GoGuardian - Block/Allow a website (SCENES)

 Keywords: GoGuardian, Student monitoring, Web filtering, Classroom management, Internet safety, Device management, Digital learning, Activity reports, Screen monitoring, Online safety
 Aliases: Classroom tech, EdTech platform, School web filter, Student activity tracker, Education management system, School tech control, Digital oversight, Learning guardian, Online class monitor, School device filter
 What are Scenes?
 Scenes give teachers access to custom web-filtering rules during their GoGuardian Teacher class sessions. Scenes can be used to block distracting and inappropriate websites, or simply limit students to the websites they need for class. Scenes can also be used to Auto-Open select websites, and limit students to a maximum number of open tabs at once.
 The following video demonstrates how to use and apply Scenes to help with classroom management.

 Creating a Scene
 Start by clicking the Scenes tab in the left column. On the main, Scenes page click Create List on either an Allowed Websites List, or a Blocked Websites List.
 An Allowed Websites List, or "Allow Mode Scene" allows teachers to limit students to only the websites on the allow list. All websites and webpages that aren't explicitly allowed by the allow list will be blocked.
 A Blocked Websites List, or "Block Mode Scene" will block all websites added to the list. All websites that are not added to the block list will be allowed.

 Customize the Scene and Add Block / Allow Rules
 After creating a Scene, customize the Scene by adding a name and, (optional) a color and description. Click Next to move on.
 Please note: we'll be using an Allowed Websites List in this example.

   On the following page, enter websites or individual webpages that you'd like to add and click Search. GoGuardian will search for the entered resource and provide options, suggestions, and recommendations of related websites to add.
 Click Add on the website(s) you would like to add.
 *Pro tip* adding websites vs. website paths and individual webpages. Scenes allow teachers to add in full websites, individual website paths and individual webpages. Students will then be blocked or allowed access to the entire website, or only the specified part of the website based on the type of Scene used.
 Allow Mode Scene Example:
 Full Website Allow: allowing Nationalgeographic.com will allow access to National Geographic, and all pages within National Geographic, such as nationalgeographic.com/history.
 Website Path Allow: Adding only Nationalgeographic.com/animals will only allow access to the 'animals' path of National Geographic's website; the main website and other website paths on National Geographic would be blocked.
 Individual Webpage Allow: finally, adding Nationalgeographic.com/animals/endangered-salamanders will only allow access to that individual webpage.
 Please note that the same, yet opposite functionality applies for Block Mode Scenes for blocking full websites vs. only blocking specific website paths or individual pages.

 Edit Scenes, Scene Options, and Sharing Scenes
 Each created Scene (found in the Scenes section) can be edited at anytime by clicking the 3 dot, "kebab" menu in the same row as the Scene's name.
 Scene options include, Renaming, Making a Copy, Editing (adjusting the block or allow rules) Set as Default, and Share.
 With the Share option, teachers can share their Scenes with one another. The shared Scene can be used by any teacher who receives the share invitation, but only the original Scene Owner can make edits to the Scenes' rules.  For more information on using Scene sharing, pleaser refer to the following article: Share GoGuardian Teacher Scenes.

  Applying a Scene
 Scenes can only be used during active class sessions, and can be applied in one of two ways: manually, or by setting a Default Scene.
 To apply a Scene manually, click the Scene Applied drop-down menu and choose from the available Scenes list. The actively applied Scene, if any, will always be listed at the top as seen in the following image.

 Default Scenes can be used to automatically enable a selected Scene at the beginning of class. To set a Default Scene:
 Navigate to a class, click the Settings cogwheel, and choose Edit.

 On the class Settings, under the Default Scene section, select a Default Scene from the drop-down menu and Update Classroom when finished.

 Default Scene Tip *Important*
 For teachers using automatically scheduled classes, please make sure to set a reminder to Archive your classroom at the end of the school, or remove the Default Scene. Automatically scheduled classes with a Default Scene attached can cause students to still be filtered even once the class has completed.
 More Information and Scene Resources
 For more information on using GoGuardian Teacher Scenes, including using auto-open tabs, setting tab limits, advanced filtering options and more, please refer to the following article on Using GoGuardian Teacher Scenes.
 To learn about conflicting Scenes and how to resolve them, please refer to the following article on Using Scene Statuses.


GoGuardian - Focus Tabs

 Keywords: GoGuardian, Student monitoring, Web filtering, Classroom management, Internet safety, Device management, Digital learning, Activity reports, Screen monitoring, Online safety
 Aliases: Classroom tech, EdTech platform, School web filter, Student activity tracker, Education management system, School tech control, Digital oversight, Learning guardian, Online class monitor, School device filter
 Teachers can now actively manage students' website tabs to help them stay focused and on task by using the Focus and Make Active features. Please note that the Focus and Make Active features are supported on Chromebooks only at this time.
 How does it Work?
 In each student's Student Activity section (accessed by clicking on and expanding a student's screen view), applicable tabs will have an Actions button. The Actions button provides the following options: Make Active, Turn Focus On, and Make Active and Focus.
 The available Actions options will depend on the state of the tab selected (more on this below).
 Make Active can be used to move a student's Other-Tab (a tab that's not currently in use or being looked at) to their Active-Tab (the tab that's actively opened and being looked at by the student).
 Please note that Make Active can only be used for tabs that aren't already the active tab.

  The Focus feature helps keep students on task by setting an Active Tab to "Focus". While a tab is focused, the tab can not be closed and all Other Tabs will temporarily be hidden for the student. Please note the following:

 Focus can be used for 1 webpage at a time, but does not allow focusing an entire website.
 Focus will only persist during the class session. Tabs will become "unfocused" automatically once a class session ends.
 Focus can only be used for a tab that is already the primary, Active Tab a student has opened.
 Teachers can only use the focus tab feature on one student at a time, focusing tab for an entire classroom is not currently supported.

 Make Active and Focus is a combination of both the Make Active and Focus features, and can be used to move a non-active tab to "active", and keep it focused for the student.

 How to Unfocus a tab
 To unfocus a tab, click the "unfocus" button in the lower corner of a student's tile in the Live Session view of a class.

 Focus can also be disabled by expanding a student's screen view and clicking Actions > Turn Focus Off.

 Open Tab + Focus Website
 Teachers can now open a tab and immediately Focus the tab for individual students. To do this, expand a student's screen view by clicking on their tile, and click the Open new tab button.

 Type in the tab to be opened and click the Focus Website toggle. Click "Open Tab" to finish opening and focusing the tab.


GoGuardian - Quick Start

 Keywords: GoGuardian, Student monitoring, Web filtering, Classroom management, Internet safety, Device management, Digital learning, Activity reports, Screen monitoring, Online safety
 Aliases: Classroom tech, EdTech platform, School web filter, Student activity tracker, Education management system, School tech control, Digital oversight, Learning guardian, Online class monitor, School device filter

 This Guide will go through the steps required for logging into GoGuardian and starting a class/session.

 1. Log into the PSD Portal and select GoGuardian under Operational.

 2. Once in GoGuardian you should see your class or classes under Active, if you are missing a class you may need to go to the Pending section and click Accept.
 Co-Teaching GoGuardian will respect co-teaching if set up in PowerSchool. if you are a co-teacher in PowerSchool and don't see your class the primary teacher may need to log in first and click accept unser Pending.

 Start a Class/Session

 3. To start a class select the desired class and click start. You can set the class to stop automatically if desired. (remember to end the class when done to avoid issues or monitoring after class is over. )

 4. Once the class is started you will be taken to a screen where you can view the student Chromebook screens. From here you can monitor, block sites, send messages and more.

 For more information on what you can do besides monitor see USING TEACHER COMMANDS


GoGuardian - Teacher Announcements

 Keywords: GoGuardian, Student monitoring, Web filtering, Classroom management, Internet safety, Device management, Digital learning, Activity reports, Screen monitoring, Online safety.
 Aliases: Classroom tech, EdTech platform, School web filter, Student activity tracker, Education management system, School tech control, Digital oversight, Learning guardian, Online class monitor, School device filter
 The GoGuardian Teacher Announcement feature allows teachers to send an announcement message to all, or individual students in a classroom.

 How to Send an Announcement

 To send an announcement, click the Make Announcement button in the Command Bar during an active class.

 On the following prompt, select "All", or choose specific students to send an announcement to and click Next.

 Write the announcement into the message box, and (optionally) insert emojis using the smiley face button before clicking Make Announcement.

 Student Group Announcements
 While using Student Groups, teachers can send announcements to each group of students, separately by clicking Make Announcement for group. Once sent, all students in the selected group will receive, and must acknowledge the announcement.

 Individual Student Announcements
 The Announcement feature can also be used for individual students by clicking on the students' screen view and then clicking Make Announcement. This option is useful for students who may need a reminder notification rather than a standard GoGuardian Teacher chat message.

 Student Perspective
 When an announcement is sent, all students who receive the announcement will see the message in a pop-up box with the name of the class at the top. Students must click the "Got it" button to acknowledge the announcement.


GoGuardian - Teacher Chat

 Keywords: GoGuardian, Student monitoring, Web filtering, Classroom management, Internet safety, Device management, Digital learning, Activity reports, Screen monitoring, Online safety.
 Aliases: Classroom tech, EdTech platform, School web filter, Student activity tracker, Education management system, School tech control, Digital oversight, Learning guardian, Online class monitor, School device filter.

 GoGuardian Teacher Chat allows enables 1-on-1 text communication between teachers and their students during a class session. Teacher Chat is a great way to help keep students on track by sending chat messages and answering questions; especially for students who may be reluctant to raise their hand.
 When enabled, chat can be initiated by a teacher or a student, but students can only chat with their teachers - not other students.
 Enabling Chat
 To enable Chat at the beginning of each class session, set the "Start class with" Chat toggle to ON.  Please note: Chat will need to be enabled manually for all classes that start automatically via the scheduled class, Calendar feature.

