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AI-Powered Workflow Optimization System
Intelligent analysis and optimization recommendations for workflows
"""
import asyncio
from dataclasses import asdict, dataclass
from datetime import datetime, timedelta, timezone
from enum import Enum
import json
import logging
import re
from typing import Any, Dict, List, Optional, Tuple
logger = logging.getLogger(__name__)
class OptimizationType(Enum):
"""Types of workflow optimizations"""
PERFORMANCE = "performance"
COST = "cost"
RELIABILITY = "reliability"
EFFICIENCY = "efficiency"
SECURITY = "security"
SCALABILITY = "scalability"
class ImpactLevel(Enum):
"""Impact level of recommendations"""
LOW = "low"
MEDIUM = "medium"
HIGH = "high"
CRITICAL = "critical"
@dataclass
class OptimizationRecommendation:
"""AI-generated optimization recommendation"""
id: str
type: OptimizationType
title: str
description: str
impact_level: ImpactLevel
estimated_improvement: Dict[str, float] # metric -> percentage_improvement
implementation_effort: str # "easy", "medium", "complex"
steps: List[str]
prerequisites: List[str]
risks: List[str]
workflow_section: Optional[str] = None
confidence_score: float = 0.0 # 0-100
supporting_data: Optional[Dict[str, Any]] = None
@dataclass
class WorkflowAnalysis:
"""Analysis of a workflow's performance and characteristics"""
workflow_id: str
workflow_name: str
total_nodes: int
total_edges: int
integrations_used: List[str]
complexity_score: float # 0-100
estimated_execution_time: float # seconds
failure_points: List[Dict[str, Any]]
bottlenecks: List[Dict[str, Any]]
optimization_opportunities: List[OptimizationRecommendation]
analysis_timestamp: datetime
class AIWorkflowOptimizer:
"""AI-powered workflow optimization engine"""
def __init__(self):
self.optimization_rules = self._initialize_optimization_rules()
self.performance_benchmarks = self._initialize_benchmarks()
self.integration_patterns = self._initialize_integration_patterns()
def _initialize_optimization_rules(self) -> Dict[OptimizationType, List[Dict]]:
"""Initialize AI optimization rules"""
return {
OptimizationType.PERFORMANCE: [
{
"pattern": r"sequential.*api.*calls",
"condition": lambda data: self._count_sequential_api_calls(data) > 3,
"recommendation": self._recommend_parallel_processing,
"impact": ImpactLevel.HIGH,
"improvement": {"execution_time": 40, "throughput": 60}
}
# Note: batch_processing and validation_optimization rules disabled
# due to missing implementation methods
],
OptimizationType.COST: [
{
"pattern": r"frequent.*ai.*calls",
"condition": lambda data: self._has_frequent_ai_calls(data),
"recommendation": self._recommend_ai_optimization,
"impact": ImpactLevel.HIGH,
"improvement": {"cost_reduction": 35}
}
# Note: integration_downgrade rule disabled due to missing implementation
],
OptimizationType.RELIABILITY: [
{
"pattern": r"single.*point.*failure",
"condition": lambda data: self._has_single_points_of_failure(data),
"recommendation": self._recommend_redundancy,
"impact": ImpactLevel.CRITICAL,
"improvement": {"reliability": 80}
}
# Note: error_handling rule disabled due to missing implementation
],
OptimizationType.EFFICIENCY: [
{
"pattern": r"manual.*approval.*required",
"condition": lambda data: self._has_manual_bottlenecks(data),
"recommendation": self._recommend_automation,
"impact": ImpactLevel.MEDIUM,
"improvement": {"cycle_time": 50, "manual_effort": 70}
}
# Note: streamlining rule disabled due to missing implementation
]
}
def _initialize_benchmarks(self) -> Dict[str, Dict]:
"""Initialize performance benchmarks"""
return {
"api_response_time": {"good": 0.5, "average": 2.0, "poor": 5.0}, # seconds
"workflow_success_rate": {"good": 0.99, "average": 0.95, "poor": 0.90},
"daily_executions": {"small": 100, "medium": 1000, "large": 10000},
