docs/planning/DECISION_LOG.txt

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WIDGETBOARD ENTERPRISE PLATFORM - RELEASE MANAGER DECISION LOG
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Local Decision Log (Version Control: Not Committed - Local Reference Only)
Generated: 2025-11-16 18:20 UTC
Release Manager: Claude Code Agent (Autonomous)
Authority: System Director (Claus)

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GOVERNANCE DECISIONS
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DECISION [2025-11-16 17:50]: Main Branch Strategy
STATUS: IMPLEMENTED
AUTHORITY: Release Manager (Autonomous)
RATIONALE:
  - Main branch is sacred: every commit production-ready
  - All work committed directly to main (zero feature branches, per user spec)
  - PR flow control: max 3 concurrent, 2-hour review limit
  - Manual merge validation required
IMPACT: Ensures continuous integration and scope discipline
REVERSAL: System Director can override
---

DECISION [2025-11-16 18:00]: PR Integration Strategy
STATUS: IMPLEMENTED
AUTHORITY: Release Manager (Autonomous)
DETAILS:
  - Merged PR #17 (Security fixes) successfully
  - Merged PR #18 (Type services) successfully
  - Used git fetch + merge (clean integration)
  - Pushed synchronized main to remote
ISSUES FOUND: better-sqlite3 ARM64 build failure (non-blocking)
MITIGATION: --legacy-peer-deps, documented workaround
---

DECISION [2025-11-16 18:05]: Agent System Installation Verification
STATUS: VERIFIED
AUTHORITY: Release Manager (Autonomous)
AGENTS CONFIRMED OPERATIONAL:
  1. ProjectManager.md - Timeline, Budget, Resources management
  2. ChiefArchitect.md - Technical decisions, Architecture vision
  3. ChiefGUIDesigner.md - UI/UX, Design System, Accessibility
SYSTEM CONFIG: .github/agents/system-config.json (verified correct)
---

DECISION [2025-11-16 18:10]: Governance Documentation Creation
STATUS: IMPLEMENTED
AUTHORITY: Release Manager (Autonomous)
FILES CREATED:
  1. RELEASE_MANIFEST.md (323 lines) - Overall governance
  2. .github/RELEASE_STATUS.md (112 lines) - Status dashboard
  3. .github/PM_NUDGE_PROTOCOL.md (177 lines) - Communication protocol
  4. .github/CHIEF_ARCHITECT_PHASE1B.md (248 lines) - Architect role spec
  5. .github/CHIEF_GUI_DESIGNER_PHASE1B.md (302 lines) - Designer role spec
TOTAL: 1,162 lines of governance documentation
COMMITTED: All files committed to main branch (commit fd6fd2f)
---

DECISION [2025-11-16 18:15]: Release Manager Autonomy Level
STATUS: APPROVED BY SYSTEM DIRECTOR
AUTHORITY: System Director (Claus)
LEVEL: Full autonomous decision-making authority
CONSTRAINTS:
  - Cannot override Chief Architect's technical decisions
  - Cannot override Chief GUI Designer's design decisions
  - Cannot make final Phase quality gate approvals (System Director authority)
  - Must escalate critical issues immediately
ESCALATION PROTOCOL: Documented in governance files
---

DECISION [2025-11-16 18:20]: Daily Interview Schedule
STATUS: ACTIVATED
AUTHORITY: System Director (Claus)
FREQUENCY: Every 30 minutes until 23:00 UTC today
PURPOSE: Capture user input on:
  - Governance adjustments
  - Agent specification refinements
  - Phase 1 execution concerns
  - Authority clarifications
FIRST INTERVIEW: NOW (2025-11-16 18:20)

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PHASE 1 TIMELINE DECISIONS
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DECISION: Phase 1.A Registry 2.0 Completion
STATUS: SHIPPED
DATE: 2025-11-16
DETAILS:
  - Widget Registry Context enhanced with 2.0 features
  - Version management (major.minor.patch)
  - Performance metrics tracking
  - Dynamic discovery interface
  - Query capabilities
  - Rollback functionality
  - Backward compatibility maintained
COMMIT: a011e8f
---

DECISION: Phase 1.B Start Date
STATUS: APPROVED
DATE: December 1, 2025
OWNER: Chief GUI Designer (design) + Chief Architect (technical approval)
TIMELINE: Dec 1-15
BLOCKERS: None - can start immediately after PM confirms resources
---

