| SSttuuddyy AAbbrrooaadd HHaannddbbooookk |
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| International Education |
| Carole Weinstein International Center, Suite 103 |
| 211 Richmond Way |
| University of Richmond, VA 23173 |
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| Email: studyabroad@richmond.edu |
| Phone: 804-289-8836 |
| Fax: 804-289-8904 |
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| IE website: https://international.richmond.edu |
| GatewayAbroad website: https://studyabroad.richmond.edu |
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| Updated 2/01/2023 |
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| TTAABBLLEE OOFF CCOONNTTEENNTTSS |
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| Click below to jump directly to the desired section. |
| Click the page number at the bottom of any page to return to the Table of Contents. |
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| SSttuuddyy AAbbrrooaadd TTeeaamm CCoonnttaacctt IInnffoorrmmaattiioonn ............................................................................. 1 |
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| LLeetttteerr ffrroomm tthhee IInntteerrnnaattiioonnaall EEdduuccaattiioonn tteeaamm ....................................................................... 2 |
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| AAddvviiccee ffrroomm VVeetteerraannss........................................................................................................... 3 |
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| CChheecckklliissttss ooff ttaasskkss ttoo ddoo bbeeffoorree yyoouu lleeaavvee ........................................................................... 4 |
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| AAccaaddeemmiicc PPrreeppaarraattiioonnss BBeeffoorree YYoouu LLeeaavvee .......................................................................... 4 |
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| OOtthheerr ttaasskkss ttoo ddoo bbeeffoorree yyoouu lleeaavvee ccaammppuuss ......................................................................... 4 |
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| YYeeaarr--LLoonngg SSttuuddeennttss ............................................................................................................. 5 |
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| EExxtteennssiioonnss ttoo YYeeaarr--LLoonngg SSttuuddyy ........................................................................................... 5 |
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| WWiitthhddrraawwaall oorr CChhaannggee ooff PPrrooggrraamm ....................................................................................... 5 |
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| WWhhaatt ttoo DDoo AAfftteerr YYoouu AArrrriivvee AAbbrrooaadd .................................................................................... 5 |
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| UUnnddeerrssttaannddiinngg AAccaaddeemmiiccss AAbbrrooaadd....................................................................................... 6 |
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| MMoonneeyy MMaatttteerrss ..................................................................................................................... 7 |
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| IInntteerrnnaattiioonnaall TTrraavveell .............................................................................................................. 9 |
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| MMeeddiiccaall MMaatttteerrss ................................................................................................................. 11 |
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| HHeeaalltthh aanndd SSaaffeettyy WWhhiillee AAbbrrooaadd ........................................................................................ 12 |
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| IInntteerrccuullttuurraall IIssssuueess ............................................................................................................. 16 |
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| HHoouussiinngg AAbbrrooaadd ................................................................................................................. 16 |
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| AAppppllyyiinngg ffoorr UURR HHoouussiinngg .................................................................................................... 16 |
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| UURR RReeggiissttrraattiioonn ................................................................................................................. 16 |
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| KKeeeeppiinngg iinn TToouucchh ............................................................................................................... 17 |
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| AAcccceessssiinngg UURR SSeerrvviicceess WWhhiillee AAbbrrooaadd ............................................................................... 18 |
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| PPeerrssoonnaall MMaatttteerrss ................................................................................................................ 18 |
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| LLeeaarrnn aabboouutt YYoouurr HHoosstt CCoouunnttrryy ......................................................................................... 18 |
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| RReessoouurrcceess ttoo hheellpp mmaakkee yyoouurr aabbrrooaadd eexxppeerriieennccee aa bbiitt eeaassiieerr ........................................... 20 |
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| TTrraavveelleerr’’ss CChheecckklliisstt............................................................................................................ 21 |
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| SSTTUUDDYY AABBRROOAADD TTEEAAMM CCOONNTTAACCTT IINNFFOORRMMAATTIIOONN |
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| Ellen Sayles |
| Associate Dean and Director of |
| Education Abroad |
| Bio |
| (804) 287-1802 |
| esayles@richmond.edu |
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| Chris Klein |
| Associate Director of Study Abroad |
| Bio |
| List of advising countries |
| (804) 287-6876 |
| cklein2@richmond.edu |
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| Amy Bergmann |
| Study Abroad Advisor |
| Bio |
| List of advising countries |
| (804) 289-8817 |
| abergman@richmond.edu |
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| Dr. Martha L. Merritt |
| Dean of International Education |
| Bio |
| (804) 289-8133 |
| mmerritt@richmond.edu |
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| Michele Cox |
| Director of Study Abroad |
| Bio |
| List of advising countries |
| (804) 289-8838 |
| mcox@richmond.edu |
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| Marina LaMastro |
| Assistant Director of Study |
| Abroad |
| Bio |
| List of advising countries |
| (804) 484-1642 |
| mlamastr@richmond.edu |
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| Jenney Stevens |
| Study Abroad |
| Administrative Specialist |
| Bio |
| (804) 287-1849 |
| jsteven2@richmond.edu |
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| 1 |
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| LLEETTTTEERR FFRROOMM TTHHEE IINNTTEERRNNAATTIIOONNAALL EEDDUUCCAATTIIOONN TTEEAAMM |
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| Congratulations on your decision to study abroad! This will, almost inevitably, prove to be one of the most educational and memorable |
| experiences of your life. Before you finalize your plans, however, we would like to take this opportunity to raise a few issues which require |
| serious thought and reflection. |
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| Study abroad presents various challenges, both academic and personal. The way courses will be taught, and consequently the way you |
| study, will be different. In almost all cases you will have to take much more responsibility for staying on track with your coursework. |
| Housing and living standards will also be different. You cannot assume or even expect the environment or living arrangements to be the |
| same as they are at the University of Richmond or in the United States. |
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| You should be prepared to be flexible, adventurous, and cautious at the same time. You should also be willing to adapt to new situations |
| and to expect differences in all things. And you should have fun in the process! |
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| As with all changes and challenges in life, careful and thorough preparation is key to success. This handbook has been designed to help |
| you achieve a smooth transition to your life abroad, so you can confidently handle any difficulties you may encounter along the way. |
| Please take the time to read this handbook and related online resources, because most questions you have are already addressed here. |
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| We are confident that with adequate preparation, knowledge, and flexibility, your study abroad experience will be one that you will |
| treasure for the rest of your life! |
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| Sincerely, |
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| Dr. Martha Merritt |
| Dean of International Education |
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| Michele Cox |
| Director of Study Abroad |
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| Marina LaMastro |
| Assistant Director of Study Abroad |
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| Jenney Stevens |
| Study AbroadAdministrative Specialist |
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| Ellen Sayles |
| Associate Dean & Director of Education Abroad |
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| Christopher Klein |
| Associate Director of Study Abroad |
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| Amy Bergmann |
| Study Abroad Advisor |
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| 2 |
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| AADDVVIICCEE FFRROOMM VVEETTEERRAANNSS |
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| Even the students who lived through some difficult periods during their time abroad have said, without exception, |
| that they regard study abroad as one of the greatest experiences of their lives. Here is what your peers have had |
| to say about study abroad: |
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| Get involved! |
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| Plunge right in! Don't wait to adjust before participating |
| because you adjust by participating. |
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| Ask plenty of questions. |
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| Give it time, whether for language learning or for making |
| friends. |
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| Live with a family, or at least with host country nationals. |
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| If you do not like your living situation, talk to the Program |
