Update app.py

app.py

@@ -2,706 +2,253 @@ import gradio as gr
 import requests
 import os
 import base64
-from PIL import Image
 import io
 import datetime
+from PIL import Image
+
+# ======================================================
+# ENV
+# ======================================================
 
-# Configuration from environment variables
 OPENROUTER_API_KEY = os.getenv("OPENROUTER_API_KEY")
-DEFAULT_REPORT_EMAIL = os.getenv("REPORT_EMAIL")
 BREVO_API_KEY = os.getenv("BREVO_API_KEY")
-BREVO_FROM_EMAIL = os.getenv("BREVO_FROM_EMAIL", "noreply@yourdomain.com")
+BREVO_FROM_EMAIL = os.getenv("BREVO_FROM_EMAIL", "noreply@company.com")
 
-# Store conversation history and settings
 conversation_history = []
-current_report_email = DEFAULT_REPORT_EMAIL
 
-# Department configurations
+# ======================================================
+# DEPARTMENTS
+# ======================================================
+
 departments = {
-    "administration": {
-        "name": "Administration",
-        "email": os.getenv("ADMIN_EMAIL", ""),
-        "responsibilities": "Overall management, decision making, and coordination"
-    },
-    "production": {
-        "name": "Production", 
-        "email": os.getenv("PRODUCTION_EMAIL", ""),
-        "responsibilities": "Manufacturing, quality control, and production planning"
-    },
-    "magazine": {
-        "name": "Magazine Management",
-        "email": os.getenv("MAGAZINE_EMAIL", ""),
-        "responsibilities": "Content creation, publishing, and distribution"
-    }
+    "administration": {"name": "Administration", "email": os.getenv("ADMIN_EMAIL", "")},
+    "production": {"name": "Production", "email": os.getenv("PRODUCTION_EMAIL", "")},
+    "magazine": {"name": "Magazine Management", "email": os.getenv("MAGAZINE_EMAIL", "")},
 }
 
-def update_report_email(new_email):
-    """Update the report email address"""
-    global current_report_email
-    if new_email and "@" in new_email and "." in new_email:
-        current_report_email = new_email.strip()
-        return f"✅ Report email updated to: {current_report_email}"
-    else:
-        return "❌ Please enter a valid email address"
-
-def send_email_brevo_api(to_email, subject, html_content, from_name="AI Coordination System"):
-    """Send email using Brevo API"""
-    try:
-        if not BREVO_API_KEY:
-            return "❌ Email not configured - missing Brevo API key"
-        
-        response = requests.post(
-            "https://api.brevo.com/v3/smtp/email",
-            headers={
-                "accept": "application/json",
-                "content-type": "application/json",
-                "api-key": BREVO_API_KEY
-            },
-            json={
-                "sender": {
-                    "name": from_name,
-                    "email": BREVO_FROM_EMAIL
-                },
-                "to": [{"email": to_email}],
-                "subject": subject,
-                "htmlContent": html_content
-            },
-            timeout=10
-        )
-        
-        if response.status_code == 201:
-            return f"✅ Email sent to {to_email}"
-        else:
-            error_msg = response.json().get('message', 'Unknown error')
-            return f"❌ Failed to send email: {error_msg}"
-            
-    except Exception as e:
-        return f"❌ Email error: {str(e)}"
-
-def analyze_coordination_needs(user_message, department, user_name, image=None):
-    """Use LLM to analyze coordination needs and suggest actions - with image support"""
-    
-    if image:
-        # Convert image to base64 for vision model
-        buffered = io.BytesIO()
-        image.save(buffered, format="PNG")
-        img_base64 = base64.b64encode(buffered.getvalue()).decode()
-        
-        prompt = f"""
-You are an Enterprise Operations Coordination AI.
-
-Analyze the request AND the attached image to determine responsibility and next actions.
-
-Write formally and professionally.
-No casual tone. No emojis.
-
-AVAILABLE DEPARTMENTS:
-- Administration: approvals, management, coordination
-- Production: equipment, facilities, manufacturing, maintenance
-- Magazine: design, content, publishing
-
-REQUEST:
-Requestor: {user_name}
-Origin Department: {department}
-Message: {user_message}
-
-Provide:
-
-=== EXECUTIVE SUMMARY ===
-Short professional summary
-
-=== IMAGE OBSERVATIONS ===
-Important findings from the image
-
-=== RECOMMENDED TARGET DEPARTMENT ===
-Choose ONLY ONE: Administration | Production | Magazine
-Reason
+# ======================================================
+# EMAIL
+# ======================================================
+
+def send_email_brevo_api(to_email, subject, html):
+    if not BREVO_API_KEY:
+        return "Email disabled"
+
+    r = requests.post(
+        "https://api.brevo.com/v3/smtp/email",
+        headers={
+            "accept": "application/json",
+            "content-type": "application/json",
+            "api-key": BREVO_API_KEY
+        },
+        json={
+            "sender": {"name": "AI Coordination System", "email": BREVO_FROM_EMAIL},
+            "to": [{"email": to_email}],
+            "subject": subject,
+            "htmlContent": html
+        }
+    )
 
