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HubSpot Deals → Supabase (incremental since a millisecond cursor)
Usage from orchestrator:
import hubspot_deals
hubspot_deals.main(since_ms=<int milliseconds since epoch UTC>)
Direct CLI:
# epoch ms
python hubspot_deals.py 1754025600000
# ISO-8601
python hubspot_deals.py 2025-08-01T09:30:00Z
# Back-compat date (floors to 00:00Z)
python hubspot_deals.py 2025-08-01
"""
import os
import re
import time
import logging
import datetime
from typing import List, Dict, Optional, Tuple, Union
import httpx
import hubspot
from dotenv import load_dotenv
from supabase import create_client
from hubspot.crm.deals import ApiException as DealsApiException
from hubspot_utils import (
parse_ts, try_parse_int, try_parse_float, deduplicate_by_key
)
from supabase_utils import (
insert_into_supabase_table, update_sync_metadata
)
# -----------------------------------------------------------------------------
# Constants
# -----------------------------------------------------------------------------
DEAL_TO_COMPANY_ASSOC_TYPE = "deal_to_company"
HUBSPOT_TEAM_MAP = {
"1322863": "Fulfilment Team",
"1322864": "Customer Services Team",
"1322865": "Sales Team",
"1448134": "Accounts & Billing Team",
"3557793": "Marketing Team",
"57348939": "MDR Team",
}
DEAL_PROPERTIES = [
"dealname",
"hubspot_owner_id",
"pipeline",
"dealstage",
"createdate", # use createdate; hs_createdate is also seen in some portals
"hs_createdate",
"closedate",
"contract_signed_date",
"contract_end_date",
"notes_last_updated",
"num_contacted_notes",
"hubspot_team_id",
"hs_analytics_source",
"number_of_cli",
"amount",
"hs_acv",
"hs_tcv",
"margin",
"source_of_deal_2___migration",
"hs_primary_associated_company",
"hs_object_source_label",
"hs_object_source_detail_1",
"dealtype",
"hs_lastmodifieddate", # for mapping/debugging
"lastmodifieddate",
]
# -----------------------------------------------------------------------------
# Logging
# -----------------------------------------------------------------------------
logging.basicConfig(
filename=f"logs/hubspot_deals_pipeline_{datetime.datetime.now().strftime('%Y-%m-%d')}.log",
filemode="a",
level=logging.INFO,
format="%(asctime)s [%(levelname)s] %(message)s",
)
# -----------------------------------------------------------------------------
# Environment
# -----------------------------------------------------------------------------
load_dotenv()
HUBSPOT_TOKEN = os.getenv("HUBSPOT_TOKEN")
SUPABASE_URL = os.getenv("SUPABASE_URL")
SUPABASE_SERVICE_ROLE_KEY = os.getenv("SUPABASE_SERVICE_ROLE_KEY")
# Optional bootstrap cursor if orchestrator doesn't provide one
BOOTSTRAP_SINCE_MS_ENV = os.getenv("HUBSPOT_DEALS_SINCE_MS")
if not HUBSPOT_TOKEN:
raise RuntimeError("HUBSPOT_TOKEN is not set")
if not SUPABASE_URL or not SUPABASE_SERVICE_ROLE_KEY:
raise RuntimeError("Supabase env vars are not set")
hubspot_client = hubspot.Client.create(access_token=HUBSPOT_TOKEN)
supabase_client = create_client(SUPABASE_URL, SUPABASE_SERVICE_ROLE_KEY)
# -----------------------------------------------------------------------------
# Time helpers
# -----------------------------------------------------------------------------
def _ensure_utc(dt: datetime.datetime) -> datetime.datetime:
if dt.tzinfo is None:
dt = dt.replace(tzinfo=datetime.timezone.utc)
return dt.astimezone(datetime.timezone.utc)
def floor_to_utc_midnight(dt: datetime.datetime) -> datetime.datetime:
dt = _ensure_utc(dt)
return dt.replace(hour=0, minute=0, second=0, microsecond=0)
def _parse_iso_like_to_dt(value: str) -> datetime.datetime:
if isinstance(value, str) and value.endswith("Z"):
value = value[:-1] + "+00:00"
dt = datetime.datetime.fromisoformat(value)
return _ensure_utc(dt)
def to_epoch_ms(dt_or_str: Union[str, datetime.datetime]) -> int:
if isinstance(dt_or_str, str):
dt = _parse_iso_like_to_dt(dt_or_str)
elif isinstance(dt_or_str, datetime.datetime):
dt = _ensure_utc(dt_or_str)
else:
raise TypeError(f"Unsupported type for to_epoch_ms: {type(dt_or_str)}")
return int(dt.timestamp() * 1000)
def parse_any_ts_ms(value: Optional[Union[str, int, float]]) -> Optional[int]:
"""
Accepts ms-epoch / sec-epoch / ISO-8601; returns ms since epoch or None.