"complexity_threshold": {"simple": 20, "moderate": 50, "complex": 100}
}
def _initialize_integration_patterns(self) -> Dict[str, Dict]:
"""Initialize known integration performance patterns"""
return {
"salesforce": {
"avg_response_time": 1.2,
"rate_limit": 5000, # per hour
"batch_size": 200,
"cost_per_call": 0.00025
},
"slack": {
"avg_response_time": 0.3,
"rate_limit": 10000,
"batch_size": 1000,
"cost_per_call": 0.00001
},
"openai": {
"avg_response_time": 2.5,
"rate_limit": 3500,
"batch_size": 20,
"cost_per_1k_tokens": 0.002
},
"gmail": {
"avg_response_time": 0.8,
"rate_limit": 2500,
"batch_size": 100,
"cost_per_call": 0.00005
}
}
async def analyze_workflow(
self,
workflow_data: Dict[str, Any],
performance_metrics: Optional[Dict[str, Any]] = None
) -> WorkflowAnalysis:
"""Perform comprehensive workflow analysis"""
workflow_id = workflow_data.get("id", "unknown")
workflow_name = workflow_data.get("name", "Unnamed Workflow")
# Basic analysis
nodes = workflow_data.get("nodes", [])
edges = workflow_data.get("edges", [])
integrations = self._extract_integrations(nodes)
# Complexity assessment
complexity_score = self._calculate_complexity_score(workflow_data)
# Performance analysis
execution_time = self._estimate_execution_time(workflow_data, performance_metrics)
# Identify issues
failure_points = self._identify_failure_points(workflow_data)
bottlenecks = self._identify_bottlenecks(workflow_data, performance_metrics)
# Generate optimization recommendations
recommendations = await self._generate_recommendations(workflow_data, performance_metrics)
return WorkflowAnalysis(
workflow_id=workflow_id,
workflow_name=workflow_name,
total_nodes=len(nodes),
total_edges=len(edges),
integrations_used=integrations,
complexity_score=complexity_score,
estimated_execution_time=execution_time,
failure_points=failure_points,
bottlenecks=bottlenecks,
optimization_opportunities=recommendations,
analysis_timestamp=datetime.now(timezone.utc)
)
async def optimize_workflow_plan(
self,
workflow_data: Dict[str, Any],
optimization_goals: List[OptimizationType],
constraints: Optional[Dict[str, Any]] = None
) -> Dict[str, Any]:
"""Create an optimization plan with specific goals"""
analysis = await self.analyze_workflow(workflow_data)
# Filter recommendations by goals
relevant_recommendations = [
rec for rec in analysis.optimization_opportunities
if rec.type in optimization_goals
]
# Sort by impact and effort ratio
recommendations_by_priority = sorted(
relevant_recommendations,
key=lambda x: self._calculate_priority_score(x),
reverse=True
)
# Create optimization phases
phases = self._create_implementation_phases(recommendations_by_priority, constraints)
return {
"workflow_analysis": asdict(analysis),
"optimization_plan": {
"goals": [goal.value for goal in optimization_goals],
"phases": phases,
"estimated_total_improvement": self._calculate_total_improvement(recommendations_by_priority),
"implementation_timeline": self._estimate_implementation_timeline(recommendations_by_priority)
},
"generated_at": datetime.now(timezone.utc).isoformat()
}
async def monitor_workflow_performance(
self,
workflow_id: str,
metrics: Dict[str, Any],
time_window: int = 24 # hours
) -> Dict[str, Any]:
"""Monitor workflow performance and suggest real-time optimizations"""
# Analyze performance trends
trends = self._analyze_performance_trends(metrics, time_window)
# Identify performance degradation
issues = self._identify_performance_issues(trends)
# Generate immediate recommendations
urgent_recommendations = []
for issue in issues:
if issue["severity"] in ["high", "critical"]:
recommendation = await self._generate_urgent_recommendation(issue, metrics)
urgent_recommendations.append(recommendation)
return {
"workflow_id": workflow_id,
"time_window_hours": time_window,
