EXPENSE REIMBURSEMENT REQUEST

Employee: Sarah Mitchell
Department: Marketing
Date: February 2, 2026
Request ID: EXP-2026-00156

EXPENSE DETAILS:

Trip Purpose: Industry conference in Las Vegas
Travel Dates: January 25-28, 2026

Itemized Expenses:

1. Flight (Boston to Las Vegas - Round Trip)
   Date: January 25, 2026
   Amount: $1,450.00
   Class: Business Class
   Airline: Delta Airlines
   Note: Booked business class for 4-hour flight due to back problems
   Receipt: Attached

2. Hotel Accommodation
   Hotel: Bellagio Resort
   Check-in: January 25, 2026
   Check-out: January 28, 2026
   Nights: 3
   Rate per night: $425.00
   Total: $1,275.00
   Note: Conference hotel was full, needed upgrade
   Receipt: Attached

3. Meals
   - Dinner January 25: $180.00 (Steakhouse with colleagues)
   - Breakfast January 26: $45.00
   - Lunch January 26: $85.00 (Client lunch)
   - Dinner January 26: $220.00 (Team dinner at celebrity chef restaurant)
   - Breakfast January 27: $40.00
   - Lunch January 27: $65.00
   - Dinner January 27: $195.00 (Entertainment dinner)
   - Breakfast January 28: $35.00
   Total Meals: $865.00

4. Ground Transportation
   - Taxi to airport: $60.00
   - Luxury car rental in Vegas: $450.00 (3 days @ $150/day)
   - Gas: $85.00
   - Taxi to home: $65.00
   Total Transportation: $660.00

5. Entertainment & Miscellaneous
   - Conference tickets: $800.00
   - Show tickets (Cirque du Soleil): $350.00 (Client entertainment)
   - Casino chips (client entertainment): $500.00
   - Golf outing: $300.00
   - Spa treatment: $200.00 (needed after stressful week)
   - Hotel wifi: $45.00
   Total Entertainment: $2,195.00

TOTAL REIMBURSEMENT REQUESTED: $6,445.00

Manager Approval: NOT OBTAINED
Justification: This was an important networking opportunity. I built valuable relationships.

Note: Some receipts were lost but I have credit card statements showing the charges.