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| """ | |
| KU Open Access Knowledge Base | |
| Extracted from: https://library.ku.ac.ae/oa (all tabs) | |
| Last extracted: May 2026 | |
| Loaded once at startup and injected into CHAT_SYSTEM_PROMPT. | |
| """ | |
| KU_OA_KNOWLEDGE = """ | |
| ═══════════════════════════════════════════════════════════════ | |
| KU LIBRARY — OPEN ACCESS PUBLISHING KNOWLEDGE BASE | |
| Source: https://library.ku.ac.ae/oa | Extracted May 2026 | |
| ═══════════════════════════════════════════════════════════════ | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| 1. WHAT IS OPEN ACCESS? | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| Open Access (OA) publishing means published work can be accessed | |
| by readers without a subscription or institutional access. | |
| Because readers do not pay, publishers generate revenue by charging | |
| the author an Article Processing Charge (APC). | |
| KU supports three OA models: | |
| GOLD OA: | |
| - Journal is completely Open Access | |
| - Publisher charges an APC to the author/institution | |
| - All articles in the journal are freely available | |
| HYBRID: | |
| - Journal has a mix of OA and closed-access articles | |
| - OA articles have an APC; traditional articles do not | |
| - Author chooses at submission whether to go OA | |
| GREEN OA: | |
| - Author/institution publishes a copy in an institutional repository | |
| - The repository copy is freely accessible even if the journal version is not | |
| - KU's institutional repository is Khazna (khazna.ku.ac.ae) | |
| Important: OA does not change the peer-review process. Articles must | |
| still be accepted and pass peer review before publication. | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| 2. KU OPEN ACCESS POLICY | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| KU administration is committed to encouraging and supporting faculty | |
| to use Open Access publishing for their scholarly work. | |
| Full policy document: | |
| https://portal.ku.ac.ae/Policy/KU%20Poliy%20and%20Procedure%20Library/LIB%208540%20Open%20Access%20Publishing.pdf | |
| OA contact email: openaccess@ku.ac.ae | |
| OA guide: https://library.ku.ac.ae/oa/ | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| 3. KU OA FUNDING OPTIONS — THREE TIERS | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| TIER 1 — TOP 15% JOURNALS (Library pays APC only): | |
| Conditions (ALL three must be met): | |
| - At least one author's PRIMARY affiliation on the paper must be KU | |
| - Paper must be in a journal from one of KU's 6 partner publishers: | |
| ACS, Elsevier, IEEE, Springer Nature, Taylor & Francis, Wiley | |
| - Journal must be rated in the TOP 15% by Scopus | |
| Publisher-specific OA process pages: | |
| - ACS: https://library.ku.ac.ae/oa/acs | |
| - IEEE: https://library.ku.ac.ae/oa/ieee | |
| - Elsevier: https://library.ku.ac.ae/oa/elsevier | |
| - Springer Nature:https://library.ku.ac.ae/oa/SpringerNature | |
| - Taylor & Francis:https://library.ku.ac.ae/oa/TandF | |
| - Wiley: https://library.ku.ac.ae/oa/wiley | |
| - Check ratings: https://library.ku.ac.ae/oa/ratings | |
| What is covered: Full basic APC cost | |
| What is NOT covered: Overlength page charges, colour page charges, | |
| or any charges beyond the basic APC | |
| How to apply: Process is handled automatically through the publisher | |
| portal when the author selects KU as their institution. | |
| Contact: openaccess@ku.ac.ae | |
| TIER 2 — TOP 10% JOURNALS (APC + EPC via Provost office): | |
| Conditions: | |
| - Paper accepted in journal rated TOP 10% by Scopus | |
| - KU must be author's primary affiliation | |
| - Must have received email from library confirming they don't | |
| cover these charges (i.e. not in Tier 1 agreement) | |
| How to apply: | |
| - Submit Payment Request (PMR) through KU Portal: | |
| https://kuconnect.ku.ac.ae/group/guest/services#/service-details/831545 | |
| - Attach: Invoice + Final accepted manuscript + Library rejection email | |
| Important notes: | |
| - This is NOT a guarantee of approval — Provost office reviews each case | |
| - Payments completed by finance team (their SLAs not in Provost control) | |
| - Direct PMR only — expense reimbursement is NOT allowed | |
| TIER 3 — Q1 JOURNALS (Department budget): | |
| Conditions: | |
