================================================================================ WIDGETBOARD ENTERPRISE PLATFORM - RELEASE MANAGER DECISION LOG ================================================================================ Local Decision Log (Version Control: Not Committed - Local Reference Only) Generated: 2025-11-16 18:20 UTC Release Manager: Claude Code Agent (Autonomous) Authority: System Director (Claus) ================================================================================ GOVERNANCE DECISIONS ================================================================================ DECISION [2025-11-16 17:50]: Main Branch Strategy STATUS: IMPLEMENTED AUTHORITY: Release Manager (Autonomous) RATIONALE: - Main branch is sacred: every commit production-ready - All work committed directly to main (zero feature branches, per user spec) - PR flow control: max 3 concurrent, 2-hour review limit - Manual merge validation required IMPACT: Ensures continuous integration and scope discipline REVERSAL: System Director can override --- DECISION [2025-11-16 18:00]: PR Integration Strategy STATUS: IMPLEMENTED AUTHORITY: Release Manager (Autonomous) DETAILS: - Merged PR #17 (Security fixes) successfully - Merged PR #18 (Type services) successfully - Used git fetch + merge (clean integration) - Pushed synchronized main to remote ISSUES FOUND: better-sqlite3 ARM64 build failure (non-blocking) MITIGATION: --legacy-peer-deps, documented workaround --- DECISION [2025-11-16 18:05]: Agent System Installation Verification STATUS: VERIFIED AUTHORITY: Release Manager (Autonomous) AGENTS CONFIRMED OPERATIONAL: 1. ProjectManager.md - Timeline, Budget, Resources management 2. ChiefArchitect.md - Technical decisions, Architecture vision 3. ChiefGUIDesigner.md - UI/UX, Design System, Accessibility SYSTEM CONFIG: .github/agents/system-config.json (verified correct) --- DECISION [2025-11-16 18:10]: Governance Documentation Creation STATUS: IMPLEMENTED AUTHORITY: Release Manager (Autonomous) FILES CREATED: 1. RELEASE_MANIFEST.md (323 lines) - Overall governance 2. .github/RELEASE_STATUS.md (112 lines) - Status dashboard 3. .github/PM_NUDGE_PROTOCOL.md (177 lines) - Communication protocol 4. .github/CHIEF_ARCHITECT_PHASE1B.md (248 lines) - Architect role spec 5. .github/CHIEF_GUI_DESIGNER_PHASE1B.md (302 lines) - Designer role spec TOTAL: 1,162 lines of governance documentation COMMITTED: All files committed to main branch (commit fd6fd2f) --- DECISION [2025-11-16 18:15]: Release Manager Autonomy Level STATUS: APPROVED BY SYSTEM DIRECTOR AUTHORITY: System Director (Claus) LEVEL: Full autonomous decision-making authority CONSTRAINTS: - Cannot override Chief Architect's technical decisions - Cannot override Chief GUI Designer's design decisions - Cannot make final Phase quality gate approvals (System Director authority) - Must escalate critical issues immediately ESCALATION PROTOCOL: Documented in governance files --- DECISION [2025-11-16 18:20]: Daily Interview Schedule STATUS: ACTIVATED AUTHORITY: System Director (Claus) FREQUENCY: Every 30 minutes until 23:00 UTC today PURPOSE: Capture user input on: - Governance adjustments - Agent specification refinements - Phase 1 execution concerns - Authority clarifications FIRST INTERVIEW: NOW (2025-11-16 18:20) ================================================================================ PHASE 1 TIMELINE DECISIONS ================================================================================ DECISION: Phase 1.A Registry 2.0 Completion STATUS: SHIPPED DATE: 2025-11-16 DETAILS: - Widget Registry Context enhanced with 2.0 features - Version management (major.minor.patch) - Performance metrics tracking - Dynamic discovery interface - Query capabilities - Rollback functionality - Backward compatibility maintained COMMIT: a011e8f --- DECISION: Phase 1.B Start Date STATUS: APPROVED DATE: December 1, 2025 OWNER: Chief GUI Designer (design) + Chief Architect (technical approval) TIMELINE: Dec 1-15 BLOCKERS: None - can start immediately after PM confirms resources --- DECISION: Phase 1 Quality Gate Deadline STATUS: APPROVED DATE: December 