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# AI Conference Summarization System - Implementation Guide
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## Overview
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This enhanced system transforms your basic transcription service into a comprehensive AI-powered conference analysis platform that combines:
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- **Speech transcription** with speaker identification
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- **Computer vision** for slide/document analysis
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- **Multi-format file processing** (PDF, Word, Excel, PowerPoint, etc.)
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- **Intelligent frame extraction** from videos
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- **Advanced AI summarization** using Azure AI Agents
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## π New File Structure
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```
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your-project/
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βββ app.py # β
Updated main Gradio interface
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βββ app_core.py # β
Extended backend with AI features
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βββ backend.py # β οΈ Keep existing (imported by app_core.py)
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βββ ai_summary.py # π AI summarization core logic
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βββ file_processors.py # π Multi-format file processing
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βββ image_extraction.py # π Video frame extraction with CV
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βββ requirements.txt # β
Updated with new dependencies
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βββ .env.example # β
Updated environment template
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βββ README.md # β οΈ Update with new features
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βββ temp/ # π Temporary files (auto-created)
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βββ uploads/ # π File uploads (existing)
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βββ database/ # π SQLite database (existing)
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βββ logs/ # π Application logs (optional)
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```
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## π§ Setup Instructions
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### 1. Install Dependencies
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```bash
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pip install -r requirements.txt
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```
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### 2. Configure Azure Services
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You need to set up these Azure services:
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#### A. Existing Services (keep current configuration)
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- **Azure Speech Services** - For transcription
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- **Azure Blob Storage** - For file storage
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#### B. New Services Required
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**Computer Vision API:**
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- Location/Region: eastus
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- Endpoint: `https://image-process-256808.cognitiveservices.azure.com/`
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- Get API key from Azure portal
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**AI Agents Service:**
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- Project endpoint: `https://aiservicetesting001.services.ai.azure.com/api/projects/aiagentdeplyomentproject`
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- Agent ID: `asst_8isTjrGPs8M0d1RhkNONDtHK`
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- Get API key from Azure AI Studio
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### 3. Update Environment Configuration
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Copy `.env.example` to `.env` and fill in your actual values:
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```bash
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cp .env.example .env
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```
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**Critical new environment variables:**
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```bash
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# Computer Vision
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COMPUTER_VISION_ENDPOINT=https://your-cv-endpoint.cognitiveservices.azure.com/
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COMPUTER_VISION_KEY=your_computer_vision_key
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COMPUTER_VISION_REGION=eastus
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# AI Agents
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AI_PROJECT_ENDPOINT=https://your-ai-project.services.ai.azure.com/api/projects/your-project
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AI_PROJECT_KEY=your_ai_project_key
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AI_AGENT_ID=your_agent_id
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```
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### 4. Database Migration
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The system will automatically create new tables for AI summary jobs when started. The extended database includes:
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- `summary_jobs` table for AI summarization requests
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- Additional indexes for performance
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- Extended user statistics
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### 5. File Permissions
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Ensure the application can write to:
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```bash
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chmod 755 temp/
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chmod 755 uploads/
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chmod 755 database/
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```
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## π New Features Overview
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### 1. AI Summary Conference Tab
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**Three Processing Modes:**
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- **Batch Transcript:** Use existing transcripts from your history
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- **Upload New Media:** Process new videos, audio, documents, images
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- **Mixed Mode:** Combine both approaches
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**Supported File Types:**
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- **Video:** MP4, MOV, AVI, MKV, WebM, FLV (with frame extraction)
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- **Audio:** WAV, MP3, OGG, OPUS, FLAC, M4A, AAC
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- **Documents:** PDF, Word (.docx/.doc), PowerPoint (.pptx/.ppt)
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- **Data:** Excel (.xlsx/.xls), CSV, JSON, TXT
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- **Images:** JPG, PNG, BMP, GIF (with OCR)
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### 2. Intelligent Video Processing
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**Smart Frame Extraction:**
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- Detects significant content changes (slide transitions)
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- Ignores minor movements (cursor, mouse)
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- Uses computer vision similarity analysis
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- Configurable similarity threshold (default: 85%)
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- Maximum frame limit for performance (default: 50)
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**Frame Analysis Pipeline:**
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1. Structural similarity comparison
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2. Histogram analysis for color changes
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3. Edge detection for layout changes
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4. Combined weighted scoring
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### 3. Computer Vision Integration
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**OCR Text Extraction:**
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- Reads text from slides, documents, images
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- Handles multiple languages
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- Preserves text positioning and structure
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**Visual Content Analysis:**
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- Describes images and charts
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- Identifies visual elements
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- Extracts metadata and confidence scores
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### 4. Multi-Format Document Processing
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**Advanced Document Handlers:**
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- **PDF:** PyPDF2 + pdfplumber fallback
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- **Word:** python-docx with table extraction
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- **PowerPoint:** python-pptx with slide-by-slide processing
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- **Excel:** openpyxl + pandas with sheet separation
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- **CSV/JSON:** Smart parsing with encoding detection
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### 5. AI-Powered Summarization
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**Contextual Analysis:**
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- Combines transcripts, documents, and visual content
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- User prompt integration for corrections and focus
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- Configurable output formats
