Update app.py

app.py

@@ -12,6 +12,9 @@ DEFAULT_REPORT_EMAIL = os.getenv("REPORT_EMAIL")
 BREVO_API_KEY = os.getenv("BREVO_API_KEY")
 BREVO_FROM_EMAIL = os.getenv("BREVO_FROM_EMAIL", "noreply@yourdomain.com")
 
+# Testing/Demo Mode Configuration
+DEMO_MODE = os.getenv("DEMO_MODE", "true").lower() == "true"  # Enable demo mode by default
+
 # Store conversation history and settings
 conversation_history = []
 current_report_email = DEFAULT_REPORT_EMAIL
@@ -20,17 +23,17 @@ current_report_email = DEFAULT_REPORT_EMAIL
 departments = {
     "administration": {
         "name": "Administration",
-        "email": os.getenv("ADMIN_EMAIL", ""),
+        "email": os.getenv("ADMIN_EMAIL", "admin@demo.com"),
         "responsibilities": "Overall management, decision making, and coordination"
     },
     "production": {
         "name": "Production", 
-        "email": os.getenv("PRODUCTION_EMAIL", ""),
+        "email": os.getenv("PRODUCTION_EMAIL", "production@demo.com"),
         "responsibilities": "Manufacturing, quality control, and production planning"
     },
     "magazine": {
         "name": "Magazine Management",
-        "email": os.getenv("MAGAZINE_EMAIL", ""),
+        "email": os.getenv("MAGAZINE_EMAIL", "magazine@demo.com"),
         "responsibilities": "Content creation, publishing, and distribution"
     }
 }
@@ -47,8 +50,9 @@ def update_report_email(new_email):
 def send_email_brevo_api(to_email, subject, html_content, from_name="AI Coordination System"):
     """Send email using Brevo API"""
     try:
-        if not BREVO_API_KEY:
-            return "❌ Email not configured - missing Brevo API key"
+        # Demo mode: simulate email sending
+        if DEMO_MODE or not BREVO_API_KEY:
+            return f"🧪 [DEMO MODE] Email simulated to {to_email}"
         
         response = requests.post(
             "https://api.brevo.com/v3/smtp/email",
@@ -78,9 +82,184 @@ def send_email_brevo_api(to_email, subject, html_content, from_name="AI Coordina
     except Exception as e:
         return f"❌ Email error: {str(e)}"
 
