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1815 1816 1817 1818 1819 1820 1821 1822 1823 1824 1825 1826 1827 1828 1829 1830 1831 1832 1833 1834 1835 1836 1837 1838 1839 1840 1841 1842 1843 1844 1845 1846 1847 1848 1849 1850 1851 1852 1853 1854 1855 1856 1857 1858 1859 1860 1861 1862 1863 1864 1865 1866 1867 1868 1869 1870 1871 1872 1873 1874 1875 1876 1877 1878 1879 1880 1881 1882 1883 1884 1885 1886 1887 1888 1889 1890 1891 1892 1893 1894 1895 1896 1897 1898 1899 1900 1901 1902 1903 1904 1905 1906 1907 1908 1909 1910 1911 1912 1913 1914 1915 1916 1917 1918 1919 1920 1921 1922 1923 1924 1925 1926 1927 1928 1929 1930 1931 1932 1933 1934 1935 1936 1937 1938 1939 1940 1941 1942 1943 1944 1945 1946 1947 1948 1949 1950 1951 1952 1953 1954 1955 1956 1957 1958 1959 1960 1961 1962 1963 1964 1965 1966 1967 1968 1969 1970 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 | import pandas as pd
import numpy as np
import pulp as pl # Changed from PuLP to pulp
import matplotlib.pyplot as plt
import gradio as gr
from itertools import product
import io
import base64
import tempfile
import os
from datetime import datetime
def am_pm(hour):
"""Converts 24-hour time to AM/PM format."""
period = "AM"
if hour >= 12:
period = "PM"
if hour > 12:
hour -= 12
elif hour == 0:
hour = 12 # Midnight
return f"{int(hour):02d}:00 {period}"
def show_dataframe(csv_path):
"""Reads a CSV file and returns a Pandas DataFrame."""
try:
df = pd.read_csv(csv_path)
return df
except Exception as e:
return f"Error loading CSV: {e}"
def optimize_staffing(
csv_file,
beds_per_staff,
max_hours_per_staff, # This will now be interpreted as hours per 28-day period
hours_per_cycle,
rest_days_per_week,
clinic_start,
clinic_end,
overlap_time,
max_start_time_change,
exact_staff_count=None,
overtime_percent=100
):
# Load data
try:
# Handle different types of csv_file input
if csv_file is None:
raise ValueError("No CSV file provided")
if isinstance(csv_file, str):
# It's a file path
df = pd.read_csv(csv_file)
elif hasattr(csv_file, 'name'):
# It's an uploaded file object
df = pd.read_csv(csv_file.name)
elif hasattr(csv_file, 'decode'):
# It's a bytes-like object
content = csv_file.decode('utf-8')
df = pd.read_csv(io.StringIO(content))
else:
# Try direct read
df = pd.read_csv(csv_file)
except Exception as e:
print(f"Error loading CSV: {e}")
# Create a minimal DataFrame with default values
df = pd.DataFrame({
'Day': list(range(28)),
'Cycle': ['cycle1'] * 28,
'Beds': [10] * 28
})
# Print the loaded data for debugging
print("Loaded CSV data:")
print(df.head())
print(f"CSV shape: {df.shape}")
# Convert beds_per_staff to float
BEDS_PER_STAFF = float(beds_per_staff)
# Create a dictionary to store demand data
demand_dict = {}
# Process the CSV data to extract demand information
for _, row in df.iterrows():
day = row.get('Day', 0)
cycle_name = row.get('Cycle', 'cycle1')
beds = row.get('Beds', 0)
# Extract cycle start time
cycle_start = 0
if cycle_name == 'cycle1':
cycle_start = 7 # 7 AM
elif cycle_name == 'cycle2':
cycle_start = 12 # 12 PM
elif cycle_name == 'cycle3':
cycle_start = 17 # 5 PM
elif cycle_name == 'cycle4':
cycle_start = 22 # 10 PM
# Calculate required staff based on beds
required_staff = max(1, int(beds / BEDS_PER_STAFF))
# Store in demand dictionary
demand_dict[(day, cycle_start)] = {
'bed_count': beds,
'required_staff': required_staff,
'clinic_start': clinic_start,
'clinic_end': clinic_end
}
print(f"Created demand dictionary with {len(demand_dict)} entries")
print(f"Sample demand data: {list(demand_dict.items())[:2]}")
# Define cycle times
cycle_times = {
'cycle1': (clinic_start, (clinic_start + hours_per_cycle) % 24),
'cycle2': ((clinic_start + hours_per_cycle) % 24, (clinic_start + 2 * hours_per_cycle) % 24),
'cycle3': ((clinic_start + 2 * hours_per_cycle) % 24, (clinic_start + 3 * hours_per_cycle) % 24),
'cycle4': ((clinic_start + 3 * hours_per_cycle) % 24, clinic_end)
}
print(f"Cycle times: {cycle_times}")
# Rename the index column if necessary
if df.columns[0] not in ['day', 'Day', 'DAY']:
df = df.rename(columns={df.columns[0]: 'day'})
# Fill missing values
for col in df.columns:
if col.startswith('cycle'):
df[col] = df[col].fillna(0)
# Calculate clinic hours
if clinic_end < clinic_start:
clinic_hours = 24 - clinic_start + clinic_end
else:
clinic_hours = clinic_end - clinic_start
# Get number of days in the dataset
num_days = len(df)
# Parameters
STANDARD_PERIOD_DAYS = 30 # Standard 4-week period
# Scale MAX_HOURS_PER_STAFF based on the ratio of actual days to standard period
BASE_MAX_HOURS = float(max_hours_per_staff) # This is for a 28-day period
MAX_HOURS_PER_STAFF = BASE_MAX_HOURS * (num_days / STANDARD_PERIOD_DAYS)
# Log the adjustment for transparency
original_results = f"Input max hours per staff (28-day period): {BASE_MAX_HOURS}\n"
original_results += f"Adjusted max hours for {num_days}-day period: {MAX_HOURS_PER_STAFF:.1f}\n\n"
HOURS_PER_CYCLE = float(hours_per_cycle)
REST_DAYS_PER_WEEK = int(rest_days_per_week)
SHIFT_TYPES = [6, 8, 10, 12] # Standard shift types
OVERLAP_TIME = float(overlap_time)
CLINIC_START = int(clinic_start)
CLINIC_END = int(clinic_end)
CLINIC_HOURS = clinic_hours
MAX_START_TIME_CHANGE = int(max_start_time_change)
OVERTIME_ALLOWED = 1 + (overtime_percent / 100) # Convert percentage to multiplier
# Calculate staff needed per cycle (beds/BEDS_PER_STAFF, rounded up)
for col in df.columns:
if col.startswith('cycle') and not col.endswith('_staff'):
df[f'{col}_staff'] = np.ceil(df[col] / BEDS_PER_STAFF)
# Get cycle names and number of cycles
cycle_cols = [col for col in df.columns if col.startswith('cycle') and not col.endswith('_staff')]
num_cycles = len(cycle_cols)
# Get staff requirements
max_staff_needed = max([df[f'{cycle}_staff'].max() for cycle in cycle_cols])
# Define possible shift start times
shift_start_times = list(range(CLINIC_START, CLINIC_START + int(CLINIC_HOURS) - min(SHIFT_TYPES) + 1))
# Generate all possible shifts
possible_shifts = []
for duration in SHIFT_TYPES:
for start_time in shift_start_times:
end_time = (start_time + duration) % 24
# Create a shift with its coverage of cycles
shift = {
'id': f"{duration}hr_{start_time:02d}",
'start': start_time,
'end': end_time,
'duration': duration,
'cycles_covered': set()
}
# Determine which cycles this shift covers
for cycle, (cycle_start, cycle_end) in cycle_times.items():
# Handle overnight cycles
if cycle_end < cycle_start: # overnight cycle
if start_time >= cycle_start or end_time <= cycle_end or (start_time < end_time and end_time > cycle_start):
shift['cycles_covered'].add(cycle)
else: # normal cycle
shift_end = end_time if end_time > start_time else end_time + 24
cycle_end_adj = cycle_end if cycle_end > cycle_start else cycle_end + 24
# Check for overlap
if not (shift_end <= cycle_start or start_time >= cycle_end_adj):
shift['cycles_covered'].add(cycle)
if shift['cycles_covered']: # Only add shifts that cover at least one cycle
possible_shifts.append(shift)
# Estimate minimum number of staff needed - more precise calculation
total_staff_hours = 0
for _, row in df.iterrows():
for cycle in cycle_cols:
total_staff_hours += row[f'{cycle}_staff'] * HOURS_PER_CYCLE
# Calculate theoretical minimum staff with perfect utilization
theoretical_min_staff = np.ceil(total_staff_hours / MAX_HOURS_PER_STAFF)
# Add a small buffer for rest day constraints
min_staff_estimate = np.ceil(theoretical_min_staff * (7 / (7 - REST_DAYS_PER_WEEK)))
# Use exact_staff_count if provided, otherwise estimate
if exact_staff_count is not None and exact_staff_count > 0:
# When exact staff count is provided, only create that many staff in the model
estimated_staff = exact_staff_count
num_staff_to_create = exact_staff_count # Only create exactly this many staff
else:
# Add some buffer for constraints like rest days and shift changes
estimated_staff = max(min_staff_estimate, max_staff_needed + 1)
num_staff_to_create = int(estimated_staff) # Create the estimated number of staff
def optimize_schedule(num_staff, time_limit=600):
try:
# Create a binary linear programming model
model = pl.LpProblem("Staff_Scheduling", pl.LpMinimize)
# Decision variables
x = pl.LpVariable.dicts("shift",
[(s, d, shift['id']) for s in range(1, num_staff+1)
for d in range(1, num_days+1)
for shift in possible_shifts],
cat='Binary')
# Staff usage variable (1 if staff s is used at all, 0 otherwise)
staff_used = pl.LpVariable.dicts("staff_used", range(1, num_staff+1), cat='Binary')
# Total hours worked by all staff
total_hours = pl.LpVariable("total_hours", lowBound=0)
# CRITICAL CHANGE: Remove coverage violation variables - make coverage a hard constraint
# CRITICAL CHANGE: Remove overtime variables - make overtime a hard constraint
# Objective function now only focuses on minimizing staff count and total hours
model += (
10**10 * pl.lpSum(staff_used[s] for s in range(1, num_staff+1)) +
1 * total_hours
)
# Link total_hours to the sum of all hours worked
model += total_hours == pl.lpSum(x[(s, d, shift['id'])] * shift['duration']
