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Page 107 Manual of Public Financial Management Policies and Procedures: Ministry of Finance and Economic Planning, Government of Rwanda 8.11 Treatment of returned payments 8.11.1 Returned payments relate to the pay ments instructions issued by the Treasury or budget agency but rejected by BNR or com mercial banks as ... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.11.2 For all the unpaid transactions, BNR or the relevant Commercial Bank shall notify the Treasury or the relevant budget agency providing the following details; a) Bank Transaction ID b) Reference number (Payment Voucher/In struction Number c) Description d) Amoun e) Beneficiary name (Payee) f) Bank Account g) Cur... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Debit: Returned payment liability Account (Below-the-Line Account) (Beneficiary Name) Credit: Bank account of the budget agency 8.11.6 If payment is to be made by the Trea sury, the Chief Budget Manager shall upon final verification, transmit the claim to the Treasury for payment. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
When payment is even tually effected by the Treasury, the following accounting entries will be effected; Debit: Returned payment – liability account Credit: TSA Bank Account In this case no accounting entries are to be raised by the budget agency. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.11.7 Any returned payments that remain unclaimed for over 2 years shall be recognised as other revenues with the following entries Debit: Returned payment liability Account (Below-the-Line Account) (Beneficiary Name) Credit: Other miscellaneous Revenue Page 108 Manual of Public Financial Management Policies and Proce... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.12.1.2 The compensation of employees shall not include: i.
Reimbursements of payments incurred by employees on tools, equipment, uni forms and other items that are needed to enable them to carry out their work.
For example, uniforms provided to police officers do not fall under compensation of employees, but goods... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
ii.
Payments for travel and subsistence while on government duty away from duty station.
These are classified under goods and services depending on how the travel and substance was utilized.
iii.
Purchases of services provided by peo ple who are not government employees, for example, consultants, architects and oc... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
v. Lump sum and mileage allowance.
vi.
Employer social benefits such as medi cal allowance and costs abroad, educa tional loans, deceased and funeral costs, and terminal benefits.
These are classi fied as social benefits. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
These are classi fied as social benefits.
8.12.1.3 Compensation of employees is accounted for on accrual basis except for post-employ ment benefits including retirement benefits such as pensions and other post-employ ment benefits such as life insurance and medical care, termination benefits and short term compensa... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.12.1.4 Once Government implements the accrual basis IPSAS, the accounting for compensa tion of employees shall comply with IPSAS 25: ‘Employee benefits’.
8.12.2 Maternity leave contributions 8.12.2.1 Article 7 of the Law No.
003/2016 of 30/03/2016 establishing and Governing Maternity Leave benefits scheme provides... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.12.2.2 For purposes of determining the materni ty leave contributions and in accordance with article 6 the Ministerial Order No. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
007/16/10/TC of 28/10/2016, the gross salary shall be calculated to also include any benefits in kind such as accommoda tion facilitation; mobile tools of communi cation; sports and recreational facilitation; leave or vacation facilitation; meals; compa Page 109 Manual of Public Financial Management Policies and Pro... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
In this regard, the chief budget manager shall ensure that all components of calculating the gross pay are part of the payroll.
8.12.2.3 To facilitate the budgeting and payment of the maternity leave benefits, the following shall be adhered to: a) An employer’s contributions to the ma ternity leave scheme shall be bu... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
b) All maternity leave contributions shall be accounted for separately and should have their own payroll deduction code different from that of other statutory de ductions such as RAMA or CSR.
c) Declarations of the maternity leave con tributions shall be made and shown sep arately on the declaration form.
d) Payme... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
e) To facilitate the payment process and in line with Article 23 of the Ministerial Or der No.
007/16/10/TC of 28/10/2016, the employer shall pay the woman ma ternity leave benefits due and those ben efits shall be reimbursed by RSSB within thirty (30) days of the receipt of request of reimbursement.