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- Action item extraction
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- Timestamp preservation
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## π― User Experience Flow
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### For Conference Organizers:
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1. **Upload conference video** β System extracts key slides automatically
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2. **Add presentation PDFs** β Text content integrated with transcription
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3. **Provide context prompt** β "This is Q4 review, focus on budget decisions"
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4. **Get comprehensive summary** β Executive summary with action items
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### For Meeting Participants:
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1. **Select existing transcripts** from previous sessions
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2. **Add supporting documents** shared during meetings
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3. **Specify focus areas** β "Extract technical decisions and timeline"
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4. **Download structured report** β Meeting minutes with timestamps
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### For Researchers:
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1. **Upload interview videos** β Automatic transcription + slide extraction
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2. **Include research documents** β Context integration
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3. **Custom analysis prompt** β "Identify key themes and participant insights"
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4. **Export detailed analysis** β Comprehensive research summary
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## π Security & Privacy Enhancements
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**User Data Separation:**
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- Each user's AI jobs stored in separate database partitions
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- Blob storage maintains user-specific folders
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- No cross-user data access possible
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**GDPR Compliance Extensions:**
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- AI summary jobs included in data exports
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- Complete deletion covers all AI-generated content
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- Audit trail for all AI processing activities
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**Enterprise Security:**
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- Azure Cognitive Services enterprise-grade security
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- All processing done within your Azure tenant
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- No data leaves your configured Azure region
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## π¦ Performance Considerations
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**Resource Usage:**
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- Video processing: CPU-intensive for frame extraction
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- AI summarization: Network-intensive for API calls
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- Document processing: Memory-intensive for large files
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**Optimization Tips:**
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- Limit video duration to 2 hours for optimal performance
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- Use high-quality source videos for better frame extraction
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- Process large document batches during off-peak hours
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**Scaling Options:**
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- Increase `MAX_CONCURRENT_JOBS` for parallel processing
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- Add more Azure Cognitive Services units for higher throughput
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- Consider Azure Container Instances for horizontal scaling
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## π οΈ Troubleshooting
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### Common Issues:
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**AI Features Not Available:**
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```python
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# Check this message in logs:
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"β οΈ AI Summary features not available: ImportError"
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```
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- Verify all dependencies installed: `pip install -r requirements.txt`
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- Check Azure service credentials in `.env`
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- Confirm network access to Azure endpoints
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**Frame Extraction Failing:**
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- Install OpenCV properly: `pip install opencv-python`
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- Check video file format compatibility
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- Verify sufficient disk space in `temp/` directory
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**Document Processing Errors:**
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- Install missing document processors: `pip install python-docx PyPDF2 openpyxl`
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- Check file permissions and encoding
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- Verify file formats are supported
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**AI Summarization Timeouts:**
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- Increase processing timeout in AI agent configuration
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- Check Azure AI service quotas and limits
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- Verify network connectivity to Azure AI endpoints
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### Debug Mode:
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Enable detailed logging:
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```bash
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export DEBUG=True
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export LOG_LEVEL=DEBUG
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```
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### Health Check Endpoints:
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The system includes built-in health checks for:
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- Database connectivity
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- Azure services authentication
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- File processing pipeline
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- AI agent availability
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## π Monitoring & Analytics
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**Built-in Metrics:**
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- Processing success/failure rates
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- Average processing times by file type
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- User engagement with AI features
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- Resource usage patterns
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**Log Files:**
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- `app.log` - Application events
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- `ai_processing.log` - AI-specific operations
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- `error.log` - Error tracking
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## π Migration from Previous Version
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**Automatic Migration:**
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- Existing transcription data preserved
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- New database tables created automatically
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- User accounts and permissions maintained
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- Previous API endpoints remain functional
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**Manual Steps Required:**
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1. Update environment variables with new API keys
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2. Install additional Python dependencies
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3. Restart application to initialize new services
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## π Testing the Enhanced Features
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**Quick Test Sequence:**
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1. **Login** with existing account
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2. **Upload a short video** (2-3 minutes) with slides
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3. **Add a PDF document** related to the video content
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4. **Provide AI instructions** like "Create executive summary focusing on key decisions"
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5. **Monitor processing** through status updates
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6. **Download results** in markdown format
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**Expected Results:**
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- Video automatically transcribed with speaker identification
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- Key slides extracted and analyzed with OCR
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- PDF content integrated into analysis
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- Comprehensive summary combining all sources
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- Timestamps and action items identified
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This enhanced system transforms basic transcription into comprehensive conference intelligence, making it suitable for enterprise meetings, academic research, and professional content analysis.
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