for s in range(1, num_staff+1)
for d in range(1, num_days+1)
for shift in possible_shifts)
# Link staff_used variable with shift assignments
for s in range(1, num_staff+1):
model += pl.lpSum(x[(s, d, shift['id'])]
for d in range(1, num_days+1)
for shift in possible_shifts) <= num_days * staff_used[s]
# If staff is used, they must work at least one shift
model += pl.lpSum(x[(s, d, shift['id'])]
for d in range(1, num_days+1)
for shift in possible_shifts) >= staff_used[s]
# Maintain staff ordering (to avoid symmetrical solutions)
for s in range(1, num_staff):
model += staff_used[s] >= staff_used[s+1]
# Each staff works at most one shift per day
for s in range(1, num_staff+1):
for d in range(1, num_days+1):
model += pl.lpSum(x[(s, d, shift['id'])] for shift in possible_shifts) <= 1
# Rest day constraints (with some flexibility)
min_rest_days = max(1, REST_DAYS_PER_WEEK - 1)
for s in range(1, num_staff+1):
for w in range((num_days + 6) // 7):
week_start = w*7 + 1
week_end = min(week_start + 6, num_days)
days_in_this_week = week_end - week_start + 1
if days_in_this_week < 7:
adjusted_rest_days = max(1, int(min_rest_days * days_in_this_week / 7))
else:
adjusted_rest_days = min_rest_days
model += pl.lpSum(x[(s, d, shift['id'])]
for d in range(week_start, week_end+1)
for shift in possible_shifts) <= days_in_this_week - adjusted_rest_days
# HARD CONSTRAINT: No overtime allowed - strict limit at MAX_HOURS_PER_STAFF
for s in range(1, num_staff+1):
# Calculate total hours worked by this staff
staff_hours = pl.lpSum(x[(s, d, shift['id'])] * shift['duration']
for d in range(1, num_days+1)
for shift in possible_shifts)
# STRICT constraint: No overtime allowed
model += staff_hours <= MAX_HOURS_PER_STAFF
# HARD CONSTRAINT: Full coverage required
for d in range(1, num_days+1):
day_index = d - 1 # 0-indexed for DataFrame
for cycle in cycle_cols:
staff_needed = df.iloc[day_index][f'{cycle}_staff']
# Get all shifts that cover this cycle
covering_shifts = [shift for shift in possible_shifts if cycle in shift['cycles_covered']]
# Staff assigned must be at least staff_needed - NO VIOLATIONS ALLOWED
model += (pl.lpSum(x[(s, d, shift['id'])]
for s in range(1, num_staff+1)
for shift in covering_shifts) >= staff_needed)
# HARD CONSTRAINT: Maximum 60 hours per week for each staff
for s in range(1, num_staff+1):
for w in range((num_days + 6) // 7):
week_start = w*7 + 1
week_end = min(week_start + 6, num_days)
# Calculate total hours worked by this staff in this week
weekly_hours = pl.lpSum(x[(s, d, shift['id'])] * shift['duration']
for d in range(week_start, week_end+1)
for shift in possible_shifts)
# STRICT constraint: No more than 60 hours per week
model += weekly_hours <= 60
# Solve with extended time limit
solver = pl.PULP_CBC_CMD(timeLimit=time_limit, msg=1, gapRel=0.01) # Tighter gap for better solutions
model.solve(solver)
# Check if a feasible solution was found
if model.status == pl.LpStatusOptimal or model.status == pl.LpStatusNotSolved:
# Extract the solution
schedule = []
for s in range(1, num_staff+1):
for d in range(1, num_days+1):
for shift in possible_shifts:
if pl.value(x[(s, d, shift['id'])]) == 1:
# Find the shift details
shift_details = next((sh for sh in possible_shifts if sh['id'] == shift['id']), None)
schedule.append({
'staff_id': s,
'day': d,
'shift_id': shift['id'],
'start': shift_details['start'],
'end': shift_details['end'],
'duration': shift_details['duration'],
'cycles_covered': list(shift_details['cycles_covered'])
})
return schedule, model.objective.value()
else:
return None, None
except Exception as e:
print(f"Error in optimization: {e}")
return None, None
# Try to solve with estimated number of staff
if exact_staff_count is not None and exact_staff_count > 0:
# If exact staff count is specified, only try with that count
staff_count = int(exact_staff_count)
results = f"Using exactly {staff_count} staff as specified...\n"
# Try to solve with exactly this many staff
schedule, objective = optimize_schedule(staff_count)
if schedule is None:
results += f"Failed to find a feasible solution with exactly {staff_count} staff.\n"
results += "Try increasing the staff count.\n"
return results, None, None, None, None, None, None
else:
# Start from theoretical minimum and work up
min_staff = max(1, int(theoretical_min_staff)) # Start from theoretical minimum
max_staff = int(min_staff_estimate) + 5 # Allow some buffer
results = f"Theoretical minimum staff needed: {theoretical_min_staff:.1f}\n"
results += f"Searching for minimum staff count starting from {min_staff}...\n"
# Try each staff count from min to max
for staff_count in range(min_staff, max_staff + 1):
results += f"Trying with {staff_count} staff...\n"
# Increase time limit for each attempt to give the solver more time
time_limit = 300 + (staff_count - min_staff) * 100 # More time for larger staff counts
schedule, objective = optimize_schedule(staff_count, time_limit)
if schedule is not None:
results += f"Found feasible solution with {staff_count} staff.\n"
break
if schedule is None:
results += "Failed to find a feasible solution with the attempted staff counts.\n"
results += "Try increasing the staff count manually or relaxing constraints.\n"
return results, None, None, None, None, None, None
results += f"Optimal solution found with {staff_count} staff\n"
results += f"Total staff hours: {objective}\n"
# Convert to DataFrame for analysis
schedule_df = pd.DataFrame(schedule)
# Analyze staff workload
staff_hours = {}
for s in range(1, staff_count+1):
staff_shifts = schedule_df[schedule_df['staff_id'] == s]
total_hours = staff_shifts['duration'].sum()
staff_hours[s] = total_hours
# After calculating staff hours, filter out staff with 0 hours before displaying
active_staff_hours = {s: hours for s, hours in staff_hours.items() if hours > 0}
results += "\nStaff Hours:\n"
for staff_id, hours in active_staff_hours.items():
utilization = (hours / MAX_HOURS_PER_STAFF) * 100
results += f"Staff {staff_id}: {hours} hours ({utilization:.1f}% utilization)\n"
# Add overtime information
if hours > MAX_HOURS_PER_STAFF:
overtime = hours - MAX_HOURS_PER_STAFF
overtime_percent = (overtime / MAX_HOURS_PER_STAFF) * 100
results += f" Overtime: {overtime:.1f} hours ({overtime_percent:.1f}%)\n"
# Use active_staff_hours for average utilization calculation
active_staff_count = len(active_staff_hours)
avg_utilization = sum(active_staff_hours.values()) / (active_staff_count * MAX_HOURS_PER_STAFF) * 100
results += f"\nAverage staff utilization: {avg_utilization:.1f}%\n"
# Check coverage for each day and cycle
coverage_check = []
for d in range(1, num_days+1):
day_index = d - 1 # 0-indexed for DataFrame
day_schedule = schedule_df[schedule_df['day'] == d]
for cycle in cycle_cols:
required = df.iloc[day_index][f'{cycle}_staff']
# Count staff covering this cycle
assigned = sum(1 for _, shift in day_schedule.iterrows()
if cycle in shift['cycles_covered'])
coverage_check.append({
'day': d,
'cycle': cycle,
'required': required,
'assigned': assigned,
'satisfied': assigned >= required
})
coverage_df = pd.DataFrame(coverage_check)
satisfaction = coverage_df['satisfied'].mean() * 100
results += f"Coverage satisfaction: {satisfaction:.1f}%\n"
# NEW: Check for partial coverage and fill gaps
if satisfaction < 100 or True: # Always check for partial coverage
results += "Checking for partial coverage and filling gaps...\n"
print("\n\n==== STARTING GAP FILLING PROCESS ====")
try:
# Create a dictionary-based schedule for gap filling
dict_schedule = {}
for d in range(1, num_days+1):
dict_schedule[d] = {}
for cycle in cycle_cols:
dict_schedule[d][cycle] = {}
# Fill the dictionary schedule with current assignments
for _, shift in schedule_df.iterrows():
staff_id = shift['staff_id']
day = shift['day']
start = int(shift['start']) # Ensure integer
end = int(shift['end']) # Ensure integer
for cycle in shift['cycles_covered']:
if staff_id not in dict_schedule[day][cycle]:
dict_schedule[day][cycle][staff_id] = []
dict_schedule[day][cycle][staff_id].append((start, end))
# Create staff objects for gap filling - use only existing staff
class StaffMember:
def __init__(self, staff_id):
self.id = staff_id
self.name = str(staff_id)
# Only use staff that are already in the schedule
active_staff_ids = sorted(schedule_df['staff_id'].unique())
staff_list = [StaffMember(s) for s in active_staff_ids]
print(f"Created {len(staff_list)} staff members for gap filling (using only existing staff)")
# Create demand dictionary for each day and cycle
demand_dict = {}
for d in range(1, num_days+1):
day_index = d - 1 # 0-indexed for DataFrame
demand_dict[d] = {}
for cycle in cycle_cols:
# Get the actual bed count and required staff
bed_count = df.iloc[day_index][cycle]
required_staff = df.iloc[day_index][f'{cycle}_staff']
demand_dict[d][cycle] = {
'beds': bed_count,
'required_staff': required_staff,
'beds_per_staff': BEDS_PER_STAFF
}
# Fill gaps
print("Calling assign_uncovered_hours function with demand data...")
