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Deployable on HuggingFace Spaces (free tier).
LLM: Groq (free API, no subscription required β set GROQ_API_KEY as Space Secret).
Job sources:
- Euraxess (euraxess.ec.europa.eu) β EU/worldwide research portal, country-filtered
- mlscientist.com β ML/AI academic positions worldwide
- jobs.ac.uk β UK academic jobs (only when UK location is selected)
"""
from __future__ import annotations
import json
import os
import tempfile
import zipfile
from datetime import datetime
from typing import Any
import gradio as gr
from agent import JobAgent
from agent.utils import job_institution
from config import config
# ---------------------------------------------------------------------------
# Formatting helpers (pure functions β no LLM dependency)
# ---------------------------------------------------------------------------
def _fmt_profile(profile: dict) -> str:
if not profile:
return "*No profile loaded.*"
lines: list[str] = [f"## {profile.get('name') or 'Unknown'}"]
contact: dict = profile.get("contact") or {}
for key, label in [("email", "Email"), ("linkedin", "LinkedIn"), ("github", "GitHub")]:
if contact.get(key):
lines.append(f"**{label}:** {contact[key]}")
if profile.get("summary"):
lines.append(f"\n**Summary:** {profile['summary']}")
for interest in (profile.get("research_interests") or []):
lines.append(f"- {interest}")
for e in (profile.get("education") or []):
thesis = f" β *Thesis: {e['thesis_topic']}*" if e.get("thesis_topic") else ""
lines.append(
f"- **{e.get('degree', '')}** in {e.get('field', '')} "
f"β {e.get('institution', '')} ({e.get('year', '')}){thesis}"
)
pubs = profile.get("publications") or []
if pubs:
lines.append(f"\n**Publications ({len(pubs)} β first 3):**")
for p in pubs[:3]:
lines.append(f"- \"{p.get('title', '')}\" β {p.get('venue', '')} {p.get('year', '')}")
skills: dict = profile.get("skills") or {}
all_skills = (skills.get("programming") or []) + (skills.get("tools") or [])
if all_skills:
lines.append(f"\n**Technical Skills:** {', '.join(all_skills[:20])}")
return "\n".join(lines)
def _fmt_scored_table(jobs: list) -> list[list]:
icons = {"apply": "β
apply", "consider": "π‘ consider", "skip": "β skip"}
rows = []
for i, job in enumerate(jobs, 1):
m: dict = job.get("match") or {}
why = m.get("why_good_fit") or ""
rows.append([
i, m.get("match_score", 0), job.get("title", ""),
job_institution(job), job.get("type", ""),
job.get("freshness", ""),
icons.get(m.get("recommendation", ""), ""),
why[:60] + "..." if len(why) > 60 else why,
])
return rows
def _fmt_job_details(job: dict, match: dict) -> str:
score = match.get("match_score", 0)
bar = "π©" * round(score / 10) + "β¬" * (10 - round(score / 10))
rec = match.get("recommendation", "")
rec_icon = {"apply": "β
**Apply**", "consider": "π‘ **Consider**", "skip": "β **Skip**"}.get(rec, rec)
url = job.get("url", "")
lines = [
f"## {job.get('title', 'Unknown')}",
f"**{job_institution(job) or 'Unknown'}** β {job.get('location', '')}",
"",
f"**Type:** {job.get('type', '')} | **Deadline:** {job.get('deadline') or 'N/A'}"
+ (f" | {job['freshness']}" if job.get('freshness') else ""),
]
if url:
lines.append(f"**URL:** [{url}]({url})")
lines += [
"", "---", "### Match Analysis",
f"**Score:** {score}/100 {bar}",
f"**Recommendation:** {rec_icon}", "",
]
if match.get("why_good_fit"):
lines += [f"**Why a good fit:** {match['why_good_fit']}", ""]
if match.get("concerns"):
lines += [f"**Concerns:** {match['concerns']}", ""]
if match.get("matching_areas"):
lines.append("**Matching areas:**")
lines += [f"- {a}" for a in match["matching_areas"]]
if match.get("missing_requirements"):
lines.append("**Missing requirements:**")
