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Select a segment of customers β render a personalized template per recipient β queue one
mail.mail each through the ONE sanctioned write path (modules/collections_send.py client:
mail.mail create only, SAFE_MODE allow-list enforced in the data layer) β read outcomes back
from mail.mail state β attribute orders placed within the window to the campaign (the thing
HubSpot can't do: revenue attribution straight off sale.order).
Store keys:
suppression {email_lower: {reason: unsub|bounce|manual, source, at}}
outreach_templates {id: {name, class: marketing|transactional, subject, body_html, ...}}
campaigns {seq, items: {id: {name, template_id, segment, audience[], excluded[],
status draft|queued, scheduled_base, send_log[], sent_at, created_by}}}
Compliance (CAN-SPAM β applies fully to B2B):
- marketing-class sends get the physical-address + unsubscribe footer appended ALWAYS;
- the suppression list is enforced HERE (same choke point as SAFE_MODE), not in the UI;
- unsubscribe v1 = reply-to-unsubscribe (explicitly valid) + List-Unsubscribe mailto header;
- frequency governor: max 1 marketing email per dealer per 7 days across ALL campaigns.
O365 limits: 30 msgs/min β sends are staggered via mail.mail.scheduled_date in 1-min buckets
of 25; 10k recipients/day is far above the dealer book.
"""
import os
import html as _html
import datetime as dt
from jinja2 import Environment, StrictUndefined
import core.store as store
import core.odoo as O
import core.periods as P
import modules.customers as cust
import modules.collections_send as cs
K_SUPP = 'suppression'
K_TPL = 'outreach_templates'
K_CAMP = 'campaigns'
BATCH_PER_MINUTE = 25 # O365 message rate limit is 30/min β stay under it
GOVERNOR_DAYS = 7 # max 1 marketing email per dealer per 7 days
ATTRIB_DAYS = 14 # orders within N days of send count toward the campaign
_env = Environment(undefined=StrictUndefined, autoescape=False)
def _now():
return dt.datetime.now().strftime('%Y-%m-%d %H:%M')
# ------------------------------------------------------------------ suppression
def suppression():
return store.get(K_SUPP) or {}
def is_suppressed(email):
return str(email or '').strip().lower() in suppression()
def suppress(email, reason, source, by='?'):
e = str(email or '').strip().lower()
if not e:
return
def _add(d):
d[e] = {'reason': reason, 'source': source, 'by': by, 'at': _now()}
return d
store.update(K_SUPP, _add)
def unsuppress(email):
e = str(email or '').strip().lower()
def _rm(d):
d.pop(e, None)
return d
store.update(K_SUPP, _rm)
# ------------------------------------------------------------------ templates
DEFAULT_TEMPLATES = {
'reorder-v1': {
'name': 'Reorder reminder', 'class': 'marketing',
'subject': 'Time to restock, {{ customer }}?',
'body_html': (
'<p>Hi {{ customer }},</p>'
'<p>It has been {{ days_since }} days since your last order with us'
'{% if last_order %} (placed {{ last_order }}){% endif %} β based on your usual '
'rhythm, you may be running low.</p>'
'{% if top_skus %}<p>Your recent favorites:</p><ul>'
'{% for s in top_skus %}<li>{{ s }}</li>{% endfor %}</ul>{% endif %}'
'<p>Reply to this email or reach out to {{ agent }} and we will get your next '
'order moving.</p>'
'<p>Thank you for your business,<br>{{ company }}</p>'),
},
'winback-v1': {
'name': 'Win-back', 'class': 'marketing',
'subject': 'We miss you at {{ company }}, {{ customer }}',
'body_html': (
'<p>Hi {{ customer }},</p>'
'<p>We noticed your orders have slowed this year and wanted to check in β our new '
'catalog has landed and we would love to get you back to the table.</p>'
'<p>Reply to this email or contact {{ agent }} to hear what is new.</p>'
'<p>Thank you,<br>{{ company }}</p>'),
},
}
def templates():
t = store.get(K_TPL) or {}
if not t:
stamped = {k: {**v, 'created_by': 'system', 'at': _now()}
for k, v in DEFAULT_TEMPLATES.items()}
try:
store.update(K_TPL, lambda d: (d.update(stamped), d)[1] if not d else d)
t = store.get(K_TPL) or stamped
except Exception:
t = stamped
return t
def save_template(tid, name, tclass, subject, body_html, by='?'):
tid = (tid or name).strip().lower().replace(' ', '-')
def _set(d):
d[tid] = {'name': name, 'class': tclass, 'subject': subject,
'body_html': body_html, 'created_by': by, 'at': _now()}
return d
store.update(K_TPL, _set)
return tid
def render(subject_tmpl, body_tmpl, ctx):
"""StrictUndefined β a missing token fails the PREVIEW, never a live send."""