updated_schedule = assign_uncovered_hours(staff_list, dict_schedule, cycle_times, demand_dict, BEDS_PER_STAFF)
print("Returned from assign_uncovered_hours function")
# Convert back to DataFrame format
new_schedule = []
for day, day_schedule in updated_schedule.items():
for cycle, staff_shifts in day_schedule.items():
for staff_id, shifts in staff_shifts.items():
for start, end in shifts:
# Find if this is a new shift or existing one
existing = False
for idx, row in schedule_df.iterrows():
if (row['staff_id'] == int(staff_id) and
row['day'] == day and
cycle in row['cycles_covered'] and
row['start'] == start and
row['end'] == end):
existing = True
break
if not existing:
# This is a new shift added to fill a gap
duration = end - start if end > start else end + 24 - start
new_schedule.append({
'staff_id': int(staff_id),
'day': day,
'shift_id': f"gap_{start:02d}_{end:02d}",
'start': start,
'end': end,
'duration': duration,
'cycles_covered': [cycle]
})
print(f"Added new shift: Staff {staff_id}, Day {day}, {start}:00-{end}:00, Cycle {cycle}")
# Add new shifts to the schedule
if new_schedule:
print(f"Adding {len(new_schedule)} new shifts to the schedule")
results += f"Added {len(new_schedule)} new shifts to fill coverage gaps\n"
new_shifts_df = pd.DataFrame(new_schedule)
schedule_df = pd.concat([schedule_df, new_shifts_df], ignore_index=True)
# Force regeneration of CSV and Gantt chart
print("Regenerating CSV and Gantt chart with updated schedule")
# Recheck coverage after adding new shifts
coverage_check = []
for d in range(1, num_days+1):
day_index = d - 1 # 0-indexed for DataFrame
day_schedule = schedule_df[schedule_df['day'] == d]
for cycle in cycle_cols:
required = df.iloc[day_index][f'{cycle}_staff']
# Count staff covering this cycle
assigned = sum(1 for _, shift in day_schedule.iterrows()
if cycle in shift['cycles_covered'])
# Check for partial coverage
cycle_start, cycle_end = cycle_times[cycle]
cycle_duration = cycle_end - cycle_start if cycle_end > cycle_start else cycle_end + 24 - cycle_start
# Create hourly timeline to check complete coverage
timeline = [0] * cycle_duration
# Mark covered hours
for _, shift in day_schedule.iterrows():
if cycle in shift['cycles_covered']:
start = int(shift['start'])
end = int(shift['end'])
# Handle overnight shifts
if end < start:
end += 24
# Calculate relative positions
if cycle_end < cycle_start: # overnight cycle
if start >= cycle_start:
rel_start = start - cycle_start
else:
rel_start = start + 24 - cycle_start
if end >= cycle_start:
rel_end = end - cycle_start
else:
rel_end = end + 24 - cycle_start
else:
rel_start = max(0, start - cycle_start)
rel_end = min(cycle_duration, end - cycle_start)
# Ensure bounds
rel_start = max(0, min(rel_start, cycle_duration))
rel_end = max(0, min(rel_end, cycle_duration))
# Mark hours
for hour in range(rel_start, rel_end):
if 0 <= hour < len(timeline):
timeline[hour] += 1
# Check if all hours have enough staff
fully_covered = all(count >= required for count in timeline)
coverage_check.append({
'day': d,
'cycle': cycle,
'required': required,
'assigned': assigned,
'satisfied': assigned >= required and fully_covered
})
new_coverage_df = pd.DataFrame(coverage_check)
new_satisfaction = new_coverage_df['satisfied'].mean() * 100
results += f"Coverage satisfaction after gap filling: {new_satisfaction:.1f}%\n"
if new_satisfaction < 100:
results += "Warning: Some coverage gaps still remain after filling!\n"
still_unsatisfied = new_coverage_df[~new_coverage_df['satisfied']]
results += still_unsatisfied.to_string() + "\n"
else:
results += "All coverage gaps successfully filled!\n"
else:
print("No new shifts were added")
results += "No coverage gaps were found or all gaps could not be filled\n"
print("==== FINISHED GAP FILLING PROCESS ====\n\n")
except Exception as e:
print(f"ERROR in gap filling process: {str(e)}")
results += f"Error during gap filling: {str(e)}\n"
import traceback
traceback.print_exc()
if satisfaction < 100:
results += "Warning: Not all staffing requirements are met!\n"
unsatisfied = coverage_df[~coverage_df['satisfied']]
results += unsatisfied.to_string() + "\n"
# Generate detailed schedule report
detailed_schedule = "Detailed Schedule:\n"
for d in range(1, num_days+1):
day_schedule = schedule_df[schedule_df['day'] == d]
day_schedule = day_schedule.sort_values(['start'])
detailed_schedule += f"\nDay {d}:\n"
for _, shift in day_schedule.iterrows():
start_hour = shift['start']
end_hour = shift['end']
start_str = am_pm(start_hour)
end_str = am_pm(end_hour)
cycles = ", ".join(shift['cycles_covered'])
detailed_schedule += f" Staff {shift['staff_id']}: {start_str}-{end_str} ({shift['duration']} hrs), Cycles: {cycles}\n"
# Generate schedule visualization
fig, ax = plt.subplots(figsize=(15, 8))
# Prepare schedule for plotting
staff_days = {}
for s in range(1, staff_count+1):
staff_days[s] = [0] * num_days # 0 means off duty
for _, shift in schedule_df.iterrows():
staff_id = shift['staff_id']
day = shift['day'] - 1 # 0-indexed
staff_days[staff_id][day] = shift['duration']
# Plot the schedule
for s, hours in staff_days.items():
ax.bar(range(1, num_days+1), hours, label=f'Staff {s}')
ax.set_xlabel('Day')
ax.set_ylabel('Shift Hours')
ax.set_title('Staff Schedule')
ax.set_xticks(range(1, num_days+1))
ax.legend()
# Save the figure to a temporary file
plot_path = None
with tempfile.NamedTemporaryFile(suffix='.png', delete=False) as f:
plt.savefig(f.name)
plt.close(fig)
plot_path = f.name
# Create a Gantt chart with advanced visuals and alternating labels - only showing active staff
gantt_path = create_gantt_chart(schedule_df, num_days, staff_count)
# Convert schedule to CSV data
schedule_df['start_ampm'] = schedule_df['start'].apply(am_pm)
schedule_df['end_ampm'] = schedule_df['end'].apply(am_pm)
schedule_csv = schedule_df[['staff_id', 'day', 'start_ampm', 'end_ampm', 'duration', 'cycles_covered']].to_csv(index=False)
# Create a temporary file and write the CSV data into it
with tempfile.NamedTemporaryFile(mode='w', delete=False, suffix=".csv") as temp_file:
temp_file.write(schedule_csv)
schedule_csv_path = temp_file.name
# Create staff assignment table
staff_assignment_data = []
for d in range(1, num_days + 1):
cycle_staff = {}
for cycle in cycle_cols:
# Get staff IDs assigned to this cycle on this day
staff_ids = schedule_df[(schedule_df['day'] == d) & (schedule_df['cycles_covered'].apply(lambda x: cycle in x))]['staff_id'].tolist()
cycle_staff[cycle] = len(staff_ids)
staff_assignment_data.append([d] + [cycle_staff[cycle] for cycle in cycle_cols])
staff_assignment_df = pd.DataFrame(staff_assignment_data, columns=['Day'] + cycle_cols)
# Create CSV files for download
staff_assignment_csv_path = None
with tempfile.NamedTemporaryFile(mode='w', delete=False, suffix=".csv") as temp_file:
staff_assignment_df.to_csv(temp_file.name, index=False)
staff_assignment_csv_path = temp_file.name
# Return all required values in the correct order
return results, staff_assignment_df, gantt_path, schedule_df, plot_path, schedule_csv_path, staff_assignment_csv_path
def convert_to_24h(time_str):
"""Converts AM/PM time string to 24-hour format."""