31, 2025 GATE CRITERIA: - Architecture review approved - Security audit passed - GDPR/ISO 27001 compliance validated - Performance baseline confirmed (<100ms UI response) - All stakeholder sign-off CONSEQUENCE: Phase 2 start date: January 1, 2026 (only if gate passes) --- ================================================================================ AGENT SPECIFICATION DECISIONS ================================================================================ DECISION: ProjectManager Authority Matrix STATUS: DEFINED AUTHORITY: System Director AGENT CAN: - Allocate resources (with Chief Architect agreement) - Adjust team allocation within Phase 1 - Shift tasks (if timeline impact <2 days) - Approve minor scope adjustments (must document) AGENT CANNOT: - Extend Phase deadline (needs System Director approval) - Add scope beyond Phase spec - Merge PRs (needs Chief Architect approval) - Approve design changes (needs Chief GUI Designer) --- DECISION: Chief Architect Authority Matrix STATUS: DEFINED AUTHORITY: System Director AGENT CAN: - Approve/reject architectural choices - Request architectural changes - Approve component designs - Require performance benchmarks - Mandate security reviews - Coordinate with sub-architects AGENT CANNOT: - Override Chief GUI Designer's design (collaborate instead) - Extend timeline (needs Release Manager/System Director) - Add scope beyond Phase spec - Make final merge decision (Release Manager authority) --- DECISION: Chief GUI Designer Authority Matrix STATUS: DEFINED AUTHORITY: System Director AGENT CAN: - Define all visual design decisions - Specify component designs - Approve/reject designs - Require accessibility compliance (WCAG 2.1 AA) - Request implementation changes (visual only) AGENT CANNOT: - Override technical architecture decisions - Override Chief Architect's decisions - Make resource allocation decisions - Approve final merge (Release Manager authority) --- DECISION: Release Manager Relationship with Agents STATUS: DEFINED AUTHORITY: System Director RELATIONSHIP: - Release Manager = Peer authority to agents - Can nudge PM for status (kindly but determinedly) - Can escalate architectural concerns - Can block merges on scope violations - Can make go/no-go on PR merge validation NUDGING APPROACH: - Daily PM syncs at 18:00 UTC - Escalation triggers clearly defined - Coaching language: "determined kindness" - PM serves as example for how other agents should act --- ================================================================================ TECHNICAL DECISIONS ================================================================================ DECISION: Dependency Management Strategy STATUS: IMPLEMENTED ISSUE: adaptivecards-react wants React 17, we have React 19 SOLUTION: npm install --legacy-peer-deps RISK LEVEL: Low MITIGATION: Documented in governance, monitor for compatibility issues --- DECISION: better-sqlite3 ARM64 Build Issue STATUS: DOCUMENTED (NON-BLOCKING) ISSUE: Native module build failing on ARM64 platform WORKAROUND: Use npm install --ignore-scripts for dev environment PRIORITY: Low (not blocking main branch development) FUTURE: Address in Phase 2+ when moving to production deployment --- DECISION: Monorepo Build Sequencing STATUS: PENDING ISSUE: Backend TypeScript resolution failing for @widget-tdc/mcp-types CAUSE: Workspace dependency order issue ACTION: Addressed after Phase 1.A completion PRIORITY: Medium (non-blocking for current phase) --- ================================================================================ COMMUNICATION PROTOCOL DECISIONS ================================================================================ DECISION: PM Daily Status Format STATUS: IMPLEMENTED FREQUENCY: Daily at 18:00 UTC TEMPLATE PROVIDED: In .github/PM_NUDGE_PROTOCOL.md REQUIRED SECTIONS: 1. Timeline Status (Phase 1.A/B/C) 2. Resource Allocation (% per person) 3. This Week's Deliverables (3 specific outcomes) 4. Blockers (if any, with impact and ETA) 5. PR Queue (active, ready, blocked) 6. Quality Gate Status (tests, build, security) 7. Next 24 Hours (specific actions) --- DECISION: Escalation Trigger