src/proposal_template.md

{project_name} Proposal

1. Introduction

Company Overview

Sifars is pleased to present a comprehensive proposal for the development and implementation of the {project_name}. As a leading provider of innovative software solutions, Sifars brings a wealth of experience and expertise to this project. With a proven track record of delivering tailored solutions that address our clients' unique needs, we are confident in our ability to successfully execute this project and exceed expectations.

Project Overview

{project_overview}

Introduction

{project_introduction}

About Us

{about_us}

Background of the Project

{background_of_the_project}

Scope of Work

{scope_of_work}

Technical Approach

{technical_approach}

Deployment and Integration

{deployment_and_integration}

2. Project Timeline & Pricing

The successful implementation of the {project_name} will follow a structured timeline, ensuring timely delivery of milestones and alignment with project objectives. Below is the proposed timeline outlining key milestones and their respective durations.

Efforts (Man Days): The number of days it will take for a single person to deliver the milestone, with a working day consisting of 8 hours.

Time (Days): The duration required for our team to deliver the milestone, considering a working day of 8 hours and involving multiple team members.

Timeline

{timeline}

Team Structure

{team_structure}

3. Platform

{platform}

4. Licensing Model

{licensing_model}

The licensing model ensures compliance with all relevant agreements while maintaining cost transparency for long-term sustainability.

As the project progresses and potential additional tools or services are incorporated, there may be further licensing considerations based on specific needs and agreements with respective vendors. Therefore, the Licensing Model for the project will evolve accordingly to accommodate any future requirements and ensure compliance with all relevant licenses and regulations.

5. Risk Analysis

{risk_analysis}

6. Past Projects

{past_projects}

7. Service Level Matrix

Respond to service-related incidents submitted by customers within the following time frames. Please note that these only cover any bugs or service-related incidents. In case there is a major change/upgrade required such as training the AI models on new data, or improving performance, we would need to set up a separate contract for it.

We provide one-month complimentary support once the project concludes.

Severity Level	Description of Risk Level	Maximum Response Time	Maximum Solution Time
Level One (S1)	1. Severe problems that cause the system to stop functioning, preventing users from interacting with the system. 2. There is a problem that causes an error in the validity or accuracy of the data processed by the system.	1 hour	2 hours
Level Two (S2)	1. There is a highly important problem that affects the workflow in the system, but does not stop or prevent the completion of interactions and does not affect the validity or accuracy of the data.	4 hours	1 day
Level Three (S3)	1. There is a problem of moderate importance that does not affect the functioning of the system. 2. It stops or prevents the completion of the interaction but does not affect the validity or accuracy of the data and has no financial impact.	2 days	5 days
Level Four (S4)	1. The presence of a minor problem related to cosmetic matters helps improve a user’s interaction with the system. 2. Or need to improve the overall accuracy of the system	5 days	10 days

8. Future Requirements

We understand the importance of futureproofing your investment in the {project_name}, and we're committed to ensuring that the solution remains adaptable and scalable to meet your evolving needs. As part of our development approach, we'll build the system with modularity and flexibility in mind, allowing for seamless integration of new features and enhancements as your requirements change over time.

1. Scalability: As your organization grows or your {project_name} needs expand, the system should be able to accommodate increased user loads and data volumes without sacrificing performance. We'll design the architecture with scalability in mind, utilizing cloud technologies or scalable infrastructure where applicable.
2. Customization: Your workflows and processes may evolve over time, necessitating customizations or additional features within the system. We'll ensure that the architecture supports easy customization and extension, allowing for the incorporation of new modules or functionality as needed.
3. Integration: As your IT ecosystem evolves, you may require integration with other systems or platforms to streamline operations and improve data flow. We'll design the system with integration capabilities, making it easier to connect with third-party applications such as CRM systems, accounting software, or external databases.

Throughout our partnership, we'll maintain open lines of communication to discuss your evolving needs and explore opportunities for further development. Our goal is to build a long-term partnership focused on delivering solutions that drive your organization's success.

9. Ownership

Ensuring clear ownership of the source code is a crucial aspect of our partnership. We believe in transparency and empowering our clients with full control over their intellectual property. Upon completion of the project and full payment of fees, you will retain full ownership of the source code developed for the {project_name}. This means you will have the right to modify, enhance, and distribute the code as you see fit without any restrictions from our end. In addition to providing you with the source code, we will also document the architecture, design decisions, and any relevant technical documentation to facilitate future maintenance and development efforts. Our goal is to ensure that you have the necessary resources and knowledge to independently manage and evolve the system over time. Furthermore, we're committed to fostering a collaborative relationship where you have the freedom to engage with other vendors or developers for ongoing support or further enhancements if desired. We believe in building long-term partnerships based on trust, mutual respect, and a shared commitment to your success.