-=== ACTION PLAN ===
-Numbered steps
+    return "Email sent" if r.status_code == 201 else "Email failed"
 
-=== PRIORITY ===
-Low | Medium | High with reason
 
-=== FOLLOW-UP ===
-Monitoring or escalation steps
+# ======================================================
+# LLM PROFESSIONAL PROMPT
+# ======================================================
+
+SYSTEM_PROMPT = """
+You are an Enterprise Operations Coordination Assistant.
+
+Write professionally and formally.
+Be concise, structured, and executive-style.
+Do not use emojis or casual language.
+Always provide clear action steps.
 """
-        try:
-            response = requests.post(
-                "https://openrouter.ai/api/v1/chat/completions",
-                headers={
-                    "Authorization": f"Bearer {OPENROUTER_API_KEY}",
-                    "Content-Type": "application/json",
-                },
-                json={
-                    "model": "google/gemma-3-27b-it:free",  # Vision model
-                    "messages": [
-                        {
-                            "role": "user", 
-                            "content": [
-                                {
-                                    "type": "text",
-                                    "text": prompt
-                                },
-                                {
-                                    "type": "image_url",
-                                    "image_url": {
-                                        "url": f"data:image/png;base64,{img_base64}"
-                                    }
-                                }
-                            ]
-                        }
-                    ],
-                    "temperature": 0.3
-                },
-                timeout=60
-            )
-            
-            if response.status_code == 200:
-                data = response.json()
-                return data["choices"][0]["message"]["content"]
-            else:
-                return "I'm having trouble analyzing the image right now. Please try again in a moment."
-                
-        except Exception as e:
-            return f"Sorry, I couldn't process the image. Error: {str(e)}"
-    
-    else:
-        # Text-only analysis
-        prompt = prompt = f"""
-You are an Enterprise Operations Coordination AI used inside a professional organization.
-
-Your responsibility is to:
-• analyze the request
-• determine which department should handle it
-• produce a concise, executive-style coordination plan
-
-Write formally and professionally.
-Do NOT use conversational tone.
-Do NOT use emojis.
-Be precise, structured, and action-oriented.
-
-AVAILABLE DEPARTMENTS:
-- Administration: management, approvals, policies, finance, coordination
-- Production: manufacturing, maintenance, equipment, operations, logistics
-- Magazine: content creation, publishing, marketing materials, communication
-
-REQUEST:
-Requestor: {user_name}
-Origin Department: {department}
-Message: {user_message}
-
-Return your answer STRICTLY using this format:
-
-=== EXECUTIVE SUMMARY ===
-2–3 sentence professional summary.
-
-=== RECOMMENDED TARGET DEPARTMENT ===
-Choose ONLY ONE: Administration | Production | Magazine
-Brief justification.
+
+def call_llm(messages):
+    r = requests.post(
+        "https://openrouter.ai/api/v1/chat/completions",
+        headers={
+            "Authorization": f"Bearer {OPENROUTER_API_KEY}",
+            "Content-Type": "application/json",
+        },
+        json={
+            "model": "google/gemma-3-27b-it:free",
+            "messages": messages,
+            "temperature": 0.1,
+            "max_tokens": 800
+        }
+    )
+
+    if r.status_code == 200:
+        return r.json()["choices"][0]["message"]["content"]
+
+    return "LLM request failed"
+
+
+def analyze(message, department, user):
+
+    prompt = f"""
+Department: {department}
+Requestor: {user}
+Message: {message}
+
+Return strictly:
+
+=== COORDINATION SUMMARY ===
+Short executive summary
 