"""
if value is None:
return None
try:
v = int(str(value))
if v < 10_000_000_000_000: # seconds → ms
v *= 1000
return v
except ValueError:
pass
try:
return to_epoch_ms(str(value))
except Exception:
logging.warning("Could not parse timestamp value=%r", value)
return None
# -----------------------------------------------------------------------------
# Pipeline / Stage labels
# -----------------------------------------------------------------------------
def get_pipeline_and_stage_mappings() -> Tuple[Dict[str, str], Dict[str, str]]:
"""Retrieve pipeline and stage label mappings for deals."""
try:
resp = hubspot_client.crm.pipelines.pipelines_api.get_all(object_type="deals")
pipeline_mapping: Dict[str, str] = {}
stage_mapping: Dict[str, str] = {}
for p in resp.results:
pipeline_mapping[p.id] = p.label
for s in p.stages:
stage_mapping[s.id] = s.label
return pipeline_mapping, stage_mapping
except Exception as e:
logging.error("Failed to fetch pipeline/stage mappings: %s", e)
return {}, {}
# -----------------------------------------------------------------------------
# Search IDs (ts > since_ms) with property fallback
# -----------------------------------------------------------------------------
def _search_deal_ids_from(since_ms: int, prop: str) -> List[str]:
"""
Search deals where {prop} > since_ms (epoch-ms).
Sort ascending so we can advance the cursor monotonically.
"""
url = "https://api.hubapi.com/crm/v3/objects/deals/search"
headers = {
"Authorization": f"Bearer {HUBSPOT_TOKEN}",
"Content-Type": "application/json",
"Accept": "application/json",
}
payload = {
"filterGroups": [{
"filters": [
{"propertyName": prop, "operator": "GT", "value": str(since_ms)},
]
}],
"limit": 100,
"sorts": [{"propertyName": prop, "direction": "ASCENDING"}],
}
ids: List[str] = []
after: Optional[str] = None
with httpx.Client(timeout=30.0) as client:
while True:
body = dict(payload)
if after:
body["after"] = after
resp = client.post(url, headers=headers, json=body)
if resp.status_code >= 400:
try:
logging.error("Deal search error for prop '%s': %s", prop, resp.json())
except Exception:
logging.error("Deal search error for prop '%s': %s", prop, resp.text)
resp.raise_for_status()
data = resp.json()
ids.extend([obj["id"] for obj in data.get("results", []) or []])
after = (data.get("paging") or {}).get("next", {}).get("after")
if not after:
break
time.sleep(0.1)
return ids
def search_deal_ids_after_ms(since_ms: int) -> Tuple[List[str], str]:
"""
Try these properties in order; return (ids, prop_used) for the first successful search:
1) hs_lastmodifieddate
2) lastmodifieddate
3) createdate
4) hs_createdate
"""
props_to_try = ["createdate", "hs_createdate"]
last_err = None
for prop in props_to_try:
try:
ids = _search_deal_ids_from(since_ms, prop)
logging.info("Deal search with '%s' returned %d IDs.", prop, len(ids))
return ids, prop
except httpx.HTTPStatusError as e:
last_err = e
continue
if last_err:
raise last_err
return [], "hs_lastmodifieddate"
# -----------------------------------------------------------------------------
# Read-by-ID (with associations) → map rows and track max cursor ts
# -----------------------------------------------------------------------------
def _extract_primary_company_id(record, props: Dict) -> Optional[int]:
"""
Prefer hs_primary_associated_company property. If missing, fall back to
associations of type 'deal_to_company' (if available).