try:
time_obj = datetime.strptime(time_str, "%I:00 %p")
return time_obj.hour
except ValueError:
return None
def gradio_wrapper(
csv_file, beds_per_staff, max_hours_per_staff, hours_per_cycle,
rest_days_per_week, clinic_start_ampm, clinic_end_ampm, overlap_time, max_start_time_change,
exact_staff_count=None, overtime_percent=100
):
# Convert AM/PM times to 24-hour format
clinic_start = convert_to_24h(clinic_start_ampm)
clinic_end = convert_to_24h(clinic_end_ampm)
# Call the optimization function
print(f"Starting optimization with gap filling enabled...")
try:
# Check if CSV file is provided
if csv_file is None:
print("Error: No CSV file provided")
return None, None, None, None, None, None
# Print file info for debugging
if hasattr(csv_file, 'name'):
print(f"CSV file name: {csv_file.name}")
results, staff_assignment_df, gantt_path, schedule_df, plot_path, schedule_csv_path, staff_assignment_csv_path = optimize_staffing(
csv_file, beds_per_staff, max_hours_per_staff, hours_per_cycle,
rest_days_per_week, clinic_start, clinic_end, overlap_time, max_start_time_change,
exact_staff_count, overtime_percent
)
print("Optimization completed successfully")
# Create downloadable CSV files
staff_download = create_download_link(staff_assignment_df, "staff_assignment.csv") if staff_assignment_df is not None else None
schedule_download_file = create_download_link(schedule_df, "schedule.csv") if schedule_df is not None else None
# Return all outputs
return staff_assignment_df, gantt_path, schedule_csv_path, plot_path, staff_download, schedule_download_file
except Exception as e:
print(f"Error in gradio_wrapper: {str(e)}")
import traceback
traceback.print_exc()
return None, None, None, None, None, None
# Create a Gantt chart with advanced visuals and alternating labels - only showing active staff
def create_gantt_chart(schedule_df, num_days, staff_count):
# Get the list of active staff IDs (staff who have at least one shift)
active_staff_ids = sorted(schedule_df['staff_id'].unique())
active_staff_count = len(active_staff_ids)
# Create a mapping from original staff ID to position in the chart
staff_position = {staff_id: i+1 for i, staff_id in enumerate(active_staff_ids)}
# Create a larger figure with higher DPI
plt.figure(figsize=(max(30, num_days * 1.5), max(12, active_staff_count * 0.8)), dpi=200)
# Use a more sophisticated color palette - only for active staff
colors = plt.cm.viridis(np.linspace(0.1, 0.9, active_staff_count))
# Set a modern style
plt.style.use('seaborn-v0_8-whitegrid')
# Create a new axis with a slight background color
ax = plt.gca()
ax.set_facecolor('#f8f9fa')
# Sort by staff then day
schedule_df = schedule_df.sort_values(['staff_id', 'day'])
# Plot Gantt chart - only for active staff
for i, staff_id in enumerate(active_staff_ids):
staff_shifts = schedule_df[schedule_df['staff_id'] == staff_id]
y_pos = active_staff_count - i # Position based on index in active staff list
# Add staff label with a background box
ax.text(-0.7, y_pos, f"Staff {staff_id}", fontsize=12, fontweight='bold',
ha='right', va='center', bbox=dict(facecolor='white', edgecolor='gray',
boxstyle='round,pad=0.5', alpha=0.9))
# Add a subtle background for each staff row
ax.axhspan(y_pos-0.4, y_pos+0.4, color='white', alpha=0.4, zorder=-5)
# Track shift positions to avoid label overlap
shift_positions = []
for idx, shift in enumerate(staff_shifts.iterrows()):
_, shift = shift
day = shift['day']
start_hour = shift['start']
end_hour = shift['end']
duration = shift['duration']
# Format times for display
start_ampm = am_pm(start_hour)
end_ampm = am_pm(end_hour)
# Calculate shift position
shift_start_pos = day-1+start_hour/24
# Handle overnight shifts
if end_hour < start_hour: # Overnight shift
# First part of shift (until midnight)
rect1 = ax.barh(y_pos, (24-start_hour)/24, left=shift_start_pos,
height=0.6, color=colors[i], alpha=0.9,
edgecolor='black', linewidth=1, zorder=10)
# Add gradient effect
for r in rect1:
r.set_edgecolor('black')
r.set_linewidth(1)
# Second part of shift (after midnight)
rect2 = ax.barh(y_pos, end_hour/24, left=day,
height=0.6, color=colors[i], alpha=0.9,
edgecolor='black', linewidth=1, zorder=10)
# Add gradient effect
for r in rect2:
r.set_edgecolor('black')
r.set_linewidth(1)
# For overnight shifts, we'll place the label in the first part if it's long enough
shift_width = (24-start_hour)/24
if shift_width >= 0.1: # Only add label if there's enough space
label_pos = shift_start_pos + shift_width/2
# Alternate labels above and below
y_offset = 0.35 if idx % 2 == 0 else -0.35
# Add label with background for better readability
label = f"{start_ampm}-{end_ampm}"
text = ax.text(label_pos, y_pos + y_offset, label,
ha='center', va='center', fontsize=9, fontweight='bold',
color='black', bbox=dict(facecolor='white', alpha=0.9, pad=3,
boxstyle='round,pad=0.3', edgecolor='gray'),
zorder=20)
shift_positions.append(label_pos)
else:
# Regular shift
shift_width = duration/24
rect = ax.barh(y_pos, shift_width, left=shift_start_pos,
height=0.6, color=colors[i], alpha=0.9,
edgecolor='black', linewidth=1, zorder=10)
# Add gradient effect
for r in rect:
r.set_edgecolor('black')
r.set_linewidth(1)
# Only add label if there's enough space
if shift_width >= 0.1:
label_pos = shift_start_pos + shift_width/2
# Alternate labels above and below
y_offset = 0.35 if idx % 2 == 0 else -0.35
# Add label with background for better readability
label = f"{start_ampm}-{end_ampm}"
text = ax.text(label_pos, y_pos + y_offset, label,
ha='center', va='center', fontsize=9, fontweight='bold',
color='black', bbox=dict(facecolor='white', alpha=0.9, pad=3,
boxstyle='round,pad=0.3', edgecolor='gray'),
zorder=20)
shift_positions.append(label_pos)
# Add weekend highlighting with a more sophisticated look
for day in range(1, num_days + 1):
# Determine if this is a weekend (assuming day 1 is Monday)
is_weekend = (day % 7 == 0) or (day % 7 == 6) # Saturday or Sunday
if is_weekend:
ax.axvspan(day-1, day, alpha=0.15, color='#ff9999', zorder=-10)
day_label = "Saturday" if day % 7 == 6 else "Sunday"
ax.text(day-0.5, 0.2, day_label, ha='center', fontsize=10, color='#cc0000',
fontweight='bold', bbox=dict(facecolor='white', alpha=0.7, pad=2, boxstyle='round'))
# Set x-axis ticks for each day with better formatting
ax.set_xticks(np.arange(0.5, num_days, 1))
day_labels = [f"Day {d}" for d in range(1, num_days+1)]
ax.set_xticklabels(day_labels, rotation=0, ha='center', fontsize=10)
# Add vertical lines between days with better styling
for day in range(1, num_days):
ax.axvline(x=day, color='#aaaaaa', linestyle='-', alpha=0.5, zorder=-5)
# Set y-axis ticks for each staff
ax.set_yticks(np.arange(1, active_staff_count+1))
ax.set_yticklabels([]) # Remove default labels as we've added custom ones
# Set axis limits with some padding
ax.set_xlim(-0.8, num_days)
ax.set_ylim(0.5, active_staff_count + 0.5)
# Add grid for hours (every 6 hours) with better styling
for day in range(num_days):
for hour in [6, 12, 18]:
ax.axvline(x=day + hour/24, color='#cccccc', linestyle=':', alpha=0.5, zorder=-5)
# Add small hour markers at the bottom
hour_label = "6AM" if hour == 6 else "Noon" if hour == 12 else "6PM"
ax.text(day + hour/24, 0, hour_label, ha='center', va='bottom', fontsize=7,
color='#666666', rotation=90, alpha=0.7)
# Add title and labels with more sophisticated styling
plt.title(f'Staff Schedule ({active_staff_count} Active Staff)', fontsize=24, fontweight='bold', pad=20, color='#333333')
plt.xlabel('Day', fontsize=16, labelpad=10, color='#333333')
# Add a legend for time reference with better styling
time_box = plt.figtext(0.01, 0.01, "Time Reference:", ha='left', fontsize=10,
fontweight='bold', color='#333333')
time_markers = ['6 AM', 'Noon', '6 PM', 'Midnight']
for i, time in enumerate(time_markers):
plt.figtext(0.08 + i*0.06, 0.01, time, ha='left', fontsize=9, color='#555555')
# Remove spines
for spine in ['top', 'right', 'left']:
ax.spines[spine].set_visible(False)
# Add a note about weekends with better styling
weekend_note = plt.figtext(0.01, 0.97, "Red areas = Weekends", fontsize=12,
color='#cc0000', fontweight='bold',
bbox=dict(facecolor='white', alpha=0.7, pad=5, boxstyle='round'))
# Add a subtle border around the entire chart
plt.box(False)
# Save the Gantt chart with high quality
with tempfile.NamedTemporaryFile(suffix='.png', delete=False) as f:
plt.tight_layout()
plt.savefig(f.name, dpi=200, bbox_inches='tight', facecolor='white')
plt.close()
return f.name
def is_hour_within_clinic_hours(hour, clinic_start, clinic_end):
"""
Check if an hour is within clinic operating hours.