Staff on mate... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.12.2.4 Using a standard reimbursement form is sued by RSSB, public entities shall ensure that they seek a reimbursement from RSSB for the salaries paid to their staff on ma ternity leave for the last six (6) weeks. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
It shall be the responsibility of every public entity to ensure that the funds so claimed are paid into the correct bank account from which the salaries were initially paid; The Treasury Single Account in case the salaries were processed and paid through the Cen tral Treasury; and to the respective entity bank account... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.12.3 Accounting treatment for maternity leave contributions and benefits 8.12.3.1 In accordance with sub - paragraphs 8.12.2.3 (e) and 8.12.2.4 above, the following accounting entries shall be passed for the various transactions relating to the woman maternity leave contributions and benefits: For the accounting entr... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Accordingly the monthly payroll expenditure and associated payables will be recognised as follows upon cre ation of the salary commitments in the IFMIS; Page 110 Manual of Public Financial Management Policies and Procedures: Ministry of Finance and Economic Planning, Government of Rwanda b) On the payment of the mater... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
as a direct payment Description Dr Cr Dr. Salary Expenditure Dr. Government Contribution to CSR Dr. Government Contribution to ML Cr.
Salary Net Payable Cr.
Salary CSR Payable Cr.
Salary RAMA Payable Cr.
Salary MLC Payable Cr.
Salary PAYE Payable 100 5 0.35 112.8 59.2 8 15 0.6 30 112.80 Description Dr Cr Dr. Salar... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Description Dr Cr Dr. Salary MLC Payable Cr.
Cost Center Bank account 0.6 0.6 0.6 0.6 c) With the monthly payroll commitments, separate commitments relating to the benefits paid from week 7 to week 12 to the eligible staff on Maternity Leave (ML) that are to be reimbursable by RSSB shall be created .
The commit ment... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
The Salary Expenditure and Related Payables for a mother on ML from week 7 week to week 12 (6 weeks) will be recognized as follows; d) The employer’s contribution to the MLBS shall in all cases be expenses and must be budgeted for under a specific expenditure sub item relating to con tribution to maternity leave paya... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
A specific budget line is necessary in this case so as to facilitate monitoring and prevent mis-postings.
f) The concerned entity shall create its claim from the IFMIS for amount to be reimbursed by the RSSB.
The claim shall specify the following details; - Claim number - Employee’s ID and Name - Starting Date of Lea... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
- Total Amount reimbursable by RSSB (This may involve a total of two pay ments straddling over a period of two months).
g) The claim shall be equal to the total re ceivables amount equivalent to 6 weeks pay of salary.
h) The claim shall specify the Bank account into which the refund has to be made and this shall be... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
i) Payments by RSSB shall be linked to the associated claim which will be account ed for as follows upon receipt of pay ment.
Dr. Receivable from RSSB………………….
XXXX Cr.
Bank Account / Direct Payment (If salary is processed by Central Treasury XXXX Page 111 Manual of Public Financial Management Policies and Procedur... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Transfer ( Inter Entity to Treasury) Cr.
RSSB ML Receivable 150 150 150 150 Description Dr Cr Dr. Treasury Bank account Cr.
Transfer from Cost center 150 150 150 150 In the Books of the Treasury.
Where RSSB refund is paid to the entity Description Dr Cr Dr.
Cost Center Bank account Cr. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Cost Center Bank account Cr.
RSSB ML receivable 150 150 150 150 j) A reconciliation of the accounts receiv able from RSSB shall be carried out be tween the entity and RSSB and a note disclosure of a breakdown of the out standing amount at the reporting date with the following details shall be in cluded in the enti... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
- Name of Staff - amount still pending - Total amount pending 8.12.4 Payroll procedures 8.12.4.1 Detailed payroll procedures are contained in instructions issued by the Ministry in charge of public service and labor and the following section is therefore restricted to accounting procedures related to the man agement o... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.12.4.2 The officer in-charge of the Human Re source function shall prepare, on a monthly basis, a payroll in accordance with the es tablished laws and regulations, procedures and systems as advised by the Ministry in charge of public service.