| Director and change it. |
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| Spend as little time as possible with other U.S. students on |
| your program. |
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| Speak the local language as much as possible. |
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| Do not judge new things right away. |
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| Be open to new ideas and experiences. |
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| Be relaxed, easy-going, flexible. |
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| Blend in – don't look too much like someone from the U.S.! |
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| Get a native friend to explain what you don’t understand. |
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| Read up about the country – all aspects of it – before you go. |
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| Do not be defensive about criticism of the U.S. |
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| Enjoy yourself – and if something is not great, think of it as an "experience." |
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| 3 |
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| CCHHEECCKKLLIISSTTSS OOFF TTAASSKKSS TTOO DDOO BBEEFFOORREE YYOOUU LLEEAAVVEE |
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| The International Education office (referred to here as “IE”) has provided you with the following checklists that list various forms and their |
| deadlines. Please mark the deadlines for your specific program in your calendar. Missed deadlines may jeopardize your participation |
| in the program. |
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| What to Do Next checklist – This highlights the major tasks you must do before your departure. It is provided in your online study |
| abroad application; it can also be downloaded by clicking here. |
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| Program-Specific checklist – This is your step-by-step guide for all tasks and information related specifically to your host |
| university/program, including instructions and deadlines for tasks such as applying for admission to your host university/program, |
| housing abroad, the student visa, and much more. It is provided in your online study abroad application. If you do not see it there, IE will |
| email it to you when it is ready. |
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| AACCAADDEEMMIICC PPRREEPPAARRAATTIIOONNSS BBEEFFOORREE YYOOUU LLEEAAVVEE |
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| There are many academic preparations you must make before you leave for abroad. It is very important that you review the following |
| information carefully and thoroughly to ensure that you meet all the residency, graduation, credit transfer and unit requirements from your |
| study abroad experience. |
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| Click on the links below for full details and information: |
| Fulfilling degree and graduation requirements |
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| Transfer students |
| Leadership Studies students – includes specific steps for Jepson majors/minors |
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| • |
| • Study Abroad Course Approval Forms – ideally you should obtain as many course pre-approvals as possible |
| • |
| • |
| • Business students |
| • |
| • Minimum and maximum units taken abroad |
| • |
| • Circumstances when elective credit for abroad coursework automatically transfers |
| • How transferred credit earned abroad will appear on your Richmond transcript |
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| Transferring Hours to Units: The “First Five” rule |
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| Seniors studying abroad |
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| Law students |
| Please contact your Study Abroad Advisor at IE or the Registrar’s office for information on credit conversion. |
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| OOTTHHEERR TTAASSKKSS TTOO DDOO BBEEFFOORREE YYOOUU LLEEAAVVEE CCAAMMPPUUSS |
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| Flight Information questionnaire |
| The Flight Information - Semester/Year Abroad questionnaire is located in your online study abroad application on GatewayAbroad. |
| Please complete this before you fly to your host institution. You can edit/update this questionnaire at any time. Note that this information |
| is collected for internal IE purposes only. It is not sent to nor shared with your study abroad institution. |
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| Business School Course Requirements and Transfer Policies Contract |
| This form is for business students only and must be submitted to Ms. Fae Bell, the International Business Coordinator for the Robins |
| School of Business. Robins School “contracts” will be handed out during the Robins School orientation sessions for business majors who |
| are approved to study abroad. You are required to read, sign, and turn in this document to Ms. Bell at the end of your B-school |
| orientation session. For more information about study abroad policies for Robins School students, please visit their website. |
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| Confirmation Form (approved NON-UR study abroad ONLY) – This confirms that you have made your final decision to study abroad on |
| an approved non-UR semester study abroad program. This is available in your online study abroad application on GatewayAbroad. |
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| Independent Study Project Form |
| Guidelines apply to any student who will be conducting an independent study project (ISP) that involves the use of human participants |
| (interviews, surveys, etc.). This applies especially to students on SIT and SFS programs. You will need to ensure that your project is |
| keeping with the rules established by UR’s Institutional Research Board (IRB). Students on SIT programs must also select a UR faculty |
| member to supervise their research abroad. Additional information will be given to students on programs that include research as an |
| essential component of the program, e.g., SIT and SFS programs. |
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| 4 |
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| Visit Career Services |
| Before and after you go abroad, it is a good idea to visit Career Services and talk with a career advisor to stay on top of your internship |
| and post-graduate plans. For other international internship opportunities, please check the SpiderConnect website. |
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| YYEEAARR--LLOONNGG SSTTUUDDEENNTTSS |
| Students who will be studying for the full year will need to do the following prior to the start of their second semester: |
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| ▪ Newest version of SA Handbook |
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| Check out the newest version of the SA Handbook online, as it may have been updated since you last reviewed it. |
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| ▪ Course Approval Form |
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| Download a course approval form and complete one for the 2nd semester (if this was not completed before leaving). |
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| YEAR-LONG STUDENTS SWITCHING SITES |
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| Cultural/travel/health information |
| Check out cultural/travel/health information for second abroad destination (internet links to websites will be sent to you from IE). |
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| Visa issues – Jump to the student visas section for important information about applying for student visas for two countries. |
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| EEXXTTEENNSSIIOONNSS TTOO YYEEAARR--LLOONNGG SSTTUUDDYY |
| It is not unusual for students to wish to extend their study abroad to a full year either in the same or to a different study abroad site. If you |
| would like to stay for the year, please carefully review the steps and procedures involved. |
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| WWIITTHHDDRRAAWWAALL OORR CCHHAANNGGEE OOFF PPRROOGGRRAAMM |
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| GENERAL POLICIES AND PROCEDURES |
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| UR programs |
| Students who withdraw from a UR program or change programs after submitting the “Commitment Form” online are subject to |
| withdrawal/change policies and are required to notify IE in writing by completing and submitting the Withdrawal Form available from the |
| IE website. For full details on the policies and procedures for withdrawing, changing programs, and re-enrollment at Richmond, visit the |
| Withdrawal Policy website. |
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| Non-UR programs |
| Students should contact the program providers for information regarding withdrawal policies and fees, procedures, and refunds. With the |
| exception of extenuating circumstances, the $1,500 administrative fee for approved non-UR programs will be retained by the University |
| of Richmond and will not be refunded to the student. For more information, please visit the Withdrawal Policy website. |
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| HOUSING AT RICHMOND AFTER WITHDRAWING FROM STUDY ABROAD |
| Students who withdraw after confirming their intention to enroll in a program abroad are not guaranteed on-campus housing at |
| Richmond. Please visit the Withdrawal Policy website for more information. |
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| WWHHAATT TTOO DDOO AAFFTTEERR YYOOUU AARRRRIIVVEE AABBRROOAADD |
| There are several tasks you must complete once you arrive abroad, preferably within the first week or so. These tasks and their |
| instructions are accessed from your online study abroad application on GatewayAbroad: |
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| ▪ Your Contact Abroad Information questionnaire |
| ▪ Your Course Registration Abroad questionnaire |
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| We also strongly recommend that you take the time to learn how to request personal copies of your official abroad transcripts, which you |
| should do before the end of your abroad program. |
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| 5 |
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| UUNNDDEERRSSTTAANNDDIINNGG AACCAADDEEMMIICCSS AABBRROOAADD |
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| FOCUS ON ACADEMICS |
| While abroad you will need to attend classes regularly and to remain at the host institution for the full duration of the term abroad. Please |
| schedule your travel so that it does not interfere with your academic responsibilities. Recreational travel should be done during vacation |
| and holiday time and not during the academic semester. You will have an opportunity for extended independent travel before and after |
| your semester abroad. Of course, costs for such travel are not included in the prepaid fees or cost estimates. |