"performance_trends": trends,
"identified_issues": issues,
"urgent_recommendations": urgent_recommendations,
"health_score": self._calculate_health_score(metrics, issues),
"analyzed_at": datetime.now(timezone.utc).isoformat()
}
# Helper methods for analysis
def _extract_integrations(self, nodes: List[Dict]) -> List[str]:
"""Extract integrations used in workflow"""
integrations = set()
for node in nodes:
config = node.get("config", {})
integration = config.get("integration")
if integration:
integrations.add(integration)
return list(integrations)
def _calculate_complexity_score(self, workflow_data: Dict[str, Any]) -> float:
"""Calculate workflow complexity score"""
nodes = workflow_data.get("nodes", [])
edges = workflow_data.get("edges", [])
# Base complexity from size
size_score = min(len(nodes) / 10, 10) * 5 + min(len(edges) / 10, 10) * 5
# Complexity from node types
node_types = set(node.get("type", "") for node in nodes)
type_score = len(node_types) * 3
# Complexity from conditions and loops
conditional_nodes = len([n for n in nodes if n.get("type") == "condition"])
condition_score = conditional_nodes * 8
# Integration complexity
integrations = self._extract_integrations(nodes)
integration_score = len(integrations) * 4
total_score = size_score + type_score + condition_score + integration_score
return min(total_score, 100)
def _estimate_execution_time(
self,
workflow_data: Dict[str, Any],
performance_metrics: Optional[Dict[str, Any]] = None
) -> float:
"""Estimate workflow execution time"""
nodes = workflow_data.get("nodes", [])
total_time = 0.0
for node in nodes:
node_type = node.get("type", "")
config = node.get("config", {})
integration = config.get("integration")
# Base time by node type
if node_type == "trigger":
continue # Triggers don't add to execution time
elif node_type == "action":
if integration in self.integration_patterns:
total_time += self.integration_patterns[integration]["avg_response_time"]
else:
total_time += 1.0 # Default estimate
elif node_type == "condition":
total_time += 0.1 # Minimal time for conditions
else:
total_time += 0.5 # Default for other types
# Apply performance multipliers if metrics available
if performance_metrics:
success_rate = performance_metrics.get("success_rate", 1.0)
avg_time = performance_metrics.get("avg_execution_time", total_time)
# Use historical average if available and reliable
if success_rate > 0.8 and avg_time > 0:
total_time = avg_time
return total_time
def _identify_failure_points(self, workflow_data: Dict[str, Any]) -> List[Dict[str, Any]]:
"""Identify potential failure points in workflow"""
failure_points = []
nodes = workflow_data.get("nodes", [])
for i, node in enumerate(nodes):
issues = []
# Check for missing error handling
if node.get("type") == "action" and not node.get("config", {}).get("error_handling"):
issues.append("No error handling defined")
# Check for hardcoded values
config = node.get("config", {})
if any(isinstance(v, str) and "test" in v.lower() for v in config.values()):
issues.append("Contains test values in production")
# Check for API rate limits
integration = config.get("integration")
if integration in self.integration_patterns:
rate_limit = self.integration_patterns[integration]["rate_limit"]
if rate_limit < 100: # Low rate limit
issues.append(f"Low rate limit ({rate_limit}/hour) may cause throttling")
if issues:
failure_points.append({
"node_id": node.get("id", f"node_{i}"),
"node_type": node.get("type", "unknown"),
"issues": issues,
"risk_level": "high" if len(issues) > 1 else "medium"
})
return failure_points
def _identify_bottlenecks(
self,
workflow_data: Dict[str, Any],
performance_metrics: Optional[Dict[str, Any]] = None
) -> List[Dict[str, Any]]:
"""Identify performance bottlenecks"""
bottlenecks = []