8.12.4.3 The payroll shall be approved by the Chief Budget Manager befor... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.12.4.5 Payments for terminal benefits and com pensation shall be in accordance with rules and regulations issued by the Ministry re sponsible for public service.
8.12.4.6 Taxes and other deductions related to pay roll shall be remitted to relevant authori ties alongside the net salary payments and filing of payr... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.12.4.7 The human resource manager preparing the payroll, as well as the Head of Finance and CBM or Head of Corporate Services in the budget entity, should sign each page of the payroll to evidence their approval/authori zation of the payroll contents.
The payment processing shall then follow the normal commitment a... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.12.4.8 CBM shall ensure that, on a monthly basis, changes in payroll are approved and com municated to the Ministry in charge of pub lic service and labor.
8.12.4.9 There should be summary schedules for each type of payroll deductions for each budget entity.
These schedules should ac company payrolls and may inc... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Pay As You Earn tax (TPR); ii.
Social Security – employee contribution; iii.
Social Security – employer contribution; iv.
Health Insurance – employee contribu tion; v. Health Insurance – employer contribu tion; and vi.
Any other payroll deduction made.
8.12.4.10 All salaries must be paid via personal bank accoun... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Thus, banking lists showing the particulars of the each em ployee’s bank account to which the salary dues are to be remitted should be annexed to each payroll 8.12.5 Accounting policy for payroll expenditure a) Illustration: Payroll computation for an individual staff # A B C D E F G H I J K L M Payroll item Basic Sal... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
20x5, the gross salaries payable to the public officers under the Ministry of Health (MINISANTE) excluding any benefits in kind and before the maternity leave contributions totalled Frw 99,495,450 made up of the following: Net salary Frw 73,680,450; TPR (PAYE) Frw 15,300,000; Employee Social Security contributions Frw ... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
The payroll deductions of 0.3% equal to Frw 300,000 (0.3% x 100 million) are to be made from the employees as maternity leave contributions.
Similarly, the employer’s contribution will also amount to Frw 300,000, being 0.3% of the gross salaries payable by the entity including the benefits in kind.
The salaries are c... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Assume the payrolls were forwarded and received in the Treasury on 25th of the month and that the relevant Payment Order was sent to BNR on 30th March.
The ledger entries for the above transactions are as follows: In the books of MINISANTE 25th March 20x5: Debit: Salary in cash 99,495,450 Debit: Employer Social contri... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
2,500,000 Debit: Employer Maternity Leave contrib.
300,000 Credit: Accounts payable (net salary) 73,380,450 Credit: Accounts payable (TPR) 15,300,000 Credit: Accounts payable (Social Security) 8,040,000 Credit: Accounts payable (Medical Insurance) 5,000,000 Credit: Accounts Payable (Maternity Contrib. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
RSSB) 600,000 Credit: Accounts payable (other) 5,000,000 (Being recognition of March salary) Upon payment by Treasury 30th March 20x5: Debit: Accounts payable (net salary) 73,380,450 Debit: Accounts payable (TPR) 15,300,000 Debit: Accounts payable (Social Security) 8,040,000 Debit: Accounts payable (Maternity leave _RS... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
30th March 20x5: Debit: MINISANTE direct payment 107,320,450 Credit: Bank Account 107,320,450 (Being payment of March salary) In the books of the Treasury 25th March 20x5: No entry as the liability is for the entity.
30th March 20x5: Debit: MINISANTE direct payment 107,320,450 Credit: Bank Account 107,320,450 (Being p... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Accordingly the procedures pre scribed under section 8.8 of this manual shall generally apply to the treatment of unclaimed or returned salaries.