+def get_mock_ai_response(user_message, department, user_name, has_image=False):
+    """Generate a mock AI response for demo/testing mode"""
+    
+    image_section = """
+=== IMAGE OBSERVATIONS ===
+• Mock analysis: Image appears to show office equipment
+• Suggested action: Forward to relevant department for review
+""" if has_image else ""
+    
+    responses = {
+        "administration": {
+            "equipment": f"""
+=== EXECUTIVE SUMMARY ===
+Request from {user_name} regarding equipment needs requires coordination between Administration and Production departments for budget approval and implementation.
+
+{image_section}
+=== RECOMMENDED TARGET DEPARTMENT ===
+Production
+This is primarily a production-related request that requires equipment or facility resources.
+
+=== DEPARTMENTS INVOLVED ===
+• Production – Equipment assessment and implementation
+• Administration – Budget approval and procurement authorization
+
+=== ACTION PLAN ===
+1. Production department to assess equipment specifications and requirements
+2. Administration to review budget implications and approve funding
+3. Production to coordinate installation and training
+
+=== PRIORITY ===
+Medium – Standard equipment request requiring normal procurement timeline
+
+=== FOLLOW-UP ===
+Weekly status updates until equipment is operational
+""",
+            "default": f"""
+=== EXECUTIVE SUMMARY ===
+Administrative request from {user_name} requires internal review and possible coordination with other departments.
+
+{image_section}
+=== RECOMMENDED TARGET DEPARTMENT ===
+Administration
+This request should be handled within the Administration department.
+
+=== DEPARTMENTS INVOLVED ===
+• Administration – Primary responsibility for coordination and decision-making
+
+=== ACTION PLAN ===
+1. Review request details and requirements
+2. Determine resource allocation and timeline
+3. Coordinate with relevant stakeholders
+
+=== PRIORITY ===
+Normal – Standard administrative workflow
+
+=== FOLLOW-UP ===
+Monitor progress and provide status updates as needed
+"""
+        },
+        "production": {
+            "content": f"""
+=== EXECUTIVE SUMMARY ===
+Production request from {user_name} involves content creation, requiring Magazine department collaboration.
+
+{image_section}
+=== RECOMMENDED TARGET DEPARTMENT ===
+Magazine
+This request involves content creation and publishing activities.
+
+=== DEPARTMENTS INVOLVED ===
+• Magazine – Content development and design
+• Production – Material production and quality control
+
+=== ACTION PLAN ===
+1. Magazine to develop content and design specifications
+2. Production to review technical feasibility
+3. Coordinate timeline for material production
+
+=== PRIORITY ===
+Medium – Requires cross-departmental coordination
+
+=== FOLLOW-UP ===
+Bi-weekly alignment meetings until project completion
+""",
+            "default": f"""
+=== EXECUTIVE SUMMARY ===
+Production request from {user_name} requires assessment of manufacturing capabilities and resource allocation.
+
+{image_section}
+=== RECOMMENDED TARGET DEPARTMENT ===
+Production
+Internal production department matter requiring operational attention.
+
+=== DEPARTMENTS INVOLVED ===
+• Production – Manufacturing operations and quality assurance
+• Administration – Resource approval if needed
+
+=== ACTION PLAN ===
+1. Assess current production capacity and requirements
+2. Identify resource needs and constraints
+3. Develop implementation timeline
+
+=== PRIORITY ===
+Normal – Standard production workflow
+
+=== FOLLOW-UP ===
+Regular progress monitoring through production meetings
+"""
+        },
+        "magazine": {
+            "printing": f"""
+=== EXECUTIVE SUMMARY ===
+Magazine request from {user_name} regarding printing requires Production department involvement for manufacturing execution.
+
+{image_section}
+=== RECOMMENDED TARGET DEPARTMENT ===
+Production
+Printing and manufacturing activities fall under Production responsibility.
+
+=== DEPARTMENTS INVOLVED ===
+• Magazine – Content finalization and specifications
+• Production – Printing operations and quality control
+
+=== ACTION PLAN ===
+1. Magazine to finalize all content and design specifications
+2. Production to schedule printing resources
+3. Coordinate delivery timeline and distribution
+
+=== PRIORITY ===
+High – Publishing deadline-sensitive activity
+
+=== FOLLOW-UP ===
+Daily updates during production phase
+""",
+            "default": f"""
+=== EXECUTIVE SUMMARY ===
+Magazine department request from {user_name} involves content development and publishing coordination.
+
+{image_section}
+=== RECOMMENDED TARGET DEPARTMENT ===
+Magazine
+Editorial and publishing matter for Magazine department handling.
+
+=== DEPARTMENTS INVOLVED ===
+• Magazine – Content creation and editorial oversight
+• Production – Technical production support if needed
+
+=== ACTION PLAN ===
+1. Develop content strategy and editorial plan
+2. Coordinate with relevant stakeholders
+3. Execute publishing timeline
+
+=== PRIORITY ===
+Normal – Standard editorial workflow
+
+=== FOLLOW-UP ===
+Editorial review meetings and publication tracking
+"""
+        }
+    }
+    
+    # Determine which mock response to use
+    message_lower = user_message.lower()
+    dept_responses = responses.get(department, responses["administration"])
+    
+    for keyword, response in dept_responses.items():
+        if keyword != "default" and keyword in message_lower:
+            return response
+    
+    return dept_responses["default"]
+
 def analyze_coordination_needs(user_message, department, user_name, image=None):
     """Use LLM to analyze coordination needs and suggest actions - with image support"""
     
+    # Demo/Testing Mode: Use mock responses
+    if DEMO_MODE or not OPENROUTER_API_KEY:
+        return get_mock_ai_response(user_message, department, user_name, has_image=image is not None)
+    
     if image:
         # Convert image to base64 for vision model
         buffered = io.BytesIO()
@@ -168,7 +347,7 @@ Monitoring or escalation steps
     
     else:
         # Text-only analysis
-        prompt = prompt = f"""
+        prompt = f"""
 You are an Enterprise Operations Coordination AI used inside a professional organization.
 