return (_env.from_string(subject_tmpl).render(**ctx),
_env.from_string(body_tmpl).render(**ctx))
# ------------------------------------------------------------------ company footer (CAN-SPAM)
_company_cache = {}
def company_address():
"""Physical postal address for the compliance footer. Env override, else res.company."""
if 'addr' in _company_cache:
return _company_cache['addr']
addr = os.environ.get('COMPANY_ADDRESS', '').strip()
if not addr:
try:
rows = O.search_read('res.company', [], ['name', 'street', 'street2', 'city',
'state_id', 'zip'])
# multi-company instance: take the first company with a real street address
c = next((r for r in rows if r.get('street')), None)
if c:
bits = [c.get('street') or '', c.get('street2') or '', c.get('city') or '',
O.m2o_name(c.get('state_id')), c.get('zip') or '']
addr = ', '.join(b for b in bits if b)
except Exception:
addr = ''
_company_cache['addr'] = addr
return addr
def marketing_footer():
addr = company_address()
return (f"<div style='margin-top:24px;padding-top:10px;border-top:1px solid #ECEFF3;"
f"font-size:11px;color:#64748D'>{_html.escape(cs.COMPANY)}"
+ (f" Β· {_html.escape(addr)}" if addr else '')
+ "<br>You are receiving this because you are a wholesale customer of "
f"{_html.escape(cs.COMPANY)}. To stop receiving these emails, reply with "
"the word <b>unsubscribe</b> and we will remove you within 10 business days."
"</div>")
def wrap_body(inner_html, tclass):
shell = (f"<div style='font-family:Calibri,Arial,sans-serif;color:#1A2332;font-size:14px;"
f"max-width:640px'>{inner_html}"
+ (marketing_footer() if tclass == 'marketing' else '') + '</div>')
return shell
# ------------------------------------------------------------------ audiences
SEGMENT_SOURCES = {
'reorder': 'Reorder due β overdue vs their own cadence',
'winback': 'Win-back β bought LY, down or gone this year',
'new': 'New / reactivated this year',
}
def build_audience(source, team_id=None, agent=None, limit=500):
"""Segment spec β candidate rows [{pid, customer, metric, agent?}] (active-list semantics:
evaluated NOW; the campaign freezes a snapshot)."""
pids_scope = cust.agent_partner_ids(agent) if agent else None
if source == 'reorder':
rows = cust.contact_recommendations(team_id=team_id, limit=limit, agent_pids=pids_scope)
return [{'pid': r['pid'], 'customer': r['customer'], 'agent': r.get('agent', ''),
'metric': r.get('est_missed', 0.0), 'metric_label': 'est. missed $'}
for r in rows]
if source == 'winback':
rows = cust.at_risk(team_id=team_id, limit=limit, agent_pids=pids_scope)
return [{'pid': r['pid'], 'customer': r['customer'], 'agent': '',
'metric': r.get('at_risk', 0.0), 'metric_label': 'at-risk $'} for r in rows]
if source == 'new':
rows = cust.new_customers(team_id=team_id, limit=limit, agent_pids=pids_scope)
return [{'pid': r['pid'], 'customer': r['customer'], 'agent': '',
'metric': r.get('rev_ytd', 0.0), 'metric_label': 'YTD $'} for r in rows]
raise ValueError(f'unknown segment source {source}')
def _partner_info(pids):
"""{pid: {email, name, credit}} in one read."""
if not pids:
return {}
rows = O.search_read('res.partner', [('id', 'in', list(pids))],
['name', 'email', 'credit'])
return {r['id']: r for r in rows}
def _tokens_bulk(pids, team_id=None):
"""Per-recipient template context, pulled in TWO read_groups (never per-recipient calls):
cadence (last order / days since) + top-3 SKUs by LTM revenue."""
cad = cust._cadence_bulk(team_id=team_id)
lf, lt = P.ltm(P.today()) # ISO strings already (periods convention)
g = O.read_group('sale.order.line',
O.sale_line_domain(lf, lt, team_id, partner_ids=list(pids)),
['price_subtotal:sum'], ['order_partner_id', 'product_id'], lazy=False)
by_pid = {}
for r in g:
pid = O.m2o_id(r.get('order_partner_id'))
name = O.m2o_name(r.get('product_id'))
if pid and name:
by_pid.setdefault(pid, []).append((r.get('price_subtotal') or 0.0, name))
top = {pid: [n for _, n in sorted(v, reverse=True)[:3]] for pid, v in by_pid.items()}
out = {}
for pid in pids:
c = cad.get(pid, {})
out[pid] = {'last_order': c.get('last_order') or '',
'days_since': int(c.get('days_since') or 0),
'top_skus': top.get(pid, [])}
return out
def _agent_disp(a):
"""Agent token for templates β the '(none)' placeholder must never reach a customer."""