# Analyze sequential dependencies
nodes = workflow_data.get("nodes", [])
edges = workflow_data.get("edges", [])
# Find longest path
longest_path = self._find_longest_path(nodes, edges)
if len(longest_path) > 5:
bottlenecks.append({
"type": "sequential_depth",
"description": f"Long sequential path with {len(longest_path)} nodes",
"impact": "high",
"suggestion": "Consider parallel processing where possible"
})
# Check for data processing bottlenecks
for node in nodes:
config = node.get("config", {})
if config.get("process_large_data") or config.get("batch_size", 1) > 1000:
bottlenecks.append({
"type": "data_processing",
"node_id": node.get("id"),
"description": "Large data processing without optimization",
"impact": "medium",
"suggestion": "Implement batch processing or streaming"
})
return bottlenecks
async def _generate_recommendations(
self,
workflow_data: Dict[str, Any],
performance_metrics: Optional[Dict[str, Any]] = None
) -> List[OptimizationRecommendation]:
"""Generate AI-powered optimization recommendations"""
recommendations = []
data_context = {
"workflow": workflow_data,
"metrics": performance_metrics or {}
}
# Apply optimization rules
for opt_type, rules in self.optimization_rules.items():
for rule in rules:
try:
if rule["condition"](data_context):
recommendation = rule["recommendation"](data_context, rule)
recommendation.type = opt_type
recommendations.append(recommendation)
except Exception as e:
logger.error(f"Error applying optimization rule: {e}")
# Sort by impact and confidence
recommendations.sort(
key=lambda x: (x.impact_level.value, x.confidence_score),
reverse=True
)
return recommendations
# Recommendation generation methods
def _recommend_parallel_processing(self, data: Dict, rule: Dict) -> OptimizationRecommendation:
"""Recommend parallel processing for sequential API calls"""
return OptimizationRecommendation(
id="parallel_processing",
type=OptimizationType.PERFORMANCE,
title="Implement Parallel Processing",
description="Multiple sequential API calls can be executed in parallel to reduce execution time",
impact_level=rule["impact"],
estimated_improvement=rule["improvement"],
implementation_effort="medium",
steps=[
"Identify independent API calls in workflow",
"Group calls that can be executed simultaneously",
"Implement parallel execution pattern",
"Add error handling for parallel calls",
"Test with different batch sizes"
],
prerequisites=["API access for parallel execution", "Error handling framework"],
risks=["Rate limiting issues", "Increased complexity"],
confidence_score=85,
supporting_data={"sequential_calls": self._count_sequential_api_calls(data)}
)
def _recommend_ai_optimization(self, data: Dict, rule: Dict) -> OptimizationRecommendation:
"""Recommend AI usage optimization"""
return OptimizationRecommendation(
id="ai_optimization",
type=OptimizationType.COST,
title="Optimize AI Usage",
description="Reduce AI API costs through smart caching and provider selection",
impact_level=rule["impact"],
estimated_improvement=rule["improvement"],
implementation_effort="medium",
steps=[
"Implement response caching for repeated queries",
"Use cost-effective AI providers for simple tasks",
"Batch multiple AI requests where possible",
"Implement request deduplication",
"Monitor and optimize prompt lengths"
],
prerequisites=["AI provider access", "Caching infrastructure"],
risks=["Cache staleness", "Reduced accuracy with cheaper models"],
confidence_score=90
)
def _recommend_redundancy(self, data: Dict, rule: Dict) -> OptimizationRecommendation:
"""Recommend adding redundancy for reliability"""
return OptimizationRecommendation(
id="add_redundancy",
type=OptimizationType.RELIABILITY,
title="Add Redundancy and Fallbacks",
description="Implement fallback mechanisms to prevent single points of failure",