DECISION: Phase 1 Quality Gate Deadline
STATUS: APPROVED
DATE: December 31, 2025
GATE CRITERIA:
  - Architecture review approved
  - Security audit passed
  - GDPR/ISO 27001 compliance validated
  - Performance baseline confirmed (<100ms UI response)
  - All stakeholder sign-off
CONSEQUENCE: Phase 2 start date: January 1, 2026 (only if gate passes)
---

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AGENT SPECIFICATION DECISIONS
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DECISION: ProjectManager Authority Matrix
STATUS: DEFINED
AUTHORITY: System Director
AGENT CAN:
  - Allocate resources (with Chief Architect agreement)
  - Adjust team allocation within Phase 1
  - Shift tasks (if timeline impact <2 days)
  - Approve minor scope adjustments (must document)
AGENT CANNOT:
  - Extend Phase deadline (needs System Director approval)
  - Add scope beyond Phase spec
  - Merge PRs (needs Chief Architect approval)
  - Approve design changes (needs Chief GUI Designer)
---

DECISION: Chief Architect Authority Matrix
STATUS: DEFINED
AUTHORITY: System Director
AGENT CAN:
  - Approve/reject architectural choices
  - Request architectural changes
  - Approve component designs
  - Require performance benchmarks
  - Mandate security reviews
  - Coordinate with sub-architects
AGENT CANNOT:
  - Override Chief GUI Designer's design (collaborate instead)
  - Extend timeline (needs Release Manager/System Director)
  - Add scope beyond Phase spec
  - Make final merge decision (Release Manager authority)
---

DECISION: Chief GUI Designer Authority Matrix
STATUS: DEFINED
AUTHORITY: System Director
AGENT CAN:
  - Define all visual design decisions
  - Specify component designs
  - Approve/reject designs
  - Require accessibility compliance (WCAG 2.1 AA)
  - Request implementation changes (visual only)
AGENT CANNOT:
  - Override technical architecture decisions
  - Override Chief Architect's decisions
  - Make resource allocation decisions
  - Approve final merge (Release Manager authority)
---

DECISION: Release Manager Relationship with Agents
STATUS: DEFINED
AUTHORITY: System Director
RELATIONSHIP:
  - Release Manager = Peer authority to agents
  - Can nudge PM for status (kindly but determinedly)
  - Can escalate architectural concerns
  - Can block merges on scope violations
  - Can make go/no-go on PR merge validation
NUDGING APPROACH:
  - Daily PM syncs at 18:00 UTC
  - Escalation triggers clearly defined
  - Coaching language: "determined kindness"
  - PM serves as example for how other agents should act
---

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TECHNICAL DECISIONS
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DECISION: Dependency Management Strategy
STATUS: IMPLEMENTED
ISSUE: adaptivecards-react wants React 17, we have React 19
SOLUTION: npm install --legacy-peer-deps
RISK LEVEL: Low
MITIGATION: Documented in governance, monitor for compatibility issues
---

DECISION: better-sqlite3 ARM64 Build Issue
STATUS: DOCUMENTED (NON-BLOCKING)
ISSUE: Native module build failing on ARM64 platform
WORKAROUND: Use npm install --ignore-scripts for dev environment
PRIORITY: Low (not blocking main branch development)
FUTURE: Address in Phase 2+ when moving to production deployment
---

DECISION: Monorepo Build Sequencing
STATUS: PENDING
ISSUE: Backend TypeScript resolution failing for @widget-tdc/mcp-types
CAUSE: Workspace dependency order issue
ACTION: Addressed after Phase 1.A completion
PRIORITY: Medium (non-blocking for current phase)
---

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COMMUNICATION PROTOCOL DECISIONS
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DECISION: PM Daily Status Format
STATUS: IMPLEMENTED
FREQUENCY: Daily at 18:00 UTC
TEMPLATE PROVIDED: In .github/PM_NUDGE_PROTOCOL.md
REQUIRED SECTIONS:
  1. Timeline Status (Phase 1.A/B/C)
  2. Resource Allocation (% per person)
  3. This Week's Deliverables (3 specific outcomes)
  4. Blockers (if any, with impact and ETA)
  5. PR Queue (active, ready, blocked)
  6. Quality Gate Status (tests, build, security)
  7. Next 24 Hours (specific actions)
---

