[ { "process": "first_year_assignment", "audience": "first_year", "summary": "New students complete the First-Year Housing Application in the Housing Portal; all first-years are randomly assigned to one of the 10 Commons houses.", "steps": [ { "order": 1, "description": "First-Year Housing Application The First-Year Student Housing Application is available on the Housing Portal. Applications are due by Monday, June 1 at 6 p.m. CDT. All incoming first-year students are required to submit an application. IMPORTANT: Prior to accessing the Housing Portal, you must complete the following: Create your VUnetID and set up your password" }, { "order": 2, "description": "Set up Okta multi-factor authentication from a computer" }, { "order": 3, "description": "Visit to the Housing website on a computer (not your cell phone)." }, { "order": 4, "description": "Click on the Housing Portal link on the top navigation bar." }, { "order": 5, "description": "Log in using your VUnetID and password. (If you receive a message noting an invalid password, please try again in five (5) business days.)" }, { "order": 6, "description": "Authenticate via Okta." }, { "order": 7, "description": "Once in the Housing Portal, click on the Applications and Forms menu." }, { "order": 8, "description": "Select the First-Year Housing Application ." }, { "order": 9, "description": "Review and sign your 2026-2027 housing contract." }, { "order": 10, "description": "After signing your housing contract, you will be redirected to sign up for renter’s insurance with GradGuard . If you prefer to use a different insurance provider, you will have the option to decline coverage. Once you either purchase or decline coverage with GradGuard, you will be redirected back to the Housing Portal to complete your application." }, { "order": 11, "description": "Complete your brief lifestyle questionnaire." }, { "order": 12, "description": "Submit your application." }, { "order": 13, "description": "Set up Okta multi-factor authentication from a computer" }, { "order": 14, "description": "Visit to the Housing website on a computer (not your cell phone)." }, { "order": 15, "description": "Click on the Housing Portal link." }, { "order": 16, "description": "Log in using your VUnetID and password. (If you receive a message noting an invalid password, please try again in five (5) business days.)" }, { "order": 17, "description": "Authenticate via Okta." }, { "order": 18, "description": "Once in the Housing Portal, click on the Applications and Forms menu." }, { "order": 19, "description": "Select the Transfer & Exchange Student Housing Application ." }, { "order": 20, "description": "Review and sign your 2026-2027 housing contract." }, { "order": 21, "description": "After signing your housing contract, you will be redirected to sign up for renter’s insurance with GradGuard . If you prefer to use a different insurance provider, you will have the option to decline coverage. Once you either purchase or decline coverage with GradGuard, you will be redirected back to the Housing Portal to complete your application." }, { "order": 22, "description": "Indicate housing preferences, submit an optional roommate request, and complete your brief lifestyle questionnaire." }, { "order": 23, "description": "Submit your application." }, { "order": 24, "description": "Transfer Students Roommates Transfer students are assigned housing based on their application responses and available space and can also request specific roommates." }, { "order": 25, "description": "First-year student housing assignment notifications will be emailed in early August." } ], "key_dates": [ "June 1 at 6 p.m. CDT", "July 15", "June 15" ], "url": "https://www.vanderbilt.edu/welcome/student-housing/", "source_url": "https://www.vanderbilt.edu/welcome/student-housing/", "domains": [ "crew" ], "fetched_at": "2026-08-01T07:43:48.289360+00:00" }, { "process": "room_change", "audience": "all", "summary": "A student wanting to move submits a Room Change request; current occupants email Housing to confirm; Housing processes the vacancy pull-in. Not guaranteed.", "steps": [ { "order": 1, "description": "First-Year Students Fall Room Change Process (Begins Wednesday, August 26)" }, { "order": 2, "description": "Spring Room Change Process (Begins Monday, January 11)" }, { "order": 3, "description": "Upper-Division Students This room change period is for assigned, continuing upper-division students ONLY. Fall Room Change Process: August 26" }, { "order": 4, "description": "End of Semester Room Change Process: December 1 - TBD" }, { "order": 5, "description": "Spring Room Change Process: January 11" }, { "order": 6, "description": "Summer Room Change Process: May 15 – June 15" }, { "order": 7, "description": "The students residing in the group living space with the vacancy must email Housing to confirm the student(s) being pulled in. One member of the group must email Housing and copy all other Fall 2026 residents of the space (if applicable)." } ], "key_dates": [ "August 26", "January 11", "December 1", "May 15", "June 15", "July 15" ], "url": "https://www.vanderbilt.edu/student-affairs/housing/room-change-vacancy-fill-information/", "source_url": "https://www.vanderbilt.edu/student-affairs/housing/room-change-vacancy-fill-information/", "domains": [ "crew" ], "fetched_at": "2026-08-01T07:43:49.620871+00:00" }, { "process": "break_housing", "audience": "returning", "summary": "Thanksgiving and Winter break housing require sign-up in the Housing Portal by the posted deadlines.", "steps": [ { "order": 1, "description": "View the 2026-27 Academic Calendar" }, { "order": 2, "description": "Maymester Saturday, May 2 – Sun., May 10: Move In (Spring 2026 on-campus residents)" }, { "order": 3, "description": "Saturday, May 2: Move In (Students NOT residing on campus for the Spring 2026 semester)" }, { "order": 4, "description": "Saturday, May 30, 9 a.m.: Move Out" }, { "order": 5, "description": "Summer Session 1 Sun., May 31, 12 p.m.: Move In" }, { "order": 6, "description": "Sat. July 4, 9 a.m.: Move Out" }, { "order": 7, "description": "Summer Session 2 Sunday, July 5, 12 p.m.: Move In" }, { "order": 8, "description": "Saturday, Aug 8, 9 a.m.: Move Out" }, { "order": 9, "description": "Calendar Wednesday, August 19: First-year and transfer international student move-in First-year students: Required International Student Orientation" }, { "order": 10, "description": "Transfer students: Optional International Student Orientation (details shared in June 2026; those not participating should move in Friday, Aug. 21)" }, { "order": 11, "description": "Thursday, August 20: Move Crew Participant move in" }, { "order": 12, "description": "Friday, August 21: Transfer student on-campus move-in" }, { "order": 13, "description": "Saturday, August 22: First-year move-in" }, { "order": 14, "description": "Sunday, August 23: Upper-division residence halls open Continuing students must ensure summer leases/sublets extend through Aug. 23; early move-in is not available" }, { "order": 15, "description": "Wednesday, August 26: First day of fall classes" }, { "order": 16, "description": "Saturday, November 21, 9 a.m.: Residence halls close for Thanksgiving Break" }, { "order": 17, "description": "Sunday, November 29, 9 a.m.: Residence halls reopen after Thanksgiving Break" }, { "order": 18, "description": "Sunday, December 20, 9 a.m.: Residence halls close for Winter Break All residence halls and Greek houses are considered closed during the winter break period and students are expected to depart campus." }, { "order": 19, "description": "Thanksgiving Break Dates Saturday, November 21, 9 a.m.: Residence halls close" }, { "order": 20, "description": "Sunday, November 29, 9 a.m.: Residence halls reopen" }, { "order": 21, "description": "All on-campus residents may register with Housing to remain in their residence hall or Greek house for any portion of Thanksgiving Break at no additional cost." }, { "order": 22, "description": "Sunday, November 1, 8 a.m.: Registration opens in the Housing Portal" }, { "order": 23, "description": "Sunday, November 15, 5 p.m.: Registration deadline" }, { "order": 24, "description": "Winter Break Dates Sunday, December 20, 9 a.m.: Residence halls close for Winter Break" }, { "order": 25, "description": "Friday, January 8, 9 a.m.: Residence halls reopen for the Spring 2027 semester" } ], "key_dates": [ "May 2", "May 10", "May 30", "May 31", "July 4", "July 5", "Aug 8", "August 19", "June 20", "Aug. 21", "August 20", "August 21", "August 22", "August 23", "Aug. 23", "August 26", "November 21", "November 29", "December 20", "November 1" ], "url": "https://www.vanderbilt.edu/student-affairs/housing/dates-and-breaks/", "source_url": "https://www.vanderbilt.edu/student-affairs/housing/dates-and-breaks/", "domains": [ "crew", "vu" ], "fetched_at": "2026-08-01T07:43:50.300616+00:00" }, { "process": "returning_selection", "audience": "returning", "summary": "Returning sophomore/upper-division students complete the Spring Housing Application, receive a seniority-driven random selection time, then self-select rooms and roommates online in the Housing Portal.", "steps": [ { "order": 1, "description": "Complete the Spring Housing Application in the Housing Portal, indicating building preferences and roommate requests (application window opens Nov 1)." }, { "order": 2, "description": "Selection times are assigned by a seniority-driven random process using each individual/hallmate group's point average — higher averages select earlier; ties are broken randomly." }, { "order": 3, "description": "Receive your assigned room-selection time by email." }, { "order": 4, "description": "Self-select your room and roommates online in the Housing Portal at your assigned time." } ], "key_dates": [ "Spring Housing Application: opens Nov 1 (Housing Portal)", "Selection times announced: mid-February, 6 p.m. CST (last cycle: Feb 18)", "Room selection: mid-February (last cycle: Feb 19, Housing Portal)" ], "url": "https://www.vanderbilt.edu/ohare/spring-housing-application-process/", "source_url": "https://www.vanderbilt.edu/ohare/spring-housing-application-process/", "domains": [ "crew" ], "fetched_at": "2026-08-01T07:43:51.845571+00:00", "seasonal": true, "note": "Curated from the published spring process; dates are for the most recent cycle and roll each year — re-verify the live page in spring." } ]