  To enable or disable Teacher Chat during a session, navigate to the class Screens view, then click the Chat toggle to turn it on or off. Chat can be enabled or disabled at any time during the session.
  Communicating with Students
 Once enabled, you can open teacher chat by clicking the blue chat bubble in the bottom corner of the teacher dashboard. On the chat sidebar, select a student, then send a message. Students can use Chat by clicking the GoGuardian icon button in the taskbar at the bottom of their screen.
 Message button from teacher's perspective:

 GoGuardian Chat button from a student's perspective:


GoGuardian Help Center

 Keywords: GoGuardian, Student monitoring, Web filtering, Classroom management, Internet safety, Device management, Digital learning, Activity reports, Screen monitoring, Online safety.
 Aliases: Classroom tech, EdTech platform, School web filter, Student activity tracker, Education management system, School tech control, Digital oversight, Learning guardian, Online class monitor, School device filter.

 GoGuardian is a digital classroom management tool that allows teachers to monitor and control student activity in real-time. It helps teachers view student screens, manage tabs, communicate directly with students, and lock screens to regain attention when needed. GoGuardians "Scenes" feature lets teachers customize access to specific websites to keep students focused.

 Here are some solution articles to help you get started:

 GoGuardian - Quick Start

 GoGuardian - Teacher Commands

  GoGuardian - Block/Allow a website (SCENES)

  GoGuardian - Focus Tabs

  GoGuardian - Teacher Chat

   GoGuardian - Teacher Announcements

 Additional resources:

  GoGuardian Teacher support website

  GoGuardian Teacher How-To Guide PDF


GoGuardian Teacher (Work In Progress)


GoGuardian Teacher - macOS / Mac Labs

 The two required GoGuardian Chrome Extensions (GoGuardian and GoGuardian License) are pushed out to any computer that is in our management groups as being in a Mac Lab, and not a Teaching Station. It's also pushed out to the ASL Laptops at GHH and PHS.
 If a Mac computer in a Lab is missing these extensions, please submit a ticket with the PSD barcode and/or Apple Serial Number so we can get it updated.
 If a Teacher Station computer is getting the GoGuardian Extensions and should not be, please submit a ticket with the PSD barcode and/or Apple Serial Number so we can get it updated.

 Per GoGuardian documentation, Students must be using Google Chrome, be signed into Chrome, and have Sync turned on, for them to get the Extensions installed:

 If not signed into Chrome, it will look like this:

 1. Launch Chrome and enter email. There will be a GoGuardian pop-up that can be closed:

 2. When redirected to ClassLink sign-in, enter portal credentials:

 3. After signing in and enabling Sync - the following extensions should show up:

 4. Students meeting the above requirements should now be monitorable.


GoGuardian Teacher - Manually Creating Classes

 This is an internal Solutions Article. The reason being, we don't want to really advertise manually creating classes unless it's been requested. Technically, Teachers and Staff members can add Students that are at the School they teach, but not necessarily in their class(es).

 The idea is to copy and paste this into tickets when this has been requested.

 Examples of real situations where manually creating classes in GoGuardian can come in handy:

 1. Teacher is trying to combine classes into one single class:

 2. High School has a Staff member that works in the Office. There is a Student that spends a period in the Office with a Chromebook and they would like the aforementioned Staff member to monitor this Student.
 _______________________________________________________________________________________________________________________________
 COPY BELOW THIS LINE INTO TICKET
 _______________________________________________________________________________________________________________________________

 1. Login to teacher.goguardian.com using the 'Sign-in with Google' option.
 2. On the right-hand side, click 'Add Classroom':

 3. Name the Classroom details as desired, then click 'Add Classroom':

 4. In the new Classroom that has been created, click on 'Settings' and then 'Add Students'

 5. At the screen it brings you to next, click 'Add Students'

 6. We generally (but not always) recommend adding Students by email, which would be clicking the 'Add emails' button:

 7. At the next screen, enter the Students email, and then click 'Add Students':

 8. You should then be able to start your custom-created class.
 Note: You can only add Students at your school.


Allowing / Trusting Google OAuth Applications

 This article will cover the process of allowing Google OAuth Applications.

 An OAuth Application, in the context of Google, is a website that leverages Google SSO / OAuth Authentication, so that a user can sign into the respective website/service using an existing Google Account. This prevents the user from needing to come up a different password for each website. Another important note is that OAuth authentication is integrated with API controls in Google. So allowing (actually called 'Trusting' in the Google Admin console) OAuth applications, gives them permissions and access to a Users Google Services - Drive, Docs, etc. Only legitimate, trusted OAuth applications should be allowed. There are data security implications of trusting illegitimate third-party OAuth applications.

 Until we build out a more robust, automated solution for users to request access to OAuth Applications, it is probably best to use the existing Digital Resource Request Form - https://psd401.freshservice.com/support/catalog/items/75

 Trusting OAuth Applications in Google Workspace

 The following are examples of blocked OAuth Google Logins.
 It is important to note the the App Name or ID
 These are the App Name:

 In the above images, note the Application (or sometimes Developer/Publisher name)

 The above image is what a Student may see. They can click 'request access' to generate a request in the Google Admin console. Unfortunately we cannot see any identifying information with this message.

 In the above image, there is no Application Name or ID.
 You would need to find out from the user which website they're trying to sign in with.
 If you are not finding the app by name, it can also be added or found by ID. You need to click 'see error details'

 Within the error details, look for client_id=
 The numbers following that is the ID (as you can see above)

 1. Login to Google Admin
 2. From the left-hand column, navigate to Security > Access and data control > API controls
 3. Under App access control, select Manage Third-Party App Access
 4. The OAuth Application you are trying to unblock (Trust) may be in the list of Accessed apps - select View list

 5. When I searched for the below App using the ID I saw in the Authorization Error message, it did not find it for some reason. So there will be times where App name works, but ID doesn't, and possibly vice-versa. Also noting 'Public Sector Connect' is actually just the Google OAuth Login for googlecloudcommunity.com - even though it doesn't mention Google at all. So sometimes, the App name, may not directly match up with the website they are logging into. This is why it's important to see the Authorization Error message the user is getting for information.

 6. Now that we've found the application, select Change access on the right-hand side to proceed.
 7. You now need to do some considering on how exactly you will give the app access.

 Students cannot sign into any OAuth App, by default, unless we've already configured it by marking it 'Trusted' or 'Limited'.

 Staff can sign into any OAuth App they want, as long as it is only requesting 'Google Sign-In' access (i,e. No Drive, Contacts, etc access).

 If the OAuth app is 100% legitimate, and needs more permissions than just 'Google Sign-In', it will need to be marked at Trusted. You would then decide if this is something all users need (if so, install at the root / edtools.psd401.net / all users). If not, just select the 'Staff' OU, and trust it for that OU.

 If the app is legitimate and Students are needing it, and it only needs 'Google Sign-In' - you can configure it with Limited permissions. Configuring an OAuth app with Limited permissions makes it so that the app can only get 'Google Sign-In' permissions.

 So consider - Is this app being used by just Staff? Or All Users? Does it need to be Trusted or can it just be set to Limited?

 Please reach out if you have hesitations or questions.

 8. Next, select edtools.psd401.net (all users) if the OAuth app is to be used by all users. Otherwise, select the radio button next to Select org units and then check the box next to Staff and then click Select, and then Next

 9. At the next screen, simply select Trusted (only if it needs to be Trusted, review the considerations above for how to go about this). Leave the 'Allowlist for exemption from API...' box unchecked.

 10. Review settings at the final screen and then confirm changes by clicking Change Access. You will also have to click Confirm at the Confirm parental consent pop-up message.
 11. If you were not able to find the app via the above method, you will need to add it as a new app. Configured Apps > Add app > Find the OAuth App by ID or Application Name, then follow the steps above.

 12. The OAuth application has now been allowed.
 Note: It can take ~15 minutes or longer before the user is now able to sign in + unblock to go into effect.


Allowing Google Chrome Extensions, Chromebook Android Apps, Workspace Marketplace Apps / Add-ons

Chrome, Google App, Extensions, Workspace, Add-ons, Browser, Apps

 Keywords: Extensions, Chrome, Workspace, Add-ons
 Aliases: Browser, Apps, Google App

 The first thing to do is identify what it is that they are requesting:

 Is it a Google Chrome Extension?

 The URL would look like this (example): https://chrome.google.com/webstore/detail/screencastify-screen-vide/mmeijimgabbpbgpdklnllpncmdofkcpn?hl=en-US

 It will always start with: https://chrome.google.com/webstore/detail/

 Is it a Chromebook Android App?

 The URL would look like this (example): https://play.google.com/store/apps/details?id=com.mojang.minecraftedu&hl=en_US&gl=US

 It will always start with: https://play.google.com/store/apps/

 Is it a Workspace Marketplace App / Add-on?

 The URL would look like this (example): https://workspace.google.com/marketplace/app/choice_eliminator_2/878487335710

 It will always start with: https://workspace.google.com/marketplace/

 __

 Google Chrome Extension / App

 By default, all staff can add whatever Chrome extensions they want. So Chrome extensions don't need to be explicitly added for staff, unless the extension needs to be force-installed. For staff and students, I try to avoid force-installing Chrome extensions unless it is imperative (uBlock Origin, document camera extensions, etc.) For students, all extensions are blocked, unless we have allowed them. If there is an extension that is for students that is being requested, I will allow it for just the student OU, not force install it, and then give the link to that extension to the teacher, so they can distribute the link via Schoology, or whatever method, and have the students manually add the extension. This prevents the entire student population from getting an extension they will never use. It's best practice to limit the number of extensions that are force-installed.

 1. Go to admin.google.com
 2. From the left-hand column, navigate to Devices > Chrome > Apps & extensions > Users & browsers.
 3. Select the Student OU (organizational unit)

 4. Select Add Chrome App or Extension by ID

 5. Paste in the Chrome Extension ID, which will be a string of usually all letters, then click Save.
 (Example - https://chrome.google.com/webstore/detail/zoom/hmbjbjdpkobdjplfobhljndfdfdipjhg=en  - the Chrome Extension ID is the string after /zoom/)

 6. Verify the extension/app you just added shows up in the list. Verify it says 'Allow install' if you've just approved it, or 'Force-install' if you chose to force install the extension (not recommended in most cases)

 7. You've successfully added the Chrome Extension / App.
 8. Other tips: You never want to install a Chrome Extension / App at the root. The root is the 'edtools.psd401.net' OU. You will either want to install it for just the Student OU, or, if it's something that needs to be force-installed for both Staff + Students (this is pretty rare), you will force-install the extension / app in both the Student and Staff OU.

