| --- |
| title: Connect Gmail |
| description: Automatically capture receipts from your Gmail inbox. |
| section: inbox |
| order: 2 |
| --- |
|
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| Connect your Gmail account to automatically capture receipts and invoices from your email. No manual forwarding required. |
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| ## How it works |
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| Once connected, Midday: |
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| 1. Scans your inbox for emails that look like receipts and invoices |
| 2. Uses AI to identify transaction-related emails |
| 3. Extracts attachments and relevant data |
| 4. Sends them to your Midday inbox for matching |
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| The scanning happens automatically on a regular schedule. |
|
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| ## Connect Gmail |
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| 1. Go to [Inbox → Settings](https://app.midday.ai/inbox/settings) |
| 2. Click **Connect Gmail** |
| 3. Sign in to your Google account |
| 4. Review the permissions and click **Allow** |
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| You'll be redirected back to Midday once connected. |
|
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| ## What emails are scanned |
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| ### Emails we process |
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| The AI looks for emails that are likely receipts or invoices: |
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| - **Order confirmations**: Amazon, Shopify stores, e-commerce purchases |
| - **Digital receipts**: Uber, Lyft, Airbnb, travel bookings |
| - **Subscription receipts**: SaaS tools, streaming services, subscriptions |
| - **Invoice emails**: Bills, vendor invoices, payment confirmations |
| - **Bank notifications**: Transaction alerts with receipt information |
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| ### Emails we ignore |
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| The AI filters out non-receipt emails: |
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| - **Marketing emails**: Newsletters, promotions, sales announcements |
| - **Social notifications**: LinkedIn, Twitter, Facebook updates |
| - **Personal emails**: Messages from friends and family |
| - **Spam**: Anything in your spam folder |
| - **General business emails**: Meeting invites, project discussions |
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| The AI is trained to distinguish between "someone sent me a receipt" and "someone sent me an email." |
|
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| ## What Midday accesses |
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| Midday has **read-only** access to your Gmail: |
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| | Permission | What it allows | What we do | |
| |------------|---------------|------------| |
| | Read emails | View email content | Scan for receipt-like patterns | |
| | Read attachments | View email attachments | Extract PDFs and images | |
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| ### What we cannot do |
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| - Send emails from your account |
| - Delete or modify emails |
| - Access contacts or calendar |
| - Read drafts |
|
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| ## Privacy and security |
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| ### Data handling |
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| - **Selective processing**: Only emails matching receipt patterns are processed |
| - **Secure storage**: Extracted receipts are encrypted in your Midday account |
| - **No training data**: Your emails are not used to train AI models |
| - **Team isolation**: Only your team can access your receipts |
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| ### What we store |
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| - Extracted receipt/invoice files (PDFs, images) |
| - Extracted data (merchant, amount, date) |
| - Email metadata for deduplication (subject line, date, sender) |
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| We don't store the full content of non-receipt emails. |
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| ### Compliance |
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| - OAuth 2.0 authentication (we never see your password) |
| - Google Cloud verified application |
| - GDPR compliant data handling |
|
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| ## Scan settings |
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| ### Scan frequency |
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| Midday scans your inbox periodically for new receipts. You can trigger a manual scan: |
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| 1. Go to [Inbox → Settings](https://app.midday.ai/inbox/settings) |
| 2. Click **Sync now** next to Gmail |
|
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| ### Historical receipts |
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| When first connected, Midday looks back at recent emails (typically the last 30-90 days) to capture existing receipts. After that, it monitors for new emails. |
|
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| ## Troubleshooting |
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| ### Missing receipts |
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| If some receipts aren't being captured: |
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| - **Check spam/trash**: We don't scan those folders |
| - **Unusual format**: Some receipt formats aren't recognized |
| - **Manual forward**: Forward specific receipts to your inbox email address |
| - **Wait for sync**: New emails may take a few minutes to process |
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| ### Too many non-receipts |
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| If non-receipt emails are appearing: |
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| - The AI sometimes misidentifies promotional emails as receipts |
| - Delete unwanted items from your Midday inbox |
| - Add the sender to your blocklist in [Inbox → Settings](https://app.midday.ai/inbox/settings) |
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| ### Duplicate receipts |
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| Duplicates can occur if you: |
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| - Forward manually and have auto-capture on |
| - Receive the same receipt to multiple email addresses |
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| Midday attempts to deduplicate, but delete any that slip through. |
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| ### Connection issues |
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| If the connection stops working: |
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| 1. Go to [Inbox → Settings](https://app.midday.ai/inbox/settings) |
| 2. Click **Reconnect** next to Gmail |
| 3. Re-authorize the connection |
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| Google may require re-authorization periodically for security. |
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| ## Disconnect Gmail |
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| To stop automatic capture: |
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| 1. Go to [Inbox → Settings](https://app.midday.ai/inbox/settings) |
| 2. Click **Disconnect** next to Gmail |
|
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| ### Revoke from Google |
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| You can also revoke access from your [Google Account settings](https://myaccount.google.com/permissions): |
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| 1. Find "Midday" in your connected apps |
| 2. Click **Remove Access** |
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| Receipts already in your Midday inbox remain; no new receipts will sync. |
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| ## Tips |
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| - **Use alongside forwarding**: Belt and suspenders approach for maximum capture |
| - **Review weekly**: Check your Midday inbox for unmatched items |
| - **Confirm matches**: The AI learns from your confirmations |
| - **Use blocklist**: Block senders of unwanted non-receipt emails |
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| [Set up receipt matching →](/docs/receipt-matching) |
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