impact_level=rule["impact"],
estimated_improvement=rule["improvement"],
implementation_effort="complex",
steps=[
"Identify critical failure points",
"Implement backup integration providers",
"Add retry logic with exponential backoff",
"Create manual override procedures",
"Set up monitoring and alerts"
],
prerequisites=["Multiple integration options", "Monitoring system"],
risks=["Increased complexity", "Higher costs"],
confidence_score=95
)
def _recommend_automation(self, data: Dict, rule: Dict) -> OptimizationRecommendation:
"""Recommend automation of manual steps"""
return OptimizationRecommendation(
id="automation_opportunity",
type=OptimizationType.EFFICIENCY,
title="Automate Manual Approvals",
description="Replace manual approval steps with automated decision rules",
impact_level=rule["impact"],
estimated_improvement=rule["improvement"],
implementation_effort="medium",
steps=[
"Analyze approval patterns and criteria",
"Define automated decision rules",
"Implement rule-based approval system",
"Create exception handling workflows",
"Monitor and adjust rules"
],
prerequisites=["Clear approval criteria", "Stakeholder buy-in"],
risks=["Errors in automated decisions", "Loss of human oversight"],
confidence_score=75
)
# Utility methods
def _count_sequential_api_calls(self, data: Dict) -> int:
"""Count sequential API calls in workflow"""
# Simplified implementation
nodes = data.get("workflow", {}).get("nodes", [])
api_nodes = [n for n in nodes if n.get("config", {}).get("integration")]
return len(api_nodes)
def _has_large_data_processing(self, data: Dict) -> bool:
"""Check if workflow processes large amounts of data"""
nodes = data.get("workflow", {}).get("nodes", [])
for node in nodes:
config = node.get("config", {})
if config.get("batch_size", 1) > 1000 or config.get("process_large_files"):
return True
return False
def _has_frequent_ai_calls(self, data: Dict) -> bool:
"""Check if workflow makes frequent AI calls"""
nodes = data.get("workflow", {}).get("nodes", [])
ai_nodes = [n for n in nodes if "openai" in str(n.get("config", {})).lower()]
return len(ai_nodes) > 2
def _has_single_points_of_failure(self, data: Dict) -> bool:
"""Check for single points of failure"""
# Simplified implementation
return len(data.get("workflow", {}).get("nodes", [])) > 5
def _lacks_error_handling(self, data: Dict) -> bool:
"""Check if workflow lacks proper error handling"""
nodes = data.get("workflow", {}).get("nodes", [])
for node in nodes:
if not node.get("config", {}).get("error_handling"):
return True
return False
def _has_manual_bottlenecks(self, data: Dict) -> bool:
"""Check for manual approval bottlenecks"""
nodes = data.get("workflow", {}).get("nodes", [])
for node in nodes:
if "approval" in str(node.get("label", "")).lower():
return True
return False
def _has_redundant_validations(self, data: Dict) -> bool:
"""Check for redundant validations"""
# Simplified implementation - in production would analyze validation patterns
return False
def _has_underutilized_premium_integrations(self, data: Dict) -> bool:
"""Check for underutilized premium integrations"""
# Simplified implementation
return False
def _has_unnecessary_transformations(self, data: Dict) -> bool:
"""Check for unnecessary data transformations"""
# Simplified implementation
return False
def _find_longest_path(self, nodes: List[Dict], edges: List[Dict]) -> List[str]:
"""Find longest path in workflow graph"""
# Simplified implementation
# In practice, this would use graph algorithms
return [n.get("id", f"node_{i}") for i, n in enumerate(nodes)]
def _calculate_priority_score(self, recommendation: OptimizationRecommendation) -> float:
"""Calculate priority score for recommendation"""
impact_weights = {"critical": 4, "high": 3, "medium": 2, "low": 1}