8.12.7 Payrolls are mainly processed by public entities and paid centrally from TSA by Treasury as direct payments.
There are in stances where salaries processed particul... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.12.8 Since the returned salaries had already been charged to a particular expenditure line by the public entities and paid from TSA, the returned salaries should be accounted for by Treasury as an accounts payable (Returned sal ary) until they are paid back to the beneficiary employee.
The concerned public entity i... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.12.9 The following shall be considered while processing a refund to the beneficiary: i.
Ensure that the amount being refunded match to the amount that had been re ceived back to the account; ii.
The beneficiary has requested for the refund in writing and this has been ap proved by CBM; iii. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
The cause of return of the salary has been identified and resolved; 8.12.10 There are instances where the returned salary (goes unclaimed for periods in excess of two years (from the date when the payment is returned).
In such cases, the returned sala ry should be written back from the accounts payable and be recogni... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.12.11 The following accounting entries ap ply: Page 114 Manual of Public Financial Management Policies and Procedures: Ministry of Finance and Economic Planning, Government of Rwanda Upon sighting the returned salaries on the bank statement Debit: Bank account xxxx Credit: Accounts payable – returned salaries xxxx (... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Such a claim must be duly certified and approved by a Public entity and shall be sub mitted to MINECOFIN for payment if the un claimed salaries amount was returned into the Treasury Single account or its sub-accounts.
8.13 Payments relating to the annual staff performance based bonus 8.13.1 Annual performance based ... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
The amount is determined after staff performance evaluation following the end of the financial year and is usually paid during the period August – De cember of the following financial year.
8.13.2 As prescribed under paragraph 3.2.3 and as a year-end procedure, the annual staff performance based bonus will be account... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
In case, the staff performance evalua tion has been completed before the end of fis cal year and the amount to be paid has been determined but not paid before the year end, the amount payable of the annual performance based bonus shall be made by each public en tity and accrued and following accounting en tries sha... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Debit: Appropriate expenditure item xxxx Credit: Accounts payable xxxx (Being recognition of the annual performance based bonus accrued at year-end) 8.14 Post-employment benefits for government employees 8.14.1 Post-employment benefits to civ il servants that include pension benefits and post-employment medical are ma... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Page 115 Manual of Public Financial Management Policies and Procedures: Ministry of Finance and Economic Planning, Government of Rwanda Benefit Terminal benefits Pension scheme organized through the RSSB Description A lump sum payment is made to a civil servant, depending on seniority under a post-employment defined be... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
If the person leaves the current position to continue working as a civil servant in a different department, the seniority continues to evolve and no payment is made.
It is only when a civil servant leaves the system (retirement, death, or departure to work as a private employee/self- employed person), there is payment... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
with a maximum of 6 months.
The RSSB provides pensions not only to employees of the government, but also to members of the public.
There is mandatory affiliation to all salaried employees and active political representatives.
There is voluntary affiliation for other people by applying to join and by paying the neces... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Contributions are 3% for the individual and 5% for the employer.
For people who are not employed, the individual needs to pay the full 8% of contribution Payment is made as a defined benefit at retirement The benefit depends on the years of contribution to scheme: If people have contributed for less than 15 years (in ... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
The formula is defined by Law.
Notes/Remarks This is a typical example of a post-employment defined benefit scheme for which a full valuation must be made.
benefit scheme for which a full valuation must be made. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Page 116 Manual of Public Financial Management Policies and Procedures: Ministry of Finance and Economic Planning, Government of Rwanda Post-retirement medical insurance (formal format) organized through the RSSB The RSSB provides medical insurance coverage not only to employees of the government (civil servants), but ... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Private institutions can also join the scheme by applying to join and by paying the necessary contributions.
Note that not all institutions are accepted.
Again, one must be careful.
As such, IPSAS 39 only relates to employees of the government and therefore it is important to make the distinction between social bene... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
For pensioners, only the individual contribution remains and this is deducted from the monthly pension.