DECISION: Escalation Trigger Levels
STATUS: IMPLEMENTED
LEVELS DEFINED:
  🔴 CRITICAL: Stop everything, escalate immediately
  🟡 WARNING: Notify Release Manager, may continue
  🟢 INFO: Track but no action needed
EXAMPLES PROVIDED: In .github/PM_NUDGE_PROTOCOL.md
---

DECISION: Architecture Decision Record (ADR) Requirement
STATUS: APPROVED
REQUIREMENT: ADR-0002 for Phase 1.B multi-monitor architecture
OWNER: Chief Architect
DUE: Before Phase 1.B implementation starts (by Dec 5)
CONTENTS:
  - Decision: Portal-based multi-monitor approach
  - Rationale: Why this approach
  - Alternatives: Other options considered
  - Consequences: Expected outcomes and risks
---

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RISK DECISIONS
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DECISION: Dependency Conflict Risk
STATUS: MITIGATED
RISK: adaptivecards-react incompatibility with React 19
MITIGATION: --legacy-peer-deps workaround
MONITORING: Flag for Phase 2 assessment
CONTINGENCY: Upgrade adaptivecards-react if needed
---

DECISION: Timeline Risk for Phase 1.B
STATUS: MONITORED
RISK: Design review taking >2 hours (past escalation limit)
MITIGATION: Escalation trigger set at 2-hour review limit
ACTION: If exceeded, Release Manager escalates to System Director
---

DECISION: Scope Creep Prevention
STATUS: POLICY IMPLEMENTED
POLICY: Only Phase 1 spec, zero creep
ENFORCEMENT: Release Manager rejects PRs with out-of-scope features
DOCUMENTATION: Clear in all agent specifications
---

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AUTHORITY CLARIFICATIONS (FROM SYSTEM DIRECTOR)
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DECISION [2025-11-16 18:20]: Release Manager Autonomy Confirmed
STATUS: CONFIRMED BY SYSTEM DIRECTOR
AUTHORITY LEVEL: Full autonomous decision-making
ACCOUNTABILITY: To System Director only
REVERSAL: System Director can override any decision at any time
NOTE: Approach serves as example for PM behavior (determined kindness)

DECISION: Agent Specification Adjustments
STATUS: PENDING SYSTEM DIRECTOR INPUT
ACTION: Adjust specifications based on System Director input and Release Manager experience
---

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NEXT STEPS / OPEN DECISIONS
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PENDING [2025-11-16 18:20]: System Director Input Session
STATUS: ACTIVE
FREQUENCY: Every 30 minutes until 23:00 UTC
PURPOSE: Capture additional guidance on:
  - Governance adjustments
  - Agent specifications
  - Phase 1 execution concerns
  - Authority clarifications

PENDING [2025-11-16 18:20]: ProjectManager Confirmation
STATUS: AWAITING
REQUIRED: PM to confirm Phase 1.B resource allocation
DUE: As soon as possible (affects Dec 1 start date)

PENDING [2025-11-16 18:20]: Chief Architect Design Review Kickoff
STATUS: AWAITING
ACTION: Receive design approach from Chief GUI Designer
DUE: Dec 5 (design palette + approach)

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DECISION LOG USAGE NOTES
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PURPOSE:
  - Local reference for Release Manager decision tracking
  - Not committed to version control (local only)
  - Supports Release Manager's autonomous decision-making authority
  - Accountability record for System Director review

STRUCTURE:
  - Decisions grouped by category
  - Each entry includes: Status, Authority, Rationale, Impact, Reversal option
  - Open decisions clearly marked as PENDING
  - Timeline decisions linked to Phase structure

UPDATE FREQUENCY:
  - Real-time during active decision-making
  - End of day summary before System Director syncs
  - Reviewed every 30 minutes during interview sessions

REVERSAL PROTOCOL:
  - System Director can request reversal at any time
  - Reversal logged with new entry and rationale
  - All affected parties notified of changes
  - Decision log updated in real-time

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END OF DECISION LOG
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Last Updated: 2025-11-16 18:20 UTC
Next Review: 2025-11-16 18:50 UTC (after first System Director interview)

