SUBMISSION_CHECKLIST.md

HuggingFace Submission Checklist

📦 Files Included

Core Files (Required)

• agent.py - Main agent implementation
• deep_research_tool.py - Multi-source research tool
• app.py - Gradio UI for HuggingFace Space
• system_prompt.txt - Optimized system prompt
• requirements.txt - Python dependencies
• setup_chromadb.py - Vector database setup
• metadata.jsonl - Training data (217 KB)

Documentation

• README.md - Project overview and quick start
• USAGE.md - Detailed usage guide
• .env.example - Environment variables template
• .gitignore - Git ignore rules
• .gitattributes - Git attributes (from original)

NOT Included (Intentionally)

• .env - Contains sensitive API keys (use .env.example)
• chroma_db/ - Generated locally by setup script
• __pycache__/ - Python cache
• supabase_docs.csv - Large file (2.7 MB), not needed
• Educational docs - Available in main repository

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✅ Pre-Submission Checklist

1. Code Quality

• No hardcoded API keys in code
• All imports are in requirements.txt
• Code is properly commented
• No debug print statements (except intentional ones)

2. Documentation

• README.md is clear and concise
• USAGE.md covers common scenarios
• .env.example lists all required keys
• Links to main repository (if applicable)

3. Testing

• Tested with HuggingFace provider
• Tested deep_research tool
• Verified ChromaDB setup works
• Gradio UI loads correctly

4. Configuration

• system_prompt.txt is optimized
• Default provider is set to "huggingface"
• Reasonable defaults in deep_research_tool.py

5. File Sizes

• metadata.jsonl: 217 KB ✓
• No files > 10 MB
• Total size < 50 MB ✓

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🚀 Submission Steps

Step 1: Create HuggingFace Space

1. Go to https://huggingface.co/spaces
2. Click "Create new Space"
3. Fill in:
   • Name: gaia-agent-deep-research (or your choice)
   • License: MIT
   • SDK: Gradio
   • Hardware: CPU (free tier)
   • Visibility: Public

Step 2: Upload Files

Option A: Git Push (Recommended)

cd hf_submission

# Initialize git if needed
git init

# Add HuggingFace Space as remote
git remote add hf https://huggingface.co/spaces/YOUR_USERNAME/YOUR_SPACE_NAME

# Add and commit files
git add .
git commit -m "Initial submission: GAIA Agent with Deep Research"

# Push to HuggingFace
git push hf main

Option B: Web Upload

1. Go to your Space's "Files" tab
2. Click "Add file" → "Upload files"
3. Drag and drop all files from hf_submission/
4. Click "Commit changes"

Step 3: Configure Secrets

In your Space settings, add secrets:

• HUGGINGFACEHUB_API_TOKEN
• TAVILY_API_KEY

(Secrets are more secure than .env for public Spaces)

Step 4: Wait for Build

• HuggingFace will automatically build your Space
• Check logs for any errors
• First build takes ~5-10 minutes

Step 5: Test

1. Visit your Space URL
2. Log in with HuggingFace OAuth
3. Try submitting a test question
4. Verify the agent works correctly

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🔧 Post-Submission

If Build Fails

Common issues:

1. Missing dependencies

   # Check requirements.txt includes all needed packages
   

2. Import errors

   # Make sure all imports are at the top of files
   # Check for circular imports
   

3. API key errors

   # Verify secrets are set in Space settings
   # Use .env.example as reference
   

If Agent Doesn't Work

1. Check logs in the Space's "Logs" tab
2. Test locally first:

   python agent.py
   

3. Verify ChromaDB setup:

   python setup_chromadb.py
   

Updating the Space

# Make changes
git add .
git commit -m "Description of changes"
git push hf main

HuggingFace will automatically rebuild.

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📊 Performance Tips

For Faster Response

• Use Groq provider (if you have API key)
• Reduce deep_research max_docs
• Use smaller embedding model

For Better Results

• Keep current settings (balanced)
• Monitor and iterate on system_prompt.txt
• Add domain-specific tools if needed

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🎓 Optional Enhancements

After successful submission, consider:

1. Add examples to README
2. Create demo video
3. Add performance benchmarks
4. Link to detailed docs in main repo
5. Add citation if used in paper

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📝 Submission Summary

Project: GAIA Agent with Deep Research Type: Gradio Space Hardware: CPU (free tier) Main Features:

• Multi-source research (Wikipedia + Web + Arxiv)
• RAG with ChromaDB
• Optimized system prompt
• Smart tool selection

Key Innovation: Deep Research tool that combines multiple sources for comprehensive answers

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✉️ Final Notes

• Keep .env.example updated if you add new keys
• Update README if you add features
• Monitor Space usage (HuggingFace has fair use limits)
• Respond to issues/questions from users

Good luck with your submission! 🚀