a = str(a or '').strip()
return a if a and a.lower() != '(none)' else 'your account manager'
def _recent_marketing_sends():
"""{email_lower: last marketing send date iso} across all campaigns β the frequency governor."""
out = {}
camps = (store.get(K_CAMP) or {}).get('items', {})
for c in camps.values():
if c.get('template_class') != 'marketing':
continue
day = (c.get('sent_at') or '')[:10]
if not day:
continue
for s in c.get('send_log', []):
e = str(s.get('email', '')).lower()
if e and (e not in out or out[e] < day):
out[e] = day
return out
# ------------------------------------------------------------------ campaigns
def campaigns():
d = store.get(K_CAMP) or {}
return d.get('items', {})
def create_campaign(name, template_id, segment_spec, audience_rows, by='?'):
"""Freeze the audience snapshot with exclusions applied UP FRONT (each with its reason β
the excluded rows are shown, never silently dropped): no email / suppressed / marketing
governor (emailed < GOVERNOR_DAYS ago) / duplicate email within the audience."""
tpl = templates().get(template_id) or {}
tclass = tpl.get('class', 'marketing')
info = _partner_info([r['pid'] for r in audience_rows])
recent = _recent_marketing_sends() if tclass == 'marketing' else {}
supp = suppression()
cutoff = (dt.date.today() - dt.timedelta(days=GOVERNOR_DAYS)).isoformat()
seen = set()
audience, excluded = [], []
for r in audience_rows:
p = info.get(r['pid']) or {}
email = str(p.get('email') or '').strip()
el = email.lower()
if not email:
excluded.append({**r, 'reason': 'no email address'})
elif el in supp:
excluded.append({**r, 'reason': f"suppressed ({supp[el].get('reason', '?')})"})
elif tclass == 'marketing' and recent.get(el, '') >= cutoff:
excluded.append({**r, 'reason': f'emailed within {GOVERNOR_DAYS}d (governor)'})
elif el in seen:
excluded.append({**r, 'reason': 'duplicate email in audience'})
else:
seen.add(el)
audience.append({**r, 'email': email})
created = {}
def _add(d):
d.setdefault('seq', 0)
d.setdefault('items', {})
d['seq'] += 1
cid = f"c{d['seq']}"
d['items'][cid] = {
'id': cid, 'name': name, 'template_id': template_id, 'template_class': tclass,
'segment': segment_spec, 'audience': audience, 'excluded': excluded,
'status': 'draft', 'send_log': [], 'sent_at': None,
'created_by': by, 'created_at': _now(),
}
created['id'] = cid
return d
store.update(K_CAMP, _add)
return created['id'], len(audience), len(excluded)
def preview_samples(campaign, n=3, team_id=None):
"""Render the template for the first n recipients β StrictUndefined surfaces bad tokens
here, at preview time."""
tpl = templates().get(campaign['template_id']) or {}
aud = campaign['audience'][:n]
toks = _tokens_bulk([r['pid'] for r in aud], team_id)
out = []
for r in aud:
ctx = {'customer': r['customer'], 'agent': _agent_disp(r.get('agent')),
'company': cs.COMPANY, 'open_balance': 0.0, **toks.get(r['pid'], {})}
subj, body = render(tpl.get('subject', ''), tpl.get('body_html', ''), ctx)
out.append({'to': r['email'], 'subject': subj,
'body': wrap_body(body, tpl.get('class', 'marketing'))})
return out
def send_campaign(cid, base_dt_utc=None, by='?', team_id=None):
"""Queue every audience mail (personalized, one mail.mail per recipient, staggered
scheduled_date β€ BATCH_PER_MINUTE/min). SAFE_MODE is checked per recipient HERE: while the
guardrail is ON, non-allow-listed recipients are SKIPPED (logged), so a test send to
yourself works without touching real customers. Returns (queued, skipped)."""