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| Important: You are required to register for a full course load for each semester you are abroad that meets your host country’s student |
| visa requirements. You must register for a course load that equates to a minimum of 3.5 transferable units towards your Richmond |
| degree. Courses not approved for transfer credit towards your Richmond degree (such as certain language courses) are not calculated |
| towards the 3.5 transferable units. |
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| Failure to earn enough course units (3.5 minimum in transfer) while on a study abroad program are subject to review and may result in |
| penalties for academic deficiency. |
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| Students who are struggling with academic, personal, or medical issues are encouraged to reach out to the support system in their host |
| country, in their home country, and/or at UR. |
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| Please take time to read the University’s transfer credit policy on UR semester abroad programs at |
| registrar.richmond.edu/registration/programs/studyabroad/index.html. |
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| In the event of an in-country strike by educational instructors at your host university, IE will seek advice from our counterparts abroad to |
| determine the best course of action and will advise you accordingly. In the past, our partners have often been able to offer alternative |
| course options and have amended the semester schedule during strikes to make the best of the situation (for example, students on CIEE |
| programs can take CIEE-taught courses instead of courses taught at the host institution). |
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| Academic contribution upon return |
| Keep copies of your work from abroad (assignments, syllabi, tests, etc) as Richmond faculty may request to see this when you return to |
| campus. It would be worthwhile to start thinking about how you might use what you learn abroad to contribute academically to your classes |
| here at Richmond. You may wish to pursue a research project that is linked to your abroad experience and apply to the School of Arts & |
| Sciences annual Student Symposium, which is held each April. The Symposium gives students the opportunity to present their work in a |
| professional setting, comparable to any international conference or discipline-specific symposium. Certain departments also hold their own |
| symposia; click here for more information. |
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| Your abroad academic experience could also be extended beyond graduation by applying for a Fulbright research or teaching grant. |
| Since 1946, the U.S. government-sponsored Fulbright Program has provided future U.S. leaders with an unparalleled opportunity to |
| study and conduct research in other nations. Fulbright grants provide round-trip international travel, insurance, maintenance for one |
| academic year and tuition waivers, if applicable. |
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| Language requirement for all majors |
| Students studying in non-Anglophone countries are required to take a course in the local language whether or not this course is offered |
| for credit. Extra tuition fees for such a course on UR abroad programs will be paid for by IE. |
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| If the University of Richmond paid additional fees on behalf of a student for an intensive language course, whether before or during the |
| semester abroad, you will be liable for reimbursing Richmond if you do not attend the course. Specifically, students who miss more than |
| 3 classes without excused absences from both the professor abroad and the Richmond study abroad advisor will be responsible for |
| reimbursing Richmond for the cost of the missed classes. The student will be informed of the charge and how the calculation was made. |
| This charge will appear on the student’s Richmond account. |
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| TTRRAANNSSCCRRIIPPTTSS FFRROOMM AABBRROOAADD |
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| Official transcripts from the host institution |
| Before completing of your program abroad you must request that the host institution forward your official transcript to International |
| Education, 211 Richmond Way, University of Richmond, VA 23173 USA. Your official transcript may also be emailed directly from your |
| host institution to your Richmond study abroad advisor in a password-protected format. (Transcripts provided by the student to Richmond |
| will not be accepted.) It’s very important to check that you have paid all debts to the host institution, that you have taken all exams, and |
| that you have submitted all assignments in order to ensure your transcript is sent in a timely manner. |
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| It is not unusual for abroad transcripts to arrive several months after the semester ends. Faxed and scanned/emailed transcripts are not |
| official and cannot be accepted. Please allow approximately two weeks for the Registrar’s Office to apply the credit to your UR record. You |
| can check GradTracker to see if your credits have been transferred to your record in accordance with your course pre-approval form. Credit |
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| 6 |
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| transfer will appear under “General Electives” on GradTracker. Contact IE if you notice problems or unusual delays in your transcript or credit |
| transfer. Students studying through non-UR programs should contact their sponsoring institution directly regarding these issues. |
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| When transcripts are delayed |
| If your transcript from abroad is not received in a timely manner (see above paragraph), International Education will contact the abroad |
| institution or program to try to speed up the process. Be aware that some transcripts are delayed because a student owes outstanding |
| fines or fees to the host institution, or because a student has not signed the host institution’s transcript release form. It is your |
| responsibility to take care of such matters promptly. |
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| NOTE: UR registration priority is determined by a student’s class year as determined by admit term, so if your study abroad transcript is |
| delayed it will not impact your ability to register on time. |
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| Requesting personal copies of the host institution transcript |
| Official copies of your study abroad transcripts are often required for future applications to graduate school, law school, medical school, MBA |
| programs, Fulbright or other scholarships, even jobs. The UR Registrar’s Office will not provide students with a copy of the abroad transcript |
| or grade sheet received, so you must obtain your abroad transcript directly from the host institution. Please review |
| studyabroad.richmond.edu/?go=ObtainingAbroadTranscripts for more information. |
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| What appears on your UR transcript |
| The UR transcript will show the institution’s name, course titles, and number of UR units transferred from abroad. No grades appear; |
| however, courses must be taken for a grade in order to receive transfer credit. Transfer credit information will appear at the top of your |
| printed official transcript. Even though your grades from abroad do not appear on your UR transcript, they are still part of your permanent |
| academic records. Graduate schools and certifying agencies will require an official copy of your host institution transcript upon |
| application and they will see your grades earned while abroad. |
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|
| MMOONNEEYY MMAATTTTEERRSS |
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| UR semester abroad program costs |
| Costs differ from program to program. The fee for most Richmond semester abroad programs is the current full-time day school |
| undergraduate tuition. Payment for room and meals is normally paid directly to the host institution or other entity abroad. In many cases |
| students self-cater (prepare their own meals). In some cases, Richmond students may also pay room and or board charges to |
| Richmond. To find out about your particular program costs, go to the study abroad online brochure for your particular program and click |
| on “Dates and Costs.” |
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|
| Non-UR semester program costs |
| A $1,500 administrative fee is assessed by Richmond for approved non-UR semester study abroad programs. Tuition and fees for these |
| programs are paid directly to the sponsoring institution. No tuition is paid to UR for the semester abroad. Richmond financial aid does |
| NOT transfer to non-UR programs. Students on approved non-UR programs do not receive any allowances nor are they covered by the |
| UR abroad health insurance plan. Purchasing health insurance specifically for overseas travel and living is strongly recommended and |
| can be purchased from Gateway Plans or other vendors such as CISI or Wallach and Company. |
|
|
| TRAVEL ALLOWANCE |
| Undergraduates participating in UR semester abroad programs receive a credit on their UR student account for a travel allowance. For |
| more information about the this, please visit our website at studyabroad.richmond.edu/?go=TravelAllowance. |
|
|
| UR PARKING PERMIT |
| Students participating in spring semester study abroad programs (including approved non-UR programs) may have the spring portion of |
| their yearlong UR parking permit refunded to them. This will happen automatically without the submission of receipts. Students will see |
| the refund credited to their UR student account. |
|
|
| IF YOU PAY IN INSTALLMENTS |
| You may use the monthly installment plan to pay your UR tuition while studying abroad. You can enroll in a plan through the university's |
| payment portal QuikPAY. For questions about the program, please call QuikPAY at 1-888-470-6014 or Student Accounts at 804-289-8147. |
|
|
| FINANCIAL AID |
| You are eligible to receive financial aid for your study abroad semester/year if you are studying on a UR abroad program, provided you |
| meet application deadlines and eligibility criteria. University funding for study abroad is available for up to two semesters. Students |
| approved to study on a non-UR abroad program are not eligible for UR institutional funding while abroad, but may still be eligible to |
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| 7 |
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| receive federal and state financial aid. |
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| Student-athletes should consult with the Director of Athletics regarding transferrability of financial aid to UR semester study abroad |
| programs. |
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| More details can be found on the Financial Aid Office’s website. Questions may be directed to the Financial Aid Office at 804-289-8438 |
| or finaid@richmond.edu. |
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| Disbursement of financial aid |
| If you qualify for financial aid, you should plan ahead for your study abroad experience in terms of when and how funds are disbursed. |
