Minutes

Tom handed out 2002 Annual Call for papers

Ham wanted some extras (maybe even in pdf)

Come to order, from (1000 to 1130) assume to go to noon.

15th of candidates ballot for this division officers for next June

By-laws. Don Hoffman is in process of ripping the PD manual (how ANS divisions do their business) Don needs comments by March 1st.

Program Plan. We are concentrating on Hollywood and the annual meeting. We need to have one meeting per year.

Need new business added to today’s agenda

Summer program at ORNL

Kathy McCarty wants a joint space fusion (fusion division and us) session in the future. This activity needs STIF coordination.

Our website is HYPERLINK http://www-rsicc.ornl.gov/ http://www-rsicc.ornl.gov/

Did a round table of whom we all are.

Moved to accept minutes unless wrong. Approved.

Action Items from minutes (as listed in minutes)

action closed

By-laws - Open and PDM is in flux (need to e-mail Sharon and tell her what our plan is). Talking about by-laws, single year terms of office and bad – no continuity. At least two-year terms of office. The by-laws are loose about it. Two years is about right. Our national program rep needs to be a multi year appointment. One year intro, second year good, third year is efficient., fourth year is burn out. Five is too long. This job is a lot of work. The chair should have worked all the offices before being chair. Executive membership, the why Bob set it exec. Committee up is good (with 1,2,3 year appointments). By-laws should reflect this. Keep exec. Committee too large is too large. Andrew thought the old chair should be ex-officio (i.e. be on the executive committee). Ex-chair needs some time to withdraw. Tom will e-mail by-laws. No replies will = good. Alenka still has good ideas, but she has moved to DC. We have her address via Oakridge.

Andy has some ideas but is worried about toe stepping.

STIF connection is ten-u-is. Open question still. Do we go with STAIF or go alone? We have no resources (human and dollars). We have talked to El-Genk. No unilateral action at this time. Don will see El-Genk Wednesday. Grow from Class 4 to something more (just putting our logo with the STAIF stuff). The STAF angle gets us visibility. Eventually go to embedded topical. El-Genk has o problem with a Class 4 sponsorship. Singleterry will start the paperwork for a class 4 for Hollywood but first asked Mary Kenan or Eric Blocker before he does anything. Larson and Singleterry will then decide what to do.

We are not able to do something with them.

Have not done anything.

Got some stuff, but not RSIC.

Nothing

Discussed and Closed.

On to By-laws (Agenda number 6 and 7)

At the NPC (National Program Committee) the reps get asked for 100 word summaries of the session an tracks they want to be in. Query – what sessions do we wish to be in Winter 2002 in DC? Suggestion – we need to sincere about supporting meetings. We will do our best based on # of papers. Just do what we did for Hollywood. We need to push for papers. Larson will state to the NPC we will keep 9g and 9f as of titles, a third is change session “General Space Tech Interests”. Proposing three sessions. About the panel session – ideas. Really trying to get industry and universities to talk about their needs. Larson will contact and energize session chairs for Hollywood. Singleterry will broadcast about ICAPP. Larson will need to give Joe Coblisch at HQ a list of names to review for papers for the four sessions. Larson will give him our names for reviewing papers. Don will get interest in papers for the Hollywood conference.

Subcommittees – Prichard will go as our rep to the NPC alternate until 2002 Hollywood. Singleterry will hang out with Larson to get a lay of the land visa vi program committee chairman. Larson is holding his own for now. After Hollywood, Singleterry will be the program chair.

Aside - Officers – good to have three Ex com officers? More? Less? We talked about officer succession. Tour rotation. Larson really thinks the Chair should stay at least two years, the main goal. Same with Treasurer? Secretary? Treasurer job come get bogged down in details.

Students – need technical judges and support in general. April 10-14 2002.

Report to BOD – no discussion

Candidate slate – depends on by-laws. What do we do? All we can do is go by existing basis. Larson will submit names. We have got growing pains. Prichard proposed we look at the ex com meeting attendees to get a sense.

Old Biz – nothing new on NM stuff. Web site is under control but need to do something with PI (public info) website. Singleterry will figure out about fusion co-sponsorship. Dealt with students. Graduate summer program by Ham Hunter. Newsletter – will print eight papers for nothing. Needs something on a website. Meeting minutes is the newsletter.