 __

 Chromebook Android Apps (also could be called Google Play App)

 1. This process is virtually identical the the Chrome Extension / App process.
 2. Follow the Chrome Extension / App process (above) to Step 3.
 3. Click on the + icon, and select 'Add from Google Play'
 4. Search by name for the app they are requesting, and select it. Make sure the picture and title matches their link exactly.

 5. Review the permissions at the next screen, and accept.
 6. Verify the Android / Google Play app you just added shows up.

 7. For Android / Google Play apps, you will want to add them to both the Staff & Student OU's. This is so it will show up for a teacher logged into a Chromebook. You will typically want to leave it on 'Allow install' though. If you leave it on 'Allow install', it will still show up in the Google Play app on Chromebooks, even without it being installed. It will show up, but they will need to install it (they simply click on the app, and click install).

 __

 Workspace Marketplace App / Add-on

 1. This process is a little different. Also, with these, you will either be installed just for the 'Staff' OU, or for the root (edtools.psd401.net). This is the only kind of app where it is acceptable to install at the root.
 2. Visit the Workspace Marketplace App link that they've submitted and click 'Domain Install'
 3. There is a pop-up saying it may take up to 24 hours to turn on, etc. Click 'Continue'
 4. The next screen is telling you which permissions you are granting the app, scroll down to where it says 'Turn ON for:'

 5. If this is a Staff-only Workspace app, you will be turning it on for just the Staff OU. If it is for Staff + Students, you will be turning it on for the 'root' or the edtools.psd401.net OU.
 6. There will be a drop down list with lots of OU's. It's not alphabetical unfortunately. You can type 'Staff' and it should find the Staff OU (if this should only be installed for Staff). Find the Staff OU and select it.

 7. Check the 'I agree' box, then click 'Allow'.
 8. It may take an hour or more to show installed. However, you can immediately go to this link: https://admin.google.com/ac/apps/gmail/marketplace/domaininstall and look if it shows up in that list as 'On'. If it's a Workspace Marketplace App that was only installed for Staff, you will have to click on the Staff OU to see if it shows up.
 9. After about an hour, this is what it would look like if you browse to the Workspace Marketplace App they submitted and it got successfully installed:

 10. For Workspace Marketplace Apps, use best judgement when choosing to install either for Staff only, or for edtools.psd401.net (the root aka installing for everyone, staff + students). Most of our Workspace Marketplace Apps are turned on for everyone. There are a handful that are Staff only. Ask yourself, is this something a Student will ever use? Is it appropriate for Student use? Did the teacher ask for it to be installed for both? Those questions could be applied to Chrome Extensions as well.

 If there are any questions, this guide needs to be updated, etc - let me know. Google changes the interface of the Admin Console from time-to-time, so it's possible that some of this guide may get outdated in the future.

 - Brad White (10/27/21)


Google Calendar - Setting up an Appointment Schedule

 keywords: google, calendar, appointment, booking, scheduler, scheduling,
 Aliases: booking page, appointment set up

 This guide provides step-by-step instructions on how to schedule a 30-minute appointment in Google Calendar. It covers setting up the appointment schedule, specifying availability, and sharing the booking page. By following these instructions, you can easily create and manage appointments in an efficient manner.

 1. Click "Create" and select "Appointment Schedule"

 2. Set up your appointment schedule:
 1). Enter a Title for your Schedule 2). Select an Appointment Duration 3). Set the availability (note that the Appointment Availability cannot be shorter than Appointment Duration) 4). Click "Copy time to all" 5).If you don't want a day available, press the "Unavailable all day button" 6). Click Scheduling Window, and select the dates you want this schedule to work for.

 3. Click "Next", and click "Save"
 Your appointment schedule is now live.

 4. Click "Open Booking Page" to view the booking page and share it.


How to Delete a Calendar in Google Calendars

 Keywords: Google, Calendars, Delete
 Aliases:

 1. Navigate to Google Calendar and find the calendar you would like to delete, hover your mouse over it and click the three dots.

 2. Click "Settings and sharing"

 3. Click "Remove Calendar" on the left of your screen then the delete button at the bottom.

 4. Click "Permanently Delete"


Options for Turning Off RSVP Notifications in Google Calendar

RSVP, event responses, calendar events, RSVP calendar settings, change calendar RSVP setings, turn off RSVP notifications in Google Calendar, turn off RSVP

 Keywords: RSVP, event responses, calendar events, RSVP calendar settings, change calendar RSVP settings, turn off RSVP notifications in Google Calendar, turn off RSVP
 Aliases: Google Calendar, Calendar, gmail

 Option 1. Set Event Responses to None
 Note: You won't get any RSVP emails for your calendar events. You will only see the RSVP in your calendar.

 Open your Google Calendar

 On the left panel > My calendars > Your name > menu > Settings and sharing

  In the left panel > Settings for my calendars > click General notifications. On the right side, you will see Event responses, select None for this entry.
  Now you won't see any RSVP emails for events you created on this calendar.

 Recording showing the steps
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 Option 2: Set Gmail to Filter Notifications
 Google doesn't support individual event notifications like Microsoft Outlook does. Instead, you can use gmail filtering .

 Open your Gmail

 Go to Settings

  Go to Filters and Blocked Addresses tab, then click Create a new filter

  In the popup, type and follow this instruction

To => type <your email>

Has the words => type #no rsvp needed#. Or something complex that only you will use like a signature.
 Check Has attachment

 Check Don't include chats

 Click the Create filter button

 In the next screen, choose an action with which those RSVP emails will be handled. Here, Delete it was selected, Skip the Inbox (Archive it), Apply the label are great options if you want the notification in a specific spot in your email to be able to do a quick search for the notification.
 Click Create filter when done.

 Now go to your calendar, and create an event
 Type all the event information and now add #no rsvp needed# by the end of the event description

  When you finish, click Save and send the invitations as usual.

 Wait for people to respond to your event. Depending on how you choose to filter (Delete, Skip, or Label), you will find the notification in another location in your email.
 If you want to receive RSVP emails, don't add the #no rsvp needed# in the event description.


Basic Google Docs Tutorial

 Keywords: Google Docs, Tutorial, Basic
 Aliases:

 This video goes over some of the basic features of Google Docs.


Converting a Word Document to Google Docs

Drive, Docs, Convert, Word, Document, Word Dcoument, Word File, Google, .docx

 Keywords: Google Suite, Google Sheets, Google Docs, Google Slides, Google, Converting
 Aliases: Google Docs,  Microsoft Word

 1). Access Google Drive: Open the Chrome Browser and navigate to drive.google.com. This will take you to Google Drive. If you're not already signed in to your Google account, you'll need to enter your PSD Portal email and password.

 2). Upload the Word File: Once in Google Drive, locate and click on the + New button on the top left corner of the page. Select "File upload" from the dropdown menu. Navigate to the location on your MacBook where your Word file is stored, select the file, and click Open to upload it to Google Drive.

 ** If you are uploading more than one file, you can drag and drop them straight into your Google Drive. **

 3). Open with Google Docs: After the upload is complete, find the Word file in your Google Drive. Right-click on the file and select Open with, then choose Google Docs. This will convert the Word file into a Google Docs format and open it in a new tab.

 Your file has now been successfully converted to the Google Suite. Here a couple of the benefits:

 Edit and Save Your File: You can now edit your document as needed. Google Docs will automatically save your changes, so there's no need to manually save the document.

 Access Anytime: Your file is now available in Google Drive and can be accessed from any device where you can log into your Google account.


How to Use Google Explore within Google Docs to Format Citations for Bibliographies

Google Explore, Citations, Cite, Bibliography, Bibliographies

 Keywords: Google Explore, cite, citations, bibliographies, MLA, APA, Chicago
 Aliases:

 This help video will show how to use Google Explore within Google Docs specifically to acquire MLA, APA, or Chicago formatted citations.

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Accessing a .zip file in Google Drive (macOS + Windows) using Google Drive for Desktop

zip, .zip, unzipping, extracting, google, google drive

 Keywords: .zip file drive google macOS Windows application
 Aliases: program compressed

 The district-preferred method of accessing .zip files in your Google Drive, is using an application called Google Drive for Desktop, which is pre-installed on all District devices.

 Google Drive for Desktop provides benefits aside from being able to unzip .zip files. It makes for a more seamless experience of being able to access Google Drive files directly from your Desktop.

 Problem: You will not be able to unzip / extract .zip files, from your Google Drive, while using a web browser as shown in this screen shot:

 Solution: Using Google Drive for Desktop, which is pre-installed on all District devices.

 macOS:

 1. Launch Google Drive for Desktop if it isn't already running, by going to Finder > Applications > and double-click on Google Drive.app

 2. On newer versions of Google Drive, you will see the below screen if you're not signed into the app. Click 'Get started':

 3. Click 'Sign in' - it will use your web browser to authenticate your Google Account. You are likely already signed into your web browser with your PSD Google Account, so select it. Otherwise enter your PSD email and go through the ClassLink login.

 4. Once successfully signed in, it should look like the below. There will be a Google Drive Desktop icon in the top bar, and clicking on that should look like the below:

 5. You should now see 'Google Drive' under Finder > Locations.
 Clicking on that should bring you to 'My Drive' and 'Shared drives'.
 Double-click on 'My Drive':

 6. Now that you've navigated inside 'My Drive' and look for the .zip folder you were looking to unzip. Then, simply double-click on it to unzip it. It will take you to the unzipped contents.
 Going forward, for any additional files that need unzipping, you can jump directly to steps 5 and 6, now that Google Drive for Desktop is setup.