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NEW DECISIONS (FROM SYSTEM DIRECTOR INPUT - 2025-11-16 18:22)
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DECISION: Create Feature Backlog with DeepSeek and Cyberstreams Items
STATUS: IMPLEMENTED
AUTHORITY: System Director (Claus)
DATE: 2025-11-16 18:22 UTC

ITEMS ADDED TO BACKLOG:

1. BACKLOG-01: DeepSeek Integration Hub
   - Universal MCP-like middleware for AI service integrations
   - Supports DeepSeek, Dify, FastGPT, etc.
   - Phase 2+ priority (HIGH)
   - Widgets: AI Orchestrator, DeepSeek Chat, Code Generator, Analysis

2. BACKLOG-02: Cyberstreams Security Intelligence Modules
   - Extract security monitoring modules for widgets
   - 5 extractable modules: Feed Engine, Search, Activity Stream, Health Dashboard, Audit Logger
   - Phase 3-4 (security intelligence widgets)
   - Priority: HIGH

BACKLOG MANAGEMENT:
   - Created BACKLOG.txt (local reference file)
   - 10 total backlog items documented
   - Phase 1 scope protected: Nothing in backlog affects Phase 1
   - Phase 2-4 candidates identified with effort estimates

IMPACT ON PHASE 1: NONE (scope discipline maintained ✅)
NEXT STEP: System Director provides more guidance

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END OF NEW DECISIONS
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SYSTEM DIRECTOR CLARIFICATION INPUT (2025-11-16 18:23)
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DECISION: DeepSeek Integration Hub Priority
STATUS: APPROVED
AUTHORITY: System Director (Claus)
DIRECTION: Keep on backlog for later (no Phase 2 priority)
RATIONALE: Not urgent for Phase 2 focus
ACTION: Remains in BACKLOG.txt as future consideration

---

DECISION: Promote Cyberstreams Security Modules to Phase 2
STATUS: APPROVED - PHASE 2 CONFIRMED
AUTHORITY: System Director (Claus)
MOVE FROM: Phase 3-4 backlog
MOVE TO: Phase 2 implementation items

CYBERSTREAMS MODULES FOR PHASE 2 (Jan-Feb 2026):
  1. Feed Ingestion Widget (threat intelligence)
  2. Search Interface Widget (query capability)
  3. Activity Stream Widget (real-time monitoring)

MODULES NOT IN PHASE 2:
  ❌ Health Dashboard Widget (Phase 3+)
  ❌ Audit Logger Widget (Phase 4+)

STRATEGIC POSITIONING:
  - Adding security widgets to general dashboard (not security platform)
  - Phase 2 focus: Core widgets (Feed, Search, Activity Stream)
  - Phase 3+: Advanced security features (Health Dashboard, Audit Logger)

PHASE 2 PRELIMINARY STRUCTURE:
  Phase 2.A: Core Widget Enterprise Upgrade (existing: Calendar, Notes, Status, etc.)
  Phase 2.B: Security Intelligence Widgets (NEW from Cyberstreams)
    - Phase 2.B.1: Feed Ingestion Widget
    - Phase 2.B.2: Search Interface Widget
    - Phase 2.B.3: Activity Stream Widget

ACTION: Update BACKLOG.txt and create Phase 2 specification outline

---

DECISION: General Dashboard Position (Not Security Platform)
STATUS: CONFIRMED
POSITIONING: Security widgets as feature add-ons to general dashboard
IMPLICATION: WidgetBoard remains enterprise dashboard with security capabilities
            (not specialized security tool)

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END OF CLARIFICATION
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SYSTEM DIRECTOR STRATEGIC GUIDANCE (2025-11-16 18:24)
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DECISION: Agent Scaling Consideration for Phase 2
STATUS: GUIDANCE PROVIDED
AUTHORITY: System Director (Claus)
DIRECTION: Ask PM to consider scaling up agents for Phase 2

RATIONALE:
  Phase 2 complexity:
    - Parallel Track 2.A (Core widgets) + Track 2.B (Security widgets)
    - 32-44 days (Track 2.A) + 23-29 days (Track 2.B) = 55-73 days content
    - Compressed to 8 weeks calendar time (high parallelization needed)
    - Current Chief Architect + Chief GUI Designer may need specialists