The benefits are not only provided during active service but also post-retirement.
Benefits consist of 85% of medical treatment and prescribed drugs.
The remaining cost is to be covered by the patient.
As the ben... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Community Based Health Insurance (CBHI) This health insurance system covers all people who are not affiliated to the formal format.
Four categories are distinguished.
Contribution depends on the category to which the individual belongs.
This is a typical example of a social benefit, which is not covered by IPSAS 39.... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
The benefit is 2% for each year of contribution: If you have contributed for 15 years, you will receive 30% of the average last 5 salaries.
If you have contributed for 20 years, you will receive 40% of the average of last 5 salaries.
If people leave the system, they need to wait until the retirement age to receive th... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
This is a typical example of a post-employment defined Page 117 Manual of Public Financial Management Policies and Procedures: Ministry of Finance and Economic Planning, Government of Rwanda 8.14.2 As part of the financial statements sub mitted to the Ministry, the RSSB shall ensure that appropriate financial informat... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.15 Payments relating to acquisition of assets 8.15.1 Entities may procure capital assets (assets of value above Frw 100,000 and useful life of more than one year) that include assets such as vehicles, furniture, equipment, finance leases, plant and tools and investment proper ty.
These shall be expensed and charged... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.15.2 Depreciation/impairment of assets and revaluations will not be recognized in the financial statements rather this will be reflect ed in the fixed asset register in accordance with the Government asset management policies and procedures prescribed under chapter 14 of this manual.
8.15.3 The measurement base to ... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
The historical cost is the amount of cash or cash equivalent paid or received or fair value of any other consideration given or received in rela tion to an asset.
8.15.4 Under the accrual basis of accounting, the acquisition of capital assets shall be recog nized as an asset in the statement of financial position wh... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Further details relating to the manage ment and accounting of the non-current assets are provided in chapter 14 of this manual.
8.15.5 The following accounting entries apply: Upon receipt of invoice or cash purchase of capital assets Debit: Acquisition of assets xxxx Credit: Accounts payable or bank account xxxx (Bei... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.16.2 The prepayments are recognized as an accounts receivable when cash is paid out and which is expensed when service or goods are consumed.
However, this should be differ entiated to installment payments where such installement is accounted for as normal expen diture and expensed in the books of accounts. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.16.3 Commitments for all prepayments shall be recorded on the appropriate underly ing budget line and will be cleared into an ac tual expenditure for the budget line when the associated goods or services are delivered. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.16.4 The following accounting entries apply: Upon prepayment of an expenditure Debit: Accounts receivable (commitment recorded on the underlying budget line) xxxx Credit: Bank account xxxx (Being recognition of prepayment in respect of an expenditure) Upon delivery and receipt of goods or services Debit: Underlying e... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
At this point, expenses not yet consumed will be apportioned and treated as an asset (pre paid).
Page 118 Manual of Public Financial Management Policies and Procedures: Ministry of Finance and Economic Planning, Government of Rwanda 8.17 Payments in-advance and deposits (e.g.
for contractor) 8.17.1 In some circumsta... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.17.2 Payments in-advance and deposits shall be accounted for under the accrual basis of accounting.
The deposit shall be accounted for as an accounts receivable and expensed when the service is consumed.
For the embas sies rent deposit, the receivable is expensed at the end of the lease contract when the deposit i... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.17.3 Following entries apply: Illustration: Payment in advance and deposit On 1st July 2015, Embassy of Tokyo paid Frw 12,000,000 equivalent in foreign currency for a year rent in advance for an operating lease of office space for the embassy.
Monthly rent is Frw 1,000,000 payable in arrears.
Assume at the end of t... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
This was pursuant to the lease agreement and has been agreed upon by both parties. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
The payment in advance also known as rent deposit will be accounted for as follows: Upon payment of the deposit Debit: Accounts receivable third parties (per SCoA) 12,000,000 Credit: Bank account 12,000,000 Upon expiry of the lease contract and refund of the deposit Debit: Bank account 10,000,000 Debit: Rental Expendit... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.18 Penalties for late deliveries or poor quality.