 === DEPARTMENTS INVOLVED ===
-• Department – responsibility
+Bullets
 
 === ACTION PLAN ===
-1. Step
-2. Step
-3. Step
+Numbered steps
 
-=== PRIORITY ===
-Low | Medium | High with reason
+=== PRIORITY LEVEL ===
+Low | Medium | High with justification
 
 === FOLLOW-UP ===
-Required monitoring or reporting actions
+Next actions
 """
 
-        try:
-            response = requests.post(
-                "https://openrouter.ai/api/v1/chat/completions",
-                headers={
-                    "Authorization": f"Bearer {OPENROUTER_API_KEY}",
-                    "Content-Type": "application/json",
-                },
-                json={
-                    "model": "google/gemma-3-27b-it:free",
-                    "messages": [{"role": "user", "content": prompt}],
-                    "temperature": 0.3
-                },
-                timeout=30
-            )
-            
-            if response.status_code == 200:
-                data = response.json()
-                return data["choices"][0]["message"]["content"]
-            else:
-                return "I'm having trouble analyzing your request right now. Please try again in a moment."
-                
-        except Exception as e:
-            return f"Sorry, I couldn't process your request. Error: {str(e)}"
-
-def send_department_email(sender_dept, recipient_dept, subject, message, user_name, urgency="Normal", image=None):
-    """Send email between departments with optional image attachment"""
-    try:
-        # Determine recipient email
-        recipient_email = departments[recipient_dept]["email"]
-        if not recipient_email:
-            # If no department email configured, use the current report email
-            recipient_email = current_report_email
-        
-        # Create professional email content
-        image_note = "<p style='margin: 5px 0;'><strong>📎 Attachment:</strong> Image included with request</p>" if image else ""
-        urgency_class = f"urgency-{urgency.lower()}" if urgency.lower() in ['high', 'medium'] else "urgency-normal"
-        image_footer = "<p><em>Note: An image was included with this request. Please check the original system for image details.</em></p>" if image else ""
-        
-        html_content = f"""<html>
-<head>
-    <style>
-        body {{ font-family: Arial, sans-serif; margin: 20px; }}
-        .header {{ background-color: #f4f4f4; padding: 20px; border-radius: 8px; margin-bottom: 20px; }}
-        .urgency-high {{ border-left: 5px solid #dc2626; background-color: #fef2f2; }}
-        .urgency-medium {{ border-left: 5px solid #d97706; background-color: #fffbeb; }}
-        .urgency-normal {{ border-left: 5px solid #2563eb; background-color: #eff6ff; }}
-        .message-content {{ padding: 20px; background-color: white; border-radius: 8px; margin: 15px 0; }}
-        .user-info {{ background-color: #f8fafc; padding: 10px 15px; border-radius: 6px; margin: 10px 0; }}
-    </style>
-</head>
-<body>
-    <div class="header">
-        <h1 style="margin: 0; color: #1f2937;">🏢 Inter-Department Communication</h1>
-        <p style="margin: 5px 0;"><strong>From:</strong> {departments[sender_dept]['name']}</p>
-        <p style="margin: 5px 0;"><strong>Requested by:</strong> {user_name}</p>
-        <p style="margin: 5px 0;"><strong>To:</strong> {departments[recipient_dept]['name']}</p>
-        <p style="margin: 5px 0;"><strong>Date:</strong> {datetime.datetime.now().strftime('%Y-%m-%d %H:%M:%S')}</p>
-        <p style="margin: 5px 0;"><strong>Urgency:</strong> {urgency}</p>
-        {image_note}
-    </div>
-    
-    <div class="user-info">
-        <strong>👤 Requestor Details:</strong><br>
-        Name: {user_name}<br>
-        Department: {departments[sender_dept]['name']}
-    </div>
-    
-    <div class="message-content {urgency_class}">
-        <h3 style="margin-top: 0;">{subject}</h3>
-        <div style="white-space: pre-line;">{message}</div>
-    </div>
-    
-    <div style="color: #6b7280; font-size: 0.9em; margin-top: 20px;">
-        <p>This is an automated message from the AI Coordination System.</p>
-        {image_footer}
-    </div>
-</body>
-</html>"""
-        
-        # Send email using Brevo API
-        from_name = f"{departments[sender_dept]['name']}"
-        email_status = send_email_brevo_api(recipient_email, f"[{urgency}] {subject}", html_content, from_name)
-        return email_status
-    
-    except Exception as e:
-        return f"❌ Failed to send email: {str(e)}"
-
-def send_email_report(conversation_data):
-    """Send comprehensive coordination report to administration"""