lines += [f"- {r}" for r in match["missing_requirements"]]
if job.get("description"):
lines.append(f"\n<details><summary>π Full description</summary>\n\n{job['description']}\n\n</details>")
return "\n".join(lines)
def _fmt_hints(hints: dict) -> str:
if not hints:
return "*No tailoring hints available.*"
lines = ["### CV Tailoring Hints", ""]
if hints.get("headline_suggestion"):
lines += ["**Profile summary tweak:**", f"> {hints['headline_suggestion']}", ""]
if hints.get("research_alignment"):
lines += ["**Research alignment:**", f"> {hints['research_alignment']}", ""]
if hints.get("skills_to_highlight"):
lines.append("**Skills to highlight:**")
lines += [f"- [ ] {s}" for s in hints["skills_to_highlight"]]
lines.append("")
if hints.get("experience_to_emphasize"):
lines.append("**Experience to highlight:**")
lines += [f"- [ ] {e}" for e in hints["experience_to_emphasize"]]
lines.append("")
if hints.get("keywords_to_add"):
lines += ["**Keywords to add:**", ", ".join(f"`{k}`" for k in hints["keywords_to_add"]), ""]
if hints.get("suggested_order"):
lines.append("**Suggested section order:**")
lines += [f"{i}. {s}" for i, s in enumerate(hints["suggested_order"], 1)]
return "\n".join(lines)
def _fmt_approved(approved: list) -> str:
if not approved:
return "*No applications approved yet.*"
lines = [f"### Approved Applications ({len(approved)})", "",
"| # | Title | Institution | Approved At |",
"|---|-------|-------------|-------------|"]
for i, entry in enumerate(approved, 1):
job = entry.get("job") or {}
ts = entry.get("approved_at", "")
try:
ts = datetime.fromisoformat(ts).strftime("%Y-%m-%d %H:%M")
except (ValueError, TypeError):
pass
lines.append(f"| {i} | {job.get('title', '')} | {job.get('institution', '')} | {ts} |")
return "\n".join(lines)
def _position_choices(scored_jobs: list) -> list[str]:
return [
f"[{(j.get('match') or {}).get('match_score', 0)}] "
f"{j.get('institution', j.get('company', 'Unknown'))} β {j.get('title', 'Unknown')}"
for j in scored_jobs
]
# ---------------------------------------------------------------------------
# Gradio event handlers
# ---------------------------------------------------------------------------
def run_search(
cv_file,
field: str,
location: str,
pos_type: str,
min_score: int,
progress=gr.Progress(track_tqdm=True),
) -> tuple:
"""Parse CV, search job boards, score positions. Returns 7 outputs."""
def _err(msg: str) -> tuple:
return (
"*Error β see status message.*", [], f"β {msg}",
None, "", [], gr.update(choices=[], value=None),
)
if cv_file is None:
return _err("Please upload a CV file first.")
if not field or not field.strip():
return _err("Please enter a research field.")
if not _API_KEY and _BACKEND != "ollama":
return _err("No API key configured. Set GROQ_API_KEY as a Space secret.")
try:
agent = JobAgent(model=_MODEL, backend=_BACKEND, api_key=_API_KEY)
cv_path = cv_file if isinstance(cv_file, str) else cv_file.name
progress(0, desc="Parsing CV...")
profile, profile_text = agent.parse_cv(cv_path)
progress(0.2, desc="Searching job boards (~60s)...")
jobs = agent.search_jobs(
field=field.strip(),
location=location.strip() or "Europe",
position_type=pos_type or "any",
)
if not jobs:
return (
_fmt_profile(profile), [], "β οΈ No positions found.",
profile, profile_text, [], gr.update(choices=[], value=None),
)
progress(0.6, desc="Scoring positions...")
scored = agent.score_jobs(jobs, profile_text)
above = sum(1 for j in scored if j["match"].get("match_score", 0) >= min_score)
progress(1.0, desc="Done!")
status = (
f"β
Found **{len(jobs)}** positions β "
f"**{above}** above score {min_score}. "
f"All {len(scored)} are available to review."