8.18.1 There are circumstances when suppliers are penalized for late deliveries or poor quali ty with deductions made from their payment invoices.
In line with article 7 of the Organic Law on State Finances and property and article 25 of the Ministerial Order No. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
001/16/10/TC of 26/01/2016 relating to financial regulations, all such deductions either by the Treasury or a Central Government Entity shall be paid to a designated bank account of the RRA that shall in turn recognize the revenue collected under an appropriate revenue item. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Penalty deduc tions by decentralized entities shall be collect ed and deposited in the designated district bank account 8.18.2 The sequence of accounting entries involved in the treatment of penalties for both payments made by the Central Treasury or a Budget Agency shall be as follows; Upon receipt of goods with the... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Debit: Expenditure item xxxx Credit: VAT Account xxxx Credit: Supplier Account xxxx Upon initiating payment of invoice Debit: Supplier Account (WHT & Penalties) xxxx Credit: WHT Account xxxx Credit: Penalties* xxxx Upon effecting payment (“Sign as paid” of payment order/ voucher) Debit: WHT account (RRA) xxxx Debit: VA... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.18.3 For the avoidance of doubt, tax com putations and remittances to the RRA shall not be affected by any penalties paid by suppliers for poor quality or late deliveries.
8.19 Treatment of discounts received 8.19.1 Discounts may be offered to a public entity by suppliers on sales of goods or ser vices for a varie... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Discounts may be clas Page 119 Manual of Public Financial Management Policies and Procedures: Ministry of Finance and Economic Planning, Government of Rwanda sified into two types: (a) Trade Discounts: offered at the time of purchase for example when goods are pur chased in bulk or to retain loyal customers.
(b) Cas... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.19.2 Trade discounts shall generally be ig nored for accounting purposes and therefore shall not be recorded in the accounting records of the public entity.
Accordingly, the procure ment, commitments along with any payables shall be recorded net of any trade discounts of fered.
Illustration: Treatment of trade d... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
In this case the district hospital will create its purchase orders, commitments and associated payables net of the trade discount, i.e Frw 47.5 Million per vehicle.
8.19.3 Cash discounts result in the reduction of procurement costs during the period and the amount payable in respect of the procure ments.
In this cas... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
and subsequently re ducing the payment amount by the amount of discount that is actually received.
In line with paragraph 8.18.1 above, the discounts received will be paid to the credit of the RRA bank ac count in case of central government entities and the RRA shall recognise the discounts as revenue in its account... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.19.4 The chronology of the accounting en tries for the recognition of the cash discounts received shall be as follows; Upon receipt of goods with the issue of Goods Received Note. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Debit: Expenditure item xxxx Credit: VAT Account xxxx Credit: Supplier Account xxxx Upon initiating payment of invoice Debit: Supplier Account (WHT & Discount received) xxxx Credit: WHT Account xxxx Credit: Discount received – Liability xxxx Upon effecting payment (“Sign as paid” of payment order/voucher) Debit: WHT ac... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.19.5 As is with penalty deductions, dis counts received from suppliers shall not affect the tax computations and payments to RRA.
8.20 Grant and transfer payments – inter entity transactions.
8.20.1 Inter-entity payments relates to a pay ment made by a Government entity to another and classified as a reporting en... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Public enterprises are not.
ii.
The associated receipt by recipient enti ty must be in relation to an activity that has been budgeted for by the receiving entity or is in its activity plan.
iii. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
To ensure there is adequate documenta tion and all inter entity transactions are correctly classified, a memorandum of understanding shall be signed between the sending and receiving entities clear ly indicating the basis of the inter entity transactions; where in any doubt, the concerned parties shall seek the neces... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
iv.