-    if not BREVO_API_KEY or not current_report_email:
-        return "Email reporting not configured - missing Brevo API key or report email"
-    
-    try:
-        # Calculate department activity
-        dept_activity = {}
-        user_activity = {}
-        for entry in conversation_data:
-            dept = entry.get('department', 'Unknown')
-            user = entry.get('user_name', 'Unknown')
-            dept_activity[dept] = dept_activity.get(dept, 0) + 1
-            user_activity[user] = user_activity.get(user, 0) + 1
-        
-        # Format email content
-        subject = f"Coordination Report - {datetime.datetime.now().strftime('%Y-%m-%d %H:%M')}"
-        
-        # Create department activity HTML
-        dept_activity_html = ""
-        for dept, count in dept_activity.items():
-            dept_activity_html += f"<p><strong>{dept.title()}:</strong> {count} interactions</p>"
-        
-        # Create user activity HTML
-        user_activity_html = ""
-        for user, count in user_activity.items():
-            if user != 'Unknown':
-                user_activity_html += f"<p><strong>{user}:</strong> {count} requests</p>"
-        
-        # Create recent activities HTML
-        recent_activities_html = ""
-        for i, entry in enumerate(conversation_data[-10:], 1):
-            dept_badge = f"<span class='department-badge'>{entry.get('department', 'General').title()}</span>" if entry.get('department') else ""
-            user_badge = f"<span class='user-badge'>{entry.get('user_name', 'User')}</span>" if entry.get('user_name') else ""
-            image_indicator = " <span class='image-indicator'>📷</span>" if entry.get('image_uploaded') else ""
-            email_indicator = " 📧" if entry.get('email_sent') else ""
-            
-            recent_activities_html += f"""<div class="exchange">
-                <div style="display: flex; justify-content: between; align-items: center; margin-bottom: 10px;">
-                    <h4 style="margin: 0; color: #374151;">Activity #{i}</h4>
-                    <div>
-                        {dept_badge}
-                        {user_badge}
-                        {image_indicator}
-                    </div>
-                </div>
-                <p class="user"><strong>💬 Message:</strong> {entry['user_input']}{email_indicator}</p>
-                <p class="ai"><strong>🤖 AI Coordination:</strong> {entry['ai_response']}</p>
-                <p class="timestamp">{entry['timestamp']}</p>
-            </div>"""
-        
-        # Create comprehensive HTML report
-        html_content = f"""<html>
-<head>
-    <style>
-        body {{ font-family: Arial, sans-serif; margin: 20px; }}
-        .header {{ background-color: #1f2937; color: white; padding: 25px; border-radius: 8px; margin-bottom: 20px; }}
-        .stats {{ display: flex; justify-content: space-between; margin: 20px 0; }}
-        .stat-card {{ background-color: #f8fafc; padding: 15px; border-radius: 8px; text-align: center; flex: 1; margin: 0 10px; }}
-        .exchange {{ border: 1px solid #e0e0e0; margin: 15px 0; padding: 15px; border-radius: 8px; background-color: #fafafa; }}
-        .user {{ color: #2563eb; font-weight: 600; }}
-        .ai {{ color: #059669; }}
-        .timestamp {{ color: #6b7280; font-size: 0.8em; font-style: italic; }}
-        .department-badge {{ background-color: #3b82f6; color: white; padding: 2px 8px; border-radius: 12px; font-size: 0.8em; }}
-        .user-badge {{ background-color: #10b981; color: white; padding: 2px 8px; border-radius: 12px; font-size: 0.8em; margin-left: 5px; }}
-        .image-indicator {{ background-color: #f59e0b; color: white; padding: 2px 6px; border-radius: 10px; font-size: 0.7em; margin-left: 5px; }}
-    </style>
-</head>
-<body>
-    <div class="header">
-        <h1 style="margin: 0;">🤖 AI Coordination System Report</h1>
-        <p style="margin: 5px 0; opacity: 0.9;">Comprehensive inter-department coordination summary</p>
-        <p style="margin: 5px 0;"><strong>Generated:</strong> {datetime.datetime.now().strftime('%Y-%m-%d %H:%M:%S')}</p>
-    </div>
-    
-    <div class="stats">
-        <div class="stat-card">
-            <h3 style="margin: 0; color: #3b82f6;">{len(conversation_data)}</h3>
-            <p style="margin: 5px 0;">Total Interactions</p>
-        </div>
-        <div class="stat-card">
-            <h3 style="margin: 0; color: #10b981;">{len(dept_activity)}</h3>
-            <p style="margin: 5px 0;">Active Departments</p>
-        </div>
-        <div class="stat-card">
-            <h3 style="margin: 0; color: #f59e0b;">{sum(1 for entry in conversation_history if entry.get('email_sent'))}</h3>
