docs/dev/dashboards/PLATFORM_ADMIN_DASHBOARD_FIX.md

Platform Admin Dashboard - Bug Fix Summary

Issue Identified

The dashboard was failing to load with a 404 error on /api/v1/audit-logs because the audit logs API endpoint was not implemented, even though the models and services existed.

Changes Made

1. Created Audit Logs API (src/app/api/v1/audit_logs.py)

New Endpoints:

• GET /api/v1/audit-logs - List all audit logs with filtering and pagination

  • Query params: skip, limit, user_id, action, entity_type, search, start_date, end_date
  • Platform Admin only

• GET /api/v1/audit-logs/{audit_log_id} - Get specific audit log

  • Platform Admin only

• GET /api/v1/audit-logs/user/{user_id} - Get all logs for a specific user

  • Platform Admin only

• GET /api/v1/audit-logs/export/csv - Export audit logs as CSV

  • Query params: start_date, end_date
  • Platform Admin only

Features:

• Pagination support (up to 1000 records per request)
• Advanced filtering (by user, action, entity type, date range)
• Full-text search in description and user email
• CSV export functionality
• Proper authorization (platform_admin role required)

2. Created Audit Log Schemas (src/app/schemas/audit_log.py)

New Schemas:

• AuditLogBase - Base schema
• AuditLogResponse - Full audit log response
• AuditLogListResponse - Paginated list response
• AuditLogFilter - Filter options

3. Created Analytics/Statistics API (src/app/api/v1/analytics.py)

New Endpoint:

• GET /api/v1/analytics/platform-admin/dashboard - Comprehensive dashboard statistics

Returns:

{
  "users": {
    "total": 12,
    "active": 10,
    "inactive": 2,
    "by_role": {
      "platform_admin": 1,
      "client_admin": 3,
      "field_agent": 5,
      "dispatcher": 3
    }
  },
  "organizations": {
    "clients": {
      "total": 8,
      "active": 7,
      "inactive": 1
    },
    "contractors": {
      "total": 5,
      "active": 4,
      "inactive": 1
    }
  },
  "tickets": {
    "total": 150,
    "by_status": {
      "pending": 20,
      "assigned": 30,
      "in_progress": 25,
      "completed": 75
    },
    "by_type": {
      "installation": 80,
      "support": 50,
      "infrastructure": 20
    }
  },
  "projects": {
    "total": 12,
    "active": 5
  },
  "assignments": {
    "total": 200,
    "active": 45
  },
  "recent_activity": [
    {
      "id": "uuid",
      "user_email": "admin@example.com",
      "action": "create",
      "entity_type": "ticket",
      "description": "Created new installation ticket",
      "created_at": "2025-11-17T20:45:00"
    }
    // ... up to 10 recent items
  ],
  "system_health": {
    "new_users_last_30_days": 5,
    "new_tickets_last_30_days": 45
  }
}

4. Updated API Router (src/app/api/v1/router.py)

• Added audit_logs import and router registration
• Added analytics import and router registration

Testing the Fix

1. Start the Backend

cd d:\atomio\swiftops-backend
python -m uvicorn app.main:app --reload --host 0.0.0.0 --port 7860

2. Test Audit Logs Endpoint

# List audit logs (with auth token)
curl -H "Authorization: Bearer YOUR_TOKEN" \
  "https://kamau1-swiftops-backend.hf.space/api/v1/audit-logs?skip=0&limit=100"

# Filter by action
curl -H "Authorization: Bearer YOUR_TOKEN" \
  "https://kamau1-swiftops-backend.hf.space/api/v1/audit-logs?action=create&limit=50"

# Export as CSV
curl -H "Authorization: Bearer YOUR_TOKEN" \
  "https://kamau1-swiftops-backend.hf.space/api/v1/audit-logs/export/csv"

3. Test Dashboard Statistics

curl -H "Authorization: Bearer YOUR_TOKEN" \
  "https://kamau1-swiftops-backend.hf.space/api/v1/analytics/platform-admin/dashboard"

Frontend Integration

Update Your Dashboard Component

Before (was failing):

// This was returning 404
const auditLogs = await api.get('/api/v1/audit-logs?skip=0&limit=100');

After (will work now):

// Audit logs endpoint now exists
const auditLogs = await api.get('/api/v1/audit-logs?skip=0&limit=100');

// Also use the new dashboard statistics endpoint
const stats = await api.get('/api/v1/analytics/platform-admin/dashboard');

Recommended Dashboard Data Fetching

const fetchDashboardData = async () => {
  try {
    setLoading(true);
    
    // Get comprehensive statistics
    const statsResponse = await api.get('/api/v1/analytics/platform-admin/dashboard');
    setStats(statsResponse.data);
    
    // Get recent audit logs (already included in stats, but can fetch separately if needed)
    const auditLogsResponse = await api.get('/api/v1/audit-logs?skip=0&limit=100');
    setAuditLogs(auditLogsResponse.data);
    
    // These endpoints were already working:
    const clients = await api.get('/api/v1/clients?skip=0&limit=100');
    const contractors = await api.get('/api/v1/contractors?skip=0&limit=100');
    const users = await api.get('/api/v1/users?skip=0&limit=100');
    
    setLoading(false);
  } catch (error) {
    console.error('Dashboard error:', error);
    setError('Failed to load dashboard data');
    setLoading(false);
  }
};

What's Now Available

✅ Working Endpoints

1. /api/v1/auth/me - Get current user (was already working)
2. /api/v1/clients - List clients (was already working)
3. /api/v1/contractors - List contractors (was already working)
4. /api/v1/users - List users (was already working)
5. /api/v1/audit-logs - NEW List/filter/export audit logs
6. /api/v1/analytics/platform-admin/dashboard - NEW Dashboard statistics

Dashboard Features You Can Now Build

1. Statistics Cards

   • Total users, active users, users by role
   • Total organizations (clients + contractors)
   • Ticket statistics (by status, by type)
   • Project and assignment counts

2. Recent Activity Feed

   • Last 10 audit log entries
   • Shows who did what and when

3. System Health Metrics

   • New users in last 30 days
   • New tickets in last 30 days

4. Audit Logs Page

   • Full audit trail with filtering
   • Search by user, action, entity type
   • Date range filtering
   • CSV export for compliance

Next Steps

1. Restart your backend to load the new endpoints
2. Update your frontend to use the new /api/v1/analytics/platform-admin/dashboard endpoint
3. Test the audit logs page with the new /api/v1/audit-logs endpoint
4. Remove the 404 error handling since the endpoint now exists

Authorization Note

All these endpoints require:

• Valid JWT token in Authorization: Bearer <token> header
• User must have platform_admin role
• The role check is enforced via @require_role(["platform_admin"]) decorator

If you get 403 Forbidden errors, verify the user's role in the database.