| Funds are disbursed 10 days prior to the first day of classes at the institution abroad; however, it can take several days for the refund to |
| be deposited to your bank account. |
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| This will likely mean that you may need to pay some expenses abroad (like your housing fees, for example) to the host institution before |
| your financial aid becomes available to you. This may mean paying such expenses out of other savings or via credit card and then |
| reimbursing yourself once your financial aid becomes available. |
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| Students can request financial aid to be deposited to their bank account by direct deposit. Click here to learn how to sign up for direct |
| deposit. For more information on direct deposit, call Accounts Payable (804-287-6051). |
|
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| Scholarships |
| For information regarding University of Richmond scholarships and scholarships from external agencies, please visit |
| studyabroad.richmond.edu/?go=URScholarships. Some scholarships have very early deadlines so it is important to read all information |
| regarding the application process as soon as possible. The receipt of such scholarships may affect other financial aid a student is receiving. |
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| STUDENT ACCOUNTS |
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| Good standing required |
| Your acceptance to study abroad is contingent upon being in good standing with the Student Accounts Office. You are responsible for |
| paying all fees related to your program. If you owe monies to UR and do not settle your account in a timely manner, you may be |
| withdrawn from the program abroad. In such cases, UR will not be responsible for any lost monies already paid for the study abroad |
| experience, such as plane tickets, travel arrangements, and deposits. If you owe money to UR, or to the institution abroad, you will have |
| a hold placed on your account until all payments are made. |
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| Price changes |
| The University of Richmond reserves the right to change costs as a result of currency fluctuations or changes in agreements with |
| institutions abroad. |
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| MONEY MATTERS WHILE ABROAD |
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| The first month |
| You should have adequate cash resources for the time you will be abroad. The first month abroad is when students are most vulnerable |
| financially. Unexpected fees can appear, and costs can increase due to unforeseen changes in exchange rates. You may need to pay |
| the full semester’s housing cost upon arrival. When moving to a new location, it takes time to find bargain shops and restaurants and to |
| adapt to the lifestyle of a local student. For these reasons it is important to be financially secure during the first month. We recommend |
| having available twice the amount estimated for one month’s normal expenditures. |
|
|
| Preparing to access and use money abroad |
| US debit cards can be used at ATM machines, but your bank in the US may charge a fee for this. Check with your bank to see if they |
| have a “sister” bank abroad or participate in a Global ATM network (mostly just large US banks are in this network). Always ask your |
| bank if they will waive the ATM fees while you are abroad; this could end up saving you a lot of money. |
|
|
| Visa is more widely accepted than MasterCard. American Express is rarely accepted so it is not advisable to bring this card. |
|
|
| Venmo is not available outside the US but other payment options like it exist in other countries. For example, Wise and Revolut are |
| wisely used in Spain. |
|
|
| While abroad |
| Most students use ATMs while abroad; generally this is where you will get your best exchange rate. You can easily look up current |
| currency exchange rates at XE.com and OANDA.com. |
|
|
| 8 |
|
|
| Upon arrival, students can access local currency at ATMs or at exchange banks in the airport. Be aware that the exchange banks in the |
| airport do not always have the best exchange rates and they will charge a commission. Some U.S. banks can, for a fee, obtain foreign |
| currency for you with several days’ notice. |
|
|
| Pay in the local currency, not in U.S. dollars |
| In some parts of the world, particularly in Europe, some merchants will give you the option of charging your credit card in U.S. dollars |
| rather than in the local currency. This practice is known as dynamic currency conversion. You are better off declining the offer because |
| the ultimate purchase price is padded with a conversion fee, typically at least 3%. The article “Why You Should Always Pay for Foreign |
| Purchases in the Local Currency & Not in U.S. Dollars” explains this very well. |
|
|
| International Wire Transfers |
| In some cases, students or parents/guardians are asked to make an International Wire Transfer to pay for certain costs abroad, such as |
| room and board fees. This online document has some very good information on international wire transfers. |
|
|
| VAT Refunds |
| VAT (Value Added Tax) is sometimes refundable on purchases abroad. The VAT refund system varies by country, but many foreign |
| visitors are eligible for a full refund on VAT paid on goods. To receive a refund, you must ask the merchant to fill out a tax refund form at |
| the time of purchase. You must show the purchases and paperwork to a customs official when you leave the country. Your refund will |
| arrive later by mail or may also be posted to a credit card account as a credit. For more information, please review these VAT frequently |
| asked questions. |
|
|
| IINNTTEERRNNAATTIIOONNAALL TTRRAAVVEELL |
|
|
| PASSPORTS |
|
|
| Applying for a passport |
| You must obtain a passport to travel outside of the United States. You may also be required by the host country to apply for and obtain a |
| student visa prior to departure. If you already have a passport, be sure it is valid for at least 6-12 months beyond your program’s |
| end date. It is your responsibility to obtain these documents. Visit the U.S. Department of State’s Passports website find out how to |
| apply for a U.S. passport or to check on the status of a pending U.S. passport application. |
|
|
| Passport processing can take up to eight weeks (2 months), so students are encouraged to apply immediately. Passport applications |
| may be submitted at the main U.S. Post Office on Brook Rd., ph. 1-804-775-6304, or at the branch at Patterson and Glenburnie. A 24- |
| hour information recording can be heard by calling 1-877-487-2778. |
|
|
| Non-immigrant students at Richmond should also seek the advice of the Director of International Student and Scholar Services, Ms. |
| Krittika Onsanit (konsanit@richmond.edu). |
|
|
| Lost or stolen passports |
| Report lost or stolen passports immediately to local police and go to the nearest U.S. embassy or consulate the next business day for a |
| replacement. By presenting a police report, photos, and proof of identification such as a photocopy of the “picture page” or details page of |
| your passport (see “copies of important documents” section below), a new passport can be issued more quickly. |
|
|
| STUDENT VISAS |
| A visa is a stamp in a passport which officially grants permission for the holder to enter a country for a specified period of time for a |
| particular purpose (e.g., study). Student visa requirements vary from country to country and from consulate to consulate. |
|
|
| NOTE: Obtaining a visa involves an individual interacting directly with the government of the country he or she wishes to visit. |
| International Education staff can provide basic instruction and information, but cannot apply for visas on behalf of students or intervene in |
| the visa application process. |
|
|
| The checklist and orientation booklet for your particular program will tell you whether you need a visa. Be sure to read these resources |
| very carefully and meet any stated deadlines to avoid delays or complications. Some key things to keep in mind: |
|
|
| ▪ |
|
|
| It is IMPERATIVE that you start the visa application process EARLY – as soon as you accept placement to study |
| abroad. In some cases, this means gathering the documents needed for the student visa so that when your official acceptance |
| letter arrives from the partner abroad, you will be ready to submit the formal visa application. Check your program checklist for |
| specific information. |
|
|
| ▪ Before you apply for your visa, you’ll need a passport which is valid for at least 6-12 months beyond your program’s end date. |
| ▪ Some visas must be applied for in person at the consulate. |
|
|
| 9 |
|
|
| ▪ You may not be able to travel internationally before your program starts because the consulate may need to hold your passport |
|
|
| until the visa is approved and issued. |
|
|
| ▪ Many consulates process visa applications according to the program start date, not according to the student’s personal travel |
|
|
| ▪ |
|
|
| ▪ |
|
|
| plans. |
| For expedited visa services, you can hire an agency like Travisa or Perry Visa Services to hand-carry your documents to the |
| consulate for faster processing. (Note that this option is not available for all consulates.) |
| To begin your research about the application process/fees, contact the consulate of the country in which you will study that has |
| jurisdiction of your permanent residence. Typically you will find student visa information under “Consular Services” or “Visas.” |
|
|
| ▪ Changes to the stated or published policies are frequent, so it is vitally important to make certain you have the most current |
|
|
| information and that you have allowed time in case your application is returned for any reason. |
|
|
| Students who will be studying abroad in two different countries (e.g. in Chile one term and in Italy the next term) should research the |
| visa processes prior to going abroad. Students may need to obtain both visas in the United States prior to going abroad for the year as it |
| may not be possible to apply for a visa outside of your home country (e.g., U.S.) and there may not be adequate time to obtain the second |
| country’s visa prior to the second study abroad term. (back to Year-Long Students section) |
|
|
| In addition, consulates and embassies outside the U.S. are generally unfamiliar with student visa requirements as they relate to U.S. |
| students and will often provide conflicting or incorrect information that will ultimately delay the visa application process and jeopardize a |
| student’s chances of obtaining a visa in a timely manner. Ultimately it is the student’s responsibility to obtain the appropriate visa(s) |
| for the study abroad. Please contact IE if you have any questions. |
|
|
| Important note about traveling to Schengen area countries: Some Schengen area countries, such as Denmark and the Netherlands, |
| do not require a student visa beforehand; instead, students get a residence permit upon arrival in the country. To avoid problems at the |
| Schengen border control, students who plan to obtain their residence permits upon arrival in the destination country should fly directly to |