)
return (
_fmt_profile(profile),
_fmt_scored_table(scored),
status,
profile,
profile_text,
scored,
gr.update(choices=_position_choices(scored), value=None),
)
except Exception as exc:
import traceback
return _err(f"{exc}\n\n{traceback.format_exc()}")
def load_position(
choice: str,
scored_jobs: list,
profile_text: str,
progress=gr.Progress(),
) -> tuple:
"""Generate tailoring hints and cover letter for a selected position. Returns 5 outputs."""
if not choice or not scored_jobs:
return "*No position selected.*", "*No hints.*", "", "*Select a position and click Load.*", -1
if not profile_text:
return "*Run a search first.*", "*Run a search first.*", "", "β No profile found.", -1
try:
choices = _position_choices(scored_jobs)
idx = choices.index(choice) if choice in choices else 0
job = scored_jobs[idx]
match: dict = job.get("match") or {}
agent = JobAgent(model=_MODEL, backend=_BACKEND, api_key=_API_KEY)
progress(0.3, desc="Generating tailoring hints...")
hints, cover_letter = agent.prepare_application(job, profile_text)
progress(1.0, desc="Done!")
status = f"β
Loaded: **{job.get('title', '')}** @ {job_institution(job)}"
return _fmt_job_details(job, match), _fmt_hints(hints), cover_letter, status, idx
except Exception as exc:
return f"*Error: {exc}*", "*Error.*", "", f"β {exc}", -1
def regenerate_letter(
current_idx: int,
scored_jobs: list,
profile_text: str,
progress=gr.Progress(),
) -> str:
if current_idx < 0 or not scored_jobs or current_idx >= len(scored_jobs):
return "*No position loaded.*"
try:
agent = JobAgent(model=_MODEL, backend=_BACKEND, api_key=_API_KEY)
progress(0.3, desc="Regenerating cover letter...")
result = agent.regenerate_letter(scored_jobs[current_idx], profile_text)
progress(1.0)
return result
except Exception as exc:
return f"[DRAFT β GENERATION FAILED]\n\nError: {exc}"
def approve_position(
current_idx: int,
cover_letter_text: str,
notes: str,
scored_jobs: list,
approved: list,
) -> tuple:
if current_idx < 0 or not scored_jobs or current_idx >= len(scored_jobs):
return approved, "β No position loaded."
job = scored_jobs[current_idx]
title, institution = job.get("title", "Unknown"), job_institution(job) or "Unknown"
if any(a["job"].get("title") == title and a["job"].get("institution") == institution for a in approved):
return approved, f"β οΈ **{title}** @ {institution} already approved."
new_approved = list(approved) + [{
"job": job, "cover_letter": cover_letter_text,
"notes": notes or "", "approved_at": datetime.now().isoformat(),
}]
return new_approved, f"β
Approved: **{title}** @ {institution} ({len(new_approved)} total)"
def export_zip(approved: list) -> tuple:
if not approved:
return None, "β οΈ No approved applications to export."
try:
tmp = tempfile.mkdtemp()
zip_path = os.path.join(tmp, "applications.zip")
summary = []
with zipfile.ZipFile(zip_path, "w", zipfile.ZIP_DEFLATED) as zf:
for entry in approved:
job = entry.get("job") or {}
title = job.get("title", "Unknown")
institution = job_institution(job) or "Unknown"
safe = (
f"{institution}_{title}"
.replace(" ", "_").replace("/", "-").replace("\\", "-")
.replace(":", "-").replace("*", "").replace("?", "")
.replace('"', "").replace("<", "").replace(">", "").replace("|", "")
)[:80]
d = f"applications/{safe}"
if entry.get("cover_letter"):
zf.writestr(f"{d}/cover_letter_draft.txt", entry["cover_letter"])
if entry.get("notes"):
zf.writestr(f"{d}/my_notes.txt", entry["notes"])
match: dict = job.get("match") or {}
zf.writestr(f"{d}/position_details.json", json.dumps({
"title": title, "institution": institution,
"location": job.get("location", ""), "type": job.get("type", ""),
"source": job.get("source", ""), "url": job.get("url", ""),
"deadline": job.get("deadline"), "description": job.get("description", ""),
"match_score": match.get("match_score", 0),
"recommendation": match.get("recommendation", ""),
"why_good_fit": match.get("why_good_fit", ""),
}, indent=2, ensure_ascii=False))
summary.append({
"title": title, "institution": institution,
"match_score": match.get("match_score", 0),
"url": job.get("url", ""),
"approved_at": entry.get("approved_at", ""),
})
zf.writestr("summary.json", json.dumps(summary, indent=2, ensure_ascii=False))
return zip_path, f"β
ZIP created with {len(approved)} application(s)."