 Your responsibility is to:
@@ -304,8 +483,12 @@ def send_department_email(sender_dept, recipient_dept, subject, message, user_na
 
 def send_email_report(conversation_data):
     """Send comprehensive coordination report to administration"""
-    if not BREVO_API_KEY or not current_report_email:
-        return "Email reporting not configured - missing Brevo API key or report email"
+    # Demo mode check
+    if DEMO_MODE or not BREVO_API_KEY or not current_report_email:
+        if DEMO_MODE:
+            return "🧪 [DEMO MODE] Report email simulated successfully"
+        else:
+            return "Email reporting not configured - missing Brevo API key or report email"
     
     try:
         # Calculate department activity
@@ -447,6 +630,11 @@ def process_coordination_request(name, department, message, image, recipient_dep
     
     # Prepare response
     response_parts = []
+    
+    # Add demo mode indicator if active
+    if DEMO_MODE:
+        response_parts.append("🧪 **DEMO MODE ACTIVE** - Using simulated AI responses")
+    
     response_parts.append(f"**👤 Request from:** {name} | **🏢 Department:** {departments[department]['name']}")
     
     if image:
@@ -537,14 +725,54 @@ def clear_conversation():
 
 def get_current_email():
     """Get the current report email address"""
-    return current_report_email if current_report_email else "Not set"
+    return current_report_email if current_report_email else "demo@example.com"
 
 def clear_form():
     """Clear the form fields"""
     return ["", None, "", None, "administration", "Normal", False]
 
+def load_sample_request(sample_type):
+    """Load sample requests for testing"""
+    samples = {
+        "Equipment Request": {
+            "name": "John Smith",
+            "dept": "production",
+            "message": "We need to upgrade our printing equipment. The current machines are outdated and causing quality issues.",
+            "recipient": "administration",
+            "urgency": "Medium"
+        },
+        "Content Collaboration": {
+            "name": "Sarah Johnson",
+            "dept": "magazine",
+            "message": "Need production support for our next magazine issue. We have special requirements for paper quality and binding.",
+            "recipient": "production",
+            "urgency": "High"
+        },
+        "Budget Approval": {
+            "name": "Mike Chen",
+            "dept": "production",
+            "message": "Requesting budget approval for preventive maintenance on critical machinery.",
+            "recipient": "administration",
+            "urgency": "Normal"
+        }
+    }
+    
+    if sample_type in samples:
+        s = samples[sample_type]
+        return s["name"], s["dept"], s["message"], s["recipient"], s["urgency"]
+    return "", "administration", "", None, "Normal"
+
+def get_system_status():
+    """Get current system configuration status"""
+    status_lines = []
+    status_lines.append("**System Configuration:**")
+    status_lines.append(f"• Demo Mode: {'🧪 ENABLED' if DEMO_MODE else '✅ DISABLED'}")
+    status_lines.append(f"• OpenRouter API: {'✅ Configured' if OPENROUTER_API_KEY else '❌ Not configured (using demo)'}")
+    status_lines.append(f"• Brevo Email API: {'✅ Configured' if BREVO_API_KEY else '❌ Not configured (simulated)'}")
+    status_lines.append(f"• Report Email: {current_report_email if current_report_email else '❌ Not set'}")
+    return "\n".join(status_lines)
+
 # Gradio Interface
-# Add this at the top of your Gradio Blocks
 with gr.Blocks(
     theme=gr.themes.Soft(), 
     title="AI Coordination System"
@@ -552,21 +780,48 @@ with gr.Blocks(
     gr.Markdown("# 🏢 AI Department Coordination System")
     gr.Markdown("*Streamline communication between Administration, Production, and Magazine Management*")
     
+    # Demo mode banner
+    if DEMO_MODE:
+        gr.Markdown("""
+        <div style="background-color: #fef3c7; padding: 15px; border-radius: 8px; border-left: 4px solid #f59e0b; margin-bottom: 20px;">
+            <strong>🧪 DEMO MODE ACTIVE</strong><br>
+            This space is running in demo mode with simulated AI responses. 
+            To enable full functionality, configure the required API keys in Settings → Repository Secrets.
+        </div>
+        """)
+    
     with gr.Row():
         with gr.Column(scale=1):
-            gr.Markdown("### ⚙️ System Settings")
-            email_input = gr.Textbox(
-                label="Administration Report Email",
-                value=get_current_email,
-                placeholder="admin@company.com"
-            )
-            email_status = gr.Textbox(
-                label="Email Status",
-                value=get_current_email,
-                interactive=False,
-                max_lines=2
-            )
-            update_email_btn = gr.Button("💾 Save Email", variant="primary")
+            with gr.Accordion("⚙️ System Settings", open=False):
+                gr.Markdown("### Email Configuration")
+                email_input = gr.Textbox(
+                    label="Administration Report Email",
+                    value=get_current_email,
+                    placeholder="admin@company.com"
+                )
+                email_status = gr.Textbox(
+                    label="Email Status",
+                    value=get_current_email,
+                    interactive=False,
+                    max_lines=2
+                )
+                update_email_btn = gr.Button("💾 Save Email", variant="primary")
+                
+                gr.Markdown("### System Status")
+                system_status = gr.Textbox(
+                    label="Configuration",
+                    value=get_system_status,
+                    interactive=False,
+                    max_lines=6
+                )
+            
+            with gr.Accordion("🧪 Testing & Samples", open=True):
+                gr.Markdown("### Quick Test Samples")
+                sample_selector = gr.Radio(
+                    choices=["Equipment Request", "Content Collaboration", "Budget Approval"],
+                    label="Load Sample Request"
+                )
+                load_sample_btn = gr.Button("📋 Load Sample", variant="secondary")
             