| their host country or transit via a non-Schengen country. |
|
|
| NOTARIZATION SERVICES |
| Students who require notarization services as part of their host institution or visa applications may request an appointment at |
| studyabroad.richmond.edu/?go=NotaryAppt. Photo identification is required. Students should not sign OR copy any document(s) until |
| they are in the presence of the notary. |
|
|
| IMPORTANT: Before your notary appointment, please review studyabroad.richmond.edu/?go=NotaryInfo to ensure your notarization |
| request can be processed. |
|
|
| BOOKING FLIGHTS |
| Students should carefully research their flight options and should investigate the various possible airline fees when trying to book their |
| transportation to/from their abroad destination. Budget airlines in particular have created many additional ways to collect money from |
| travelers, so don’t be fooled by a seemingly low ticket price. Additional fees may be charged for things such as checking a bag, |
| exceeding the (often low) baggage weight limit, selecting a seat (particularly if the seat is in a location that has extra legroom), and even |
| for checking in at the airport. Be sure to calculate the total possible cost before clicking the “purchase” button. |
|
|
| Also, think about what other baggage options exist, such as shipping your items, which might possibly be less expensive and less hassle |
| than flying with your luggage (be sure to check this out carefully beforehand, and do not pack valuable items, medications, or important |
| documents, etc. into the box). |
|
|
| When making your travel reservations, be sure to use your name exactly as it appears on your passport or driver’s license (such as |
| including any middle names or initials, not using nicknames, etc). Otherwise you may have problems at check-in. |
|
|
| Important note about traveling to Schengen area countries: Some Schengen area countries, such as Denmark and the Netherlands, |
| do not require a student visa beforehand; instead, students get a residence permit upon arrival in the country. To avoid problems at the |
| Schengen border control, students who plan to obtain their residence permits upon arrival in the destination country should fly directly to |
| their host country or transit via a non-Schengen country. |
|
|
| DEPARTURES AND FLIGHT TRANSFERS |
| Students are reminded that, when departing for an onward flight from a major city, check to be sure of the airport location. Many cities |
| have more than one airport, and while some cities have an international airport for international flights and a domestic airport for |
| domestic flights, others have more than one airport running both international and domestic flights. Also, when flying into a new city and |
| transferring planes, it is best to check in advance whether terminals are a great distance apart or whether you’ll even need to change |
| airports. In some cities, such as Buenos Aires, a change of airports involving significant travel time may be necessary. |
|
|
| 10 |
|
|
| GETTING THROUGH CUSTOMS |
| Upon returning to the United States, students may bring back a total of $800 worth of duty-free merchandise. Items must be carried with |
| the passenger and should be for personal use or for gifts. It is recommended that travelers keep all sales slips from purchases made |
| while outside of the U.S. The Customs and Border Protection website has more information. |
|
|
| You are encouraged to read the U.S. Customs and Border Protection's "Inspection of Electronic Devices" information sheet prior to flying |
| to/from abroad, as some travelers' devices (iPads, etc) are detained for examination or seized. |
|
|
| IF YOUR LUGGAGE IS LOST |
| If your luggage doesn’t show up, do not leave the Baggage Claim area until you report it to the airline. Once you leave that area, you |
| cannot return! |
|
|
| IMPORTANT DOCUMENTS TO TAKE ABROAD |
|
|
| Insurance/Emergency Cards & Letters (IECL) packet |
| IE prepared an Insurance/Emergency Cards & Letters (IECL) packet for you, which you can download at any time from your online |
| GatewayAbroad application. The IECL document contains your insurance ID card and coverage verification letter, an emergency contact |
| card, and a Study Abroad Information for Your Loved Ones sheet, among other things. You should print at least two (2) copies of your |
| IECL packet – one to carry with you abroad and one for your loved ones. (back to "Mandatory health insurance" section) |
|
|
| Copies of important documents |
| You should take an official certified copy of your birth certificate and a photocopy of the “picture page” or details page of your passport. |
| These are invaluable documents to have in the event a passport is lost or stolen. These copies should be kept in a secure place, |
| separate from the originals. Be sure to upload your passport copy to your online GatewayAbroad application as well. Additional copies |
| should be left in the U.S. with your family. (back to “Lost or stolen passports” section) |
|
|
| Extra passport-sized photographs |
| You should take along several additional passport-size photographs for visa applications or identity cards. Often these are required for |
| registration at the overseas university. Photos are available on campus from One Card Services for a fee. Altnernatively, you can |
| purchase photos at CVS, Walgreen’s, AAA and Kinko’s, among other places. |
|
|
| Printed “In Case of Emergency” forms |
| Hard-copies of your emergency contact information should be kept in your luggage and wallet. Please click here to download this form. |
|
|
| TRANSPORTATION WHILE ABROAD |
|
|
| City transportation |
| Look into purchasing a long-term city transport pass and inquire about student discounts. For short visits, a day or week pass can save a |
| lot of money. You may wonder why some passengers appear to board buses, trams, or trains without paying; however, they probably |
| have passes that they show only when asked to by an inspector. Do not try to board a bus or other transport system without a ticket or |
| pass, as you could be caught and taken to the police station or charged a high fee. |
|
|
| Bicycles |
| Bicycles are the preferred method of transportation in some locations. UR does not recommend that you take a bike overseas, but you |
| may be able to buy a used bicycle once you are settled in your location. Always wear a helmet. |
|
|
| European railpass information |
| The Eurail Pass has many options for various countries in Europe. For fares, schedules, and special deals, see www.raileurope.com. For an |
| online guide to make sense of the various options, you might want to check out www.seat61.com. |
|
|
| U.S. Department of State’s Travel Information |
| The U.S. Department of State (DOS) maintains a consular website designed to provide comprehensive information to U.S. citizens |
| traveling abroad. The site offers U.S. citizens information on foreign entry requirements, tips for traveling and living abroad, and travel |
| warnings. |
|
|
| MMEEDDIICCAALL MMAATTTTEERRSS |
| As you prepare for your upcoming study abroad experience, we encourage you to review the travel abroad information on the UR |
| Student Health Center’s Travel Information website. |
|
|
| 11 |
|
|
| Students may receive some basic vaccinations as well as TB skin testing (PPD tests) at the SHC for a small fee. The SHC strongly |
| recommends follow-up TB testing after travel abroad to areas with a high incidence of TB. Call the SHC at 804-289-8064 for information |
| or to schedule an appointment. |
|
|
| Visit the UR Student Health Center’s Travel Information website for full details on the following: |
| ▪ Immunizations |
| ▪ Pre-existing conditions |
| ▪ International Certificate of Vaccination |
| ▪ HIV Testing |
| ▪ Legality and Availability of Medications Abroad – Not all drugs are legal or available abroad. It is strongly |
|
|
| ▪ Physical Exam, Medical Forms, and Housing Forms |
| ▪ Medical Records |
| ▪ Illnesses after Travel |
| ▪ Tuberculosis (TB) Testing |
|
|
| recommended that you contact AXA Assistance USA to check specific prescription medications before leaving. |
|
|
| Students with physical disabilities |
| The University of Richmond is committed to assist students with physical disabilities so that they are able to study abroad. The |
| University will make every effort to develop reasonable accommodations in cooperation with the host institution so that students with |
| physical disabilities may achieve the intended goals of the study abroad experience. For more information and resources about traveling |
| abroad with disabilities, please visit Mobility International USA's website. |
|
|
| COVID-19 |
| Students are encouraged to review information regarding COVID-19 in your host country, how it is managing the current situation, |
| vaccination requirements, and how you and your family feel about your plans to travel to that country. Resources that may be helpful |
| include local and international new sources, Center for Disease Control, the European Centre for Disease and Prevention Control, and |
| the U.S. Department of State. Both the CDC and ECDC provide tools to compare trends between countries. Please be sure to discuss |
| this information and data with your loved ones so that you are comfortable and understand the challenges and limitations that will exist |
| while you are abroad. |
|
|
| HEALTH INSURANCE |
|
|
| Mandatory health insurance |
| Unless a student is studying in his/her home country of citizenship, students on approved UR semester abroad programs are |
| automatically enrolled in the Chubb Insurance plan. The University of Richmond pays for this insurance at no extra cost to the student. |
| Students will find their insurance card and related insurance information in their Insurance/Emergency Cards & Letters (IECL) packet on |
| GatewayAbroad. |
|
|
| Please see IE’s insurance webpage for more information, including coverage details, instructions on how to use your insurance while |
| abroad, to download the insurance claim form, etc. |
|
|
| NOTE: Medical expenses and medication not covered by the insurance are the responsibility of the student. If a student plans to travel |
| extensively prior to or after the study abroad program, additional coverage can be purchased; click here for details. |
|
|
| HHEEAALLTTHH AANNDD SSAAFFEETTYY WWHHIILLEE AABBRROOAADD |
|
|
| ALCOHOL AND DRUG ABUSE |
|
|
| Dangers of abuse |
| Many students fall victim to crime and other hazards while under the influence of alcohol and drugs. Students under the influence of |
| alcohol can find themselves in compromising situations. Alcoholic content is often much higher outside the U.S. Students should be |
| aware of the cultural norms in the host country and abide by all local laws and customs. Students should review the U.S. Department of |
| State’s warning about this issue (PDF). |
|
|
| Code of behavior |
| You are expected to adhere to the same code of behavior as if you were on campus at UR. The use, possession, transport, selling, or |
| purchase of illegal drugs harms the reputation of the individual, the University of Richmond, and the United States. |
|
|
| The University of Richmond and its agents have the right to enforce appropriate standards of conduct and may at any time terminate |
| your participation in the program for failure to maintain these standards or for any conduct which the UR or its agents consider to be |