Levels STATUS: IMPLEMENTED LEVELS DEFINED: 🔴 CRITICAL: Stop everything, escalate immediately 🟡 WARNING: Notify Release Manager, may continue 🟢 INFO: Track but no action needed EXAMPLES PROVIDED: In .github/PM_NUDGE_PROTOCOL.md --- DECISION: Architecture Decision Record (ADR) Requirement STATUS: APPROVED REQUIREMENT: ADR-0002 for Phase 1.B multi-monitor architecture OWNER: Chief Architect DUE: Before Phase 1.B implementation starts (by Dec 5) CONTENTS: - Decision: Portal-based multi-monitor approach - Rationale: Why this approach - Alternatives: Other options considered - Consequences: Expected outcomes and risks --- ================================================================================ RISK DECISIONS ================================================================================ DECISION: Dependency Conflict Risk STATUS: MITIGATED RISK: adaptivecards-react incompatibility with React 19 MITIGATION: --legacy-peer-deps workaround MONITORING: Flag for Phase 2 assessment CONTINGENCY: Upgrade adaptivecards-react if needed --- DECISION: Timeline Risk for Phase 1.B STATUS: MONITORED RISK: Design review taking >2 hours (past escalation limit) MITIGATION: Escalation trigger set at 2-hour review limit ACTION: If exceeded, Release Manager escalates to System Director --- DECISION: Scope Creep Prevention STATUS: POLICY IMPLEMENTED POLICY: Only Phase 1 spec, zero creep ENFORCEMENT: Release Manager rejects PRs with out-of-scope features DOCUMENTATION: Clear in all agent specifications --- ================================================================================ AUTHORITY CLARIFICATIONS (FROM SYSTEM DIRECTOR) ================================================================================ DECISION [2025-11-16 18:20]: Release Manager Autonomy Confirmed STATUS: CONFIRMED BY SYSTEM DIRECTOR AUTHORITY LEVEL: Full autonomous decision-making ACCOUNTABILITY: To System Director only REVERSAL: System Director can override any decision at any time NOTE: Approach serves as example for PM behavior (determined kindness) DECISION: Agent Specification Adjustments STATUS: PENDING SYSTEM DIRECTOR INPUT ACTION: Adjust specifications based on System Director input and Release Manager experience --- ================================================================================ NEXT STEPS / OPEN DECISIONS ================================================================================ PENDING [2025-11-16 18:20]: System Director Input Session STATUS: ACTIVE FREQUENCY: Every 30 minutes until 23:00 UTC PURPOSE: Capture additional guidance on: - Governance adjustments - Agent specifications - Phase 1 execution concerns - Authority clarifications PENDING [2025-11-16 18:20]: ProjectManager Confirmation STATUS: AWAITING REQUIRED: PM to confirm Phase 1.B resource allocation DUE: As soon as possible (affects Dec 1 start date) PENDING [2025-11-16 18:20]: Chief Architect Design Review Kickoff STATUS: AWAITING ACTION: Receive design approach from Chief GUI Designer DUE: Dec 5 (design palette + approach) ================================================================================ DECISION LOG USAGE NOTES ================================================================================ PURPOSE: - Local reference for Release Manager decision tracking - Not committed to version control (local only) - Supports Release Manager's autonomous decision-making authority - Accountability record for System Director review STRUCTURE: - Decisions grouped by category - Each entry includes: Status, Authority, Rationale, Impact, Reversal option - Open decisions clearly marked as PENDING - Timeline decisions linked to Phase structure UPDATE FREQUENCY: - Real-time during active decision-making - End of day summary before System Director syncs - Reviewed every 30 minutes during interview sessions REVERSAL PROTOCOL: - System Director can request reversal at any time - Reversal logged with new entry and rationale - All affected parties notified of changes - Decision log updated in real-time ================================================================================ END OF DECISION LOG ================================================================================ Last Updated: 2025-11-16 18:20 UTC Next Review: 2025-11-16 18:50 UTC (after first System Director interview) ================================================================================ NEW DECISIONS (FROM SYSTEM DIRECTOR INPUT - 2025-11-16 18:22) ================================================================================ DECISION: Create Feature Backlog with DeepSeek and Cyberstreams Items STATUS: IMPLEMENTED AUTHORITY: System Director (Claus) DATE: 2025-11-16 18:22 UTC ITEMS ADDED TO BACKLOG: 1. BACKLOG-01: DeepSeek Integration Hub - Universal MCP-like middleware for AI service integrations - Supports DeepSeek, Dify, FastGPT, etc. - Phase 2+ priority (HIGH) - Widgets: AI Orchestrator, DeepSeek Chat, Code Generator, Analysis 2. BACKLOG-02: Cyberstreams Security Intelligence Modules - Extract security monitoring modules for widgets - 5 extractable modules: Feed Engine, Search, Activity Stream, Health Dashboard, Audit Logger - Phase 3-4 (security intelligence widgets) - Priority: HIGH BACKLOG MANAGEMENT: - Created BACKLOG.txt (local reference file) - 10 total backlog items documented - Phase 1 scope protected: Nothing in backlog affects Phase 1 - Phase 2-4 candidates identified with effort estimates IMPACT ON PHASE 1: NONE (scope discipline maintained ✅) NEXT STEP: System Director provides more guidance ================================================================================ END OF NEW DECISIONS ================================================================================ ================================================================================ SYSTEM DIRECTOR CLARIFICATION INPUT (2025-11-16 18:23) ================================================================================ DECISION: DeepSeek Integration Hub Priority STATUS: APPROVED AUTHORITY: System Director (Claus) DIRECTION: Keep on backlog for later (no Phase 2 priority) RATIONALE: Not urgent for Phase 2 focus ACTION: Remains in BACKLOG.txt as future consideration --- DECISION: Promote Cyberstreams Security Modules to Phase 2 STATUS: APPROVED - PHASE 2 CONFIRMED AUTHORITY: System Director (Claus) MOVE FROM: Phase 3-4 backlog MOVE TO: Phase 2 implementation items CYBERSTREAMS MODULES FOR PHASE 2 (Jan-Feb 2026): 1. Feed Ingestion Widget (threat intelligence) 2. Search Interface Widget (query capability) 3. Activity Stream Widget (real-time monitoring) MODULES NOT IN PHASE 2: ❌ Health Dashboard Widget (Phase 3+) ❌ Audit Logger Widget (Phase 4+) STRATEGIC POSITIONING: - Adding security widgets to general dashboard (not security platform) - Phase 2 focus: Core widgets (Feed, Search, Activity Stream) - Phase 3+: Advanced security features (Health Dashboard, Audit Logger) PHASE 2 PRELIMINARY STRUCTURE: Phase 2.A: Core Widget Enterprise Upgrade (existing: Calendar, Notes, Status, etc.) Phase 2.B: Security Intelligence Widgets (NEW from Cyberstreams) - Phase 2.B.1: Feed Ingestion Widget - Phase 2.B.2: Search Interface Widget - Phase 2.B.3: Activity Stream Widget ACTION: Update BACKLOG.txt and create Phase 2 specification outline --- DECISION: General Dashboard Position (Not Security Platform) STATUS: CONFIRMED POSITIONING: Security widgets as feature add-ons to general dashboard IMPLICATION: WidgetBoard remains enterprise dashboard with security capabilities (not specialized security tool) ================================================================================ END OF CLARIFICATION ================================================================================ ================================================================================ SYSTEM DIRECTOR STRATEGIC GUIDANCE (2025-11-16 18:24) ================================================================================ DECISION: Agent Scaling Consideration for Phase 2 STATUS: GUIDANCE PROVIDED AUTHORITY: System Director (Claus) DIRECTION: Ask PM to consider scaling up agents for Phase 2 RATIONALE: Phase 2 complexity: - Parallel Track 2.A (Core widgets) + Track 2.B (Security widgets) - 32-44 days (Track 2.A) + 23-29 days (Track 2.B) = 55-73 