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| # Evergreen Events |
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| ## Overview |
| Evergreen Events is a full-service event planning and venue company located in Austin, Texas. |
| We specialize in corporate events, galas, weddings, and private celebrations. From intimate |
| gatherings to large-scale productions, our team handles every detail so you can enjoy your event. |
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| ## Location & Contact |
| - **Address:** 900 Lady Bird Lane, Austin, TX 78701 |
| - **Phone:** (512) 555-0240 |
| - **Email:** bookings@evergreenevents.com |
| - **Website:** www.evergreenevents.com |
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| ## Office Hours |
| - Monday: 9:00 AM – 6:00 PM |
| - Tuesday: 9:00 AM – 6:00 PM |
| - Wednesday: 9:00 AM – 6:00 PM |
| - Thursday: 9:00 AM – 6:00 PM |
| - Friday: 9:00 AM – 6:00 PM |
| - Saturday: 10:00 AM – 4:00 PM (by appointment only) |
| - Sunday: Closed |
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| ## Venue Options |
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| ### The Rooftop Terrace |
| - **Capacity:** Up to 50 guests |
| - **Rental Fee:** $2,500 |
| - **Description:** A stunning open-air rooftop with panoramic views of downtown Austin. Perfect for cocktail parties, intimate dinners, and small corporate gatherings. |
| - **Amenities:** Built-in bar area, ambient string lighting, lounge seating, Bluetooth sound system, climate-controlled glass enclosure available for inclement weather. |
| - **Availability:** Year-round; rooftop events must end by 10:00 PM per city ordinance. |
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| ### The Garden Pavilion |
| - **Capacity:** Up to 100 guests |
| - **Rental Fee:** $4,000 |
| - **Description:** A beautifully landscaped outdoor pavilion surrounded by native Texas gardens. Ideal for mid-size corporate events, galas, and receptions. |
| - **Amenities:** Covered pavilion with ceiling fans, dance floor, built-in stage area, full lighting package, restroom facilities on-site, wheelchair accessible. |
| - **Availability:** Year-round; backup indoor option available at no extra charge in case of rain. |
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| ### The Grand Ballroom |
| - **Capacity:** Up to 250 guests |
| - **Rental Fee:** $8,000 |
| - **Description:** An elegant indoor ballroom with crystal chandeliers and hardwood floors. Suitable for large corporate events, galas, fundraisers, and weddings. |
| - **Amenities:** Full AV system with projector and screen, built-in stage with podium, professional lighting rig, coat check area, bridal/VIP suite, dedicated loading dock. |
| - **Availability:** Year-round; no noise restrictions for indoor events. |
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| ## Catering Packages |
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| All catering is provided in-house by our executive chef. Prices are per person. Dietary accommodations (vegetarian, vegan, gluten-free, halal, kosher) are available at no extra charge with 72-hour advance notice. |
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| ### Silver Package — $45 per person |
| - Appetizer course: choice of 3 passed appetizers |
| - Main course: choice of 2 entrées (one protein, one vegetarian) |
| - Non-alcoholic beverages (water, iced tea, lemonade, coffee, and assorted soft drinks) |
| - Standard table linens and place settings |
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| ### Gold Package — $75 per person |
| - Appetizer course: choice of 4 passed appetizers plus a cheese and charcuterie display |
| - Main course: choice of 3 entrées (two proteins, one vegetarian) |
| - Dessert bar with 4 selections (mini cheesecakes, brownies, fruit tarts, and cookies) |
| - Non-alcoholic beverages plus a wine and beer bar (3-hour service) |
| - Upgraded table linens, centerpieces, and place settings |
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| ### Platinum Package — $110 per person |
| - Full plated course: soup or salad, choice of 4 entrées (including a premium option such as filet mignon or lobster tail) |
| - Open bar for 4 hours (premium liquor, wine, beer, and craft cocktails) |
| - Custom dessert station with 6 selections plus a signature cake |
| - Non-alcoholic beverages |
| - Premium table linens, floral centerpieces, and fine china place settings |
| - Dedicated event coordinator included at no extra charge |
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| ## Add-On Services |
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| - **DJ:** $800 — Professional DJ with full sound system, lighting effects, and MC services for up to 5 hours. |
| - **Live Band:** $2,500 — 5-piece live band performing a 3-hour set with one break. Genres include jazz, pop, rock, and Latin. |
| - **Photographer:** $1,200 — Professional event photographer for up to 6 hours. Includes 300+ edited digital photos delivered within 2 weeks. |
| - **Floral Arrangements:** $500 – $2,000 — Custom floral arrangements for tables, stage, and entrance. Price depends on scope and flower selection. Consultation with our florist included. |
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| ## Booking Policies |
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| - **Deposit:** A 50% deposit of the total estimated cost is required to secure your date. The remaining balance is due 7 days before the event. |
| - **Cancellation Policy:** |
| - 30 or more days before the event: Full refund of the deposit. |
| - 15–29 days before the event: 50% refund of the deposit. |
| - Fewer than 15 days before the event: No refund. |
| - **Date Changes:** One complimentary date change is permitted if requested 30+ days in advance, subject to availability. Additional date changes incur a $500 rebooking fee. |
| - **Guest Count Adjustments:** Final guest count must be confirmed 10 days before the event. You may increase guest count up to the venue's maximum capacity. Decreases of more than 10% from the confirmed count are not eligible for refund on catering. |
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| ## Event Coordination |
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| - **Platinum Package:** A dedicated event coordinator is included at no extra charge. The coordinator handles timeline planning, vendor coordination, day-of management, setup oversight, and guest liaison. |
| - **Gold and Silver Packages:** Event coordination is available as an add-on for $1,500. |
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| ## Setup & Teardown |
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| - Setup and teardown are included with all venue rentals at no additional charge. |
| - Standard setup begins 3 hours before the event start time. |
| - Teardown is completed within 2 hours after the event ends. |
| - Early access for extended setup (e.g., elaborate décor) can be arranged for $500 per additional hour. |
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| ## Parking |
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| - **On-site parking lot** with 80 spaces, complimentary for all guests. |
| - **Valet parking** available as an add-on: $15 per car, minimum 30 cars. |
| - **Street parking** available on Lady Bird Lane (free after 6:00 PM, metered during business hours). |
| - **Ride-share drop-off zone** at the main entrance. |
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| ## Payment Methods |
| - We accept cash, check, Visa, MasterCard, American Express, Discover, and bank wire transfer. |
| - Payment plans available for events over $10,000 (ask our booking team for details). |
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