except Exception as exc:
return None, f"β Export failed: {exc}"
def letter_to_file(text: str) -> str | None:
if not text:
return None
f = tempfile.NamedTemporaryFile(mode="w", suffix=".txt", delete=False, encoding="utf-8")
f.write(text)
f.close()
return f.name
# ---------------------------------------------------------------------------
# Gradio Blocks layout
# ---------------------------------------------------------------------------
_MODEL = config.default_model
LOCATIONS = [
"Worldwide",
"Europe (all)",
# Western Europe
"UK", "Germany", "France", "Italy", "Spain", "Netherlands",
"Switzerland", "Belgium", "Austria", "Portugal", "Ireland",
# Nordic
"Sweden", "Denmark", "Finland", "Norway",
# Central / Eastern Europe
"Poland", "Czech Republic", "Hungary", "Romania", "Greece",
"Croatia", "Slovakia", "Slovenia", "Bulgaria", "Estonia",
"Latvia", "Lithuania", "Luxembourg", "Serbia", "Turkey",
# Americas
"United States", "Canada", "Brazil",
# Asia-Pacific
"Australia", "Japan", "South Korea", "China", "Singapore",
"India", "New Zealand",
# Other
"South Africa", "Israel",
]
# Backend selection: Groq takes priority over HuggingFace
_GROQ_KEY = os.environ.get("GROQ_API_KEY", "")
_HF_TOKEN = os.environ.get("HF_TOKEN", "")
if _GROQ_KEY:
_BACKEND = "groq"
_API_KEY = _GROQ_KEY
else:
_BACKEND = "huggingface"
_API_KEY = _HF_TOKEN
with gr.Blocks(
theme=gr.themes.Soft(primary_hue="blue", secondary_hue="purple"),
title="PhdScout",
) as demo:
# ---- Session state ----
profile_state = gr.State(None)
profile_text_state = gr.State("")
scored_state = gr.State([])
approved_state = gr.State([])
current_idx_state = gr.State(-1)
gr.Markdown("""
# PhdScout π
*AI-powered search for PhD positions, postdocs, fellowships, and research staff roles*
Searches **Euraxess**, **mlscientist.com**, and **jobs.ac.uk** (UK only).
Scores each position against your CV, generates tailored cover letter drafts, and exports everything as a ZIP.
Powered by **Groq** free API β no subscription required.