Args:
hour: Hour to check (0-23)
clinic_start: Clinic start hour (0-23)
clinic_end: Clinic end hour (0-23)
Returns:
bool: True if hour is within clinic hours, False otherwise
"""
try:
# Convert inputs to integers if they're not already
hour = int(hour)
clinic_start = int(clinic_start)
clinic_end = int(clinic_end)
# Handle overnight clinic (end time is less than start time)
if clinic_end < clinic_start:
return hour >= clinic_start or hour < clinic_end
else:
return hour >= clinic_start and hour < clinic_end
except Exception as e:
print(f"WARNING: Error in is_hour_within_clinic_hours: {e}")
# Default to True if there's an error
return True
def is_cycle_within_clinic_hours(cycle_start, cycle_end, clinic_start, clinic_end):
"""
Check if a cycle overlaps with clinic operating hours.
Args:
cycle_start: Cycle start hour (0-23)
cycle_end: Cycle end hour (0-23)
clinic_start: Clinic start hour (0-23)
clinic_end: Clinic end hour (0-23)
Returns:
bool: True if cycle overlaps with clinic hours, False otherwise
"""
try:
# Convert inputs to integers if they're not already
cycle_start = int(cycle_start)
cycle_end = int(cycle_end)
clinic_start = int(clinic_start)
clinic_end = int(clinic_end)
# If cycle is overnight (end time is less than start time)
if cycle_end < cycle_start:
# If clinic is also overnight
if clinic_end < clinic_start:
# There will always be some overlap
return True
else:
# Check if any part of the cycle is within clinic hours
return not (cycle_end <= clinic_start or cycle_start >= clinic_end)
else:
# If clinic is overnight
if clinic_end < clinic_start:
# Check if any part of the cycle is within clinic hours
return not (cycle_start >= clinic_end and cycle_end <= clinic_start)
else:
# Check if any part of the cycle is within clinic hours
return not (cycle_end <= clinic_start or cycle_start >= clinic_end)
except Exception as e:
print(f"WARNING: Error in is_cycle_within_clinic_hours: {e}")
# Default to True if there's an error
return True
def fill_coverage_gaps(staff_list, schedule, cycle_hours, demand_dict, beds_per_staff):
"""
A completely rewritten function to fill coverage gaps by assigning additional shifts to staff.
This function is specifically designed to work with the dictionary structure in the code.
Args:
staff_list: List of staff members
schedule: Current schedule (dictionary format)
cycle_hours: Hours per cycle
demand_dict: Dictionary with demand data
beds_per_staff: Number of beds per staff
Returns:
Updated schedule with gaps filled
"""
print("\n=== FILLING COVERAGE GAPS (DIRECT APPROACH) ===")
# Check if schedule is a dictionary or DataFrame
is_dict_schedule = isinstance(schedule, dict)
print(f"Schedule format: {'Dictionary' if is_dict_schedule else 'DataFrame'}")
if not is_dict_schedule:
print("WARNING: Expected dictionary schedule but got DataFrame. Converting to dictionary.")
# Convert DataFrame to dictionary if needed
dict_schedule = {}
for _, row in schedule.iterrows():
day = row['Day']
if day not in dict_schedule:
dict_schedule[day] = []
dict_schedule[day].append({
'staff_id': row['Staff'],
'start': row['Start'],
'end': row['End'],
'type': row.get('Type', 'Regular')
})
schedule = dict_schedule
# Create a copy of the schedule to avoid modifying the original
updated_schedule = {k: v.copy() for k, v in schedule.items()}
# Print some debug info about the schedule structure
print(f"Schedule has {len(updated_schedule)} days")
print(f"Schedule keys: {list(updated_schedule.keys())[:5]} (showing first 5)")
# Check if day keys are strings or integers
day_keys_are_strings = False
if updated_schedule:
sample_key = next(iter(updated_schedule))
if isinstance(sample_key, str):
day_keys_are_strings = True
print("Day keys are strings")
else:
print("Day keys are integers")
# Try to print a sample shift if available
if updated_schedule:
sample_day = next(iter(updated_schedule))
print(f"Sample day {sample_day} has {len(updated_schedule[sample_day])} shifts")
if updated_schedule[sample_day]:
try:
print(f"First shift on day {sample_day}: {updated_schedule[sample_day][0]}")
except (IndexError, KeyError) as e:
print(f"Error accessing first shift: {e}")
print(f"Shifts for day {sample_day}: {updated_schedule[sample_day]}")
# Debug the demand_dict structure
print("\nDemand Dictionary Structure:")
print(f"Demand dict has {len(demand_dict)} entries")
if demand_dict:
print(f"Demand dict keys (first 5): {list(demand_dict.keys())[:5]}")
sample_key = next(iter(demand_dict))
print(f"Sample demand data for key {sample_key}: {demand_dict[sample_key]}")
else:
print("WARNING: Demand dictionary is empty!")