 After unzipping, it will show the unzipped folder below the .zip one:

 Windows:

 1. Google Drive for Desktop is pre-installed on Windows as well.
 Click on the Windows logo in the bottom right corner and search for it, then hit enter (or click on the app in the search results):

 2. After launching, Google Drive for Desktop hides in the 'tray'. This is in the bottom-right corner, near the clock.
 Click the carrot-key icon to find it:

 Then click on the Google Drive icon:

 3. Click 'Get Started' and then click 'Sign in' - it will use your web browser to authenticate your Google Account. You are likely already signed into your web browser with your PSD Google Account, so select it. Otherwise enter your PSD email and go through the ClassLink login.
 After authenticating and proceeding, you should see a message saying 'Google Drive is loading your files':

 4. Repeat step 1, now that you're signed in.
 You should see 'My Drive' and 'Shared drives'. I like to make a shortcut of these to my Desktop.
 Select both folders, then right-click 'Create shortcut'. It will place a shortcut for both on your Desktop.
 Note: If you see a message saying 'Windows can't create a shortcut here...' - simply click Yes.

 5. You should now have a shortcut to both on your Desktop:

 6. Open 'My Drive'.
 Now, simply browse to the .zip folder in your Google Drive, right-click, and choose 'Extract all...'

 Right-click on above, and select:

 Then, at this window, choose 'Extract':

 Your unzipped folder may be at the very bottom of your Google Drive:

 The folder is now unzipped and accessible. Going forward, now that Google Drive for Desktop is configured, you can jump directly to step 6.


Converting Files from Microsoft Office to Google Suite - Dashboard

 Keywords: Google Suite, Google Sheets, Google Docs, Google Slides, Google, Converting, Microsoft, Sheets, .xlxs, Docs, .docx, Slideshow, .pptx
 Aliases: Google Slides, Microsoft Powerpoint, Google Sheets, Microsoft Excel, Google Docs, Microsoft Word

 Transitioning from Microsoft Office to Google Suite may initially appear to be a substantial change, but it essentially involves adapting to a new way of working. Despite the shift, Google Suite is known for its user-friendly interface, focusing on simplicity and improving collaboration for online teamwork. This guide is designed to assist you in effortlessly transferring your files to Google Suite, enabling you to begin your tasks with ease.

 Microsoft Excel to Google Sheets:

 https://psd401.freshservice.com/support/solutions/articles/6000038750

 Microsoft Word to Google Docs:

 https://psd401.freshservice.com/support/solutions/articles/6000038752

 Microsoft PowerPoint to Google Slides:

 https://psd401.freshservice.com/support/solutions/articles/6000038751

 This guide is continually being refined, and we recognize the need for additional resources to support your transition. The functionalities you've grown accustomed to in Microsoft Office are most likely also available within Google Suite. If you notice any functionality you miss, please let us know by submitting a detailed support ticket (https://psd401.freshservice.com/support/tickets/new). Our team is eager to respond to such feedback and will create specialized guides to address your specific needs. And remember, our Technology Department is always ready to assist you with any questions or challengesjust give us a call at (253) 530-3711. Were here to help and excited to see you thrive in Google Suite!


Google Drive: Managing and Organizing Files

Manage Files, organize files, create new files, upload files, Google Drive Basics, organize Google docs

 Keywords: Manage files, organize files, create new files, upload files, Google Drive Basics, organize google docs
 Aliases: Drive, Google, G-Drive
 There are lots of options for organizing your Google Drive. Here are a few key things to know and what works for some people.

 Google Drive Basics

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promethean, promethean panle, cloud connect

How to Add Google Drive app from the Cloud Connect

 Keywords: promethean, promethean panel, Cloud Connect
 Aliases:

 Please see this doc to guide the steps for Cloud Connect and other Panel settings.

 Profile PIN and adding Google Drive

   Add your account with Cloud Connect
 Within a user profile, you have the ability to connect your Google Drive account to your ActivPanel Titanium using Promethean Cloud Connect. This allows you to easily access and save files and improves your workflow in the classroom.

  To begin, select the Unified Menu, then tap User. Select the cloud icon.
  Next, choose Google Drive.
  Youll be prompted with a sign-in screen.
  Enter your @psd401.net account, then tap Next.
  On the PSD User Login screen (bus photo) enter district username and password and Login.

  Finally, to provide your ActivPanel with access to your Google Drive, select Allow.

  You will see a small window displaying your connected Google Drive. To manage your connected Google Drive, simply return to the cloud icon. If you no longer want or need your Google Drive accessible in the panel, you should remove your account from the panel.  To remove, tap the gear icon to remove your account. Or tap Add Account for more options to add additional accounts.

   You may access files by selecting the Unified Menu, then tapping Locker. Within your Locker, locate and select the Files app. You may also access Promethean Cloud Connect from within your Locker.

 Your Google Drive now displays on the left side of the window. Access images, PDFs, Promethean Whiteboard files, and more.


How to Insert a Video Link from Google Drive into a Google Doc or a Google Slide

paste link, link, pasting link, copying link, copy link

 Keywords: Paste Link, Pasting Link, Paste URL, Pasting URL, Share Permissions, Copy Link, Copying Link, Copy URL, Change Permissions, Change Share Settings, Share Settings
 Aliases:
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Click here for the updated "live" document from Google Support. The text below might not be as updated.

 Note: It is best to embed videos in Google Slides in order to avoid pop-ups and suggested videos. Watch this video for instructions:

 Share files from Google Drive

 You can share the files and folders that you store in Google Drive with anyone in your work or school account, maya@psd401.net, but your organization may limit how you can share files with other people. When you share from Google Drive, you can control whether people can edit, comment on, or only view the file. When you share content from Google Drive, the Google Drive program policies apply.

Computer AndroidiPhone & iPad

 Step 1: Find the file you want to share
 Share a single file

 On a computer, go to Google Drive, Docs, Sheets, or Slides.
 Click the file you want to share.
 Click Share .

 Share multiple files

 Send & share Google Forms

 Step 2: Choose who to share with & how they can use your file
 Share with specific people

 Share with a group of specific people

 Add an expiration date

 Allow general access to the file

 Share a file publicly

Share & collaborate on a file with many people
 At any time, a Google Docs, Sheets, or Slides file can only be edited on up to 100 open tabs or devices. If there are more than 100 instances of the file open, only the owner and some users with editing permissions can edit the file.
 To share and collaborate on a file with a very wide audience:
 Publish the file

 If you need many people to view a file at once, publish it and create a link to share to viewers. You can give edit access to people who need to edit or comment on the file. Learn how to publish a file.
 Depending on your accounts settings, publishing a file makes it visible to everyone on the web, everyone in your organization, or a group of people in your organization. Be careful when publishing private or sensitive info.
Important: If you have an account through work or school, your administrator can limit who can view a published file. If you're an administrator, learn how to control who can publish documents to the web.

 To remove a file from the web, you must stop publishing it. Learn how to stop publishing a file.
 To stop sharing a file with collaborators, learn how to change sharing permissions.

 Create a Google Site

Create a Google Site to share information with many people.  You can embed documents, spreadsheets, and presentations on the site, which can be viewed by a large amount of users. Learn how to embed documents on a site.
 If you anticipate high traffic to your site, first publish your document in Google Docs, Sheets or Slides, then embed the published URL into Google Sites. Learn how to publish a file.

 Collect feedback with Google Forms
  If you need to gather a lot of information, create a Google Form. Responses will be recorded in a Google Sheet. Give edit access only to people who need to work with the responses. To let more than 100 people view the responses, publish the spreadsheet to the web and create a link to share with viewers. Learn how to publish a file.
 Fix problems with documents shared with many people
 If your document is shared with many people and its crashing or not updating quickly, try these troubleshooting tips:

 Instead of allowing people to comment on a document or spreadsheet, create a Google Form to collect feedback. Learn how to create a Google Form.
 If youre making a copy of a document, dont include resolved comments and suggestions. Learn how to make a copy.
 Delete older information or move data into a new document.
 Ask viewers to close the document when they arent using it.
 Include only the most important information in a published document. Shorter documents load faster.
 Reduce the amount of people with edit access to a document.
 If collecting information from multiple documents, create a new, view-only document to share with a large number of people.

 Limit how a file is shared
 Choose if people can view, comment, or edit

 Change the general access for your file


How to Move Files Between Folders in Google Drive

Move files between folders in google drive, Move Files, Move Folders, Organize Google Drive Files

 Keywords: Move Files between folders in Google Drive,  Organize Google Drive, Move Files, Move Folders
 Aliases: Google Drive, drive, G-drive, Gdrive, Hapara
 Option 1:

 Right-click on the document. Click Move to

 Click the back arrow

 Then My Drive

 Choose the folder you'd like to move to. For Hapara folders, there are often multiple folders for the same class. The way to differentiate which is which, is by the section number. If it is trimester/semester 1, the section number will be under 1000. If it is trimester/semester 2, then it will be in the 1000s. If it is trimester 3, it will be in the 2000s.

 You may have to hover on the name to see the full name with the section number in it (section number is circled).

 Click Move

 Option 2:

 You can also click and hold the document, and drag it to the new folder by first dragging over My Drive (to let it open up all the other folders)

 Then they can hover over the folder names to see the full folders, and drop it in the new folder.


Install Google Drive for Desktop for Mac, Google Drive File Stream, Set up Google Drive for Desktop, Install Google Drive for Desktop

 Keywords: Install Google Drive for Desktop for Mac, Google Drive File Stream, Set up Google Drive for desktop, Install Google Drive for Desktop
 Aliases: Google Drive, drive, G-drive, Gdrive

  How to Setup &/or Install Google Drive for Desktop for Mac  (was called Google Drive File Stream)
 If you already have Google Drive for Desktop pre-installed on your computer follow these directions. Look for Google Drive for Desktop in your computer first by opening the Launchpad (tiled apps or rocket). Then go through pages if needed to look for Google Drive for Desktop. Mine was on my third page of apps. See pictures below for help.

 If the application is running, you will also find Google Drive for Desktop in the system menu bar at the top of your screen. See the picture below to locate that application.

 Additionally, you might find Google Drive for Desktop on your desktop. See the picture below to locate that application.