""")
with gr.Tabs() as tabs:
# ββ Tab 1: Setup ββββββββββββββββββββββββββββββββββββββββββββββββββ
with gr.Tab("Setup & Search", id=0):
gr.Markdown("### 1. Configure your search")
with gr.Row():
with gr.Column(scale=2):
cv_file = gr.File(
label="Upload your CV",
file_types=[".pdf", ".docx", ".txt"],
type="filepath",
)
field_input = gr.Textbox(
label="Research field",
placeholder="e.g. machine learning, computational neuroscience, molecular biology",
)
location_input = gr.Dropdown(
label="Location preference",
choices=LOCATIONS,
value="Europe (all)",
allow_custom_value=True,
info="Select from the list or type a custom location",
)
with gr.Row():
pos_type = gr.Dropdown(
label="Position type",
choices=["predoctoral", "phd", "postdoc", "fellowship", "research_staff"],
value="phd",
)
min_score = gr.Slider(
label="Minimum match score",
minimum=30, maximum=90, value=60, step=5,
)
search_btn = gr.Button("Parse CV & Search Positions", variant="primary", size="lg")
search_status = gr.Markdown("*Ready. Fill in the form and click Search.*")
# ββ Tab 2: Results ββββββββββββββββββββββββββββββββββββββββββββββββ
with gr.Tab("Results", id=1):
with gr.Row():
with gr.Column(scale=1):
gr.Markdown("### Your CV Profile")
profile_display = gr.Markdown("*Run a search first.*")
with gr.Column(scale=2):
gr.Markdown("### Scored Positions")
scored_df = gr.Dataframe(
headers=["#", "Score", "Title", "Institution", "Type", "Freshness", "Rec.", "Why good fit"],
interactive=False, wrap=True,
)
go_review_btn = gr.Button("Go to Review β", variant="secondary")
# ββ Tab 3: Review βββββββββββββββββββββββββββββββββββββββββββββββββ
with gr.Tab("Review & Edit", id=2):
gr.Markdown("### Review positions and edit cover letters")
with gr.Row():
position_selector = gr.Dropdown(
label="Select position to review",
choices=[], value=None,
info="Sorted by match score (highest first)",
scale=3,
)
load_btn = gr.Button("Load Position", variant="primary", scale=1)
review_status = gr.Markdown("*Select a position and click Load.*")
with gr.Row():
with gr.Column(scale=1):
position_details_display = gr.Markdown("*Position details will appear here.*")
with gr.Column(scale=1):
hints_display = gr.Markdown("*CV tailoring hints will appear here.*")
gr.Markdown("### Cover Letter Draft")
gr.Markdown("*Edit below before approving. Remove the DRAFT header before sending.*")
cover_letter_box = gr.Textbox(
label="Cover letter (editable)",
lines=20, max_lines=40, interactive=True,
placeholder="Cover letter will be generated here...",
)
notes_box = gr.Textbox(
label="Your notes (optional)",
placeholder="Personal notes about this application...",
lines=2,
)
with gr.Row():
approve_btn = gr.Button("β
Approve & Save", variant="primary")
regen_btn = gr.Button("π Regenerate Letter", variant="secondary")
download_letter_btn = gr.DownloadButton("β¬ Download .txt", variant="secondary")
approve_status = gr.Markdown("")
# ββ Tab 4: Export βββββββββββββββββββββββββββββββββββββββββββββββββ
with gr.Tab("Export", id=3):
gr.Markdown("### Your approved applications")
approved_md = gr.Markdown("*No applications approved yet.*")
export_btn = gr.Button("Download as ZIP", variant="primary")
download_file = gr.File(label="Download", visible=False)
export_status = gr.Markdown("")
# ββ Event wiring ββββββββββββββββββββββββββββββββββββββββββββββββββββββ
search_btn.click(
fn=run_search,
inputs=[cv_file, field_input, location_input, pos_type, min_score],
outputs=[profile_display, scored_df, search_status,
profile_state, profile_text_state, scored_state, position_selector],
)
go_review_btn.click(fn=lambda: gr.update(selected=2), outputs=tabs)
load_btn.click(
fn=load_position,
inputs=[position_selector, scored_state, profile_text_state],
outputs=[position_details_display, hints_display, cover_letter_box,
review_status, current_idx_state],
)
regen_btn.click(
fn=regenerate_letter,
inputs=[current_idx_state, scored_state, profile_text_state],
outputs=[cover_letter_box],
)
download_letter_btn.click(
fn=letter_to_file,
inputs=[cover_letter_box],
outputs=[download_letter_btn],
)
approve_btn.click(
fn=approve_position,
inputs=[current_idx_state, cover_letter_box, notes_box, scored_state, approved_state],
outputs=[approved_state, approve_status],
).then(
fn=_fmt_approved,
inputs=[approved_state],
outputs=[approved_md],
)
export_btn.click(
fn=export_zip,
inputs=[approved_state],
outputs=[download_file, export_status],
).then(
fn=lambda f: gr.update(visible=f is not None),
inputs=[download_file],
outputs=[download_file],
)
demo.launch(server_name="0.0.0.0", show_api=False)
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