-            <p style="margin: 5px 0;">Emails Sent</p>
-        </div>
-    </div>
-
-    <h3>📊 Department Activity</h3>
-    {dept_activity_html}
-    
-    <h3>👥 User Activity</h3>
-    {user_activity_html if user_activity_html else "<p>No user activity data</p>"}
-    
-    <h3>🔄 Recent Coordination Activities</h3>
-    {recent_activities_html if recent_activities_html else "<p>No recent activities</p>"}
-
-    <div style="margin-top: 30px; padding: 15px; background-color: #f0fdf4; border-radius: 8px;">
-        <p style="margin: 0;"><strong>🤖 AI Note:</strong> This report is automatically generated by the coordination system. All inter-department communications are logged and monitored for efficiency.</p>
-    </div>
-</body>
-</html>"""
-        
-        # Send email using Brevo API
-        email_status = send_email_brevo_api(current_report_email, subject, html_content, "AI Coordination System")
-        return email_status
-    
-    except Exception as e:
-        return f"Failed to send report: {str(e)}"
-
-def add_to_conversation_history(user_input, department, user_name, ai_response, email_sent=False, image_uploaded=False):
-    """Add current exchange to conversation history"""
-    entry = {
-        'timestamp': datetime.datetime.now().isoformat(),
-        'user_input': user_input,
-        'department': department,
-        'user_name': user_name,
-        'ai_response': ai_response,
-        'email_sent': email_sent,
-        'image_uploaded': image_uploaded
-    }
-    conversation_history.append(entry)
-    
-    # Keep only last 50 exchanges to prevent memory issues
-    if len(conversation_history) > 50:
-        conversation_history.pop(0)
-
-def process_coordination_request(name, department, message, image, recipient_dept, send_email, urgency):
-    """Process coordination requests between departments with image support"""
-    if not message.strip():
-        return "Please enter a coordination message."
-    
-    if not department:
-        return "Please select your department."
-    
-    if not name.strip():
-        return "Please enter your name."
-    
-    # Get AI analysis and suggestions (with image if provided)
-    ai_analysis = analyze_coordination_needs(message, department, name, image)
-    
-    # Prepare response
-    response_parts = []
-    response_parts.append(f"**👤 Request from:** {name} | **🏢 Department:** {departments[department]['name']}")
-    
-    if image:
-        response_parts.append("**📷 Image attached and analyzed**")
-    
-    response_parts.append(f"\n**🤖 Coordination Guidance:**\n{ai_analysis}")
-    
-    # Send email if requested
-    email_status = ""
-    if send_email and recipient_dept:
-        subject = f"Coordination Request from {departments[department]['name']} - {name}"
-        
-        # Build email message
-        email_lines = [
-            f"Requestor: {name}",
-            f"Department: {departments[department]['name']}",
-            "",
-            "Message:",
-            message,
-            ""
-        ]
-        
-        if image:
-            email_lines.append("Note: An image was included with this request. Please check the system for visual details.")
-            email_lines.append("")
-        
-        email_lines.extend([
-            "---",
-            "Coordination Suggestions:",
-            ai_analysis
-        ])
-        
-        email_message = "\n".join(email_lines)
-        email_status = send_department_email(department, recipient_dept, subject, email_message, name, urgency, image)
-        response_parts.append(f"\n**📧 Email Status:** {email_status}")
-    
-    full_response = "\n".join(response_parts)
-    
-    # Add to conversation history
-    add_to_conversation_history(
-        user_input=message,
-        department=department,
-        user_name=name,
-        ai_response=full_response,
-        email_sent=bool(send_email and recipient_dept),
-        image_uploaded=image is not None
-    )
-    
-    return full_response
-
-def get_conversation_stats():
-    """Get statistics about current coordination activities"""
-    if not conversation_history:
-        return "No coordination activities yet"
-    
-    total_exchanges = len(conversation_history)
-    dept_activity = {}
-    user_activity = {}
-    emails_sent = sum(1 for entry in conversation_history if entry.get('email_sent'))
-    images_uploaded = sum(1 for entry in conversation_history if entry.get('image_uploaded'))
-    
-    for entry in conversation_history:
-        dept = entry.get('department', 'Unknown')
