List by Grade or School including student's age

 Navigate to Data and Reporting > Reports  > Engine Tab > Enhanced Birthday List
 Select Beginning and Ending Month
 Select grade specific grade levels or run for whole school
 Submit


Class Rosters in PowerSchool Admin

Class Rosters, PowerSchool Class Rosters, Teacher List, Class List

 keywords: Class Rosters, PowerSchool Class Rosters, Teacher list, Class List
 aliases: Class Roster, Class List

  Navigate Data and Reporting  > Reports > System Reports> Class Rosters (PDF).
  Select the appropriate teacher(s).
  Select the period(s) you wish to report on by clicking the proper period and day. Leave blank if running all periods.
  Select the students that you wish to run the report. Choose the students who are currently enrolled in the classes, students enrolled on a specific day, or students who were enrolled within a date range.
  Enter a heading font, and indicate font size, line height, and style of font.  Indicate if you wish the heading to be printed by making a selection on the corresponding drop-down menu.

 Heading & Roster Columns
   Next, enter the Heading Text.  The following example includes the teachers name, course name, and expression
 Teacher:  ^(teachername)
 Course Name: ^(coursename)
 Period: ^(expression)
 Count: ^(Count)
 Date: ^(Letter.date)

  Enter a roster font, indicate the size, line height and style of the font
  In the Roster Columns, enter either fields from the Students table or DATS (data access tags). For example to display the students name, gender.

 Format:field name\column title \column width\alignment

  LastFirst\Name\3\L
  Grade_Level\Grade\.5\L
  Gender\Gender\.5\L

  Note: There are four sections to each line: field/code, title, column width, and alignment with each section separted by a backslash (\).

 Formatting

  Rule width refers to thickness of the grid lines on the roster
  Cell padding is the amount of empty space that surrounds the information inside each cell
  Indicate the page size by choosing form the drop down menu.
  Choose margin size
  Click submit and report will load

 Class Rosters (PDF)

 Print rosters for (hold the CTRL key to make multiple selections)

 Meeting(s) (leave unchecked for all)

 A

 1

 2

 3

 4

 5

 6

 P7

 Include students who
  are currently enrolled in class   were enrolled on (MM/DD/YYYY)   were enrolled any time between (MM/DD/YYYY) and (MM/DD/YYYY)

 Heading font

 Size, line height, style
   (points)   Bold   Italic   Underline

 Print heading on

 Heading text (Fields) Enter ^(teachername) to cause the teacher name to appear, and ^(class_expression) for the expression

 Column title font

 Size, line height, style
   (points)   Bold   Italic   Underline

 Print column titles on

 Roster Font

 Size, line height, style
   (points)   Bold   Italic   Underline

 Roster columns (Fields)
 Format:   field name \ column title \ column width \ alignment

 Rule width (points)
 Horizontal  Vertical

 Cell padding (points)
 Horizontal  Vertical

 Page size

 Custom size:   Height  Width

 Margins (inches)
 Left  Top  Right  Bottom

 Orientation, Scale

 Watermark text

 Watermark mode

 When to print
  (MM/DD/YYYY)  /

 Report Output Locale


Final Grades

 Keywords: Final Grades, Published
 Aliases:

 Final Grades
 As the school year ends, we have some recommended steps to finalize and export grades from your Schoology courses:

 Check to make sure all grades are published
 You may have set some of your materials to Unpublished throughout the school year to prevent students from accessing those items. Unpublishing an item also removes the item from students' final grade report that is visible to them in Schoology. If you have unpublished an item to prevent students from accessing it, but you want the received grades for that item to factor into the student's calculated overall grade, you must re-publish the material(s).
 Use the Bulk Edit tool to see all of your materials at a glance, and to modify materials in bulk:

 Go to your course.
 Click Gradebook.

 Click the vertical three dots in the upper right corner of the gradebook.
 Select Bulk Edit from the drop-down menu.

 In your list of materials, published items are indicated by a checkmark in the second column (denoted by the green dot).
 Check the boxes in this column to publish materials and add them to the final grade calculation.

 In the above screenshot, Chapter 4 Quiz is Published and students' scores on this quiz are included in their final grade. Chapter 4 Lab Report is unpublished and is not factored into their final grades.

