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21dae1525452-1 | Other things we recommend to increase security:
Use Azure Active Directory device-based conditional access to block or limit access on unmanaged devices like airport or hotel kiosks. See Control access from unmanaged devices .
Create policies to sign users out of Microsoft 365 web sessions after a period of in... | https://learn.microsoft.com/en-us/sharepoint/safeguarding-your-data |
21dae1525452-2 | Network protection : The networks and identities are isolated from the Microsoft corporate network. We administer the service with dedicated Active Directory domains, we have separate domains for test and production, and the production domain is divided into multiple isolated domains for reliability and security. For m... | https://learn.microsoft.com/en-us/sharepoint/safeguarding-your-data |
21dae1525452-3 | To manage content at rest:
Configure IRM policies on SharePoint document libraries to limit download of content. See Set up Information Rights Management (IRM) in SharePoint admin center .
Evaluate the use of Azure Information Protection (AIP). Classification and labeling let you track and control how data is ... | https://learn.microsoft.com/en-us/sharepoint/safeguarding-your-data |
21dae1525452-4 | We have an automated workflow to identify machines that don't meet policies and queue them for replacement.
The Microsoft 365 "Red Team" within Microsoft is made up of intrusion specialists. They look for any opportunity to gain unauthorized access. The "Blue Team" is made up of defense engineers who focus on prevent... | https://learn.microsoft.com/en-us/sharepoint/safeguarding-your-data |
21dae1525452-5 | Audited and compliant
Regulatory compliance is fundamental to Microsoft 365. We make sure the service complies with regulatory and compliance standards. We also help you meet your audit and compliance obligations. The Service Trust Portal is a one-stop-shop for compliance and trust information for Microsoft enterpr... | https://learn.microsoft.com/en-us/sharepoint/safeguarding-your-data |
0e6ad0e5b747-0 | SharePoint in Microsoft 365 serves a wide range of customers with a variety of usability and security needs. Some customers don't mind asking users to reauthenticate if it means their data will be more secure. Other customers want to minimize the number of sign-in screens that users see, especially in situations where ... | https://learn.microsoft.com/en-us/sharepoint/authentication |
0e6ad0e5b747-1 | Persistent cookies have a huge impact on the sign-in experience by reducing the number of authentication prompts users see. Persistent cookies are also required for some SharePoint features, such as Open with Explorer and Mapped Drives .
For more info about session timeouts, see Session timeouts for Microsoft 365... | https://learn.microsoft.com/en-us/sharepoint/authentication |
8e3aed1ce3ea-0 | This article covers the different errors that you might come across when sharing files or folders from SharePoint or OneDrive in Microsoft 365. You need to be a Global Administrator or SharePoint Administrator in your organization to fix these errors. If you aren't an administrator, contact your help desk and give them... | https://learn.microsoft.com/en-us/sharepoint/sharepoint-onedrive-error-message |
8e3aed1ce3ea-1 | Try sharing again.
If you're sharing from OneDrive:
In the Microsoft 365 admin center, in the left pane, under Users , select Active users .
Select the user, and then select the OneDrive tab.
Select Manage external sharing .
Make sure Let people outside your organization access your site is tur... | https://learn.microsoft.com/en-us/sharepoint/sharepoint-onedrive-error-message |
8e3aed1ce3ea-2 | Select the site that you want to share from, and then select Sharing .
Make sure that either New and existing guests or Anyone is selected, and if you made changes, select Save .
Try sharing again.
If you're sharing from OneDrive:
In the Microsoft 365 admin center, in the left pane, under Users ,... | https://learn.microsoft.com/en-us/sharepoint/sharepoint-onedrive-error-message |
8e3aed1ce3ea-3 | Try sharing again.
OSE205
Error OSE205 indicates you can share the site with only those guests who are already in your directory. You can add guests directly through Azure Active Directory , or change the setting by doing the following:
Go to Active sites in the SharePoint admin center , and sign in with an ... | https://learn.microsoft.com/en-us/sharepoint/sharepoint-onedrive-error-message |
8e3aed1ce3ea-4 | Go to Sharing in the SharePoint admin center , and sign in with an account that has admin permissions for your organization.
Note
If you have Office 365 operated by 21Vianet (China), sign in to the Microsoft 365 admin center , then browse to the SharePoint admin center and open the Sharing page.
Under ... | https://learn.microsoft.com/en-us/sharepoint/sharepoint-onedrive-error-message |
8e3aed1ce3ea-5 | Select Add members .
Enter the user's name in the search box, select the check box in the results list, and then select Save .
Select Close three times.
Try sharing again.