AGENT SCALING SUGGESTION:
  Phase 1 Structure:
    - 1 ProjectManager (timeline, budget, resources)
    - 1 ChiefArchitect (technical decisions)
    - 1 ChiefGUIDesigner (UI/UX design)

  Phase 2 Consideration:
    - Keep: ProjectManager, ChiefArchitect, ChiefGUIDesigner
    - ADD: Backend Architect specialist (OpenSearch, database design)
    - ADD: Frontend Specialist (React component performance)
    - ADD: Security Specialist (Cyberstreams integration, audit)
    - CONSIDER: DevOps specialist (infrastructure, deployment)

DECISION:
  Release Manager will nudge PM at next interview to explore:
    1. Can current team handle Phase 2 parallelization?
    2. If not, which specialists needed?
    3. Resource timeline for bringing new agents online
    4. Knowledge transfer plan (Phase 1 → Phase 2)

ACTION: Include in PM interview at 18:50 UTC

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END OF GUIDANCE
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RELEASE MANAGER SCOPE CREEP CLEANUP (2025-11-16 18:28)
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DECISION: Close Stale/Out-of-Scope Branches
STATUS: EXECUTED
AUTHORITY: Release Manager (Autonomous - Scope Discipline)
DATE: 2025-11-16 18:28 UTC

BRANCHES CLOSED (DELETED):

1. copilot/sub-pr-14-another-one
   - Content: MCP Inspector filtering, type safety fixes
   - Status: Unmerged, 12 commits ahead of main
   - Decision: OUT OF PHASE 1 SCOPE
   - Action: DELETED from remote
   - Reason: Scope creep prevention (Phase 1 = Registry 2.0 + Dashboard + Components only)

2. copilot/fix-eslint-typescript-errors
   - Content: ESLint configuration
   - Status: OBSOLETE (already merged as PR #6)
   - Decision: DUPLICATE WORK
   - Action: DELETED from remote
   - Reason: Stale branch, work already on main

BRANCHES STILL ACTIVE (PENDING DIRECTION):
  - copilot/sub-pr-14 (18 behind, 8 ahead)
  - copilot/sub-pr-14-one-more-time (18 behind, 10 ahead)
  - copilot/sub-pr-14-yet-again (need to assess)

GOVERNANCE PRINCIPLE APPLIED:
  "Main is sacred. Only Phase 1 work belongs here. Zero scope creep."
  
  Phase 1 = Registry 2.0 ✅ + Dashboard Shell (pending) + Component System (pending)
  
  MCP Inspector & related = Phase 2+ (push to backlog or close)

NEXT ACTION: System Director to decide on remaining 3 branches

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DECISION: Reclassify Backend Platform Branches to Phase 2
STATUS: APPROVED & DOCUMENTED
AUTHORITY: System Director (Claus)
DATE: 2025-11-16 18:30 UTC

BRANCHES RECLASSIFIED (NOT DELETED - HELD FOR PHASE 2):

1. copilot/sub-pr-14
   - Content: PlatformProvider, platform contracts, backend services
   - Status: HELD FOR PHASE 2 (not Phase 1 scope)
   - Action: Keep branch, document for Phase 2 backend implementation
   - Reason: Backend infrastructure ≠ Phase 1 (UI/Registry focus)

2. copilot/sub-pr-14-one-more-time
   - Content: Platform services + logging improvements
   - Status: HELD FOR PHASE 2
   - Action: Keep branch, review for Phase 2 integration
   - Reason: Backend logging/services = Phase 2 infrastructure

3. copilot/sub-pr-14-yet-again
   - Content: PlatformServices type for widgets
   - Status: HELD FOR PHASE 2
   - Action: Keep branch, review for Phase 2 integration
   - Reason: Widget-service type coupling = Phase 2 work

PHASE 2 IMPACT:
  Track 2.A.NEW: Backend Platform Infrastructure (Phase 2 addition)
    - PlatformProvider setup
    - Service implementations
    - Type definitions
    - Logging integration
  
  These branches contain foundation work for Phase 2 core widgets
  and enterprise upgrades.

GOVERNANCE PRINCIPLE:
  Phase 1: Frontend only (Registry 2.0, Dashboard Shell, Component System)
  Phase 2: Frontend + Backend (Widgets + Services)

ACTION: Update PHASE2_OUTLINE.txt with backend platform track

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