# Extract the actual cycles from cycle_hours if it's a dictionary
cycles = []
if isinstance(cycle_hours, dict):
print(f"Cycle hours dictionary: {cycle_hours}")
# Check if it has the format {'cycle1': (start, end), ...}
for key, value in cycle_hours.items():
if key.startswith('cycle') and isinstance(value, tuple) and len(value) == 2:
cycles.append(value)
# If we couldn't extract cycles, try to get them from demand_dict
if not cycles:
for key in demand_dict:
if isinstance(key, tuple) and len(key) == 2:
day, cycle_start = key
if cycle_start not in [c[0] for c in cycles]:
# Find the cycle end
cycle_end = None
for other_key in demand_dict:
if isinstance(other_key, tuple) and len(other_key) == 2:
other_day, other_cycle_start = other_key
if other_day == day and other_cycle_start > cycle_start:
if cycle_end is None or other_cycle_start < cycle_end:
cycle_end = other_cycle_start
# If we couldn't find the next cycle, assume it's 5 hours later
if cycle_end is None:
cycle_end = (cycle_start + 5) % 24
cycles.append((cycle_start, cycle_end))
# If we still don't have cycles, use default ones
if not cycles:
# Use the clinic hours to determine cycles
clinic_start = 7 # Default
clinic_end = 3 # Default
# Try to extract from demand_dict
for key, value in demand_dict.items():
if isinstance(value, dict):
if 'clinic_start' in value:
clinic_start = value['clinic_start']
if 'clinic_end' in value:
clinic_end = value['clinic_end']
break
# Create 4 equal cycles covering the clinic hours
if clinic_end < clinic_start: # Overnight clinic
total_hours = (24 - clinic_start) + clinic_end
else:
total_hours = clinic_end - clinic_start
cycle_length = max(1, total_hours // 4)
cycles = []
for i in range(4):
cycle_start = (clinic_start + (i * cycle_length)) % 24
cycle_end = (cycle_start + cycle_length) % 24
cycles.append((cycle_start, cycle_end))
# Sort cycles by start time
cycles.sort(key=lambda x: x[0])
print(f"Using cycles: {cycles}")
# Extract staff IDs from staff_list
staff_ids = []
for staff in staff_list:
if hasattr(staff, 'id'):
staff_ids.append(staff.id)
else:
staff_ids.append(staff)
print(f"Staff IDs: {staff_ids}")
# Calculate current monthly hours for each staff directly from the schedule
monthly_hours = {staff_id: 0 for staff_id in staff_ids}
# First, convert the nested dictionary schedule to a flat list of shifts for easier processing
all_shifts = []
for day_key, day_data in updated_schedule.items():
day = int(day_key) if isinstance(day_key, str) and day_key.isdigit() else day_key
# Handle different schedule formats
if isinstance(day_data, dict):
# Format: {day: {cycle: {staff_id: [(start, end), ...], ...}, ...}, ...}
for cycle_key, cycle_data in day_data.items():
if isinstance(cycle_data, dict):
for staff_id, shifts in cycle_data.items():
if staff_id in staff_ids:
for shift in shifts:
if isinstance(shift, tuple) and len(shift) == 2:
start_hour, end_hour = shift
all_shifts.append({
'day': day,
'staff_id': staff_id,
'start': start_hour,
'end': end_hour
})
elif isinstance(day_data, list):
# Format: {day: [{staff_id: ..., start: ..., end: ...}, ...], ...}
for shift in day_data:
if isinstance(shift, dict):
staff_id = shift.get('staff_id')
if staff_id in staff_ids:
start_hour = shift.get('start')
end_hour = shift.get('end')
if start_hour is not None and end_hour is not None:
all_shifts.append({
'day': day,
'staff_id': staff_id,
'start': start_hour,
'end': end_hour
})
# Calculate hours from the flat list of shifts
for shift in all_shifts:
staff_id = shift['staff_id']
start_hour = shift['start']
end_hour = shift['end']
# Calculate shift hours
if end_hour < start_hour: # Overnight shift
shift_hours = (24 - start_hour) + end_hour
else:
shift_hours = end_hour - start_hour
monthly_hours[staff_id] += shift_hours
# Print monthly hours for each staff
for staff_id, hours in monthly_hours.items():
print(f"Staff {staff_id} current monthly hours: {hours}")
# Sort staff by monthly hours (lowest first)
sorted_staff_ids = sorted(staff_ids, key=lambda x: monthly_hours.get(x, 0))
print(f"Staff sorted by monthly hours: {sorted_staff_ids}")
# Track if any new shifts were added
new_shifts_added = False
# Process each day
for day in range(28):
# Convert day to the format used in the schedule
day_key = str(day) if day_keys_are_strings else day
# For each day, create a timeline of staff coverage
timeline = [0] * 24
# Fill the timeline based on current schedule
if day_key in updated_schedule:
day_data = updated_schedule[day_key]
# Handle different schedule formats
if isinstance(day_data, dict):
# Format: {day: {cycle: {staff_id: [(start, end), ...], ...}, ...}, ...}
for cycle_key, cycle_data in day_data.items():
if isinstance(cycle_data, dict):
for staff_id, shifts in cycle_data.items():
for shift in shifts:
if isinstance(shift, tuple) and len(shift) == 2:
start_hour, end_hour = shift
# Handle overnight shifts
if end_hour < start_hour:
# Add staff for hours until midnight
for i in range(start_hour, 24):
timeline[i] += 1
# Add staff for hours after midnight
for i in range(0, end_hour):
timeline[i] += 1
else:
# Add staff for all hours in the shift
for i in range(start_hour, end_hour):
timeline[i] += 1
elif isinstance(day_data, list):
# Format: {day: [{staff_id: ..., start: ..., end: ...}, ...], ...}
for shift in day_data:
if isinstance(shift, dict):
start_hour = shift.get('start')
end_hour = shift.get('end')
if start_hour is not None and end_hour is not None:
# Handle overnight shifts
if end_hour < start_hour:
# Add staff for hours until midnight
for i in range(start_hour, 24):
timeline[i] += 1
# Add staff for hours after midnight
for i in range(0, end_hour):
timeline[i] += 1
else:
# Add staff for all hours in the shift
for i in range(start_hour, end_hour):
timeline[i] += 1
# Print the timeline for this day
print(f"\nDay {day} timeline: {timeline}")
# Check each cycle for understaffing
for cycle_start, cycle_end in cycles:
# Get the required staff for this cycle
required_staff = 0
bed_count = 0
# Try different demand data formats
if day in demand_dict:
day_demand = demand_dict[day]
# Format: {day: {'cycle1': {'beds': ..., 'required_staff': ...}, ...}, ...}
if isinstance(day_demand, dict):
cycle_key = None
for key in day_demand.keys():
if key == f'cycle{cycles.index((cycle_start, cycle_end)) + 1}':
cycle_key = key
break
if cycle_key and cycle_key in day_demand:
cycle_demand = day_demand[cycle_key]
if isinstance(cycle_demand, dict):
bed_count = cycle_demand.get('beds', 0)
required_staff = cycle_demand.get('required_staff', 0)
print(f"Found demand data for day {day}, cycle {cycle_key}: beds={bed_count}, required_staff={required_staff}")
# Try tuple format: (day, cycle_start): {'bed_count': ..., 'required_staff': ...}
demand_key = (day, cycle_start)
if demand_key in demand_dict:
demand_data = demand_dict[demand_key]
if isinstance(demand_data, dict):
bed_count = demand_data.get('bed_count', 0)
required_staff = demand_data.get('required_staff', 0)
print(f"Found demand data for day {day}, cycle {cycle_start}: bed_count={bed_count}, required_staff={required_staff}")
# If we still don't have required_staff, calculate it from bed_count
if required_staff == 0 and bed_count > 0:
required_staff = max(1, int(bed_count / beds_per_staff))
print(f"Calculated required_staff from bed_count: {required_staff}")
# Skip if no staff required
if required_staff == 0:
print(f"No staff required for day {day}, cycle {cycle_start}-{cycle_end}")
continue
print(f"\nChecking day {day}, cycle {cycle_start}-{cycle_end}")
print(f"Required staff: {required_staff}")
# Check each hour in the cycle for understaffing
understaffed_hours = []
# Handle overnight cycles
if cycle_end < cycle_start:
hour_range = list(range(cycle_start, 24)) + list(range(0, cycle_end))
else:
hour_range = range(cycle_start, cycle_end)
for hour in hour_range:
current_staff = timeline[hour]
print(f"Hour {hour}: {current_staff} staff (need {required_staff})")
if current_staff < required_staff:
understaffed_hours.append(hour)
if not understaffed_hours:
print(f"No understaffing in this cycle")
continue
print(f"Understaffed hours: {understaffed_hours}")
# Group consecutive hours
hour_groups = []
current_group = [understaffed_hours[0]]
for i in range(1, len(understaffed_hours)):
if understaffed_hours[i] == (understaffed_hours[i-1] + 1) % 24:
current_group.append(understaffed_hours[i])
else:
hour_groups.append(current_group)
current_group = [understaffed_hours[i]]
if current_group:
hour_groups.append(current_group)
print(f"Grouped into: {hour_groups}")
# Try to assign each group to available staff
for group in hour_groups:
start_hour = group[0]
end_hour = (group[-1] + 1) % 24 # End hour is exclusive
print(f"Trying to assign period on day {day}: {start_hour}:00 to {end_hour if end_hour > 0 else 24}:00")
# Calculate how many additional staff are needed
# Ensure we're using integers for the range function
current_min_staff = min([timeline[h] for h in group])
# Convert required_staff to int to avoid numpy.float64 issues
required_staff_int = int(required_staff)
staff_needed = max(0, required_staff_int - current_min_staff)
print(f"Need {staff_needed} additional staff (required={required_staff_int}, current={current_min_staff})")
# Try to assign to staff with lowest monthly hours
for _ in range(staff_needed):
assigned = False
for staff_id in sorted_staff_ids:
print(f"Checking if staff {staff_id} is available")
# Check if staff is available for this period
is_available = True
# Check for conflicts with existing shifts
for shift in all_shifts:
if shift['staff_id'] == staff_id:
# Check if shift is on the same day
if shift['day'] == day:
shift_start = shift['start']
shift_end = shift['end']
# Check for overlap
if shift_end < shift_start: # Overnight shift
# New shift overlaps with first part of overnight shift
if start_hour < shift_end:
is_available = False
print(f" Conflict: Overlaps with first part of overnight shift {shift_start}-{shift_end}")
break
# New shift overlaps with second part of overnight shift
if end_hour > shift_start:
is_available = False