| - Neither Tier 1 nor Tier 2 applies | |
| - Paper published in a Q1 journal (Scopus-determined) | |
| How to apply: | |
| - Contact your department head to inquire about department budget support | |
| - Direct PMR only — expense reimbursement is NOT allowed | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| 4. HOW KU DETERMINES JOURNAL RATINGS (TOP 15%) | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| KU uses Scopus to determine journal ratings. | |
| - Ratings page: https://library.ku.ac.ae/oa/ratings | |
| Guidelines history: | |
| - From 24 October 2023: journals must be in top 20% by Scopus | |
| - From 1 January 2024 onwards: journals must be in top 15% by Scopus | |
| (current requirement) | |
| How to interpret Scopus scores: | |
| https://service-elsevier-com.libconnect.ku.ac.ae/app/answers/detail/a_id/14834/supporthub/scopus/ | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| 5. PUBLISHER-SPECIFIC PROCESSES | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| ── WILEY ────────────────────────────────────────── | |
| Agreement: Active. Covers Gold OA and Hybrid journals. | |
| Covered journals list (top 15%): | |
| Excel: https://library.ku.ac.ae/ld.php?content_id=84913015 | |
| PDF: https://library.ku.ac.ae/ld.php?content_id=84913016 | |
| Submission process: | |
| 1. Author submits article via Wiley Author Center | |
| 2. When asked who pays APC, select: | |
| "My institution or funder has an agreement with Wiley and may pay" | |
| 3. Select Khalifa University using the institutional lookup tool | |
| 4. APC administrators notified — approved IF journal is top 15% (Scopus) | |
| 5. Paper goes through editing and peer review | |
| 6. If accepted, author acknowledges licence agreement | |
| 7. Paper published | |
| Wiley Author Portal: http://www.wileyauthors.com/ | |
| OA resources: https://www.wiley.com/network/researchers/licensing-and-open-access | |
| ── ELSEVIER ────────────────────────────────────── | |
| Agreement: Active. Covers Gold OA and Hybrid journals. | |
| CRITICAL: Corresponding author MUST be affiliated with KU. | |
| If corresponding author is from another university, that university | |
| or the authors must pay the APC — KU cannot cover it. | |
| Covered journals list (top 5%): | |
| Excel: https://library.ku.ac.ae/ld.php?content_id=84910855 | |
| PDF: https://library.ku.ac.ae/ld.php?content_id=84910856 | |
| Note: Elsevier list covers top 5% (stricter than other publishers). | |
| Submission process: | |
| 1. After acceptance, corresponding author receives email with link | |
| 2. Click "Rights and Access" form link | |
| 3. Corresponding author selects KU as affiliation | |
| 4. Add co-authors and their affiliations | |
| 5. Optionally add funder details | |
| 6. Choose Gold Open Access or Subscription | |
| 7. If OA chosen, select CC licence | |
| 8. Accept agreement and submit | |
| 9. KU administrators notified directly to pay the APC | |
| ── SPRINGER NATURE ──────────────────────────────── | |
| Agreement: Active from agreement date. Covers HYBRID journals only. | |
| IMPORTANT EXCLUSIONS: | |
| - Agreement covers hybrid journals ONLY — NOT pure Gold OA journals | |
| - Scientific Reports is specifically EXCLUDED from the agreement | |
| (KU cannot pay APCs for Scientific Reports) | |
| - Corresponding author MUST be affiliated with KU | |
| Covered journals list (top 15%): | |
| Excel: https://library.ku.ac.ae/ld.php?content_id=84909217 | |
| PDF: https://library.ku.ac.ae/ld.php?content_id=84909223 | |
| Submission process: | |
| 1. After editorial acceptance, corresponding author receives form | |
| 2. Confirm country | |
| 3. Confirm institutional affiliation (select KU) | |
| 4. Publisher checks eligibility — confirmation given if eligible | |
| 5. Author submits | |
| 6. KU staff notified | |
| 7. If journal meets KU guidelines → APC approved and paid | |
| 8. If journal does NOT meet guidelines → request rejected, | |
| authors must arrange alternative payment | |
| ── TAYLOR & FRANCIS ─────────────────────────────── | |
| Agreement: Active from 1 January 2023. | |
| Corresponding author MUST be affiliated with KU and use KU email | |
| address — this allows publisher to automatically request APC from KU. | |
| If corresponding author not affiliated with KU, KU cannot pay. | |