-        user = entry.get('user_name', 'Unknown')
-        dept_activity[dept] = dept_activity.get(dept, 0) + 1
-        if user != 'Unknown':
-            user_activity[user] = user_activity.get(user, 0) + 1
-    
-    stats_text = f"📊 **Coordination Summary:**\n"
-    stats_text += f"• Total Activities: {total_exchanges}\n"
-    stats_text += f"• Emails Sent: {emails_sent}\n"
-    stats_text += f"• Images Shared: {images_uploaded}\n\n"
-    
-    stats_text += "**Department Activity:**\n"
-    for dept, count in dept_activity.items():
-        stats_text += f"• {dept.title()}: {count} requests\n"
-    
-    if user_activity:
-        stats_text += f"\n**Active Team Members:** {', '.join(user_activity.keys())}"
-    
-    return stats_text
-
-def clear_conversation():
-    """Clear the conversation history"""
-    global conversation_history
-    conversation_history = []
-    return "🗑️ Coordination history cleared!"
-
-def get_current_email():
-    """Get the current report email address"""
-    return current_report_email if current_report_email else "Not set"
-
-def clear_form():
-    """Clear the form fields"""
-    return ["", None, "", None, "administration", "Normal", False]
-
-# Gradio Interface
-# Add this at the top of your Gradio Blocks
-with gr.Blocks(
-    theme=gr.themes.Soft(), 
-    title="AI Coordination System"
-) as ui:
-    gr.Markdown("# 🏢 AI Department Coordination System")
-    gr.Markdown("*Streamline communication between Administration, Production, and Magazine Management*")
-    
+    return call_llm([
+        {"role": "system", "content": SYSTEM_PROMPT},
+        {"role": "user", "content": prompt}
+    ])
+
+
+# ======================================================
+# CORE LOGIC
+# ======================================================
+
+def process(name, dept, message, img, recipient, send_email, urgency):
+
+    if not name or not dept or not message:
+        return "Fill all required fields."
+
+    result = analyze(message, dept, name)
+
+    output = f"""
+Requestor: {name}
+Department: {departments[dept]['name']}
+
+{result}
+"""
+
+    if send_email and recipient:
+        email = departments[recipient]["email"]
+        status = send_email_brevo_api(email, "Coordination Request", f"<pre>{output}</pre>")
+        output += f"\n\nEmail status: {status}"
+
+    conversation_history.append(output)
+    return output
+
+
+# ======================================================
+# EXAMPLES (NEW)
+# ======================================================
+
+examples = [
+    [
+        "Ali Ben Salah",
+        "production",
+        "Packaging machine #4 stopped working and production is blocked. Need urgent maintenance approval.",
+        None,
+        "administration",
+        True,
+        "High"
+    ],
+    [
+        "Sara Trabelsi",
+        "magazine",
+        "We need design assets approved before tomorrow's publication. Please coordinate with administration.",
+        None,
+        "administration",
+        True,
+        "Medium"
+    ],
+    [
+        "Mohamed Kefi",
+        "administration",
+        "Budget approval required for new raw materials purchase for next production cycle.",
+        None,
+        "production",
+        True,
+        "Medium"
+    ],
+    [
+        "Ines Haddad",
+        "production",
+        "Quality inspection shows defect rate increased to 7%. Root cause investigation required.",
+        None,
+        "administration",
+        False,
+        "High"
+    ],
+    [
+        "Karim Jaziri",
+        "magazine",
+        "Printing vendor delayed delivery. Need alternative supplier coordination.",
+        None,
+        "administration",
+        True,
+        "High"
+    ],
+    [
+        "Admin Test",
+        "administration",
+        "Monthly inter-department performance review meeting preparation.",
+        None,
+        "production",
+        False,
+        "Low"
+    ],
+]
+
+# ======================================================
+# UI
+# ======================================================
+
+with gr.Blocks(theme=gr.themes.Soft(), title="AI Coordination System") as ui:
+
+    gr.Markdown("# AI Department Coordination System")
+
     with gr.Row():
+
         with gr.Column(scale=1):
-            gr.Markdown("### ⚙️ System Settings")
-            email_input = gr.Textbox(
-                label="Administration Report Email",
-                value=get_current_email,
-                placeholder="admin@company.com"
-            )
-            email_status = gr.Textbox(
-                label="Email Status",
-                value=get_current_email,
