---
title: TextArchive
emoji: 📚
colorFrom: blue
colorTo: purple
sdk: gradio
python_version: "3.11"
app_file: app.py
pinned: false
---

# TextArchive - Universal Text Management System

A powerful and intuitive web application for managing all your text-based content with a clear hierarchical structure: **Category → Section → Content Type → Content**.

## 🎯 What is TextArchive?

TextArchive is not just a prompt manager - it's a universal system for organizing ANY text-based content:
- 💬 Prompts for AI models
- 📝 Notes and documentation
- 🐍 Code snippets (Python, JavaScript, SQL, etc.)
- 📐 LaTeX documents
- 💻 Bash scripts
- ⚙️ Functions and utilities
- 🌐 HTML/CSS templates
- 📄 Any other text content

## 📐 Organization Structure

Your content is organized in a clear three-level hierarchy:
- **Category** (High-level grouping) - e.g., "Coding", "Writing", "Research"
- **Section** (Subsection under category) - e.g., "Python", "JavaScript", "Blog Posts"
- **Content Type** (What kind of content) - e.g., "python", "note", "prompt", "latex"
- **Content** (Your actual text)

Example hierarchy:
```
📁 Coding (Category)
   └── 📄 Python (Section)
       └── 🐍 Python Code: "Function to calculate fibonacci..."
       └── 💬 Prompt: "Write a Python function that..."
   └── 📄 JavaScript (Section)
       └── 📜 JavaScript: "React component for login..."

📁 Research (Category)
   └── 📄 AI Papers (Section)
       └── 📝 Note: "Summary of transformer architecture..."
       └── 📐 LaTeX: "\documentclass{article}..."
```

## ✨ Features

### Core Functionality
- ✅ **Add New Items**: Create content with custom categories, sections, and types
- 📋 **View All Items**: See all your content organized hierarchically
- 🔍 **Auto-Filter**: Filters update automatically (AJAX-style, no search button needed)
- 📄 **Easy Copy**: Click any row to preview, then use the copy button to copy just the text content
- ✏️ **Edit Items**: Click any item to edit its details
- 🗑️ **Delete Items**: Remove items you no longer need
- 🎯 **Fixed Height Table**: Scrollable table maintains consistent size
- 💾 **Persistent Storage**: SQLite database stores all your data

### Advanced Management
- 🔄 **Rename Categories**: Rename categories and automatically update all items
- 🔄 **Rename Sections**: Rename sections across all categories or within a specific category
- 🗑️ **Bulk Delete**: Delete entire categories or sections at once (with confirmation)
- 📊 **Statistics**: View insights about your content collection
- 🏷️ **11 Content Types**: Prompt, Note, Python, JavaScript, LaTeX, SQL, Bash, Function, HTML, CSS, Other

### Smart UX
- 🎯 **Filtered Dropdowns**: Section dropdown automatically filters by selected category
- 🔄 **Auto-Refresh**: All dropdowns update automatically after changes
- ⚠️ **Confirmation Dialogs**: Destructive actions require confirmation
- 📦 **Auto-Generated Titles**: Leave title empty to auto-generate from content
- 🎨 **Type Icons**: Visual icons for each content type

## 🚀 How to Use

### Adding Content
1. Go to the "➕ Add New Item" tab
2. Select or type a **Category** (high-level grouping)
3. Select or type a **Section** (subsection - dropdown auto-filters by category)
4. Choose **Content Type** (prompt, note, python, etc.)
5. (Optional) Enter a **Title** or leave empty for auto-generation
6. Enter your **Content**
7. Click "Add Item"

### Viewing and Filtering Content
1. Go to the "📋 View & Manage Items" tab
2. Use filters to narrow down items:
   - **Filter by Category**: Auto-updates table
   - **Filter by Section**: Auto-updates table (filtered by category)
   - **Filter by Type**: Auto-updates table
3. Click "Clear Filters" to reset

### Copying Content
1. In the "View & Manage Items" tab, click on any row in the table
2. The content appears in the **Content Preview** box below
3. Click the **copy button** (📋) in the preview box, OR
4. Click in the text box and press Ctrl+A (select all), then Ctrl+C (copy)
5. Only the text content is copied - NO ID, category, or section included!

### Editing Content
1. Click on a row in the table to load it
2. The item loads in the editing section below
3. Modify Category, Section, Type, Title, or Content as needed
4. Click "💾 Update Item" to save changes

### Deleting Content
1. Click on a row to select it
2. Click the "🗑️ Delete Item" button
3. The item will be removed immediately

### Managing Categories & Sections
1. Go to the "⚙️ Manage Categories & Sections" tab

**Rename Category:**
- Select the category to rename
- Enter new name
- Click "🔄 Rename Category"
- All items in that category will be updated

**Rename Section:**
- (Optional) Select a category to limit scope
- Select the section to rename
- Enter new name
- Click "🔄 Rename Section"

**Delete Category:**
- Select the category
- Check the confirmation box
- Click "🗑️ Delete Category"
- ALL items in that category will be deleted