"""
primary = props.get("hs_primary_associated_company")
if primary:
return try_parse_int(primary)
assoc = getattr(record, "associations", None)
if assoc and assoc.get("companies") and getattr(assoc["companies"], "results", None):
for a in assoc["companies"].results:
if getattr(a, "type", None) == DEAL_TO_COMPANY_ASSOC_TYPE or not hasattr(a, "type"):
return try_parse_int(a.id)
return None
def read_deals_by_ids(
deal_ids: List[str],
cursor_prop: str,
) -> Tuple[List[Dict], List[Dict], Optional[int]]:
"""
Read deals by ID including contacts/companies associations.
Returns: (all_deals, deal_contact_links, max_ts_ms_for_cursor_prop)
"""
if not deal_ids:
return [], [], None
all_deals: List[Dict] = []
deal_contact_links: List[Dict] = []
assoc_types = ["contacts", "companies"]
pipeline_map, stage_map = get_pipeline_and_stage_mappings()
max_ts_ms: Optional[int] = None
for i, did in enumerate(deal_ids, start=1):
try:
record = hubspot_client.crm.deals.basic_api.get_by_id(
deal_id=did, properties=DEAL_PROPERTIES, associations=assoc_types, archived=False
)
p = record.properties or {}
# Track max timestamp for the cursor property we used in the search
cursor_val = p.get(cursor_prop)
ts_ms = parse_any_ts_ms(cursor_val)
if ts_ms is not None and (max_ts_ms is None or ts_ms > max_ts_ms):
max_ts_ms = ts_ms
# Contacts
if getattr(record, "associations", None) and record.associations.get("contacts"):
bucket = record.associations["contacts"]
if getattr(bucket, "results", None):
for a in bucket.results:
if a.id and a.id.isdigit():
deal_contact_links.append({
"deal_id": try_parse_int(record.id),
"contact_id": try_parse_int(a.id),
})
# Company
company_id = _extract_primary_company_id(record, p)
# Created date: accept either createdate or hs_createdate
created_iso = p.get("createdate") or p.get("hs_createdate")
all_deals.append({
"deal_id": try_parse_int(record.id),
"dealname": p.get("dealname"),
"hubspot_owner_id": try_parse_int(p.get("hubspot_owner_id")),
"pipeline_id": try_parse_int(p.get("pipeline")),
"pipeline_label": pipeline_map.get(p.get("pipeline"), ""),
"dealstage": p.get("dealstage"),
"dealstage_label": stage_map.get(p.get("dealstage"), ""),
"hubspot_createdate": parse_ts(created_iso),
"closedate": parse_ts(p.get("closedate")) or None,
"contract_signed_date": p.get("contract_signed_date") or None,
"contract_end_date": p.get("contract_end_date") or None,
"hubspot_last_activity_date": parse_ts(p.get("notes_last_updated")),
"num_contacted_notes": p.get("num_contacted_notes"),
"hubspot_team_id": try_parse_int(p.get("hubspot_team_id")),
"hubspot_team_label": HUBSPOT_TEAM_MAP.get(p.get("hubspot_team_id"), ""),
"hs_analytics_source": p.get("hs_analytics_source"),
"number_of_cli": try_parse_int(p.get("number_of_cli")),
"amount": try_parse_int(p.get("amount")),
"annual_contract_value": try_parse_float(p.get("hs_acv")),
"total_contract_value": try_parse_float(p.get("hs_tcv")),
"margin": try_parse_float(p.get("margin")),
"source_of_deal": p.get("source_of_deal_2___migration"),
"record_source": p.get("hs_object_source_label"),
"record_source_detail_1": p.get("hs_object_source_detail_1"),
"dealtype": p.get("dealtype"),
"company_id": company_id,
})
if i % 200 == 0:
logging.info("Read %d deals...", i)
time.sleep(0.05)
except httpx.HTTPStatusError as e:
logging.error("HTTP error reading deal %s: %s", did, e)
except (DealsApiException, httpx.HTTPError) as e:
logging.error("Error reading deal %s: %s", did, e)
return all_deals, deal_contact_links, max_ts_ms
# -----------------------------------------------------------------------------
# Upsert
# -----------------------------------------------------------------------------
def upsert_deals(deals: List[Dict], deal_contact_links: List[Dict]) -> None:
if deals:
insert_into_supabase_table(supabase_client, "hubspot_deals", deals)
print(f"Upserted {len(deals)} deals.")