-                interactive=False,
-                max_lines=2
-            )
-            update_email_btn = gr.Button("💾 Save Email", variant="primary")
-            
-            gr.Markdown("---")
-            gr.Markdown("### 📝 New Coordination Request")
-            
-            with gr.Group():
-                gr.Markdown("#### 👤 Your Information")
-                name_input = gr.Textbox(
-                    label="Your Name",
-                    placeholder="Enter your full name"
-                )
-                
-                department_dropdown = gr.Dropdown(
-                    choices=["administration", "production", "magazine"],
-                    label="Your Department"
-                )
-            
-            with gr.Group():
-                gr.Markdown("#### 💬 Request Details")
-                message_input = gr.Textbox(
-                    label="What do you need help with?", 
-                    lines=4,
-                    placeholder="Describe what you need from other departments..."
-                )
-                
-                image_input = gr.Image(
-                    label="📷 Attach Image (Optional)",
-                    type="pil"
-                )
-            
-            with gr.Group():
-                gr.Markdown("#### 📧 Notification Options")
-                recipient_dropdown = gr.Dropdown(
-                    choices=["administration", "production", "magazine"],
-                    label="Notify Department"
-                )
-                
-                urgency_dropdown = gr.Dropdown(
-                    choices=["Normal", "Medium", "High"],
-                    value="Normal",
-                    label="Priority Level"
-                )
-                
-                send_email_checkbox = gr.Checkbox(
-                    label="Send email notification",
-                    value=True
-                )
-            
-            with gr.Row():
-                submit_btn = gr.Button("🚀 Get Coordination Help", variant="primary")
-                clear_form_btn = gr.Button("🗑️ Clear Form", variant="secondary")
-            
-            with gr.Row():
-                report_btn = gr.Button("📋 Submit & Send Report", variant="secondary")
-                clear_btn = gr.Button("🗂️ Clear History", variant="stop")
-                stats_btn = gr.Button("📈 View Stats")
-            
-            status_display = gr.Textbox(
-                label="System Status", 
-                interactive=False,
-                max_lines=2
-            )
-            
-            stats_display = gr.Textbox(
-                label="Activity Summary",
-                interactive=False,
-                max_lines=6
-            )
-        
+
+            name = gr.Textbox(label="Name")
+            dept = gr.Dropdown(list(departments.keys()), label="Department")
+            message = gr.Textbox(label="Request", lines=4)
+            img = gr.Image(type="pil", label="Optional Image")
+
+            recipient = gr.Dropdown(list(departments.keys()), label="Notify Department")
+            urgency = gr.Dropdown(["Low", "Medium", "High"], value="Medium")
+            send_email = gr.Checkbox(label="Send Email", value=True)
+
+            submit = gr.Button("Analyze", variant="primary")
+
         with gr.Column(scale=2):
-            gr.Markdown("### 💡 Coordination Guidance")
-            output = gr.Textbox(
-                label="Recommended Actions", 
-                lines=18,
-                show_copy_button=True
-            )
-            
-            with gr.Accordion("🏢 Department Overview", open=True):
-                gr.Markdown("**Administration**: Overall management, decision making, and coordination  \n**Production**: Manufacturing, quality control, and production planning  \n**Magazine Management**: Content creation, publishing, and distribution  \n  \n*The AI will analyze your message and any attached images to provide specific coordination recommendations.*")
-            
-            with gr.Accordion("📜 Recent Activity", open=False):
-                history_display = gr.JSON(
-                    label="Activity Log",
-                    value=conversation_history[-10:] if conversation_history else []
-                )
-
-    # Event handlers
-    update_email_btn.click(
-        fn=update_report_email,
-        inputs=[email_input],
-        outputs=email_status
-    )
-    
-    email_input.submit(
-        fn=update_report_email,
-        inputs=[email_input],
-        outputs=email_status
-    )
+            output = gr.Textbox(lines=20, show_copy_button=True)
 