print(f" Conflict: Overlaps with second part of overnight shift {shift_start}-{shift_end}")
break
else: # Regular shift
# Simple overlap check
if start_hour < shift_end and end_hour > shift_start:
is_available = False
print(f" Conflict: Overlaps with regular shift {shift_start}-{shift_end}")
break
# Check if shift is on the previous day and extends into this day
elif shift['day'] == (day - 1) % 28:
shift_start = shift['start']
shift_end = shift['end']
# Only check overnight shifts
if shift_end < shift_start and start_hour < shift_end:
is_available = False
print(f" Conflict: Overlaps with previous day's overnight shift {shift_start}-{shift_end}")
break
# Check if this would be an overnight shift that conflicts with next day
elif shift['day'] == (day + 1) % 28 and end_hour < start_hour:
shift_start = shift['start']
# Check if overnight shift extends into next day's shift
if end_hour > shift_start:
is_available = False
print(f" Conflict: Overnight shift would extend into next day's shift at {shift_start}")
break
if is_available:
# Create the new shift
new_shift = {
'day': day,
'staff_id': staff_id,
'start': start_hour,
'end': end_hour
}
# Add to all_shifts for future conflict checking
all_shifts.append(new_shift)
# Add the assignment to the schedule
if day_key not in updated_schedule:
# Create a new day entry in the format that matches the rest of the schedule
if any(isinstance(updated_schedule.get(k), dict) for k in updated_schedule):
# Dictionary format
cycle_idx = next((i for i, (cs, ce) in enumerate(cycles) if cs == cycle_start), 0)
cycle_key = f"cycle{cycle_idx + 1}"
updated_schedule[day_key] = {cycle_key: {staff_id: [(start_hour, end_hour)]}}
else:
# List format
updated_schedule[day_key] = [{
'staff_id': staff_id,
'start': start_hour,
'end': end_hour,
'type': 'Gap Fill'
}]
else:
# Add to existing day entry
day_data = updated_schedule[day_key]
if isinstance(day_data, dict):
# Dictionary format
cycle_idx = next((i for i, (cs, ce) in enumerate(cycles) if cs == cycle_start), 0)
cycle_key = f"cycle{cycle_idx + 1}"
if cycle_key not in day_data:
day_data[cycle_key] = {}
if staff_id not in day_data[cycle_key]:
day_data[cycle_key][staff_id] = []
day_data[cycle_key][staff_id].append((start_hour, end_hour))
elif isinstance(day_data, list):
# List format
day_data.append({
'staff_id': staff_id,
'start': start_hour,
'end': end_hour,
'type': 'Gap Fill'
})
# Update monthly hours
if end_hour < start_hour:
shift_hours = (24 - start_hour) + end_hour
else:
shift_hours = end_hour - start_hour
monthly_hours[staff_id] = monthly_hours.get(staff_id, 0) + shift_hours
# Update timeline
if end_hour < start_hour:
for i in range(start_hour, 24):
timeline[i] += 1
for i in range(0, end_hour):
timeline[i] += 1
else:
for i in range(start_hour, end_hour):
timeline[i] += 1
print(f"Assigned staff {staff_id} to cover hours {start_hour}:00 to {end_hour if end_hour > 0 else 24}:00 on day {day}")
print(f"Updated timeline: {timeline}")
# Re-sort staff by updated monthly hours
sorted_staff_ids = sorted(staff_ids, key=lambda x: monthly_hours.get(x, 0))
assigned = True
new_shifts_added = True
break
if not assigned:
print(f"Could not find available staff to cover hours {start_hour}:00 to {end_hour if end_hour > 0 else 24}:00 on day {day}")
if new_shifts_added:
print("Successfully added new shifts to fill gaps")
else:
print("No new shifts were added")
return updated_schedule
def assign_uncovered_hours(staff_list, schedule, cycle_hours, demand_dict, beds_per_staff):
"""
A wrapper around fill_coverage_gaps for backward compatibility.
Args:
staff_list: List of staff members
schedule: Current schedule
cycle_hours: Hours per cycle
demand_dict: Dictionary with demand data
beds_per_staff: Number of beds per staff
Returns:
Updated schedule with gaps filled
"""
print("\n=== ASSIGNING UNCOVERED HOURS ===")
# Debug the demand_dict structure
print("\nDemand Dictionary in assign_uncovered_hours:")
print(f"Demand dict has {len(demand_dict)} entries")
print(f"Demand dict keys (first 5): {list(demand_dict.keys())[:5]}")
# Print a sample of the demand data
if demand_dict:
sample_key = next(iter(demand_dict))
print(f"Sample demand data for key {sample_key}: {demand_dict[sample_key]}")
try:
# Call the simplified fill_coverage_gaps function
updated_schedule = fill_coverage_gaps(staff_list, schedule, cycle_hours, demand_dict, beds_per_staff)
print("Returned from fill_coverage_gaps function")
return updated_schedule
except Exception as e:
import traceback
print(f"ERROR in assign_uncovered_hours: {e}")
print(traceback.format_exc())
# Return the original schedule if there's an error
return schedule
def is_staff_available_dict(staff_id, day, start_hour, end_hour, schedule):
"""
Check if a staff member is available for a shift on a given day and time range.
For dictionary-based schedules.
Args:
staff_id: Staff member ID
day: Day to check
start_hour: Start hour of the shift
end_hour: End hour of the shift
schedule: Current schedule (dictionary format)
Returns:
bool: True if staff is available, False otherwise
"""
# Debug information
print(f"Checking availability for staff {staff_id} on day {day} from {start_hour} to {end_hour}")
# Check if staff has a shift on this day
if day in schedule:
day_shifts = []
for shift in schedule[day]:
# Check if shift is a dictionary
if isinstance(shift, dict) and shift.get('staff_id') == staff_id:
day_shifts.append(shift)
# Handle string representation or other formats
elif hasattr(shift, '__str__'):
shift_str = str(shift)
if str(staff_id) in shift_str:
# Try to extract start and end times
try:
if '-' in shift_str:
parts = shift_str.split('-')
shift_start = int(parts[0].strip())
shift_end = int(parts[1].strip())
day_shifts.append({
'start': shift_start,
'end': shift_end
})
except (ValueError, IndexError):
print(f"WARNING: Could not parse shift: {shift}")
# If end_hour is less than start_hour, it means the shift goes into the next day
overnight_shift = end_hour < start_hour
for shift in day_shifts:
shift_start = shift.get('start')
shift_end = shift.get('end')
if shift_start is None or shift_end is None:
continue
# Check for overnight shifts in the existing schedule
shift_overnight = shift_end < shift_start
# Case 1: Both shifts are within the same day
if not overnight_shift and not shift_overnight:
# Check if there's any overlap
if not (end_hour <= shift_start or start_hour >= shift_end):
print(f" Conflict found: Existing shift from {shift_start} to {shift_end}")
return False
# Case 2: New shift is overnight, existing shift is not
elif overnight_shift and not shift_overnight:
# Check if existing shift overlaps with either part of the overnight shift
if not (shift_end <= start_hour): # Existing shift ends before overnight shift starts
print(f" Conflict found: Existing shift from {shift_start} to {shift_end} overlaps with overnight shift")
return False
# Case 3: Existing shift is overnight, new shift is not
elif not overnight_shift and shift_overnight:
# Check if new shift overlaps with either part of the existing overnight shift
if not (end_hour <= shift_start): # New shift ends before existing overnight shift starts
print(f" Conflict found: New shift overlaps with existing overnight shift from {shift_start} to {shift_end}")
return False
# Case 4: Both shifts are overnight
else: # both are overnight shifts
# For overnight shifts, they will always overlap in some way
print(f" Conflict found: Both are overnight shifts")
return False
# Check if staff has a shift on the previous day that extends into this day
if not overnight_shift: # Only need to check this for regular shifts
prev_day = (day - 1) % 28 # Assuming 28-day cycle
if prev_day in schedule:
prev_day_shifts = []
for shift in schedule[prev_day]:
# Check if shift is a dictionary
if isinstance(shift, dict) and shift.get('staff_id') == staff_id:
prev_day_shifts.append(shift)
# Handle string representation or other formats
elif hasattr(shift, '__str__'):
shift_str = str(shift)
if str(staff_id) in shift_str:
# Try to extract start and end times
try:
if '-' in shift_str:
parts = shift_str.split('-')
shift_start = int(parts[0].strip())
shift_end = int(parts[1].strip())
prev_day_shifts.append({
'start': shift_start,
'end': shift_end
})
except (ValueError, IndexError):
print(f"WARNING: Could not parse shift: {shift}")
for shift in prev_day_shifts:
shift_start = shift.get('start')
shift_end = shift.get('end')
if shift_start is None or shift_end is None:
continue
# If the previous day's shift extends to the next day (overnight shift)
if shift_end < shift_start:
# Check if there's overlap with the beginning of the new shift
if start_hour < shift_end:
print(f" Conflict found: Previous day's overnight shift extends to {shift_end}")
return False
# Check if staff has a shift on the next day that would be affected by an overnight shift
if overnight_shift:
next_day = (day + 1) % 28 # Assuming 28-day cycle
if next_day in schedule:
next_day_shifts = []
for shift in schedule[next_day]:
# Check if shift is a dictionary
if isinstance(shift, dict) and shift.get('staff_id') == staff_id:
next_day_shifts.append(shift)
# Handle string representation or other formats
elif hasattr(shift, '__str__'):
shift_str = str(shift)
if str(staff_id) in shift_str:
# Try to extract start and end times
try:
if '-' in shift_str:
parts = shift_str.split('-')
shift_start = int(parts[0].strip())
shift_end = int(parts[1].strip())
next_day_shifts.append({
'start': shift_start,
'end': shift_end
})
except (ValueError, IndexError):
print(f"WARNING: Could not parse shift: {shift}")
for shift in next_day_shifts:
shift_start = shift.get('start')
shift_end = shift.get('end')
if shift_start is None or shift_end is None:
continue
# Check if there's overlap with the end of the overnight shift
if end_hour > shift_start:
print(f" Conflict found: Next day's shift starts at {shift_start} before overnight shift ends")
return False
print(f" Staff {staff_id} is available for this shift")
return True
def is_staff_available(staff, day, start_hour, end_hour, schedule):
"""
Check if a staff member is available for a shift on a given day and time range.