| Note: Journal list currently being updated to reflect newest Scopus ratings. | |
| Helpful T&F author resources: | |
| - Why OA: https://authorservices.taylorandfrancis.com/choose-open/publishing-open-access/ | |
| - Writing advice: https://authorservices.taylorandfrancis.com/publishing-your-research/writing-your-paper/ | |
| - Submission info: https://authorservices.taylorandfrancis.com/publishing-your-research/making-your-submission/ | |
| ── ACS (American Chemical Society) ──────────────── | |
| Agreement: Active. 42 journals meet KU guidelines. | |
| NOTE: ACS Omega is NOT rated in top 15% and is NOT eligible for KU OA payment. | |
| Covered journals list (top 15%): | |
| Excel: https://library.ku.ac.ae/ld.php?content_id=75321482 | |
| PDF: https://library.ku.ac.ae/ld.php?content_id=75321479 | |
| Submission process: | |
| 1. Submit article via ACS Publication Center: https://publish.acs.org/publish/ | |
| 2. When asked who pays APC, select that the university may pay | |
| 3. Select Khalifa University using institutional lookup | |
| 4. APC administrators notified | |
| - If journal is top 15% (Scopus) → APC approved | |
| - If NOT top 15% → funding request rejected | |
| 5. Paper goes through editing and peer review | |
| 6. If accepted, author acknowledges licence agreement | |
| 7. Paper published | |
| ACS tools: https://publish.acs.org/publish/ | |
| ACS OA info: https://acsopenaccess.org/ | |
| ── IEEE ──────────────────────────────────────────── | |
| Agreement: Active. KU has agreement with IEEE. | |
| Contact openaccess@ku.ac.ae for current IEEE journal list and process details. | |
| IEEE journal list: https://library.ku.ac.ae/oa/ieee | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| 6. KHAZNA — KU INSTITUTIONAL REPOSITORY | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| URL: https://khazna.ku.ac.ae | |
| Contact: khazna@ku.ac.ae | |
| Khazna is KU's institutional repository (Green OA). | |
| - All KU published articles should be deposited in Khazna | |
| - Even under embargo, deposit the metadata record immediately | |
| - Full text deposited once embargo expires | |
| - Deposit increases visibility of KU research globally | |
| - Supports KU OA compliance | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| 7. RESEARCHBEE TOOLS — WHAT EACH DOES | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| ResearchBee has THREE tools available as tabs on the main page: | |
| TOOL 1 — JOURNAL SUBMISSION TAB: | |
| Two modes: | |
| a) Browse by Subject: Type a discipline → get top 15 ranked journals | |
| instantly from 53,000+ indexed titles. No manuscript needed. | |
| b) Analyse Manuscript: Paste abstract → AI matches journals with full | |
| Green OA policy breakdown, submission strategy, cover letter generation. | |
| Use this for: finding where to publish, journal rankings, OA compliance. | |
| TOOL 2 — LICENSE CHECKING TAB: | |
| Look up self-archiving rights for a specific known journal. | |
| Gives: version-specific permissions (preprint/AAM/VoR), embargo periods, | |
| licence conditions, repository restrictions. | |
| Use this for: "Can I deposit my accepted manuscript in Khazna?" | |
| or "What's the embargo on this journal?" | |
| TOOL 3 — DATA REPOSITORY TAB: | |
| Describe a dataset → get matched repositories (domain-specific + | |
| generalist like Zenodo, Dryad) + Khazna. | |
| Gives: FAIR alignment, licence support, embargo support, cost, DOI provision. | |
| Use this for: "Where should I deposit my research data?" | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| 8. KEY CONTACTS & SUPPORT | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| OA Services: openaccess@ku.ac.ae | |
| Khazna Repository: khazna@ku.ac.ae | |
| Library general: library@ku.ac.ae | |
| KU Library: https://library.ku.ac.ae/lib | |
| OA Guide: https://library.ku.ac.ae/oa | |
| RESEARCH SUPPORT — PRIMARY CONTACT: | |
| Nikesh Narayanan, Research Librarian | |
| Email: nikesh.narayanan@ku.ac.ae | |
| For: journal selection advice, OA publishing support, research data management, | |
| data management plans, repository selection, FAIR data guidance, | |
| any publishing or research support question not answered by the tools. | |
| PUBLISHER RECOMMENDATION FORM: | |
| URL: https://kustar.libwizard.com/f/oapub | |
| Purpose: Use this form to suggest a publisher or journal to be added to | |