| incompatible with the interest, harmony, comfort, and welfare of other students or the host institution. If you are expelled from the |
| program, you will be sent home at your own expense and there will be no refund. |
|
|
| 12 |
|
|
| Severe penalties |
| In many countries, local laws make no distinction between soft and hard drugs. U.S. laws do not protect U.S. citizens abroad who violate |
| foreign laws. U.S. citizens are subject to the same penalties for drug violations as the nationals of the country they are visiting. |
|
|
| Penalties for violating the law of another country may be severe. For example, penalties for possession or trafficking in any kind of drug |
| ranges from two to twenty-five years and include a heavy fine in many countries. In some countries, the penalty may be death. Foreign |
| governments are not more tolerant of drug use, nor are they more permissive in their drug laws. |
|
|
| What U.S. consular officers can do |
| U.S. consular officers can insure, insofar as possible, that the detainee’s rights under local law are fully observed and humane treatment |
| is accorded under internationally accepted standards; visit the detainee and provide him/her with a list of local attorneys; contact family |
| and/or friends for financial or other aid, if asked to by the detainee. See the U.S. Department of State’s website about arrest abroad for |
| more information. |
|
|
| What U.S. consular officers cannot do |
| U.S. consular officers cannot contact the detainee’s family or friends, or lodge a formal protest about mistreatment of the detainee unless |
| asked to do so by the detainee. In addition, they cannot prevent delays by law enforcement officials or prevent unseemly delays in |
| bringing U.S. citizens to trial. The U.S. government cannot free U.S. citizens charged or convicted of crimes while abroad. See the U.S. |
| Department of State’s website about arrest abroad for more information. |
|
|
| WATER SAFETY |
| In some locations, tap water may be undrinkable unless it has been boiled or treated with iodine. When in doubt, drink bottled water and |
| check with the international office of the host institution or your program director abroad. Also, be extremely careful when swimming |
| while abroad, particularly in the ocean, as hazards may not be marked and the water current/undertow may be more severe than you |
| perceive. |
|
|
| ROAD AND TRAVEL SAFETY ABROAD |
| The University of Richmond strongly advises against the operation of a motor vehicle while abroad or riding in cars driven by other |
| visiting Americans. Traffic congestion and different traffic laws and regulations can make driving motor vehicles in a foreign country |
| extremely hazardous. Insurance requirements and other responsibilities vary by country. UR assumes no financial responsibility for legal |
| aid, medical care, and other direct or indirect expenses incurred as a result of a student’s decision to operate a motor vehicle while |
| abroad. Click here for more information and recommendations about road and travel safety abroad. |
|
|
| FIRE HAZARDS |
| Fire regulations differ from country to country. Smoke alarms, sprinklers, and fire exits do not exist in many places. It is the student’s |
| responsibility to be aware of the safety conditions in their home or dorm. The student should make an emergency exit plan. Questions |
| should be directed to the international office of your host institution. |
|
|
| CARBON MONOXIDE POISONING |
| Be aware of the heating situation provided by your host institution and host residence. When carbon monoxide-producing appliances are |
| present, such as any appliance that burns fuel (such as gas, oil, kerosene, wood, or charcoal), be sure to ask how to use these |
| appliances safely in order to prevent carbon monoxide poisoning. Consider taking a carbon monoxide and smoke detector with you |
| abroad. Further information is available on the Environmental Protection Agency (EPA) website. Additionally, this pamphlet is very |
| informative on the subject. |
|
|
| TICK BITES |
| Hiking exists worldwide, and so do ticks! Tick bites can lead to infection or even diseases. While there is minimal risk of being bitten by |
| ticks, it is not zero risk. When hiking, wear long pants and shirts and use insect repellent effective against ticks; the CDC has a good list |
| of preventative measures. Also, this map shows the prevalence of tick bites worldwide. |
|
|
| SEXUAL HARASSMENT AND ASSAULT ISSUES |
| Due to differences in gender relations and attitudes in other cultures, situations may arise in which you find yourself in an uncomfortable |
| or unsafe situation while abroad. Laws in other countries vary, so it is important to consult with the international office and the U.S. |
| consulate regarding the local legal system in the event that you are sexually assualted or harassed. Resources for victims of sexual |
| assault and harassment will likely be different from those in the United States also. |
|
|
| Students who are victims of a felonious crime are covered by the Chubb Insurance overseas health insurance plan. More information on |
| this benefit should be directed to Michele Cox in International Education (804-289-8838). |
|
|
| 13 |
|
|
| You may have questions as to whether certain situations may be defined as sexual assault and/or harassment. You should discuss any |
| incidents that make you feel uncomfortable or harassed with the appropriate staff member in the international office at your host |
| institution and also with IE staff at Richmond. For clarification of what constitutes sexual harassment and assault, please refer to the |
| University of Richmond's Center for Awareness, Response, and Education (CARE) website. |
|
|
| Sexual Harassment |
| Harassment issues may be particularly difficult to identify abroad, where cultural norms are often different than those in the U.S. A fair |
| rule of thumb is to assume that sexual harassment consists of any unwanted sexual advances and/or behavior of a verbal, visual, |
| written, or physical nature in living arrangements and educational or work environment. |
|
|
| Definitions of Sexual Assault |
| 1. Sexual Assault: Physical contact of a sexual nature which is against one’s will or without one’s consent. |
| 2. Rape: Sexual intercourse that is coerced through force or threats of force, or with someone who is unconscious or incapable of giving |
| consent. |
|
|
| Help for Victims of Sexual Assault |
| Victims of sexual assault abroad can still access the support and resources they need. The University of Richmond’s Center for Sexual Assault |
| Prevention and Response has a webpage with available resources to ensure the recovery and support of victims abroad. This website also has |
| information about sexual assault and what to do if it happens to you or to someone you know. Lastly, the U.S. Department of State’s brochure, |
| “Sexual Assault: Reducing the Risk and Coping with an Attack,” is worth reading. |
|
|
| Pathways to Safety International, formerly Americans Overseas Domestic Violence Crisis Center, empowers victims of interpersonal & gender |
| based violence abroad. You can reach the Crisis Center by calling their international toll-free crisis line or via email; please refer to |
| pathwaystosafety.org/get-help-now for instructions on calling from abroad. |
|
|
| SEXUAL ORIENTATION ISSUES |
| In order to maximize the study abroad experience, all students should research the intended host country before departure. As an |
| LGBTQ student there are some additional things you may want to consider as you prepare to go abroad. Please visit |
| studyabroad.richmond.edu/?go=LGBTQ for a list of things to consider as you prepare to go abroad. |
|
|
| WOMEN’S HEALTH AND SAFETY ISSUES |
| “Women may experience some particular difficulties while abroad and facing the unfamiliar can raise the anxiety level. U.S. women have |
| a reputation for enjoying a lifestyle which contrasts with more traditional behavior in many countries. This image is reinforced by distorted |
| stereotypes used in TV, movies, and advertising. Cultural differences extend to body language. U.S. students may encounter people who |
| do not understand that their familiar way with strangers is a gesture of friendship. A smile, a hairstyle, posture, clothing, eye contact, the |
| distance between people talking can all have profoundly different interpretations from culture to culture. Even a smile to a stranger may |
| be misunderstood.” |
|
|
| For more information about women’s health and safety issues abroad, please visit the University of California’s Study Abroad Center |
| website and scroll down to the “Especially for Women” section. |
|
|
| SHARING ANY CONCERNS YOU MAY HAVE |
| If you have concerns about yourself or a fellow UR student abroad related to health issues or safety (which may or may not be |
| connected to a particular “incident”), please complete this online form. Your concerns will be routed to the appropriate office(s) that are in |
| the best position to provide help and advice. More information, including a list of health and safety risk indicators to take note of, is |
| available on Student Development’s website. |
|
|
| SAFETY PRECAUTIONS YOU SHOULD TAKE |
|
|
| Check your Richmond email account regularly |
| You are ultimately responsible for taking the necessary precautions to ensure your personal safety while abroad. To help you do this, IE |
| will email relevant notices to you when there is a particular safety issue or crisis abroad. It is therefore very important to check your |
| Richmond email account regularly. |
|
|
| Give your contact information to IE |
| Provide IE your abroad address and phone numbers while abroad (dorm, apartment, host family, and/or mobile phone) via the “Your |
| Contact Abroad Information” questionnaire on your online study abroad application. This questionnaire allows you to list your phone |
| numbers as well as your address. |
|
|
| 14 |
|
|
| Prepare an “In Case of Emergency” form |
| Emergencies and accidents can happen to anyone, anytime, anywhere in the world. Even the most high-tech devices can be rendered |
| useless and prevent access to important emergency contact information. Likewise, a serious injury could lead to unconsciousness, or |
| worse.To minimize potential problems you are strongly encouraged to complete the “In Case of Emergency” fillable form and keep |
| printed copies of it in your luggage and wallet. Put a list of important passwords in a sealed envelope and give it to your family before you |
| go abroad. This envelope should only be opened in case of a serious life emergency, such as incapacitation. (back to “Printed ‘In Case of |
| Emergency’ forms” section) |
|
|
| Leave your travel itinerary with someone |
| Whenever you travel within or outside your host country you should leave an itinerary with your family, the international office abroad, |
| and with IE (studyabroad@richmond.edu). You should also tell your roommate or host family about your travel plans—at least give them |
| a list of cities you will be visiting as well as contact information, when available. |
|
|
| Check travel advisories |
| Check the U.S. Department of State website to make sure there no level 3 or 4 travel advisories issued for the country where you plan to |