 Overriding Final Grades
 If needed, you can add a grade override column to replace the calculated overall score for students in a course. This automatically hides the calculated score for students and lets you enter a custom score using the new column.
 To override the calculated overall grade:

 Click Courses in the header and select your course in the drop-down menu.
 Click Gradebook in the left menu of the course.
 Click Grade Setup.

 Check Override calculated overall grade.

 Click Save.

 Read this help article for more information about Final Grade Settings

 Export Your Gradebook
 You can export a course gradebook in two formats:

 CSV
 CSV for import into other system

 To export your course gradebook:

 Click Courses in the header.
 Click on the course that has the Gradebook you want to export.
 Click on Gradebook in the course profile menu.
 Click the three dot icon in the upper right corner of the Gradebook.
 Select Export.

Note: If you are part of an Enterprise school, your System Admin may be exporting grades from Schoology at the system level or grades may be automatically syncing to your SIS. Reach out to your school's Support Contact(s) for questions about best practices surrounding final grades at your school or organization.


Importing Student Photos into PowerSchool

 keywords: PowerSchool, import, student photos, photographs, upload
 aliases: PowerSchool, PowerSchool Admin, PowerTeacher Pro

 This guide provides step-by-step instructions on how to import student photos into PowerSchool. It includes detailed instructions on navigating Google Drive, downloading and renaming files, formatting data, and uploading photos into PowerSchool. By following this guide, users can easily import student photos into PowerSchool for efficient management and organization.

 1. Navigate to Google Drive. Click on the "Shared Drives" tab, and double-click "PSD Staff & Student Images". If this Drive is not yet shared with you, please ask the Technology Admin Secretary to share it with you.

 2. Double-click the Google Drive Folder where the photos that need to uploaded live. For this example, we are using the 2023-2024 school year.

 3. Double-click on the school where the photos that need to be uploaded live. For this example, we are using Artondale Elementary.

 4. Download both the .zip fie and the associated .txt map file. In most cases, we will only ever download/upload the student versions. You don't have to open the folder or the file to download, you can just click the download button that appears on the right when you hover over the link.

 5. Open your "Downloads" Folder

 6. "Rename" the map file. Please follow the convention "XXX2023.txt" where XXX is the school abbreviation. In this example, the name of the file should be "AES2023.txt".

 7. Open the map file, and copy all of the data to your clipboard.

 8. Open up the Map File Formatting file, and paste the the data from the map file into it.

 9. Click on "Where the Magic Happens" and press "Run it!"

 10. Click on the "PowerSchool" tab, and copy the contents to your clipboard.

 11. Open up the map file again, select all, and then paste the contents from the "PowerSchool" tab into it. Save and close it.

 12. Open up PowerSchool, and select the school that you are uploading photos to. For this example, we are uploading for Artondale Elementary.

 13. Click the "Data and Reporting" link

 14. Click on "Data Management" and then "Student and Staff Photos"

 15. Click "Import Pictures"

 16. Set Group to "Students" and Mapping Type to "Student/Staff Number". Then upload both the mapping file and the .zip folder accordingly.

 17. Click "Upload"

 Made with Scribe


Opening PowerSchool Exports (macOS + Windows) - .text > .csv

 macOS
 &amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;gt;&amp;amp;amp;nbsp;&amp;amp;lt;/span&amp;amp;gt;&amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;gt;&amp;amp;amp;amp;nbsp;&amp;amp;amp;lt;/span&amp;amp;amp;gt;&amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;gt;&amp;amp;amp;amp;nbsp;&amp;amp;amp;lt;/span&amp;amp;amp;gt;&amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;gt;&amp;amp;amp;amp;nbsp;&amp;amp;amp;lt;/span&amp;amp;amp;gt;macOS Video Tutorial: .text to Google Sheets

 macOS Video Tutorial: .text to Google Sheets (using Google Drive Desktop)

 &amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;gt;&amp;amp;amp;nbsp;&amp;amp;lt;/span&amp;amp;gt;macOS Video Tutorial: .text to Excel
 Note: Step 1 is a One-time step.