 If you don't have Google Drive for Desktop loaded on your computer, you will need to use Self Service to install this app. Please click here to open the help article on how to use Self Service. If you do have Google Drive for Desktop on your computer, continue below.

 Setup:

 You might be asked to login first. If so, please sign in using your google account with this format: username@psd401.net. You will then be taken to the PSD Portal to sign in also.

 Make sure to be signed in to the PSD Portal. Also, you might also need to grant Google access. Make sure to click the blue "Allow" button if so.

 Next sign in to PSD Central Login using your credentials and MFA.

 Option One:

 On your desktop, you can double left click on your Google Drive app.

 This will open your Google Drive folder.

 From here you can navigate through your google drive to your desired document.

 Option Two:

 In the top right hand of the screen, you can click on the small Google Drive for Desktop icon.

 This will open up the Google Drive window that will show you what drives you have synced up to your computer, you can click the folder in the top right of the window to access your google drive folder from here.

 This will open your Google Drive folder.

 From here you can navigate through your google drive to your desired document.

 Option Three:

 Locate and open up the Finder, this will most likely be on your taskbar in the bottom left corner.

 From here locate devices and click on your Google Drive folder.

 This will open your google drive folder.

 From here you can navigate through your google drive to your desired document.

 For the video below, note: if you don't yet have Google Drive installed on your computer or laptop, go to Self Service to install the app. Please click here to open the help article on how to use Self Service.


G Drive, Shared drive, file stream, Google Drive, G-Drive, Google Drive Desktop for Windows

 Keywords: G Drive, G-Drive, google drive, shared drive, file stream, Google Drive Desktop for Windows
 Aliases: Google Drive, drive, G-drive, Google Drive Desktop, G Drive, file stream
  How to Setup &/or Install Google Drive for Desktop for Windows  (previously known as Google Drive File Stream)

 If you already have Google Drive for Desktop pre-installed on your computer follow these directions. Look for Google Drive for Desktop on your computer first by clicking the Windows Start key and then scrolling down until you see Google Drive for Desktop.

 If the application is running, you will also find Google Drive for Desktop in the system tray in the taskbar at the bottom of your screen. See picture below to locate that application.

 If you don't have Google Drive for Desktop loaded on your computer, you will need to use Chocolatey to install this app. Please click here to open the help article on how to use Chocolatey. If you do have Google Drive for Desktop on your computer, continue below.

 Setup:
 You might be asked to login first. If so, please sign in using your google account with this format: username@psd401.net. You will then be taken to the PSD Portal to sign in also.

 Make sure to be signed in to the PSD Portal. Also, you might also need to grant Google access. Make sure to click the blue "Allow" button if so. *After June 2022, emails are lastnamefirstinitial@psd401.net. You will no longer use @edtools.psd401.net.

 Next sign in to PSD Central Login using your credentials.

 Option 1:

 On the bottom right-hand side of your screen click the up arrow to expand the system tray.

 On the new window click the Google Drive icon/logo.

 You might be asked to log in first. If so, please sign in using your Google account with this format: username@edtools.psd401.net. You will then be taken to the PSD Portal to sign in also.

 Next sign in to PSD Central Login using your credentials.

 From this window, you can open your Google Drive folder by clicking the file in the top right of the window.

 This will open your Google Drive local folder.

  From here you can navigate through your google drive to your desired document.

 Option two:

 Locate your file explorer.

 Alternatively, you can search it using the start menu search bar.

 Then you can Search for "File Explorer"

 This will open your quick access folder. The Google Drive for Desktop folder might be in this quick access folder, if not go to This PC.

 From here you can locate the Google Drive "drive". Note: it might not be the K: drive on your computer.

 You will then open your Google Drive "My Drive" folder or your "Shared Drive" folder (which used to be called Team Drives).

 From here you can navigate through your google drive to your desired document.


How to Share Files in Google Drive (and with people outside of our school district)

share, files, google drive, outside, outside of our school district, people, groups, share link, share publicly

 Keywords: Share, Files, Google Drive, outside, outside of our school district, people, groups, share link, share publicly
 Aliases: Drive, Google, Google Drive, G-Drive
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 Share with specific people

 Select the file you want to share.
 Click Share or Share .
 Under "Share with people and groups," enter the email address you want to share with.
 To change what people can do to your doc, on the right, click the Down arrow   Viewer, Commenter, or Editor.
 Choose to notify people.

If you want to notify people that you shared a doc with them, check the box next to Notify people. If you notify people, each email address you enter will be included in the email.

If you don't want to notify people, uncheck the box.

 Click Share or Send.

 Share Link to File
 You can send other people a link to your file so anyone with the link can use it. When you share a link to a file, your name will be visible as the owner of the file.

 Select the file you want to share.
 Click Share or Share   Get link.
 Under Get Link, click the Down arrow .
 Choose who to share the file with.

 Tip: If you use your Google account for work or school, you can choose to only share files and folders with a specific audience, like your department. You might see a description of each audience when you hover over the the group name.

 To decide what people can do with your file when you share it, select Viewer, Commenter, or Editor.  Learn more about how others view, comment, or edit files.

 Click Copy link  Done.
 Copy and paste the link in an email or any place you want to share it.

 Share a File Publicly

 Select the file you want to share.
 Click Share or Share   Get link.
 Under Get Link, click Change to anyone with link.

 To decide what people can do with your public link when you share it, select Viewer, Commenter, or Editor.

 Click Done.

 Copy and paste the link in an email or any place you want to share it.

 People who aren't signed in to a Google Account show up as anonymous animals in your file. Learn more about anonymous animals.


How to Uploading Files to Google Drive

 Keywords: Google Drive, Upload, Backup
 Aliases:


How to save files to Google Drive on your Promethean panel

promethean, promethean panel, Google drive

How to save files to Google Drive

 Keywords: promethean, promethean panel, Google Drive
 Aliases:

 Please see this doc to guide the steps for using Google Drive and other Panel settings.

 Profile PIN and adding Google Drive

    Save files to Drive
 Easily save Promethean Whiteboard files to your connected Google Drive by selecting the Menu, then Save As.

 To change the save location, you may need to select the three horizontal lines in the top left corner.

 Then, select Google Drive.

 Give your Whiteboard file a name, then tap the green checkmark on the keyboard.


Managing Google Shared drives

google, shared, drive, manage google shared drives, add memeners to shared drives, collaborate, share, manage files, manage folders, Shared Drive

 Keywords: Manage Google Shared Drives, add members to shared drives, collaborate, share, manage files, manage folders
 Aliases: Google drive, google docs, Gdrive, G-drive

 How to manage your Google Shared drive after it has been created by PSD Google Admin through a support ticket.  Adding members and changing access to existing members.

 Managing Files and Folders

 Share and Collaborate in Shared Drives

 Only *@psd401.net addresses can be added.


Sharing Photos or Recordings with a Student Through Google Drive

Sharing, Photo, Recording, Student, Google Drive, Upload

 Keywords: Sharing, Photo, Recording, Student, Google Drive
 Aliases: Upload, iOS

 Summary:
 This article will walk you through sharing pictures and videos you take on your phone with students through google drive.

 Steps:
 First, we'll need to make sure you have google drive installed on your device, if you're not sure if you have google drive installed on your device. If you're not sure if you have it installed or not, follow the links just below this paragraph to another solutions article which will make sure you have it set up correctly. If it's already installed, you can skip this step.

 Apple:
 Android:

 Now, find the picture that you would like to share on your device.

 Click on the share icon

 Choose Drive from the share options

 Choose the account, My Drive, Select Folder, and then Save Here, then click Upload.

 You will have to make sure you save it in a folder which is shared with the student so they will be able to see the file, if that is set up correctly then both you and the student should be able to see the file!


Transferring Work / School Data to a Non-District Account

 Keywords: Google Takeout, Google Transfer, Account Transfer, Data Transfer, Transfer of Content, Google Takeout.
 Aliases: Google Drive transfer, file transfer, account export, file backup, account migration.
 There are a couple of circumstances when backing up and/or transferring the ownership of your Google Drive materials is necessary. One circumstance is a student leaving the district and/or graduating. Another circumstance is a staff member leaving the district and/or retiring.
 Graduating students have from the last day of school until July 1st to do this process, if desired. For staff leaving the district or retiring, we recommend you do the transfer a week before leaving.
 Classroom Teachers - Please ensure that student data (names, grades, etc) is not included in the materials that you download from your Google Drive.
 There are a couple of options for you to get all your files from PSD Google Account, which are "Transfer your Content" and "Google Takeout".
 Both methods allow you to move your data, but they serve different purposes and offer different functionalities. In this article, we will show you how to Transfer your Content from your Google account, if you want to see information about the "Google Takeout" option, click here https://psd401.freshservice.com/support/solutions/articles/6000040299

 Transfer your Content (via Google Account)
 This option is specifically designed to transfer your data from one Google account to another Google account. It is limited to Gmail and Google Drive content. You need to have space in your personal account (recipient) for the data to be transferred from your work/student account.

 Follow these steps for transferring your content between Google accounts:
 1. Log in to your Google Account and go to "Account".

 2. Find "Transfer your content" and click on "Start transfer".

 3. Enter the email address of the recipient account (usually a personal Gmail account) and follow the prompts to complete the transfer.

 4. Go to your personal Gmail inbox and check for the email that Google sent you called "Verify your account". Click on the "Get confirmation code" button at the bottom of that email.

 5. Another tab will open showing the code. Copy it and paste it back onto the Account page where your are setting at the transfer of files.

 6. Once you paste the code into the field, your account will be verified. Then click "Next".

 7. Select the content you want to be transferred (usually Drive and Gmail), and click "Start Transfer".

 8. Now you have to just wait. This process may take a long time. It usually completes within a few hours, but larger transfers may take up to a week. When the process is complete, you will receive a confirmation email to your personal Gmail account.

 Note: If your recipient account (usually personal Gmail) doesn't have enough free space, you'll get an error message and will need to make some space by deleting large unused files, or purchasing extra Google Drive storage. Alternatively, you can choose to perform a Google Takeout.