camps = campaigns()
c = camps.get(cid)
if not c or c.get('status') != 'draft':
raise ValueError('campaign missing or already sent')
tpl = templates().get(c['template_id']) or {}
tclass = tpl.get('class', 'marketing')
base = base_dt_utc or dt.datetime.utcnow()
toks = _tokens_bulk([r['pid'] for r in c['audience']], team_id)
info = _partner_info([r['pid'] for r in c['audience']])
odoo = cs.Odoo()
log = []
queued = skipped = 0
for i, r in enumerate(c['audience']):
email = r['email']
if is_suppressed(email): # re-check at send time
log.append({**r, 'result': 'suppressed'})
skipped += 1
continue
if not cs.safe_recipient_ok(email):
log.append({**r, 'result': 'safe-mode-skip'})
skipped += 1
continue
ctx = {'customer': r['customer'], 'agent': _agent_disp(r.get('agent')),
'company': cs.COMPANY,
'open_balance': float((info.get(r['pid']) or {}).get('credit') or 0.0),
**toks.get(r['pid'], {})}
try:
subj, body = render(tpl.get('subject', ''), tpl.get('body_html', ''), ctx)
when = base + dt.timedelta(minutes=queued // BATCH_PER_MINUTE)
payload = {
'subject': subj, 'body_html': wrap_body(body, tclass),
'email_to': email,
'email_from': cs.SENDER_DISPLAY, 'reply_to': cs.REPLY_TO,
'mail_server_id': cs.ROYAL_MAIL_SERVER_ID, 'author_id': cs.ROYAL_AUTHOR_ID,
'state': 'outgoing', 'auto_delete': False,
'scheduled_date': when.strftime('%Y-%m-%d %H:%M:%S'),
'model': 'res.partner', 'res_id': r['pid'], # audit trail in chatter
'headers': repr({'List-Unsubscribe':
f'<mailto:{cs.REPLY_TO}?subject=unsubscribe>'}),
}
mid = odoo.queue_mail(payload)
log.append({**r, 'result': 'queued', 'mail_id': mid,
'scheduled': when.strftime('%H:%M')})
queued += 1
except Exception as e:
log.append({**r, 'result': f'error: {str(e)[:90]}'})
skipped += 1
def _fin(d):
item = d.get('items', {}).get(cid)
if item:
item['status'] = 'queued'
item['send_log'] = log
item['sent_at'] = _now()
item['sent_by'] = by
return d
store.update(K_CAMP, _fin)
return queued, skipped
def refresh_outcomes(cid):
"""Read mail.mail state back for a campaign's queued mails (sent / exception + reason)."""
c = campaigns().get(cid) or {}
ids = [s['mail_id'] for s in c.get('send_log', []) if s.get('mail_id')]
if not ids:
return {}
rows = O.search_read('mail.mail', [('id', 'in', ids)],
['state', 'failure_reason'])
by_id = {r['id']: r for r in rows}
def _upd(d):
item = d.get('items', {}).get(cid)
if item:
for s in item.get('send_log', []):
r = by_id.get(s.get('mail_id'))
if r:
s['state'] = r.get('state')
fr = r.get('failure_reason')
if fr:
s['failure'] = str(fr)[:120]
return d
store.update(K_CAMP, _upd)
return by_id
def attribution(cid, days=ATTRIB_DAYS):
"""Orders placed by audience customers within `days` of send β per-customer rows + totals.
Correlation window, honestly labeled β not causal ML."""
c = campaigns().get(cid) or {}
sent = (c.get('sent_at') or '')[:10]
if not sent:
return {'rows': [], 'orders': 0, 'revenue': 0.0, 'window': days, 'from': None, 'to': None}
pids = [r['pid'] for r in c.get('audience', [])]
if not pids:
return {'rows': [], 'orders': 0, 'revenue': 0.0, 'window': days, 'from': sent, 'to': None}
end = (dt.date.fromisoformat(sent) + dt.timedelta(days=days)).isoformat()
g = O.read_group('sale.order',
[('partner_id', 'in', pids), ('state', 'in', ['sale', 'done']),
('date_order', '>=', f'{sent} 00:00:00'),
('date_order', '<=', f'{end} 23:59:59')],
['amount_untaxed:sum'], ['partner_id'], lazy=False)
names = {r['pid']: r['customer'] for r in c.get('audience', [])}
rows = []
for r in g:
pid = O.m2o_id(r.get('partner_id'))
if not pid:
continue
rows.append({'pid': pid, 'customer': names.get(pid) or O.m2o_name(r.get('partner_id')),
'orders': r.get('__count') or 0,
'revenue': r.get('amount_untaxed') or 0.0})
rows.sort(key=lambda x: -x['revenue'])
return {'rows': rows, 'orders': sum(x['orders'] for x in rows),
'revenue': sum(x['revenue'] for x in rows), 'window': days,
'from': sent, 'to': end}
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