if deal_contact_links:
deal_contact_links = deduplicate_by_key(deal_contact_links, key=("deal_id", "contact_id"))
insert_into_supabase_table(
supabase_client,
"hubspot_deal_contacts",
deal_contact_links,
on_conflict=["deal_id", "contact_id"],
)
print(f"Upserted {len(deal_contact_links)} deal-contact associations.")
# -----------------------------------------------------------------------------
# Main (timestamp cursor)
# -----------------------------------------------------------------------------
def main(since_ms: Optional[int] = None):
"""
Orchestrates:
1) Search deal IDs with <cursor_prop> > since_ms (property fallback)
2) Read full deals with associations (track max timestamp for <cursor_prop>)
3) Upsert into Supabase
4) Update sync metadata with { last_sync_metadata, last_sync_time, cursor_prop }
"""
# Resolve since_ms
if since_ms is None and BOOTSTRAP_SINCE_MS_ENV:
try:
since_ms = int(BOOTSTRAP_SINCE_MS_ENV)
except ValueError:
raise RuntimeError("HUBSPOT_DEALS_SINCE_MS must be an integer (ms) if set.")
if since_ms is None:
# Default: today@00:00:00Z for first run
today0 = floor_to_utc_midnight(datetime.datetime.now(datetime.timezone.utc))
since_ms = to_epoch_ms(today0)
print(f"Searching deals with timestamp > {since_ms} ...")
ids, cursor_prop = search_deal_ids_after_ms(since_ms)
print(f"Search property: {cursor_prop}. Found {len(ids)} deal IDs.")
now_iso = datetime.datetime.now(datetime.timezone.utc).isoformat()
if not ids:
print("No deals beyond the cursor. Updating sync metadata and exiting.")
update_sync_metadata(supabase_client, "hubspot_deals", now_iso)
return
print("Reading deals (with associations)...")
deals, deal_contact_links, max_ts_ms = read_deals_by_ids(ids, cursor_prop)
print("Upserting into Supabase...")
upsert_deals(deals, deal_contact_links)
# Advance cursor to max timestamp we actually ingested for the chosen property
new_cursor_ms = max_ts_ms if max_ts_ms is not None else since_ms
update_sync_metadata(supabase_client, "hubspot_deals", now_iso)
print(f"Deals sync complete. Advanced cursor to {new_cursor_ms} using prop '{cursor_prop}'.")
# -----------------------------------------------------------------------------
# CLI
# -----------------------------------------------------------------------------
def _parse_cli_arg_to_ms(arg: str) -> int:
"""
Accept:
- integer epoch ms
- ISO-8601 (Z or offset)
- YYYY-MM-DD (floors to 00:00Z)
"""
# epoch ms or seconds
if re.fullmatch(r"\d{10,13}", arg):
v = int(arg)
if v < 10_000_000_000_000: # seconds -> ms
v *= 1000
return v
# YYYY-MM-DD
if re.fullmatch(r"\d{4}-\d{2}-\d{2}", arg):
d = datetime.datetime.strptime(arg, "%Y-%m-%d").replace(tzinfo=datetime.timezone.utc)
return to_epoch_ms(floor_to_utc_midnight(d))
# ISO-8601
return to_epoch_ms(arg)
if __name__ == "__main__":
import sys
if len(sys.argv) > 1:
try:
since = _parse_cli_arg_to_ms(sys.argv[1])
except Exception as e:
print(
f"Invalid timestamp. Provide epoch ms, ISO-8601, or YYYY-MM-DD. Error: {e}"
)
sys.exit(1)
main(since_ms=since)
else:
main()
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