| travel, and do not travel to any country for which a travel advisory of level 3 or 4 has been issued. Also, check your email while traveling |
| and carry along a list of phone numbers of the U.S. consulates/embassies in all countries you will be visiting. |
|
|
| WHAT TO DO IN AN EMERGENCY |
| In light of recent political and environmental incidents around the world — not to mention the COVID-19 pandemic — we would like to |
| take this opportunity to remind you of the emergency protocol regarding your safety. |
|
|
| It is very important for you to provide your family, our office, and the international office abroad with your physical address and mobile |
| telephone number (and landline, if you have both) as soon as you have these numbers available. As we have learned, sometimes the |
| mobile network will shut down during an incident due to the stress on the system. |
|
|
| Be sure to register online with the nearest U.S. embassy (even if you are not a U.S. citizen). More information can be found on U.S. |
| Department of State’s Smart Traveler Enrollment Program website. |
|
|
| If there is an emergency where you are studying or traveling, whether the emergency is caused by nature or man, please follow these |
| steps immediately: |
|
|
| 1) |
|
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| If you are hurt, go to the nearest medical facility and contact the insurance company once you are stable. The telephone |
| number (call collect 24 hours per day) is on the back of your insurance card. |
|
|
| 2) Contact the international office at the host institution abroad to let them know you are safe and how you can be reached. |
| 3) Call or text your family. |
| 4) Email our office to confirm you are safe. |
| 5) Contact your friends. |
| 6) Stay calm and go home, if it is safe to do so. Do not go to the scene of the incident because the emergency personnel need |
|
|
| space to do their work properly and to secure the area. |
|
|
| 7) Stay abreast of the news for security and safety updates. |
| 8) Check your Richmond email for updates. |
|
|
| DEPARTMENT OF STATE’S CONSULAR INFORMATION PROGRAM |
|
|
| Travel Warnings are issued when the State Department decides to recommend that Americans avoid travel to a certain country. |
| Country Specific Information sheets are available for every country of the world. They include information on the location of the U.S. |
| embassy or consulate, unusual immigration practices, health conditions, minor political disturbances, unusual currency and entry |
| regulations, crime and security information, and drug penalties. Travel Alerts are used to disseminate information quickly about terrorist |
| threats and other relatively short-term and/or trans-national conditions posing significant risks or disruptions to Americans. This |
| information is also available at www.travel.state.gov. |
|
|
| DEPARTMENT OF STATE’S RECOMMENDATIONS FOR SAFE TRAVEL ABROAD |
| Please take time to carefully review U.S. Department of State’s recommendations for safe travel abroad. |
|
|
| AIR TRAVEL UNDER INCREASED SECURITY |
| Consult the TSA’s website to find out about restrictions on luggage and items that may be carried onto the aircraft. You will be asked to |
| show a government-issued photo identification card or passport. Also, you are encouraged to read the U.S. Customs and Border |
| Protection's "Inspection of Electronic Devices" information sheet prior to flying to/from abroad. |
|
|
| 15 |
|
|
| IINNTTEERRCCUULLTTUURRAALL IISSSSUUEESS |
| One of the most rewarding aspects of study abroad is the experience of being immersed in another culture. Students often return from |
| abroad with an understanding of new foods, art, sports or models of business, science, or government; this expanded knowledge helps |
| former participants to be more effective and innovative in their working lives and more satisfied on a personal level. |
|
|
| Please visit studyabroad.richmond.edu/?go=InterculturalIssues to learn about culture shock, stereotypes, the rewards and challenges of |
| being immersed in another culture, and for tips on how to check your progress adjusting to intercultural issues you encounter abroad. |
|
|
| HHOOUUSSIINNGG AABBRROOAADD |
| If you have not already done so, please read carefully your program's housing details and conditions on the "Housing & Visa Info" tab of its |
| brochure page. |
|
|
| Housing will be different from the experience of living in a Richmond residence hall. For many students this will be a new experience of living more |
| independently and will inevitably mean that this will be a time of growth and more responsibility, which will be both exhilarating and frustrating. |
| Depending on the program, students may have the option of living in a residence hall, apartment, or home stay. Students should not expect |
| residences abroad to be the same as in Richmond, particularly with regard to convenience and security. Housing abroad, particularly in Europe, is |
| often in older buildings and living spaces may be smaller and more sparsely furnished than student rooms at UR. |
|
|
| In some countries living alone is the norm, while in other locations students will share a room or flat sometimes with students from the |
| opposite sex or with older graduate students. Many student residences abroad include kitchen facilities and students are expected to |
| cook their own meals. A meal plan is almost never available, although pay-as-you-go cafeterias often are available with student-friendly |
| prices. |
|
|
| Although there are some exceptions, universities abroad rarely have a campus-environment like Richmond so students should not expect to |
| live “on campus." Residences, apartment buildings, and home stays will be located throughout the host city and a commute (walking or |
| public transportation) will likely be required to reach the academic buildings and other student residences. |
|
|
| While all rooms will be secure, the residence hall/apartment building may not have card or key-access to the front door, and there may |
| not be 24-hour security provided at a front desk, even for residences located in urban/downtown areas. Repairs (unless it is an |
| emergency) may take longer than what students are used to on Richmond's campus, which are often made within 24 hours. Student |
| housing, regardless of whether it is a residence hall, apartment, or home stay, may not be directly adjacent to public transportation, so |
| students may need to walk 10 or more minutes to reach their residence after getting off the metro/bus/tram. |
|
|
| Smoke and carbon monoxide detectors/fire extinguishers may not be a standard amenity. It is recommended that students bring these |
| with them abroad. |
|
|
| Students should be aware of these differences when selecting their residence abroad. If a student has a particular concern about the |
| quality or safety of housing abroad, they should bring it to the attention of their Richmond study abroad advisor immediately. |
|
|
| AAPPPPLLYYIINNGG FFOORR UURR HHOOUUSSIINNGG |
|
|
| SUBMIT ONLINE UR HOUSING APPLICATION |
| Fall semester and calendar year abroad students must submit their completed online UR housing application prior to leaving campus. |
| Spring semester and academic year abroad students should refer to the Residence Life office’s website for their room selection |
| procedures. |
| FACTORS AFFECTING YOUR UR HOUSING |
| Please visit the Residence Life office’s Study Abroad webpage for instructions on paying your UR housing deposit, how to secure |
| housing for when you return to Richmond, what happens if you end up on a waiting list, and other important Richmond housing factors |
| and information. |
|
|
| HOW TO CONTACT UR RESIDENCE LIFE |
| When in doubt about housing issues, please direct your questions to Ms. Taylor Walsh in Residence Life at 804-289-8930 or email |
| twalsh4@richmond.edu. |
|
|
| UURR RREEGGIISSTTRRAATTIIOONN |
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|
| 16 |
|
|
| THINGS YOU MUST DO |
|
|
| ▪ Clear holds before registration. Before leaving campus, check with Student Accounts to ensure that you have no outstanding bills. If |
|
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| you have an outstanding balance on your account, you will not be registered for classes. |
|
|
| ▪ |
|
|
| Important: Check your Richmond email account regularly, as the Registrar’s Office will send you registration information via email. |
|
|
| ▪ Obtain any special approvals necessary for registration, either before going abroad or by having the appropriate department chair |
|
|
| email special approval to the Registrar’s Office (registrar@richmond.edu) after you are abroad. |
|
|
| Most importantly: Carefully review the Registration FAQ for Students Abroad (UR semester abroad and pre-approved Non-UR |
| semester abroad) on the Registrar’s website for detailed information on a proxy registration option for next semester’s classes from |
| abroad. You may also contact the Registrar by fax (804-287-6578) or by phone (804-289-8639). |
|
|
| KKEEEEPPIINNGG IINN TTOOUUCCHH |
|
|
| COMPLETE THE “YOUR CONTACT ABROAD INFORMATION” QUESTIONNAIRE |
| Complete your “Your Contact Abroad Information” questionnaire on your online study abroad application within 2 weeks of your arrival |
| abroad. You might not learn the address until after you arrive abroad. |
|
|
| SENDING LETTERS AND PACKAGES |
|
|
| Airmail |
| Airmail letters to or from abroad take from four to fourteen days to arrive. All items should be clearly marked "AIR MAIL" or "PAR |
| AVION" on both the front and the back. Aerograms are convenient and relatively inexpensive stationery. |
|
|
| Packages |
| Package service rates vary enormously, as does the time in transit. Surface mail will always be cheaper, and will take four weeks |
| minimum (often more). Airmail will be faster (often as fast as a letter, usually a bit longer), and more expensive. There is no guarantee |
| that important packages will reach the recipient, and customs duties may be high. |
|
|
| Sending packages FROM the U.S. |
| Import taxes on packages sent from the U.S. to the student overseas can be VERY high. (For example, one mother sent packages to |
| Europe with shipping fees of $50; the import tax, which the student had to pay, was $112). Be sure to talk to someone in the host country |
| to find out how import tax rates are calculated. (back to Booking Flights section) |
|
|
| Sending packages TO the U.S. |
| If you need to send a package home, be sure to check with the local post office or the international office at your host institution to find |
| out the regulations concerning packing. Regulations vary widely, but as a rule packages should not be sealed before they are taken to |
| the post office. The clerk will probably need to see what is inside. |
|
|
| Gifts worth less than $50 being sent to the U.S. should be marked "Unsolicited Gift Value Under $50" on the package. When students |
| send their own things home they should put "U.S. Goods Returned" on the package. U.S. Customs opens packages regularly and |
| randomly. Making a false declaration or sending illegal items home can be a serious matter. Paying for extra luggage is sometimes more |
| economical than sending items home through the postal services. |
|
|
| Courier services |
| In emergencies, express mail services are available. DHL, Airborne Express, TNT, and Federal Express are international courier |