-    submit_btn.click(
-        fn=process_coordination_request,
-        inputs=[name_input, department_dropdown, message_input, image_input, recipient_dropdown, send_email_checkbox, urgency_dropdown],
-        outputs=output
-    )
-    
-    report_btn.click(
-        fn=lambda name, dept, msg, img, rec, send, urg: process_coordination_request(name, dept, msg, img, rec, send, urg) + "\n\n---\n" + send_email_report(conversation_history),
-        inputs=[name_input, department_dropdown, message_input, image_input, recipient_dropdown, send_email_checkbox, urgency_dropdown],
+    submit.click(
+        process,
+        inputs=[name, dept, message, img, recipient, send_email, urgency],
         outputs=output
     )
-    
-    message_input.submit(
-        fn=process_coordination_request,
-        inputs=[name_input, department_dropdown, message_input, image_input, recipient_dropdown, send_email_checkbox, urgency_dropdown],
-        outputs=output
-    )
-    
-    clear_btn.click(
-        fn=clear_conversation,
-        inputs=[],
-        outputs=status_display
-    )
-    
-    clear_form_btn.click(
-        fn=clear_form,
-        inputs=[],
-        outputs=[name_input, image_input, message_input, recipient_dropdown, department_dropdown, urgency_dropdown, send_email_checkbox]
-    )
-    
-    stats_btn.click(
-        fn=get_conversation_stats,
-        inputs=[],
-        outputs=stats_display
-    )
 
-if __name__ == "__main__":
-  ui.launch(share=True )
+    # =========================
+    # 🔥 EXAMPLES COMPONENT
+    # =========================
+    gr.Markdown("## Quick Test Examples")
 
+    gr.Examples(
+        examples=examples,
+        inputs=[name, dept, message, img, recipient, send_email, urgency],
+        label="Click any example to auto-fill and test"
+    )
+
+# ======================================================
 
+if __name__ == "__main__":
+    ui.launch()