 Additional details about this process
 Copied files may appear in batches in the destination Google account during the copy process.
 Where do I see my transferred data?
 For Gmail: Copied Gmail content will appear in your personal Gmail with a label containing your PSD account name and the date you started the copy process.
 For Drive: Copied content will be in a folder labeled with your PSD account name and the date you started the copy process.
 How copied files are different from the original files?
 You automatically become the owner of all copied files on My Drive. The owners of the original files will remain as-is at PSD.
 Copied files are not shared with others even if the original files are.
 Comments are copied, but revision history is not.
 What cannot be transferred/downloaded?
 Files in Shared drives, files in My Drive where you have viewer access, and files for which the owner has turned off the download, print, and copy options.

 __________________________________________
 Directions directly from Google can be found here:
 https://support.google.com/accounts/answer/6386856?


Use Google Drive files offline

Google Drive Offline, Google Docs, Google Docs Offline, Google sheets, Google sheets offline, google slides, google slides offline, available offline

 Keywords: Google Drive Offline, Google Docs, Google Docs offline, Google Sheets, Google Sheets Offline, Google Slides, Google Sheets Offline, Google slides, google slides offline, available offline

 Aliases: Google Drive, drive, G-drive
 Use Google Drive files offline - live link to updated Google Drive Help Site << click here

 If you aren't connected to the Internet, you can still view and edit files, including:

 Google Docs
 Google Sheets
 Google Slides

 Save and open Google Docs, Sheets & Slides offline

 Before you turn on offline access

 You must be connected to the internet.
 You must use the Google Chrome browser.
 Don't use private browsing.
 Install and turn on Google Docs Offline Chrome extension.
 Make sure you have enough available space on your device to save your files.

 Open Google Docs, Sheets, and Slides offline

 Open Chrome. Make sure you're signed in to Chrome.
 Go to drive.google.com/drive/settings.
 Check the box next to "Create, open, and edit your recent Google Docs, Sheets, and Slides files on this device while offline."

 Save Google Docs, Sheets & Slides for offline use

 On your computer, go to drive.google.com.
 Right click the Google Docs, Sheets, or Slides file you want to save offline.
 Turn on "Available offline."

 To save multiple files offline, press Shift or Command (Mac)/Ctrl (Windows) while you click other files.
 Preview offline files

 On your computer, go to drive.google.com.  Make sure you turn on offline access first.

 At the top right, click Ready for offline .
 Click Offline preview.

 If you use a Google Account through work or school and have installed Drive File Stream, learn how to save files offline on your computer.
 Learn about Drive File Stream and Backup and Sync.


How to Create a Quiz in Google Forms

 Keywords: Google Docs, Forms, Sheets, Quiz
 Aliases:

 This video reviews how to make a simple quiz.


How to use Google Forms

 Keywords: Google Forms, Google Docs
 Aliases:


Restraint & Isolation Reporting System for Student Services

 Keywords: OSPI, Restraint, Isolation, Reporting
 Aliases:

 Due to OSPI requirements for parent notification, we have a system set up for documenting Restraint & Isolation cases and creating a parent letter that is OSPI compliant.

 Everything is located in Google Drive here: https://drive.google.com/drive/u/1/folders/18p8gp4kGjHCD9Durylrjm2OXse48HKiw

 The form where schools enter data is located here.

 That information goes into a google sheet located here (has very restricted permissions).

 It is set through Document Studio to send an email to the schools' principal, Sara Hoover, John Yellowlees, and select special services employees saying that a restraint & isolation form has been created and a parent letter saved, with a link to the letter. The template for the parent letter is here, and the PDF'd final parent letters are here.

 Periodically, Carol Winget will download this spreadsheet and import into PowerSchool. The final column notes when it was imported.

 Settings for the emails/PDFs can be edited by opening the google sheet and going to Add-Ons->Document Studio->Open.

 **In general, please ask Sarah to make any changes. This information is in case Sarah is unavailable or OOO.**

 Questions about this process, outside of the technical components, should be directed to John Yellowlees. Technical questions can be directed to Sarah Banks.


Google Document URL tricks for sharing and forcing copies

Google Doc share settings, force copy, sharing google docs, getting sharable link, turn on sharing

 .
 Keywords: Google Doc share settings, google sheet share settings, google slides share settings, force copy, sharing google docs, getting sharable link, turn on sharing,

 Aliases: Google Drive, Google doc
 The following is from the Learning in Hand with Tony Vincent site.
 https://learninginhand.com/blog/google-document-url-tricks

 G Suite apps include Google Documents, Sheets, Slides, and Drawings. These apps can provide shareable links. Shareable links can be used for publishing a document or for collaboratively editing a document.

 Documents are only accessible by you (the owner) unless you turn link sharing on. One way to turn on link sharing is by clicking the Share button in an open document. Then you'll see an option to Get shareable link. Clicking that option turns link sharing on and copies the link to your clipboard. The link is set to Anyone with the link can view. You can change this to Anyone with the link can comment or edit.
 Once you have the shareable link copied, you can paste it into a document, webpage, link shortener, Twitter, Facebook, etc. By replacing /edit in the URL, you can do some pretty nifty tricks. You can transform a shareable link into a Preview, Copy, Template, or PDF link.

 Below are glanceable graphics for each kind of link. See full website above for detailed descriptions and tips.


Google Share Options and Schoology's Google Drive Assignment tool

Google Drive Share Options, Google Drive File Permissions, Schoology Google Drive Assignment

 Keywords: Google Share Options, Permissions, Google Drive Assignment
 Aliases:
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Google Workspace Basics for Students

google, workspace, edtools, student, drive

 Keywords: google, student, edtools, drive, workspace
 Aliases: Google Workspace

 Google workspace introduction for students.

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Google Keep Cheat Sheet

 Keywords: Google Keep
 Aliases:

 See this Cheat Sheet by Shake Up Learning's Kasey Bell

 Google Keep Cheat Sheet


Basic Google Sheets

 Keywords: Google Sheets, Editing, Basic, Creating
 Aliases:


Conditional Formatting, Google Sheets

Google Sheets, Conditional, Formatting, Conditional Formatting

 Keywords: Google Sheets, Conditional Formatting
 Aliases:


Converting an Excel Spreadsheet to Google Sheets

Drive, Sheets, Convert, Excel, Spreadsheet, Google

 Keywords: Google Suite, Google Sheets, Google Docs, Google Slides, Google, Converting
 Aliases: Google Sheets, Microsoft Excel

 1). Access Google Drive: Open the Chrome Browser and navigate to drive.google.com. This will take you to Google Drive. If you're not already signed in to your Google account, you'll need to enter your psd portal email and password.

 2). Upload the Excel File: Once in Google Drive, locate and click on the + New button on the top left corner of the page. Select File upload from the dropdown menu. Navigate to the location on your MacBook where your Excel file is stored, select the file, and click Open to upload it to Google Drive.

 ** If you are uploading more than one file, you can drag and drop them straight into your Google Drive. **

 3). Open with Google Sheets: After the upload is complete, find the Excel file in your Google Drive. Right-click on the file and select Open with, then choose Google Sheets. This will convert the Excel file into a Google Sheets format and open it in a new tab.

 Your file has now been successfully converted to the Google Suite. Here a couple of the benefits:

 Edit and Save Your File: You can now edit your spreadsheet as needed. Google Sheets will automatically save your changes, so there's no need to manually save the document.

 Access Anytime: Your file is now available in Google Drive and can be accessed from any device where you can log into your Google account.


How to Insert Charts in Google Sheets

 Keywords: Google Sheets, Images, Insert, Chart
 Aliases:


How to Make a Chart with Data in Multiple Tabs

google, google drive, sheets, spreadsheet

 Keywords: Google, Sheets,
 Aliases: Spreadsheet, Excel

 1. Here I've created an example sheet with some data.

 2. Now either create a tab for your graph or click into the tab you would like to create the graph in, I made a separate tab for the sake of ease. Now on the top bar click Insert > Chart.

 3. Move the inserted graph to the location you'd like it. Then with the graph selected, go to the right panel and select the type of graph you want to use.

 4. Now on the right panel in the data range field, click the little boxes icon.

 5. This window will pop up, if you're lucky the range you want will be under "suggested ranges". Otherwise, click into the text field and then to the tab that you want to pull data from. The mini window should still stay up.

 6. Now select the range that you want the chart to point at and it should populate in the range text field. If you need to add another range, click "Add another range" and repeat steps 5 and 6 until you have all your data selected. Alternatively you can type in the ranges manually using the following syntax (it has to be exactly right):

 'NameOfTab'!Cell:Range

 As an example if you want cells 1 through 20 on column A on Tab 2, you would type out the following:
 'Tab 2'!A1:A20

 6. Now you should have all your data selected properly! If you want further information on how to configure charts, please look at this solutions article or call x3711.


How to Use LucidChart Diagrams for Sheets

Google Sheets, Google, Docs, LucidChart, Timeline, Venn Diagram, Flow Charts

 Keywords: Google Sheets, LucidChart, Timelines, Venn diagrams, Flow Charts
 Aliases:

 Learn how to use an add-on in Google Sheets to create timelines, Venn diagrams, flow charts, and more.

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How to use AutoCrat to Disseminate Data from G Forms and Sheets

 Keywords: Google Sheets, Docs, Slides, AutoCrat
 Aliases:

 Automate the creation and sharing of personalized documents with autoCrat.

Autocrat is a multi-purpose document merge tool that allows you to take data from a spreadsheet and merge it into a document via a template.  Tell Autocrat which fields to merge via <<merge tags>> and then let Autocrat mass-generate personalized documents.  Optionally send the documents as email attahchments.  Optionally tell Autocrat to run when new forms are submitted to created truly automated processes.
 View the User/help Guide

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How to use Tables Styles in Google Sheets

 Keywords: Google Sheets, Tables, Table Styles
 Aliases:


How to Finalize / Publish your Google Site

 Keywords: Google Sites, Publish
 Aliases:

 HOW TO PUBLISH A GOOGLE SITE
 Using the New Google Sites

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 First, after you click PUBLISH, complete your URL website address. Put something simple with no punctuation, no capitals, and no spaces. See example below.