| businesses. Two-day and sometimes one-day services are available, but they are very expensive. |
| PHONING FROM ABROAD |
|
|
| Your first phone call home |
| Don’t promise your family that you will call home immediately upon arrival at your destination. Sometimes flights are delayed or you may |
| need to rush from one point to another, or you may be too tired to figure out a new phone system during the first few hours. It may be |
| better to promise to call within a day or two instead. |
|
|
| Finding the most economical service |
| Telephone services, phone cards, and long distance rates change rapidly. For some countries, the most economical option is to |
| purchase a mobile phone in-country. Alternatively, instead of extending your current U.S. plan to include international service, you could |
| order a mobile phone before you arrive abroad (example: PicCell Wireless). The best source for the most up-to-date information would |
| be to ask a recently returned student (one or more will be at your country-specific orientation). Once abroad, you can always ask |
| someone in the international office at your host institution. Of course, Facetime, Skype, and WhatsApp are also great ways to keep in |
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|
| 17 |
|
|
| touch, and they’re free! |
|
|
| Interpreter on Call |
| Language Line (1-800-878-8523) is a fee-per-minute service allowing travelers to speak via an interpreter to non-English speakers. This |
| service provides access to 170 languages and is available 24 hours, 7 days a week. |
|
|
| WAYS TO CONTACT THE INTERNATIONAL EDUCATION OFFICE |
| Telephone: 804-289-8836 |
| After-hours emergencies: Call UR Campus Police at 804-289-8715 for assistance |
|
|
| Fax: 804-289-8904 |
|
|
| Email: studyabroad@richmond.edu |
|
|
| AACCCCEESSSSIINNGG UURR SSEERRVVIICCEESS WWHHIILLEE AABBRROOAADD |
|
|
| Your Richmond email |
| You can have your “richmond.edu” email forwarded to another email account such as Hotmail, Yahoo, etc. To do this, review UR’s |
| Information Services online instructions. |
|
|
| Install Duo Mobile app on your devices abroad |
| To protect against phishing and other exploits of stolen passwords, Information Services has implemented Duo Security two-factor |
| authentication. Duo two-factor authentication is required when signing in to certain resources from off-campus, including: Bannerweb, |
| VPN, Cyberark, Apex applications, Slate, Maxient. Learn more here. |
|
|
| UR library databases |
| The University of Richmond provides proxy server service which allows UR students, faculty, and staff to connect to library online |
| databases through any internet provider service located off-campus (or abroad). For more information on how to gain this access, please |
| visit the Off-Campus Access to Library Resources webpage. |
|
|
| PPEERRSSOONNAALL MMAATTTTEERRSS |
|
|
| LONG-DISTANCE RELATIONSHIPS |
| If you will be abroad but are leaving a loved one (significant other, boyfriend or girlfriend) at home, you may be worried about the strain on |
| your relationship. Here are some good tips that might help. |
|
|
| INCOME TAX INFORMATION |
| If you will be out of the country between January and April 15, you may request an extension on the deadline for filing income tax. The |
| extension is usually until June 15. Tax forms should be available from the nearest American consulate, or can be downloaded from the |
| IRS website. |
|
|
| VOTING FROM ABROAD |
| Most U.S. states and territories require registration to vote absentee from abroad. Voter registration and absentee ballot requests can be |
| done at the same time easily and automatically completed by using the Automated Assistant at FVAP.gov. If you are already registered |
| to vote and only wish to request a ballot, you should submit your FVAP.gov as soon as possible. Overseas Vote is another good, non- |
| partisan voting-from-abroad resource. |
|
|
| LLEEAARRNN AABBOOUUTT YYOOUURR HHOOSSTT CCOOUUNNTTRRYY |
|
|
| KNOW THE FACTS |
| It’s important to learn about the history and culture of the country and general geography of the area where you will be living. You should |
| also learn some basic factual information about the country and stay informed about its current events. A good resource is the U.S. |
| Department of State’s Country Fact Sheets website. You can contact the tourist board of the country (often with offices in New York or |
| Washington, D.C.) or the nearest consulate for more information. |
|
|
| The transition to living and studying will be much easier for students who are familiar with the country's customs and way of life. |
| Acquiring general, factual information before departure enables students to concentrate on learning about the more subtle aspects of the |
| culture upon arrival. |
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|
| 18 |
|
|
| STAY ABREAST OF U.S. DOMESTIC AND FOREIGN POLICY |
| Knowledge of U.S. domestic and foreign policy issues could prove to be one of the most valuable assets a student takes to study abroad. |
| Students will be surprised, and perhaps a bit embarrassed, by how well-informed other people are about the U.S. |
|
|
| Most people abroad WILL NOT be complacent or nonchalant about politics–especially not about U.S. politics. People around the world |
| DO realize the position of the U.S. in the world today. They WILL question and challenge students on U.S. policies. Students must be |
| prepared to discuss these issues. Students should have an awareness and basic knowledge of issues and be able to discuss them |
| intelligently. A good resource is WatchingAmerica.com, whose goal since it launched in 2005 is "to reflect as accurately as possible how |
| others perceive the richest and most powerful country in the world" by publishing articles from foreign newspapers which have been |
| translated into English. |
|
|
| Do some reading |
| There are many travel guides out there, such as: |
|
|
| Lonely Planet: www.lonelyplanet.com |
|
|
| ▪ |
| ▪ Rough Guides: www.roughguides.com |
|
|
| ▪ |
| ▪ |
|
|
| Let’s Go: www.letsgo.com |
| Fodors: www.fodors.com |
|
|
| Exchange Student Survival Kit by Bettina Hansel is a book that, in the words of one reviewer, “gives the reader a realistic view of what |
| [studying abroad] will really entail.” Available from Amazon.com and other booksellers. |
|
|
| Survival Kit For Overseas Living, by L. Robert Kohls is an excellent book to assist in preparation for living abroad. It is easy and fun to |
| read, too! |
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| 19 |
|
|
| Resources to help make your abroad experience a bit easier,, safer & more thoughtful |
|
|
| Helpful Study Abroad Apps and Services |
| studyabroad.richmond.edu/?go=HelpfulAppsAndServices |
|
|
| Tips to make your life abroad a bit easier |
| Abroad Money Options |
|
|
| Always Pay for Foreign Purchases in the Local Currency & Not |
| in U.S. Dollars |
|
|
| Avoiding Huge Cell Phone Bills When Traveling |
|
|
| List of List of Foreign ATM and Debit Card Fees by Bank |
|
|
| Register as an Overseas Absentee Voter |
|
|
| Tips for Packing Everything Into One Bag |
|
|
| Tips on Using Cell Phones Abroad |
|
|
| Traveling Abroad with Mobile Devices |
|
|
| Using ATMs abroad |
|
|
| Health & Safety articles |
| Carbon Monoxide Safety |
|
|
| CDC’s Travel Health Kits |
|
|
| Hotel Safety Tips from a Former Intelligence Officer |
|
|
| I Lost My Wallet, Now What? |
|
|
| Identity Theft: What to Know, What to Do |
|
|
| Sexual Assault: Reducing the Risk and Coping with an Attack |
|
|
| Sexual Misconduct Abroad: What to do if you or someone you know has experienced sexual misconduct |
|
|
| Worldwide Fire Safety |
|
|
| Articles about being a global citizen |
| An Amazing Letter of Thanks from an American Student Studying Abroad [a UR student!] |
|
|
| The prettier ugly Americans |
|
|
| Tourists have to try to combat the 'ugly American' |
|
|
| WatchingAmerica: Discover What the World Thinks of U.S. |
|
|
| Articles about the benefits of foreign language proficiency |
| How Foreign Language Skills Can Boost Your Career |
|
|
| Improving the ‘Art’ of Diplomacy with Foreign Languages |
|
|
| Other articles you may find interesting |
| In Europe, Hostels Grow Up |
|
|
| The University of Richmond and the Office of International Education are not responsible for any external content or products linked to in this publication. |
|
|
| 20 |
|
|
| TTRRAAVVEELLEERR’’SS CCHHEECCKKLLIISSTT |
|
|
| Pack lightly and comfortably. Take into consideration the climate and the type of program you are going on. For example, if you will be doing a lot |
| of outdoor activities, bring fewer dress clothes. Also keep in mind the local culture – in many countries it is not acceptable to wear shorts or short |
| skirts. Many students purchase some clothing, and most of their toiletries, while abroad. |
|
|
| Need packing help? Tips for Packing Everything into One Bag |
|
|
| Before You Go: |
| □ Passport |
| □ Visa (if required) |
| □ Appointment with doctor/dentist |
| □ Credit cards with PIN numbers |
| □ Currency of host country (about $100) |
| □ U.S. cash (dollar bills come in handy) |
| □ Plane tickets |
| □ Health documentation |
| □ Extra ID |
| □ Emergency info (medical, itinerary, contacts) |
|
|
| Health Care Needs: |
| □ Prescriptions |
| □ Extra pair of prescription eyeglasses; enough |
|
|
| contact lenses and solution for entire semester/year |
|
|
| □ Condoms/birth control pills |
| □ First Aid Kit |
| □ Band Aids |
| □ Antiseptic cream |
| □ Sunscreen |
| □ Tweezers |
| □ Aspirin, Tylenol etc. |
| □ Antacid |
| □ Diarrhea Medicine |
| □ Malaria Pills (where needed) |
| □ Toiletries and grooming supplies |
|
|
| Layerable clothes for weather changes |
|
|
| Clothing: |
| □ Drip-dry, no-iron, minimum care |
| □ |
| □ Gloves/scarf |
| □ Dressy outfit (shirt/tie, dress, suit, etc) |
| □ Hat |
| □ Shirts/T-shirts (4-7 long- and short-sleeved) |
| □ Shoes (casual, dress, hiking, athletic) |
| □ Socks (one week’s worth) |
| □ Sweaters (1-2) |
| □ Swimsuit |
| □ Trousers (1-2) |
| □ Underwear (one week’s worth) |
| □ Waterproof jacket |
|
|
| Important Basics: |
| □ Adapter plugs |
| □ Alarm clock (battery operated) |
| □ Batteries |
| □ Camera and accessories |
| □ Cell phone (if not purchasing abroad) |
| □ Dictionary of the host language |
| □ Good padlock/keys |
| □ |
| Laptop and/or tablet |
| □ |
| Luggage |
| □ Money belt or neck pouch |
| □ Small gifts for host family |
| □ Travel pack or daypack |
| □ Watch |
|
|
| Essential Documents: |
| □ Passport |
| □ Visa (if required) |
| □ Extra passport photos (4-6) |
| □ Extra ID (driver’s license, etc) |
| □ |
| □ Your program checklist and other program |
|
|
| Insurance/Emergency Cards & Letters (IECL) |
|
|
| materials |
|
|
| □ Photocopies of important documents (passport, |
|
|
| visa, birth certificate, etc) |
|
|
| International phone card |
|
|
| Miscellaneous: |
| □ MP3 player, e-book reader, etc |
| □ Cards, games |
| □ Sewing kit, super glue |
| □ Towel & washcloth |
| □ |
| □ Umbrella |
| □ Sunglasses |
| □ Ear plugs |
| □ Plastic zip-lock bags |
| □ |
| Insect repellant |
| □ Travel guides |
| □ Maps |
| □ |
| □ Small flashlight |
| □ Small calculator |
| □ |
| Lots of patience |
| □ A good attitude and a sense of humor |
|
|
| Journal |
|
|
| Have a great adventure! |
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| 21 |
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