effort_weights = {"easy": 3, "medium": 2, "complex": 1}
impact_score = impact_weights.get(recommendation.impact_level.value, 1)
effort_score = effort_weights.get(recommendation.implementation_effort, 1)
return (impact_score * recommendation.confidence_score) / (6 - effort_score)
def _create_implementation_phases(
self,
recommendations: List[OptimizationRecommendation],
constraints: Optional[Dict[str, Any]]
) -> List[Dict]:
"""Create phased implementation plan"""
phases = [
{
"phase": 1,
"name": "Quick Wins",
"duration_weeks": 1,
"recommendations": [r for r in recommendations if r.implementation_effort == "easy"][:3],
"description": "High-impact, low-effort optimizations"
},
{
"phase": 2,
"name": "Core Optimizations",
"duration_weeks": 2,
"recommendations": [r for r in recommendations if r.implementation_effort == "medium"][:5],
"description": "Significant improvements requiring moderate effort"
},
{
"phase": 3,
"name": "Advanced Enhancements",
"duration_weeks": 4,
"recommendations": [r for r in recommendations if r.implementation_effort == "complex"][:3],
"description": "Complex optimizations for maximum benefit"
}
]
return [p for p in phases if p["recommendations"]]
def _calculate_total_improvement(self, recommendations: List[OptimizationRecommendation]) -> Dict[str, float]:
"""Calculate total expected improvements"""
improvements = {}
for rec in recommendations:
for metric, improvement in rec.estimated_improvement.items():
improvements[metric] = improvements.get(metric, 0) + improvement
return improvements
def _estimate_implementation_timeline(self, recommendations: List[OptimizationRecommendation]) -> str:
"""Estimate total implementation timeline"""
effort_days = {"easy": 1, "medium": 3, "complex": 7}
total_days = sum(effort_days.get(rec.implementation_effort, 3) for rec in recommendations)
return f"{total_days} days"
def _analyze_performance_trends(self, metrics: Dict[str, Any], time_window: int) -> Dict:
"""Analyze performance trends over time"""
# Simplified trend analysis
return {
"execution_time": "stable",
"success_rate": "improving",
"error_rate": "stable",
"throughput": "increasing"
}
def _identify_performance_issues(self, trends: Dict) -> List[Dict]:
"""Identify performance issues from trends"""
issues = []
# Example issue detection logic
if trends.get("success_rate") == "declining":
issues.append({
"type": "success_rate_decline",
"severity": "high",
"description": "Workflow success rate is declining"
})
return issues
async def _generate_urgent_recommendation(self, issue: Dict, metrics: Dict) -> OptimizationRecommendation:
"""Generate urgent recommendation for performance issue"""
return OptimizationRecommendation(
id=f"urgent_{issue['type']}",
type=OptimizationType.RELIABILITY,
title="Urgent: Address Performance Issue",
description=issue["description"],
impact_level=ImpactLevel.CRITICAL,
estimated_improvement={"reliability": 50},
implementation_effort="easy",
steps=["Investigate root cause", "Apply immediate fix", "Monitor closely"],
prerequisites=["Access to metrics", "Debugging tools"],
risks=["Temporary disruption"],
confidence_score=95
)
def _calculate_health_score(self, metrics: Dict, issues: List[Dict]) -> float:
"""Calculate overall workflow health score"""
base_score = 100
# Deduct points for issues
for issue in issues:
if issue["severity"] == "critical":
base_score -= 30
elif issue["severity"] == "high":
base_score -= 20
elif issue["severity"] == "medium":
base_score -= 10
return max(0, base_score)
# Global AI workflow optimizer instance
_ai_workflow_optimizer = None
def get_ai_workflow_optimizer() -> AIWorkflowOptimizer:
"""Get the global AI workflow optimizer instance"""
global _ai_workflow_optimizer
if _ai_workflow_optimizer is None:
_ai_workflow_optimizer = AIWorkflowOptimizer()
return _ai_workflow_optimizer |