 1. Click on Finder > Settings > Advanced > Check 'Show all filename extensions' - if it is not checked already

 2. Right click (or hold Control + left-click) on the downloaded PowerSchool Export (a .text file) - and click 'Rename'

 3. Use the arrow keys on your keyboard or use your mouse to highlight the .text portion, then delete it. Then type .csv and hit enter. When prompted with the "Are you sure you want to..." message - click Use .csv

 4. Go to sheets.google.com > Create a new Sheet > File > Import > Upload > Select the .csv file > Import data

 Note: If you have Google Drive Desktop installed (it is installed on all computer by default) and are signed into it, you can go Finder > Google Drive > My Drive and drag the .csv over there, and then double-click on it to open.

 Windows

 &amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;gt;&amp;amp;amp;nbsp;&amp;amp;lt;/span&amp;amp;gt;&amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;gt;&amp;amp;amp;amp;nbsp;&amp;amp;amp;lt;/span&amp;amp;amp;gt;&amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;gt;&amp;amp;amp;amp;nbsp;&amp;amp;amp;lt;/span&amp;amp;amp;gt;&amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;gt;&amp;amp;amp;amp;nbsp;&amp;amp;amp;lt;/span&amp;amp;amp;gt;&amp;amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;amp;gt;&amp;amp;amp;amp;amp;nbsp;&amp;amp;amp;amp;lt;/span&amp;amp;amp;amp;gt;&amp;amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;amp;gt;&amp;amp;amp;amp;amp;nbsp;&amp;amp;amp;amp;lt;/span&amp;amp;amp;amp;gt;&amp;amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;amp;gt;&amp;amp;amp;amp;amp;nbsp;&amp;amp;amp;amp;lt;/span&amp;amp;amp;amp;gt;&amp;amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;amp;gt;&amp;amp;amp;amp;amp;nbsp;&amp;amp;amp;amp;lt;/span&amp;amp;amp;amp;gt;&amp;amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;amp;gt;&amp;amp;amp;amp;amp;nbsp;&amp;amp;amp;amp;lt;/span&amp;amp;amp;amp;gt;
 Windows Video Tutorial: .text to Google Sheets

 &amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;gt;&amp;amp;amp;nbsp;&amp;amp;lt;/span&amp;amp;gt;&amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;gt;&amp;amp;amp;amp;nbsp;&amp;amp;amp;lt;/span&amp;amp;amp;gt;&amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;gt;&amp;amp;amp;amp;nbsp;&amp;amp;amp;lt;/span&amp;amp;amp;gt;&amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;gt;&amp;amp;amp;amp;nbsp;&amp;amp;amp;lt;/span&amp;amp;amp;gt;&amp;amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;amp;gt;&amp;amp;amp;amp;amp;nbsp;&amp;amp;amp;amp;lt;/span&amp;amp;amp;amp;gt;&amp;amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;amp;gt;&amp;amp;amp;amp;amp;nbsp;&amp;amp;amp;amp;lt;/span&amp;amp;amp;amp;gt;&amp;amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;amp;gt;&amp;amp;amp;amp;amp;nbsp;&amp;amp;amp;amp;lt;/span&amp;amp;amp;amp;gt;&amp;amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;amp;gt;&amp;amp;amp;amp;amp;nbsp;&amp;amp;amp;amp;lt;/span&amp;amp;amp;amp;gt;Windows Video Tutorial: .text to Google Sheets (using Google Drive Desktop)

 &amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;gt;&amp;amp;amp;nbsp;&amp;amp;lt;/span&amp;amp;gt;&amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;gt;&amp;amp;amp;amp;nbsp;&amp;amp;amp;lt;/span&amp;amp;amp;gt;&amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;gt;&amp;amp;amp;amp;nbsp;&amp;amp;amp;lt;/span&amp;amp;amp;gt;&amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;gt;&amp;amp;amp;amp;nbsp;&amp;amp;amp;lt;/span&amp;amp;amp;gt;&amp;amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;amp;gt;&amp;amp;amp;amp;amp;nbsp;&amp;amp;amp;amp;lt;/span&amp;amp;amp;amp;gt;&amp;amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;amp;gt;&amp;amp;amp;amp;amp;nbsp;&amp;amp;amp;amp;lt;/span&amp;amp;amp;amp;gt;&amp;amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;amp;gt;&amp;amp;amp;amp;amp;nbsp;&amp;amp;amp;amp;lt;/span&amp;amp;amp;amp;gt;&amp;amp;amp;amp;lt;span class="fr-mk" style="display: none;"&amp;amp;amp;amp;gt;&amp;amp;amp;amp;amp;nbsp;&amp;amp;amp;amp;lt;/span&amp;amp;amp;amp;gt;
 Windows Video Tutorial: .text to Microsoft Excel
 Note: Step 1 and 2 are one-time only.