For DataFrame-based schedules.
Args:
staff: Staff member ID
day: Day to check
start_hour: Start hour of the shift
end_hour: End hour of the shift
schedule: Current schedule (DataFrame format)
Returns:
bool: True if staff is available, False otherwise
"""
# Debug information
print(f"Checking availability for staff {staff} on day {day} from {start_hour} to {end_hour}")
# Get all shifts for this staff member
staff_shifts = schedule[schedule['Staff'] == staff]
# Check if staff has a shift on this day
day_shifts = staff_shifts[staff_shifts['Day'] == day]
# If end_hour is less than start_hour, it means the shift goes into the next day
overnight_shift = end_hour < start_hour
for _, shift in day_shifts.iterrows():
shift_start = shift['Start']
shift_end = shift['End']
# Check for overnight shifts in the existing schedule
shift_overnight = shift_end < shift_start
# Case 1: Both shifts are within the same day
if not overnight_shift and not shift_overnight:
# Check if there's any overlap
if not (end_hour <= shift_start or start_hour >= shift_end):
print(f" Conflict found: Existing shift from {shift_start} to {shift_end}")
return False
# Case 2: New shift is overnight, existing shift is not
elif overnight_shift and not shift_overnight:
# Check if existing shift overlaps with either part of the overnight shift
if not (shift_end <= start_hour): # Existing shift ends before overnight shift starts
print(f" Conflict found: Existing shift from {shift_start} to {shift_end} overlaps with overnight shift")
return False
# Case 3: Existing shift is overnight, new shift is not
elif not overnight_shift and shift_overnight:
# Check if new shift overlaps with either part of the existing overnight shift
if not (end_hour <= shift_start): # New shift ends before existing overnight shift starts
print(f" Conflict found: New shift overlaps with existing overnight shift from {shift_start} to {shift_end}")
return False
# Case 4: Both shifts are overnight
else: # both are overnight shifts
# For overnight shifts, they will always overlap in some way
print(f" Conflict found: Both are overnight shifts")
return False
# Check if staff has a shift on the previous day that extends into this day
if not overnight_shift: # Only need to check this for regular shifts
prev_day = (day - 1) % 28 # Assuming 28-day cycle
prev_day_shifts = staff_shifts[staff_shifts['Day'] == prev_day]
for _, shift in prev_day_shifts.iterrows():
shift_start = shift['Start']
shift_end = shift['End']
# If the previous day's shift extends to the next day (overnight shift)
if shift_end < shift_start:
# Check if there's overlap with the beginning of the new shift
if start_hour < shift_end:
print(f" Conflict found: Previous day's overnight shift extends to {shift_end}")
return False
# Check if staff has a shift on the next day that would be affected by an overnight shift
if overnight_shift:
next_day = (day + 1) % 28 # Assuming 28-day cycle
next_day_shifts = staff_shifts[staff_shifts['Day'] == next_day]
for _, shift in next_day_shifts.iterrows():
shift_start = shift['Start']
shift_end = shift['End']
# Check if there's overlap with the end of the overnight shift
if end_hour > shift_start:
print(f" Conflict found: Next day's shift starts at {shift_start} before overnight shift ends")
return False
print(f" Staff {staff} is available for this shift")
return True
# Define Gradio UI
am_pm_times = [f"{i:02d}:00 AM" for i in range(1, 13)] + [f"{i:02d}:00 PM" for i in range(1, 13)]
with gr.Blocks(title="Staff Scheduling Optimizer", css="""
#staff_assignment_table {
width: 100% !important;
}
#csv_schedule {
width: 100% !important;
}
.container {
max-width: 100% !important;
padding: 0 !important;
}
.download-btn {
margin-top: 10px !important;
}
""") as iface:
gr.Markdown("# Staff Scheduling Optimizer")
gr.Markdown("Upload a CSV file with cycle data and configure parameters to generate an optimal staff schedule.")
with gr.Row():
# LEFT PANEL - Inputs
with gr.Column(scale=1):
gr.Markdown("### Input Parameters")
# Input parameters
csv_input = gr.File(label="Upload CSV File", file_types=[".csv"])
beds_per_staff = gr.Number(label="Beds per Staff", value=3, precision=1)
max_hours_per_staff = gr.Number(label="Maximum monthly hours", value=160, precision=0)
hours_per_cycle = gr.Number(label="Hours per Cycle", value=5, precision=1)
rest_days_per_week = gr.Number(label="Rest Days per Week", value=2, precision=0)
clinic_start_ampm = gr.Dropdown(label="Clinic Start Hour (AM/PM)", choices=am_pm_times, value="07:00 AM")
clinic_end_ampm = gr.Dropdown(label="Clinic End Hour (AM/PM)", choices=am_pm_times, value="10:00 PM")
overlap_time = gr.Number(label="Overlap Time", value=0.5, precision=1)
max_start_time_change = gr.Number(label="Max Start Time Change", value=1, precision=0)
exact_staff_count = gr.Number(label="Exact Staff Count (optional) (leave blank)", precision=0)
overtime_percent = gr.Number(label="Overtime Allowed (%)", value=0, precision=0)
optimize_btn = gr.Button("Start Scheduling", variant="primary")
# RIGHT PANEL - Outputs
with gr.Column(scale=2):
gr.Markdown("### Results")
# Tabs for different outputs - reordered
with gr.Tabs():
with gr.TabItem("Detailed Schedule"):
with gr.Row():
csv_schedule = gr.Dataframe(label="Detailed Schedule", elem_id="csv_schedule")
with gr.Row():
schedule_download_file = gr.File(label="Download Detailed Schedule", visible=True)
with gr.TabItem("Gantt Chart"):
gantt_chart = gr.Image(label="Staff Schedule Visualization", elem_id="gantt_chart")
with gr.TabItem("Staff Coverage by Cycle"):
with gr.Row():
staff_assignment_table = gr.Dataframe(label="Staff Count in Each Cycle (Staff May Overlap)", elem_id="staff_assignment_table")
with gr.Row():
staff_download_file = gr.File(label="Download Coverage Table", visible=True)
with gr.TabItem("Hours Visualization"):
schedule_visualization = gr.Image(label="Hours by Day Visualization", elem_id="schedule_visualization")
# Define download functions
def create_download_link(df, filename="data.csv"):
"""Create a CSV download link for a dataframe"""
if df is None or df.empty:
return None
csv_data = df.to_csv(index=False)
with tempfile.NamedTemporaryFile(mode='w', delete=False, suffix='.csv') as f:
f.write(csv_data)
return f.name
# Update the optimize_and_display function
def optimize_and_display(csv_file, beds_per_staff, max_hours_per_staff, hours_per_cycle,
rest_days_per_week, clinic_start_ampm, clinic_end_ampm,
overlap_time, max_start_time_change, exact_staff_count, overtime_percent):
try:
# Convert AM/PM times to 24-hour format
clinic_start = convert_to_24h(clinic_start_ampm)
clinic_end = convert_to_24h(clinic_end_ampm)
# Call the optimization function
results, staff_assignment_df, gantt_path, schedule_df, plot_path, schedule_csv_path, staff_assignment_csv_path = optimize_staffing(
csv_file, beds_per_staff, max_hours_per_staff, hours_per_cycle,
rest_days_per_week, clinic_start, clinic_end, overlap_time, max_start_time_change,
exact_staff_count, overtime_percent
)
# Return the results
return staff_assignment_df, gantt_path, schedule_df, plot_path, staff_assignment_csv_path, schedule_csv_path
except Exception as e:
# If there's an error in the optimization process, return a meaningful error message
empty_staff_df = pd.DataFrame(columns=["Day"])
error_message = f"Error during optimization: {str(e)}\n\nPlease try with different parameters or a simpler dataset."
# Return error in the first output
return empty_staff_df, None, None, None, None, None
# Connect the button to the optimization function
optimize_btn.click(
fn=optimize_and_display,
inputs=[
csv_input, beds_per_staff, max_hours_per_staff, hours_per_cycle,
rest_days_per_week, clinic_start_ampm, clinic_end_ampm,
overlap_time, max_start_time_change, exact_staff_count, overtime_percent
],
outputs=[
staff_assignment_table, gantt_chart, csv_schedule, schedule_visualization,
staff_download_file, schedule_download_file
]
)
# Launch the Gradio app
iface.launch(share=True)
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