Where the amounts are sent on a dif ferent currency such as is the case with embassies, any associated exchange or translation differences should be accom modated by the receiving entity such that the amount recorded by both par ties equal the amount recorded by the sending entity in Rwandan Francs.
In this re... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
v. For the avoidance of doubt, all transfer charges shall be borne by the sending entity.
vi.
Funds received by a public entity for the purpose of onward transfer to an agent of the sending entity (principal) are not treated as inter-entity transactions.
In ef fect the funds are just transiting through the entity a... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
This arrangement is common with embas sies where public entities pass funds through the embassies for purposes of transacting with the embassy host coun try.
vii.
Funds received by a public entity for safe custody until a certain event where the funds are remitted to the beneficiary are not inter-entity transaction... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.20.3 The following accounting entries re late to inter-entity payments: Upon sending of funds Debit: Inter-entity transfer xxxx Credit: Bank account xxxx IFMIS payment module to be used with the selection of the different transfer commitment types designed in the system.
8.20.4 The sending entity should carry out d... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.20.5 Where the receiving entity receives the funds in a different fiscal year, this normally causes a timing difference.
To enable govern ment carry out inter-entity reconciliations while preparing consolidated financial state ments, it is a policy that all inter-entity trans fers must be accommodated during the ... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
The following accounting entries apply: Receiving entity accruing the revenue Debit: Accounts receivable – government entity (select name of entity) xxxx Credit: Inter-entity transfer – select name of entity xxxx Upon receipt of cash in the following year Debit: Bank account xxxx Credit: Accounts receivable – governmen... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
For instance, the Supreme Court is a reporting entity which has lower courts as subsidiary entities whose fi nancial results are consolidated with the head quarters to arrive at entity (Supreme Court) financial statements.
A transfer between the head quarter and the lower courts is therefore an intra-entity transact... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.20.8 The following accounting entries re late to intra-entity transactions: Upon sending of funds Debit: Intra-entity transfer (per SCoA) xxxx Credit: Bank account xxxx IFMIS payment module to be used with the selection of the different transfer commitment types designed in the system.. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
Page 121 Manual of Public Financial Management Policies and Procedures: Ministry of Finance and Economic Planning, Government of Rwanda 8.21 Expenditure related to donations in kind 8.21.1 A donation in kind entails donations that are done in goods and services rather than money (or cash). | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
To record such donations, it is important to ascertain the value of the do nation usually by requesting the donor to pro vide an estimate in writing of how the item do nated cost or by comparing its price with that of similar commodities in the market.
8.21.2 Once the value is established, the do nated asset or se... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.21.3 Further guidance on recognition and measurement (including valuation) of capital items donated to a Government entity is pro vided in Chapter 14 of this manual. | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
8.21.4 The following accounting entries apply: Under cash basi Upon ascertaining the value of donated item or service Debit: Expenditure – depending on nature classify per SCoA xxxx Credit: Revenue – grants either domestic of foreign as may apply xxxx Under accrual basis Upon ascertaining the value of donated item or s... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
The em ployee is expected to account to the Govern ment for spend funds, and return to the Gov ernment by a specified date any portion of the funds that is not spent or accounted for (mis sion returns).
8.22.2 A mission advance is a disbursement of funds that is provided to an employee to travel, abroad or locally... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
The accountabil ity report of the mission advances shall form part of the mission report.
8.22.3 The following procedure apply to ac countable imprest and mission advances (a) Applying for the accountable imprest and mission advance 8.22.4 Staff requesting for an accountable im prest or mission advance should compl... | https://transfered-docs-lawep.s3.amazonaws.com/thematic1e/pw_1/1725650204348.pdf | https://www.minecofin.gov.rw/fileadmin/user_upload/Minecofin/Publications/REPORTS/Accountant_General/IPSAS_Implementation/New_PFM_Manual.pdf | RWANDA |
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