 Second, (especially if this is a student's website): put a checkmark in "Request publish search engines to not display my site" and put a checkmark in "Editors must review changes before publishing".

 Third, click Save.

 Now you need to copy the URL website address so that you can paste it in an email to your web manager (often the office manager) in your building/school site.   You can also paste this URL in emails to parents, put it in your newsletters home to families, etc.


Transfer your Google Site

 Keywords: Google Sites, transfer site, share site.
 Aliases: Switch owner, leaving district, migrate Google site
 Do you have a Google Site that you would like access to once you leave the district? Make sure that you have added your personal Google account as the owner of the site.
 To start this process, access your PSD account (your PSD Google account).
 The easiest way to access Sites is https://sites.google.com/ when signed in with your district account. You can also access your Google account via the PSD Portal/My PSD, open the Core Tools folder, select Google Workspace, then click on the Google App/waffle icon in the upper right corner next to your profile, and scroll until you see Sites.

 Then, to add an owner to your Google Site, do the following:

 1. Open your Google Site in the Google Sites editor.
 2. Click on the "Share with others" icon at the top right.
 3. In the sharing settings, enter the email address of the person you want to add.
 4. Select "Owner" from the drop-down menu next to their email address.
 5. Click "Send" or "Share" to save the changes.

 Here is a video for more specific details:

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 For questions about this process contact the Help Desk at 253-530-3711 or email servicecentral@psd401.net


Converting a PowerPoint Presentation to Google Slides

.pptx, powerpoint, slideshow, converting, google slides

 Keywords: Google Suite, Google Slides, Google Docs, Google Slides, Google, Converting, Slideshow, .pptx
 Aliases: Google Slides, Microsoft Powerpoint

 1). Access Google Drive: Open the Chrome Browser and navigate to drive.google.com. This will take you to Google Drive. If you're not already signed in to your Google account, you'll need to enter your PSD Portal email and password.

 2). Upload the PowerPoint File: Once in Google Drive, locate and click on the + New button on the top left corner of the page. Select File upload from the dropdown menu. Navigate to the location on your MacBook where your PowerPoint file is stored, select the file, and click Open to upload it to Google Drive.

 ** If you are uploading more than one file, you can drag and drop them straight into your Google Drive. **

 ** Google Slides has limitations regarding the size of PowerPoint files that can be uploaded and converted. File Size Limit: Google Slides typically has a maximum file size limit for PowerPoint (.ppt or .pptx) files. This limit is usually around 100 MB. **

 3). Open with Google Slides: After the upload is complete, find the PowerPoint file in your Google Drive. Right-click on the file and select Open with, then choose Google Slides. This will convert the PowerPoint file into a Google Slides format and open it in a new tab.

 Your file has now been successfully converted to the Google Suite. Here a couple of the benefits:

 Edit and Save Your File: You can now edit your slideshow as needed. Google Slides will automatically save your changes, so there's no need to manually save the document.

 Access Anytime: Your file is now available in Google Drive and can be accessed from any device where you can log into your Google account.


How to Crop or Resize images in Google Slides

Google Slides, Images, Crop, Resize, Adjust, Insert Image, Edit Image

 Keywords: Google Slides, Images, Crop, Resize, Adust, Insert Images, Edit Images
 Aliases:

 This tutorial looks at some of the new Image Editing option available in Google Slides. We learn how to Insert, Crop, Resize, Adjust and recolor an image:

 This video looks at an alternative way to insert images into Google Slides:


How to Insert Backgrounds into Google Slides

Google Slides, Insert, presentation, background

 Keywords: Google Slides, Insert, presentation, Background
 Aliases:

 In this tutorial, we learn how to Insert an Image or color as a background. We also Insert/Embed a YouTube video, after inserting this video can be played from within the presentation without having to leave it.


How to add Hyperlinks into Google Slides (Including Youtube Videos)

Google Slides, Hyperlink, Youtube, Embed

 Keywords: Google Slides, Hyperlink
 Aliases:

 How to Use Hyperlinks in Google Slides:

 Creating a Text Box for Hyperlinks
  Start by creating a text box in your Google Slides presentation.

 Inserting a Link

 With the text box selected, navigate to the toolbar and click on "Insert link."
 Paste the URL of the external website you want to link to in the provided field and click "Apply."
 This example uses a link to one of their videos. When in presentation mode, you can click on this link to go to the external website.

 Editing the Display Text of a Link

 If the display of the hyperlink doesn't look good, you can change it.
 Select the link, then click on "Edit link."
 Enter the desired display text in the textbox. In the tutorial, they change it to "Watch me" and click "Apply."
 Now, only the text "Watch me" is visible, but it's clickable in presentation mode.

 Hyperlinking Between Different Parts of Your Presentation

 Create an object (like a rectangle) or you can also use text for this purpose.
 With the object selected, go to "Insert link."
 Instead of pasting an external link, click the dropdown for "Slides in this presentation."
 Choose the slide you want to link to, for example, "Slide 2," and click "Apply."
 In presentation mode, clicking on this object will take you to the specified slide.

 Embedding Videos to Avoid Popups and Suggested Videos
 1. Embedding in a Google Slide Deck

 Start by creating or opening a Google Slide presentation.
 Navigate to the slide where you want to embed the video.
 Go to "Insert" then select "Video."
 You can search for the video directly in Google Slides or enter the YouTube URL.
 Once the video is inserted, you can resize it, but try to maintain its proportion by dragging from the corners.

 2. Embedding in Schoology (Pages, Updates, Assignments, Discussions)

 Navigate to the area in Schoology where you want to embed the video (e.g., Materials, Updates).
 Choose to add materials or create a new update, assignment, or discussion.
 Find and click the "Insert Content" button.
 Select "Image/Media" then click "From the Web" and choose "Media" to ensure you embed the video and not just an image link.
 Go to YouTube, copy the video URL, then paste it into the Schoology link/embed code box and click "Insert Media."
 This method embeds the video directly into Schoology, avoiding suggested ads or pop-ups. You can resize the video and add descriptions as needed.

 3. Embedding in a Google Site

 If you're using Google Sites, navigate to the page where you want to embed the video.
 Click on "Insert" on the right navigation bar, then select "Embed."
 Enter the YouTube video URL and click "Insert."
 Like in Google Slides and Schoology, you can resize the video to fit the layout of your site.

 These methods are crucial for maintaining a distraction-free educational environment by avoiding unwanted ads or suggested videos and providing a safer and more focused online learning experience for students and families.


Saving Google Slides as PDF

 Keywords: Google Slides, PDF
 Aliases:

 This tutorial will show you how to Save your Slides document as a PDF format.
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Changing Your Profile Picture in Google

 Keywords: profile image, profile picture, Google Account
 Aliases: account image, digital identity

 In Google: When signed into your school account (@psd401.net)

 Click on the circle in the upper right corner
 In the pop-up, click on the camera icon

  Click Add profile picture and upload and save image.


Embedding Videos in Google Sites

 Keywords: Embedded, Videos, Google Site
 Aliases:

 Embed Videos into Google Sites

 Open Google Sites and navigate to the page where you want to embed the video.
 Click on "Embed" from the right-hand insert menu.
 Paste the YouTube video URL and click "Insert."
 Like in other platforms, you can resize the embedded video to fit your layout preferences.


Gmail Basics

 Keywords: Gmail, Gmail Basics, Gmail Tutorial
 Aliases:

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 Gmail Basics  *Click the link below to jump to the corresponding section of this document.
 Gmail Cheat Sheets from Google Workspace Learning Center
 Gmail Basic Skills Benchmarks and Learning Resources
 Viewing gmail through an Outlook lens
 Make Gmail look like Outlook
 Additional Resources

Gmail Cheat Sheets from Google Workspace Learning Center

   Composing an email

   Reading and replying to an email

   Organizing your inbox

 Gmail Basic Skills Benchmarks and Learning Resources

 I Can...
 Learning Supports

 Find and access my gmail account

  From Portal.psd401.net
  From Google app icon

 Navigate, create, and respond to emails

  Create and send email
  See new email
  Reply to email
  Change recipients or subject
  Email without an internet connection
  Turn vacation or out of office responder on/off

 Organize my inbox

  Switch to labels from folders
  Create labels
  Apply labels
  Add filters
  Star important email
  Snooze email
  Archive or delete email

 Find emails

  Search your inbox
  Narrow your search

 Create Signatures

  Create a signature
  Add a signature to an email
  Edit a signature
  Delete a signature

 Video meetings and sending messages

  Start and join video meetings
  Use Chat in Gmail
  Change your status in Gmail

 Use other tools in conjunction with gmail

  Open your Google Calendar and events
  Open notes in Google Keep
  Open your to-do lists in Google Tasks
  Get add-ons

 Personalize my Gmail

  Add a profile picture to your email
  Add a background theme to your inbox
  Create email templates
  Undo sending your mail
  Correct spelling and grammar in Gmail
  Get more space for labels
  Choose your inbox type
  10 Google Workspace tips to improve communication

 Maximize productivity and prioritize tasks

  Create events right from your inbox
  Get your daily agenda in your inbox
  Highlight an important email message
  Send & save large attachments in Drive
  See if someone's immediately available
  Multitask with spaces
  Set up mail delegation
  10 Google Workspace tips to optimize your inbox

 Stay focused

  Mute email conversations
  Automatically add events from Gmail
  Schedule email to send later
  See new messages at the top of a thread
  Manage unwanted messages in Gmail

Viewing Gmail through an Outlook lens (click for Google Training Center resources)

 In Outlook...
 In Gmail...