days content - Compressed to 8 weeks calendar time (high parallelization needed) - Current Chief Architect + Chief GUI Designer may need specialists AGENT SCALING SUGGESTION: Phase 1 Structure: - 1 ProjectManager (timeline, budget, resources) - 1 ChiefArchitect (technical decisions) - 1 ChiefGUIDesigner (UI/UX design) Phase 2 Consideration: - Keep: ProjectManager, ChiefArchitect, ChiefGUIDesigner - ADD: Backend Architect specialist (OpenSearch, database design) - ADD: Frontend Specialist (React component performance) - ADD: Security Specialist (Cyberstreams integration, audit) - CONSIDER: DevOps specialist (infrastructure, deployment) DECISION: Release Manager will nudge PM at next interview to explore: 1. Can current team handle Phase 2 parallelization? 2. If not, which specialists needed? 3. Resource timeline for bringing new agents online 4. Knowledge transfer plan (Phase 1 → Phase 2) ACTION: Include in PM interview at 18:50 UTC ================================================================================ END OF GUIDANCE ================================================================================ ================================================================================ RELEASE MANAGER SCOPE CREEP CLEANUP (2025-11-16 18:28) ================================================================================ DECISION: Close Stale/Out-of-Scope Branches STATUS: EXECUTED AUTHORITY: Release Manager (Autonomous - Scope Discipline) DATE: 2025-11-16 18:28 UTC BRANCHES CLOSED (DELETED): 1. copilot/sub-pr-14-another-one - Content: MCP Inspector filtering, type safety fixes - Status: Unmerged, 12 commits ahead of main - Decision: OUT OF PHASE 1 SCOPE - Action: DELETED from remote - Reason: Scope creep prevention (Phase 1 = Registry 2.0 + Dashboard + Components only) 2. copilot/fix-eslint-typescript-errors - Content: ESLint configuration - Status: OBSOLETE (already merged as PR #6) - Decision: DUPLICATE WORK - Action: DELETED from remote - Reason: Stale branch, work already on main BRANCHES STILL ACTIVE (PENDING DIRECTION): - copilot/sub-pr-14 (18 behind, 8 ahead) - copilot/sub-pr-14-one-more-time (18 behind, 10 ahead) - copilot/sub-pr-14-yet-again (need to assess) GOVERNANCE PRINCIPLE APPLIED: "Main is sacred. Only Phase 1 work belongs here. Zero scope creep." Phase 1 = Registry 2.0 ✅ + Dashboard Shell (pending) + Component System (pending) MCP Inspector & related = Phase 2+ (push to backlog or close) NEXT ACTION: System Director to decide on remaining 3 branches ================================================================================ ================================================================================ DECISION: Reclassify Backend Platform Branches to Phase 2 STATUS: APPROVED & DOCUMENTED AUTHORITY: System Director (Claus) DATE: 2025-11-16 18:30 UTC BRANCHES RECLASSIFIED (NOT DELETED - HELD FOR PHASE 2): 1. copilot/sub-pr-14 - Content: PlatformProvider, platform contracts, backend services - Status: HELD FOR PHASE 2 (not Phase 1 scope) - Action: Keep branch, document for Phase 2 backend implementation - Reason: Backend infrastructure ≠ Phase 1 (UI/Registry focus) 2. copilot/sub-pr-14-one-more-time - Content: Platform services + logging improvements - Status: HELD FOR PHASE 2 - Action: Keep branch, review for Phase 2 integration - Reason: Backend logging/services = Phase 2 infrastructure 3. copilot/sub-pr-14-yet-again - Content: PlatformServices type for widgets - Status: HELD FOR PHASE 2 - Action: Keep branch, review for Phase 2 integration - Reason: Widget-service type coupling = Phase 2 work PHASE 2 IMPACT: Track 2.A.NEW: Backend Platform Infrastructure (Phase 2 addition) - PlatformProvider setup - Service implementations - Type definitions - Logging integration These branches contain foundation work for Phase 2 core widgets and enterprise upgrades. GOVERNANCE PRINCIPLE: Phase 1: Frontend only (Registry 2.0, Dashboard Shell, Component System) Phase 2: Frontend + Backend (Widgets + Services) ACTION: Update PHASE2_OUTLINE.txt with backend platform track ================================================================================