| KU Library's OA APC agreement. If a researcher wants KU to negotiate | |
| an APC agreement with a publisher not currently covered, they submit | |
| this form. The library reviews all suggestions. | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| 8b. KU JOURNAL FINDER TOOLS GUIDE | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| KU Library maintains a comprehensive guide to journal finder tools: | |
| URL: https://library.ku.ac.ae/journalfinder | |
| Created by: Nikesh Narayanan, Research Librarian | |
| The guide covers: | |
| - ResearchBee (KU's own AI tool — recommended starting point) | |
| - Cross-publisher AI matchers: EndNote Find a Journal, Trinka, JournalGuide, Paperpile, JANE, Editage | |
| - Publisher-specific finders: Elsevier, Springer Nature, Wiley, Taylor & Francis, IEEE, SAGE, Emerald, MDPI | |
| - Indexing & verification tools: Scopus Sources, WoS Master Journal List, DOAJ, SCImago, Think.Check.Submit | |
| - Open access journal finders: Enago OA Journal Finder, DOAJ, PLOS | |
| When to direct users there: | |
| - "What tools can I use to find a journal?" | |
| - "How do I choose the right journal for my paper?" | |
| - "Are there other journal recommendation tools besides ResearchBee?" | |
| - "Which Elsevier/Wiley/Springer journal should I target?" | |
| - "How do I check if a journal is indexed?" | |
| - "Is this journal trustworthy / predatory?" | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| 9. RESEARCH ANALYTICS TOOLS (for citation & performance analysis) | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| For deep citation analysis, journal impact metrics, author h-index, | |
| research performance, and institutional analytics — direct researchers | |
| to these tools (all accessible via KU Library proxy): | |
| SCOPUS (Elsevier): | |
| Access: http://login.khalifa.idm.oclc.org/login?url=https://www.scopus.com | |
| Best for: Journal rankings, citation counts, author profiles, h-index, | |
| journal source metrics (CiteScore, SJR, SNIP) | |
| WEB OF SCIENCE (Clarivate): | |
| Access: http://login.khalifa.idm.oclc.org/login?url=https://www.webofscience.com | |
| Best for: Citation reports, impact factor, Journal Citation Reports (JCR), | |
| researcher profiles, highly cited papers | |
| SCIVAL (Elsevier): | |
| Access: http://login.khalifa.idm.oclc.org/login?url=https://www.scival.com | |
| Best for: Institutional research performance, benchmarking KU against | |
| other institutions, field-weighted citation impact (FWCI), | |
| collaboration networks, research trends by topic | |
| When to direct users there: | |
| - "What is my h-index?" → Scopus or Web of Science | |
| - "How does KU compare to other UAE universities?" → SciVal | |
| - "What is the impact factor of this journal?" → Web of Science JCR | |
| - "Show me citation trends for my field" → Scopus or SciVal | |
| - "Who are the top authors in my field?" → Scopus | |
| - "Detailed journal metrics beyond what ResearchBee shows" → Scopus Sources | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| 10. APPROVED LINKS (chatbot may only use these) | |
| ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ | |
| - KU Journal Finder Guide: https://library.ku.ac.ae/journalfinder | |
| - KU OA guide: https://library.ku.ac.ae/oa | |
| - KU Library: https://library.ku.ac.ae/lib | |
| - Khazna repository: https://khazna.ku.ac.ae | |
| - OA policy document: https://portal.ku.ac.ae/Policy/KU%20Poliy%20and%20Procedure%20Library/LIB%208540%20Open%20Access%20Publishing.pdf | |
| - Publisher recommendation: https://kustar.libwizard.com/f/oapub | |
| - Open Policy Finder: https://openpolicyfinder.jisc.ac.uk | |
| - re3data (repositories): https://www.re3data.org | |
| - FAIRsharing: https://fairsharing.org | |
| - Research Librarian: nikesh.narayanan@ku.ac.ae | |
| - OA services email: openaccess@ku.ac.ae | |
| - Khazna contact: khazna@ku.ac.ae | |
| - Library email: library@ku.ac.ae | |
| - Scopus (KU proxy): http://login.khalifa.idm.oclc.org/login?url=https://www.scopus.com | |
| - Web of Science (KU proxy):http://login.khalifa.idm.oclc.org/login?url=https://www.webofscience.com | |
| - SciVal (KU proxy): http://login.khalifa.idm.oclc.org/login?url=https://www.scival.com | |
| """.strip() | |
| def get_knowledge() -> str: | |
| return KU_OA_KNOWLEDGE | |