**Delete Section:**
- (Optional) Select a category to limit scope
- Select the section
- Check the confirmation box
- Click "🗑️ Delete Section"

### Viewing Statistics
1. Go to the "📊 Statistics" tab
2. View total counts, top categories, and breakdown by type
3. Click "🔄 Refresh Statistics" to update

## 🎨 Content Types

TextArchive supports 11 content types, each with its own icon and file extension:

| Type | Icon | Extension | Use For |
|------|------|-----------|---------|
| prompt | 💬 | .txt | AI prompts and instructions |
| note | 📝 | .md | Notes and documentation |
| python | 🐍 | .py | Python code and scripts |
| javascript | 📜 | .js | JavaScript code |
| latex | 📐 | .tex | LaTeX documents |
| sql | 🗄️ | .sql | SQL queries and scripts |
| bash | 💻 | .sh | Bash shell scripts |
| function | ⚙️ | .txt | Reusable functions |
| html | 🌐 | .html | HTML markup |
| css | 🎨 | .css | CSS stylesheets |
| other | 📄 | .txt | Any other text content |

## 🔧 Technical Details

- **Framework**: Gradio 4.44.0+
- **Database**: SQLite (automatically created as `textarchive.db`)
- **Python**: 3.8+
- **Auto-Migration**: Automatically migrates from old `prompts.db` if exists

## 📊 Database Schema

```sql
CREATE TABLE text_items (
    id INTEGER PRIMARY KEY AUTOINCREMENT,
    category TEXT NOT NULL,
    section TEXT NOT NULL,
    title TEXT NOT NULL,
    content TEXT NOT NULL,
    content_type TEXT DEFAULT 'prompt',
    file_extension TEXT DEFAULT '.txt',
    created_at TIMESTAMP DEFAULT CURRENT_TIMESTAMP,
    updated_at TIMESTAMP DEFAULT CURRENT_TIMESTAMP
);
```

Indexes are created on `category`, `section`, and `content_type` for optimal performance.

## 🚀 Deployment to Hugging Face Spaces

### Method 1: Direct Upload

1. Create a new Space on Hugging Face:
   - Go to https://huggingface.co/new-space
   - Choose "Gradio" as the SDK
   - Set visibility (Public or Private)

2. Upload these files to your Space:
   - `app.py`
   - `requirements.txt`
   - `README.md` (optional)

3. Your app will automatically deploy!

### Method 2: Git (With Your Sync Script)

1. Initialize your local repository:
   ```bash
   git init
   git add .
   git commit -m "Initial commit"
   ```

2. Add remotes:
   ```bash
   # Add GitHub remote
   git remote add github https://github.com/YOUR_USERNAME/textarchive.git
   
   # Add Hugging Face remote
   git remote add huggingface https://huggingface.co/spaces/YOUR_USERNAME/textarchive
   ```

3. Use your sync script:
   ```powershell
   # Set your Hugging Face token
   $env:HF_TOKEN = "your_hf_token_here"
   
   # Run sync
   .\sync.ps1 "Initial deployment"
   ```

## 🔄 Migration from Old "Prompt Manager"

If you have an existing `prompts.db` from the old Prompt Manager:

1. **Automatic Migration**: Just run the new app - it will automatically:
   - Detect the old `prompts.db`
   - Create the new `textarchive.db` schema
   - Migrate all your data
   - Set content_type to "prompt" for all old items
   - Generate titles from the first 50 characters

2. **Manual Backup** (Recommended):
   ```bash
   # Backup your old database first
   cp prompts.db prompts.db.backup
   ```

3. **Verify Migration**:
   - Open the app
   - Go to Statistics tab
   - Check that all items were migrated
   - Check a few items to ensure content is intact

## 📝 Notes

- The database file persists between sessions
- All users share the same database (unless you add authentication)
- Backup your `textarchive.db` file regularly
- Section dropdowns auto-filter by selected category for better UX
- Auto-filtering eliminates the need for a search button
- Fixed-height table with scrolling maintains clean interface

## 🎯 Use Cases

### For Developers
- Store code snippets and functions
- Organize SQL queries by project
- Keep bash scripts and automation tools
- Document API endpoints

### For Writers
- Organize story prompts and ideas
- Store article outlines
- Keep writing templates
- Manage blog post drafts

### For Researchers
- Store LaTeX document snippets
- Organize research notes by topic
- Keep citation templates
- Document methodologies

### For AI/ML Engineers
- Organize prompts by use case
- Store fine-tuning examples
- Document model configurations
- Keep evaluation templates

## 🔮 Future Enhancements (Suggestions)

- Export individual items as files
- Export category/section as ZIP
- Import from files/folders
- Tags system for cross-category organization
- Full-text search within content
- Syntax highlighting in preview
- Markdown rendering for notes
- Version history for items
- User authentication for private libraries
- API access for programmatic usage
- Favorites/bookmarks
- Sharing capabilities

## 📜 License

MIT License - Feel free to modify and use as needed!

## 🤝 Contributing

Contributions are welcome! Please feel free to submit issues or pull requests.

---

**Built with ❤️ using Gradio and SQLite**