 1. Click on the File Explorer:

 2. In File Explorer, click 'View' and then check the box next to 'File name extension'

 3. Go to where you downloaded your PowerSchool Student Export. It should now end with '.text':

 4. Right-click on the export and select 'Rename'. Change .text to .csv and then hit Enter:

 5. You will get a warning, choose 'Yes' anyway:

 6. Go to you Google Drive - drive.google.com, then go File Upload:

 7. Upload the file you just changed earlier. You should be uploading the .csv file. Once it's done it should look like below:

 8. If you double-click on the file you just uploaded, you should be able to now access the PowerSchool Export in Google Sheets:


Personalize your PowerSchool Admin

PowerSchool, personalize, PowerSchool customize, smart seach, alphabet, quick search

 keywords: PowerSchool personalize, PowerSchool Admin, personalize, customize, smart search, quick search
 aliases: Power School Customize, PowerSchool peronsalize


PowerSchool Mobile App

mobile app, powerschool, powerteacher, parentportal

 keywords: Mobile App, PowerSchool, PowerTeacher, ParentPortal, push notifications
 aliases: Mobile App, PowerSchool, PowerTeacher, ParentPortal, pushnotific

 PowerSchool has a mobile app for the ParentPortal only.  There is no longer a PowerTeacher mobile app, teachers will log in through the url.
 The district code for the mobile app is HLMS.

 Each school decides which features are available for its building.  For example, most buildings have push notifications turned off, and if a parent is asking for that to be enabled they should reach out to the building Admin.

 Student Report Cards are not available via the Mobile App
 Test Scores are not available in the Mobile App
 Schoology Parent Codes are not available in the Mobile App

 If the app is not synching then have the parent make sure the app is up to date.  Sometimes the app must be deleted and re-installed to get the sync working.


PowerSchool Searches

Powerschool, Searching, tracks, enroll status

 Tracks can be used to narrow down searches. The Powerschool Database Administrator has three tracks set up for elementary and high schools. Middle school students are all currently track A.

 Forward slash (/)  is needed to pull up any inactive pre-registered or transferred-out students

 Track A = Most students at each school will fall into this track
 Track= B for Elementary Schools = PK
 Track= B for High Schools = CTP
 Track =C for Elementary Schools = TK
 Track= C for High Schools = Fresh Start

 Enroll_status=0 is an active student
 /Enroll_status=-1 is pre-registered student
 /Enroll_status=2 is transferred out student
 /Enroll_status=3 is graduated student

 Graduated students are moved to graduated students school after graduation.

 Enrtrydate>9/5/2023 will give you active students who enrolled after 9/5/2023
 /Entrydate>9/5/2024 will give you active and inactive students who enrolled after 9/5/2023

 For more information about PowerSchool searching, view this link: https://ps.powerschool-docs.com/pssis-admin/23.12/about-searching

 This is an example of search for Elementary Schools that filters out students that are in Preschool or a Pre-Kindergarten program: grade_level>-1;track#c


PowerSchool Students who tranfer from one PSD school to another

 keywords: Students, Schools, PowerTeacher, PowerSchool, transfers
 aliases: Students, Schools, PowerTeacher, PowerSchool, transfers

 Process for students transferring from one PSD school to another

 If a student will attend a different school in the next school year the Office Manager or Registrar will select the student in PowerSchool and navigate to Courses and Programs > Scheduling Settings from the left menu.  They can change the next_school here and submit.  The student will move to the new school during the End of Year Process in July.

 For Students who are changing schools during the school year:
 A student's exit date from the current school is the day after the last day they attend.
 They can't be moved to the next school until they are inactive in the current school.
 Office Managers/Registrars are asked to work together to make this happen on the same day so the student's accounts don't get inactivated.

 For example, Student A attends AES on Thursday and will transfer to DES beginning on Friday. The Office Managers should talk first thing Friday Morning. The student is withdrawn with a Friday date and then moved to the new school and enrolled with a  Friday's entry date.

