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| "PHILIP MORRIS MANAGEMENT CORP.", | |
| "INTER-OFFICE CORRESPONDENCE", | |
| "120 PARK AVENUE, NEW YORK, NY 10017-5592", | |
| "TO:", | |
| "Lewis Cummings", | |
| "DATE: June 1, 1993", | |
| "FROM:", | |
| "Virginia Murphy", | |
| "SUBJECT: Records Management", | |
| "As a result of research and analysis conducted by the PM USA Legal and Records", | |
| "Management Departments, and in order to. achieve company-wide consistency within", | |
| "record categories, the following record categories must be revised.", | |
| "\"Calendars/Daytimers/Diaries\" will have a total retention of C+1. This", | |
| "record category should appear on all retention schedules.", | |
| "If the following record categories currently appear on retention schedules, they", | |
| "should be revised as follows:", | |
| "\"Contracts & Agreements - Official Copies\" will have a total retention period", | |
| "of ACT+6. If the contracts and agreements are labor, insurance or benefits contracts, etc.,", | |
| "they will have a retention period specific to the type of contract and should be labelled as", | |
| "such.", | |
| "\"Contracts & Agreements - Unofficial Copies\" will have a retention period of", | |
| "ACT.", | |
| "\"Tob Safety Procedures\" will have a total retention of SUP+5.", | |
| "\"Safety Issues\" will have a total retention of C+5. Existing safety categories", | |
| "should be deleted and combined into a single category. These changes do not apply to the", | |
| "Environmental Health and Safety retention schedule.", | |
| "\"Safety Procedures Manual\" (PM USA) will have a total retention of SUP and", | |
| "the office of record will be ER/EHS with a total retention of P.", | |
| "\"First Aid Team Records\" will have a retention period of Act and the office of", | |
| "record will be Medical with total retention of P.", | |
| "\"Government Agencies, Laws and Regulations\" will have a total retention of", | |
| "SUP.", | |
| "\"Workers Compensation Claims\" should be deleted from the Environmental", | |
| "Health and Safety retention schedule and placed on the Medical Retention Schedule. All", | |
| "records will be relocated pursuant to this change.", | |
| "Appropriate maintenance forms should be prepared to reflect these changes.", | |
| "Thank you for your anticipated assistance, Lewis.", | |
| "Source: https://www.industrydocuments.ucsf.edu/docs/ffbb0127" | |
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