10. Additional Information

In addition to the technical aspects mentioned above, there are several other factors worth considering ensuring the success and smooth execution of the {project_name} development

• Data Migration and Integration: If you're migrating from an existing system or integrating with other platforms, careful planning and execution are required to ensure seamless data migration and integration. We'll work closely with your team to assess data requirements, identify any potential challenges, and develop a strategy to mitigate risks. This process may necessitate substantial effort and expenditure beyond the proposed budget.
• Regulatory Compliance: Depending on your industry and geographic location, there may be specific regulatory requirements that the {project_name} needs to comply with. It's important to factor in compliance considerations from the outset to avoid costly delays or setbacks later. It's crucial that you inform us about any regulatory requirements upfront.

11. Dependencies and Assumptions

• Third-Party API Integration: To enhance functionality, we may require third-party integrations. We'll request access to necessary accounts for these integrations from the client during the development process to ensure seamless implementation and operation.
• Environment Access: Access to development, testing, and production environments is assumed throughout the project. The client will provide necessary infrastructure resources such as servers and domains for setting up these environments.

12. Change Management

• What is a change request - A change request is a proposal to alter a product or system, often brought up by the client or another team member. During a project, this can happen when a client wants to change or alter the agreed upon deliverables.
• Change requests - can also be initiated internally as well and can include things like changing or upgrading software. In general, there are two types of change requests: those that are within the scope and those that are outside the scope of the project.
• Within the scope – change requests that are inside the scope involve small corrections to an existing requirement. They usually have minimal impact on the budget or the rest of the team.
• Outside the scope – on the other hand, change requests that are outside the scope take a considerable amount of time to implement and have a more sizable impact on the budget. Change requests must be dealt with in an appropriate and timely manner.

13. Terms & Conditions

• The scope will be contained to the line items mentioned in milestones. While creating the proposal, it has been assumed that the requirements given by the client form the complete scope of the application. Any requirement, not explicitly mentioned in this document, does not form a part of this estimate.
• Client shall provide all third-party software and hardware components. This includes hosting details, hardware environment etc. The cost of all these components will be borne by the client and does not form the part of the proposed estimated cost.
• If required, the client shall provide all the test data to run the test cases. The client shall be available to solve the queries, which the development team may have, to ensure that project timelines are met.
• Client shall perform timely review of the deliveries, as per the schedule of deliveries defined at the project initiation. Any delays from the client end would lead to subsequent delays in development of the project, which will be communicated at that time itself.
• All quotations and estimates provided by Sifars are valid for a period of 30 days from the date of issue. Quotations not accepted within this timeframe need to be re-issued.
• Upon acceptance, Sifars will perform the services described in the quotation. Any additional services that are later requested by the client and/or not defined under the scope-of-work in this quotation may incur additional charges.
• The services will be completed, and/or delivery of products will be made according to the estimated timeline, agreed upon mutually by both parties. Sifars reserves the right to modify timelines in response to unforeseen circumstances or changes in project requirements.
• Changes to the delivery and performance of any products or services, including quantity, specifications, and scheduling, do not become binding until approved in writing by both parties. Any changes may result in additional or increased charges.
• All information related to the project will be considered confidential, and may only be released if necessary after mutual approval by the client and Sifars.
• Once the project formally starts, the client or Sifars may terminate the agreement at any time by providing written notice via email or certified mail to the other party. In the event of termination, Sifars may issue a final invoice according to terms of the contract for any unbilled time or work.
• An advance payment of 10% of the proposed project cost is to be made before the first milestone. This will be adjusted towards the last milestone/deliverable.
• Each milestone’s payment will be made after the completion.
• Payment terms will be NET15.

14. Estimation Disclaimer

This proposal provides a time and cost estimate based on a range of days required to complete the project. These estimates are derived from initial discussions and assumptions about the project scope. While we strive for accuracy, it's important to note that software development inherently involves many variables and unforeseen complexities. As such, this estimate cannot be 100% precise. However, we have a high degree of confidence that the final cost will remain within the provided estimate.

Once the low-level design document of the project is ready, we will revisit the pricing, allowing us to refine our estimates and provide a more accurate projection. This detailed document will be exceptionally valuable, as it surfaces all the essential questions and details about the project, ensuring that every aspect is thoroughly understood and planned for.

Engaging in this comprehensive estimation process not only helps us deliver a realistic understanding of the project's timeline and budget but also provides you with valuable insights into the project's development phases. This empowers you to make informed decisions, ensuring the best use of your resources and investments.