 If the student attends school on Friday then the best practice will be to withdraw the student on Monday morning, move the student and new school re-enroll Monday morning.  If the student is withdrawn with a Saturday date the accounts will go in active and then on Monday when re-enrolled it will take overnight for accounts to be fully re-activated.

 Counselors frequently request moving them early but this can't be done so they have to wait.
 If needed the Report Card should be Archived and Grades Stored prior to transferring the student out.


PowerSchool Substitute Teacher log in

substitute attendance, substitute, guest, guest attendance

 keywords: login, sub, substitute, teacher sub
 aliases: subs, substitute, login, PowerSchool, PowerTeacher

 When a teacher is subbing for a classroom (short-term) they click on the link for PowerSchool Sub Access under Assessment Tools in the Portal. They then pick the school and the teacher they are subbing for. When the sub checks in with the Office Manager they will be given the sub password for the day. The sub has access to Attendance and student data but not to the grade book.

 Long Term Subs of 20 days or more must be approved by ESS through a PA. Once approved long-term substitutes can be given PowerTeacher access so they can access the grade book. They are assigned for the length of time they are subbing as a co-teacher with the Long Term Substitute role.


PowerTeacher Roles assigned to Classes in PowerSchool

PowerSchool, PowerTeacher, Roles, Co-Teachers, Lead Teachers

 keywords: Roles, PowerTeacher, PowerSchool, Co-teachers, lead teachers
 aliases: PowerTeacher, PowerSchool, Roles, Co-teachers

 Lead Teacher: primary teacher of the class

 Every section in PowerSchool must have a lead teacher for the entire term.
 There can be only one Lead Teacher at a time
 Lead teachers have full access to the curriculum
 Lead Teachers are reported to the state in CEDARS Reporting. They must be Certified and Approved by ESS to teach the subject they are assigned to a teach.
 Once assigned to the class in PowerSchool Admin the Lead Teacher will have full access to grades and attendance in PowerTeacher and PowerTeacher Pro
 It will take an overnight process for them to get access to curriculum programs.

 Co-Teacher Roles: Multiple Co-teacher roles may be assigned to the class in PowerSchool which will determine reporting to the state and access to both PowerSchool and the Curriculum

 Co-Teacher: Peer to the Lead Teacher

 The Co-Teacher can be assigned for less than the full term as needed.
 Co-Teachers have full access to grades and attendance in PowerSchool
 Co-Teachers must be manually added to the class in ParentSqure.

 Student Teacher: the Mentor teacher should request access for their student teacher

 The Mentor teacher must submit a work order requestion their student teacher be assigned to their class
 Student Teachers should only be assigned for the time frames they are listed as student teaching on the University Placements for the year
 ESS processes Student Teachers in the ESS database so they should have accounts already
 Student Teachers have full access to grades and attendance once assigned in PS.
 Student Teachers are not reported to the state in CEDARS Reporting

 Special Education Co-Teacher: A Special Education teacher is assigned to provide instruction or support at the same time in the same classroom as the lead teacher for a given course.

 This role is used to assign a Special Education Teacher to a Gen Ed Class with special education students enrolled.
 Full access to grades and attendance - must work with the lead teacher on who they will enter grades for

 English Language Co-Teacher: An EL or ESL teacher is assigned to provide instruction or support at the same time in the classroom as Lead teacher for a given course.

 This role is used to assign a Special Education Teacher to a Gen Ed Class with Special Education Students Assigned.
 Full access to grades and attendance - must work with the lead teacher on who they will enter grades for which students.

 Long-Term Substitute Teacher: HQ LT Substitute as notified by HR More than 20 days in the classroom

 Once approved by ESS then a long-term sub is assigned to a section with the co-teacher role of long-term sub. Overnight they will feed into the curriculum and at this time manually added to the class in Parent Square

 Long-term subs have full access to grades and attendance
 Long-term subs are reported to the state in CEDARs Reporting

 There are other roles listed that should not be used without checking with the Student Database Administrator


Search for Perfect Attendance PowerSchool

 keywords: attendance report, perfect attendance, PowerSchool attendance
 aliases: attendance

 Search for Perfect Attendance

  Select a group of students
  From the Functions menu select: Search for Perfect Attendance
  Select Meeting
  The Selected Students
  Dates to Scan
  Codes to disregard for example ACT, OTH
  Submit


PowerSchool User Guide

PowerSchool User Guide for PowerSchool Admin Users - User Guide