 View messages and their replies by default as individual entries in your Inbox
 Group messages and their replies by default in conversation threads so you see multiple related messages in one view

 Spell check automatically while composing
 Check spelling after composing

 Attach and forward multiple messages
 Forward all or select messages in a conversation thread

 Delete messages, typically to save space
 Archive messages to declutter your inbox

 Sort messages by sender, date, or size
 Find messages by sender, date, topic, and more using Gmail

 Organize messages in folders
 Tag messages with labels

 Assign color categories to messages
 Color-code your labels

 Flag important messages
 Star or add markers to important messages

 Manage incoming email with rules
 Manage incoming email with filters

 Flag messages for follow-up
 Add messages to your tasks list or a Follow Up label

 Get desktop mail notifications via Desktop Alerts
 Enable desktop notifications in Chrome

 Share a mailbox
 Delegate your mailbox to individuals or use Google Groups to share more broadly

 Make Gmail look like Outlook
 I want to

  List messages separately
  Add a reading pane
  View your calendar in your inbox
  Create task lists
  Create a signature
  Use and change keyboard shortcuts

 Additional Resources

  From Outlook to Gmail: Looking for more tips on transitioning from Outlook to Gmail? See the Google Workspace Learning Center for comparison charts and illustrations showing side-by-side Outlook and Gmail features and functions.
  Gmail Intermediate Tips
  Gmail Advanced Tips
  Accessibility Tools
  Troubleshooting
  Shake Up Learning Podcast/Blog Time-Saving Gmail Hacks for Teachers
  Shake Up Learning Quick Tip of the Week How to Create a Gmail Signature in Google Docs
  Snooze an email: If you have an email that you want to put off responding to, or be reminded of later, you can ask Gmail to Snooze it.  On the far right, theres an icon that looks like a clock.  Click that and Gmail will ask for when you want the email to pop back up in your inbox.

   Draft emails from Google Docs


Google - Report Inappropriate Content

 Keywords: Google, Report, inappropriate content
 Aliases:

 How to Report Inappropriate Content in Google
 You can report inappropriate content like websites and pictures that make it thre googles safe search buy comping the link to the page and and the link to the image and posting it here.

 https://search.google.com/search-console/safesearch?utm_source=wmx&utm_medium=deprecation-pane&utm_content=safesearch


How to Create a Google Site

 Keywords: Google Sites, Create Site, Share Site
 Aliases: sites, websites, google sites

 Learn how to use Google Sites to share your students work with the school community, create a portal for your class, and create and curate online resources.

 Innovative Uses of Google Sites

 1. Digital Breakouts

Description: A way for students to collaborate and problem-solve in an interactive manner, similar to a virtual escape room.

Creator Mentioned: Tom Malini, a middle-school digital learning coach.

Tools Used: Google Sites, Google Forms, and Tour Creator (for 360-degree VR tours).

 2. Centralized Classroom Resource Hub

Description: A centralized hub on Google Sites for syllabus information, homework assignments, resources links, and a Google Calendar.

Creator Mentioned: Bethany Petty in Missouri.

Benefits: Easy sharing with colleagues, students, and guardians; keeps everyone informed of important dates.

 3. Student Portfolios

Description: Portfolios to showcase student growth, consolidate work samples, and prepare college resumes.

Implementation: Used for sharing progress through report cards and tracking growth over time.

Creator Mentioned: Stuart Lee in South Carolina.

Benefits: Allows students to customize and demonstrate their learning.

 4. Blogging

Description: Using Google Sites for students to share thoughts and ideas digitally.

Purpose: Helps students practice and build digital proficiency in a safe online space while gaining storytelling confidence.

Creator Mentioned: Susanna Polanco, a foreign language educator.

Application: Creation of interactive blogs for engaging and commenting in Spanish with classmates.  This video walks through a quick overview of how Google Sites can be used:

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 Step 1: Start Your Site

Navigate to Google Sites: Go to sites.google.com in your web browser. Make sure you're logged into your PSD401 Google account.
 Step 2: Choose a Template (Optional)

Select a Template: Google Sites offers various templates for different purposes (e.g., portfolio, project, team). You can choose one that fits your needs or start with a blank template.
 Step 3: Customize Your Site

Site Name: Click on the placeholder site name at the top to rename your site.

Insert Content: Use the Insert menu to add text boxes, images, Google Drive files, and other content to your site.

Choose a Theme: Click on the Themes option on the right to select a theme and customize the look of your site with different colors and fonts.

 Step 4: Add Pages

Add New Pages: Click on the Pages button on the right, then click the + button to add new pages to your site.

Organize Pages: Drag and drop pages to organize them or create a hierarchy (subpages).

 Step 5: Customize Navigation

Navigation Bar: Customize the navigation bar from the Pages menu. You can choose to have it at the top or on the side of your site.
 Step 6: Preview Your Site

Preview: Click the Preview button (eye icon) to see how your site looks on different devices (desktop, tablet, and mobile).
 Step 7: Publish Your Site

Publish: When you're ready, click the Publish button at the top right.

Set the Web Address: Choose a URL for your site. Note that your site will be available publicly unless you set viewing permissions.

Share or Publish: Click Publish to make your site live. By default your site will be accessible to anyone with a PSD401 staff or student account. You can also share it with specific people or Google Groups if you want to keep it restricted.

 Step 8: Share and Collaborate

Collaborate: Use the Share with others icon to add collaborators who can edit the site with you.

Settings: You can manage who can view or edit your site from the Settings menu.

 See Get started with Google Sites for more information.


How to Embed Videos in Google Slides

Embed, Embedded, Videos, Schoology, Google, Slides

 Keywords: Embedded, Videos, Google Slides, Embed
 Aliases:

 Embed Videos into Google Slides

 Open Google Slides and navigate to the slide where you want to embed the video.
 Click on "Insert" in the menu, then select "Video."
 You can search for the video directly within Google Slides or paste the YouTube URL if you have it.
 Once you find the video, click on it and then click "Select" to add it to your slide.
 You can resize the video but try to maintain its aspect ratio by dragging the corners. You might also want to adjust the slide background to blend with the video.


PSD Graduation Requirements

 OSPI Transcript FAQs - 2022-2023 FAQs

 Credit Requirements
 Peninsula School District's Board of Directors has identified credits required for graduation by students' expected year of graduation. In some cases, these requirements are above and beyond the state's minimum requirements.
 All students are required to complete:

  4.0 credits of English
  3.0 credits of Math
  3.0 credits of Science

 3.0 credits of Social Studies, including:

  1.0 credit of U.S. History
  1.0 credit of World History
  0.5 credits of Civics
  0.5 credits of social studies elective
  WA State History (usually completed in 7th grade)

 2.0 credits of Health and Fitness*, including:
   0.5 credits of Health

  2.0 credits of Art*
  2.0 credits of World Language*

 1.0 credit of Career and Technical Education courses, including:
   0.5 credit of College, Career, & Financial Explorations

 * Some of these requirements may be waived or adjusted based on a Personalized Pathway in the student's High School and Beyond Plan.
 Please see your counselor for more information.


How to install Handwriting Without Tears (HWT) Fonts (macOS + Windows)

 Keywords: handwriting, hwt, fonts, tears
 Aliases: HWT

 You can install the HWT fonts on your Mac or Windows device to be used with installed applications.
 At this time, these fonts are not available in the Google suite applications.

 Mac Users:  How to use Self Service

 1. Install Handwriting Without Tears Fonts using the Self Service App:

 2. Because HWT isn't compatible with the Google Suite, and Microsoft Office is no longer supported, macOS users will need to install 'Pages' using Self Service. This is part of the Apple's iWork Productivity Suite and is free:

 3. With Pages open, you need to click on 'Format' (top bar) and then 'Show Fonts':

 4. Then, you'll just need to ensure 'All Fonts' is selected under 'Collection'.
 Once 'All Fonts' is selected, and you browse to the 'H' section under 'Typeface' you should see a list of HWT fonts to choose from:

 5. This will allow you to use the HWT Fonts in Apple Pages:

 Windows Users:  How to use Chocolatey

 1. HWT is installed using 'Chocolatey'. Click on the Windows logo in the bottom-left corner (the Start Menu) and search for 'Choc' - you should see 'Chocolatey GUI' - launch this.
 With Chocolatey open, ensure 'PSD-Software' is selected. Then, you can search for 'hand' - you should see Handwriting-Without-Tears - double-click on this and install it:

 2. Because HWT isn't compatible with the Google Suite, and Microsoft Office is no longer supported, Windows users will need to use the built-in WordPad application.
 If Step 1 has been completed, you should see HWT fonts inside WordPad:

 If you still need assistance, please submit a Service Central ticket. ?


How to enable Live Caption in Chrome

 Keywords: Live Caption, Chrome, Accessibility
 Aliases: Web Browser, Google, Closed Caption, Chrome

 Summary:
 This article will walk you through finding the Live Caption option in chrome, how to turn it on, and where you can customize the settings.

 Live Captioning of video content

 Live captioning is available in the Chrome Browser and will provide captions for video content

Go to the 3 dots and select Settings from the dropdown

  Select Accessibility

  Slide toggle to the right to turn on captioning.

  You will see a caption box with captions added as the video is played.

 Click the X to turn it off.
 Customize the captions by selecting Caption Preferences

 Quick video review:


***RETIRED ARTICLE*** Security Camera system - Ednetics login

 Keywords: security system, security camera, front door, security software, surveillance camera, ednetics, door cam
 Aliases: security system, security camera, front door, security software, surveillance camera, ednetics, door cam

 Peninsula School District uses Ednetics for our Security System Software.

Edenitics does not have an App, it is web-browser based: vms.ednetics.com

 Only Principals, Vice-Principals, and the Dean of Students should have access. If other access is requested, approval is needed.

 To Log In:

1. Navigate to https://vms.ednetics.com/login in Google Chrome

 2. Enter your school email, press next. Enter your school password, press next.

 Made with Scribe - Click Here to Take a Look!


ACD Login Instructions for Help Desk phones

 Keywords:Help Desk, Agent Login, Phone
 Aliases:

 To log into the ACD queue at the help desk.

 Procedure
 dial **81 to login
 dial ##81 to logout

 ACD queue login for helpdesk phones
 Dial **81  enter 6708  or 6706 Pw is agint id again

 PW username
 EXT 3708   login /w 3708
 EXT 3716   Login /w 6716

 No pin Req when loged in
 ACD ready button
 On = can take a call
 off = not available