             gr.Markdown("---")
             gr.Markdown("### 📝 New Coordination Request")
@@ -580,7 +835,8 @@ with gr.Blocks(
                 
                 department_dropdown = gr.Dropdown(
                     choices=["administration", "production", "magazine"],
-                    label="Your Department"
+                    label="Your Department",
+                    value="administration"
                 )
             
             with gr.Group():
@@ -632,24 +888,38 @@ with gr.Blocks(
             stats_display = gr.Textbox(
                 label="Activity Summary",
                 interactive=False,
-                max_lines=6
+                max_lines=8
             )
         
         with gr.Column(scale=2):
             gr.Markdown("### 💡 Coordination Guidance")
             output = gr.Textbox(
                 label="Recommended Actions", 
-                lines=18,
+                lines=20,
                 show_copy_button=True
             )
             
             with gr.Accordion("🏢 Department Overview", open=True):
-                gr.Markdown("**Administration**: Overall management, decision making, and coordination  \n**Production**: Manufacturing, quality control, and production planning  \n**Magazine Management**: Content creation, publishing, and distribution  \n  \n*The AI will analyze your message and any attached images to provide specific coordination recommendations.*")
+                gr.Markdown("""
+                **Administration**: Overall management, decision making, and coordination  
+                **Production**: Manufacturing, quality control, and production planning  
+                **Magazine Management**: Content creation, publishing, and distribution  
+                  
+                *The AI will analyze your message and any attached images to provide specific coordination recommendations.*
+                
+                ---
+                
+                **Testing Tips:**
+                - Use the sample requests to quickly test functionality
+                - Try different departments and priority levels
+                - Upload images to test vision capabilities (if API configured)
+                - Monitor the activity log to see coordination history
+                """)
             
             with gr.Accordion("📜 Recent Activity", open=False):
                 history_display = gr.JSON(
                     label="Activity Log",
-                    value=conversation_history[-10:] if conversation_history else []
+                    value=lambda: conversation_history[-10:] if conversation_history else []
                 )
 
     # Event handlers
@@ -665,28 +935,50 @@ with gr.Blocks(
         outputs=email_status
     )
 
+    load_sample_btn.click(
+        fn=load_sample_request,
+        inputs=[sample_selector],
+        outputs=[name_input, department_dropdown, message_input, recipient_dropdown, urgency_dropdown]
+    )
+
     submit_btn.click(
         fn=process_coordination_request,
         inputs=[name_input, department_dropdown, message_input, image_input, recipient_dropdown, send_email_checkbox, urgency_dropdown],
         outputs=output
+    ).then(
+        fn=lambda: conversation_history[-10:] if conversation_history else [],
+        inputs=[],
+        outputs=history_display
     )
     
     report_btn.click(
         fn=lambda name, dept, msg, img, rec, send, urg: process_coordination_request(name, dept, msg, img, rec, send, urg) + "\n\n---\n" + send_email_report(conversation_history),
         inputs=[name_input, department_dropdown, message_input, image_input, recipient_dropdown, send_email_checkbox, urgency_dropdown],
         outputs=output
+    ).then(
+        fn=lambda: conversation_history[-10:] if conversation_history else [],
+        inputs=[],
+        outputs=history_display
     )
     
     message_input.submit(
         fn=process_coordination_request,
         inputs=[name_input, department_dropdown, message_input, image_input, recipient_dropdown, send_email_checkbox, urgency_dropdown],
         outputs=output
+    ).then(
+        fn=lambda: conversation_history[-10:] if conversation_history else [],
+        inputs=[],
+        outputs=history_display
     )
     
     clear_btn.click(
         fn=clear_conversation,
         inputs=[],
         outputs=status_display
+    ).then(
+        fn=lambda: [],
+        inputs=[],
+        outputs=history_display
     )
     
     clear_form_btn.click(
@@ -702,8 +994,4 @@ with gr.Blocks(
     )
 
 if __name__ == "__main__":
-  ui.launch(share=True )
-
-
-
-
+    ui.launch(share=True)