OSE304
Error OSE304 indicates the person sharing the file or folder isn't a member of the security groups that are allowed to ... | https://learn.microsoft.com/en-us/sharepoint/sharepoint-onedrive-error-message |
8e3aed1ce3ea-6 | Try sharing again.
OSE401
Error OSE401 indicates your organization-level setting lets you share with only people on specific domains. The person you're trying to share with isn't on one of the listed domains. To change this setting:
Go to Sharing in the SharePoint admin center , and sign in with an account th... | https://learn.microsoft.com/en-us/sharepoint/sharepoint-onedrive-error-message |
8e3aed1ce3ea-7 | Select Save .
Try sharing again.
OSE403
Error OSE403 indicates the site from which you're sharing lets you share with only people on specific domains. The person you're trying to share with isn't on one of the listed domains. To change this setting:
Go to More features in the SharePoint admin center , ... | https://learn.microsoft.com/en-us/sharepoint/sharepoint-onedrive-error-message |
8e3aed1ce3ea-8 | Under Classic site collections page , select Open .
Select the site that you're sharing from, and in the ribbon, select Sharing .
Under Site collection additional settings , remove the domain that you want to share with from the list of blocked domains. Instead, you can turn off domain filtering by clearing... | https://learn.microsoft.com/en-us/sharepoint/sharepoint-onedrive-error-message |
9620b867e836-0 | The default SharePoint groups are created automatically when you create a site (previously called a "site collection"). The default groups use SharePoint's default permission levels - sometimes called SharePoint roles - to grant users rights and access. The permission levels that these groups have represent common leve... | https://learn.microsoft.com/en-us/sharepoint/default-sharepoint-groups |
9620b867e836-1 | SharePoint groups
Default permission level
Applies to team sites
Approvers
Approve
No
Designers
Design, Limited Access
No
Hierarchy Managers
Manage Hierarchy
No
<site name> Members
Edit
Yes
<site name> Owners
Full Control
Yes
<site name> Visitors
Read
... | https://learn.microsoft.com/en-us/sharepoint/default-sharepoint-groups |
9620b867e836-2 | Owners
Full Control
People who must be able to manage site permissions, settings, and appearance.
Members
Edit or Contribute
People who must be able to edit site content. Permission level depends on the site template that was used to create the site
Visitors
Read
People who must be able to see s... | https://learn.microsoft.com/en-us/sharepoint/default-sharepoint-groups |
9620b867e836-3 | Company Administrator This group contains all users who are assigned the global admin role. For more info about this role and its permissions in Azure AD, see Company administrator . The root site for your organization is created with "Company Administrator" as the primary admin.
Site administrators
Descrip... | https://learn.microsoft.com/en-us/sharepoint/default-sharepoint-groups |
e3613410a27c-0 | While SharePoint allows considerable customization of site permissions, including custom permission levels, we highly recommend using the built-in SharePoint groups for communication site permissions and managing team site permissions through the associated Microsoft 365 group. This allows for much easier administratio... | https://learn.microsoft.com/en-us/sharepoint/how-to-create-and-edit-permission-levels |
e3613410a27c-1 | On the Permissions tab, in the Manage group, choose Permission Levels .
On the Permission Levels page, choose Add a Permission Level .
On the Add a Permission Level page provide the name and the description.
In the Permissions area , select the check boxes next to the list, site, and personal per... | https://learn.microsoft.com/en-us/sharepoint/how-to-create-and-edit-permission-levels |
e3613410a27c-2 | After you create the permission level, assign it to a SharePoint group .
Make changes to a permission level
You can make the following changes to a permission level:
Update the name or description
Add or remove permissions
We recommend that you don't make any changes to the default permission lev... | https://learn.microsoft.com/en-us/sharepoint/how-to-create-and-edit-permission-levels |
e3613410a27c-3 | Best practices for permission levels
Permission levels apply to a specific site collection. This means that any changes you make to a permission level will have an effect throughout the site collection. Therefore, here are some recommendations:
Don't edit default permission levels If you change a default per... | https://learn.microsoft.com/en-us/sharepoint/how-to-create-and-edit-permission-levels |
17ee790f1b4b-0 | While SharePoint offers a variety of permission levels for sites, we highly recommend using the built-in SharePoint groups for communication sites and managing team site permissions through the associated Microsoft 365 group. This allows for much easier administration. For information about managing permissions in the ... | https://learn.microsoft.com/en-us/sharepoint/understanding-permission-levels |
17ee790f1b4b-1 | If you are a site owner, you can change permission settings for the site, which stops permission inheritance for the site.
Lists and libraries inherit permissions from the site to which they belong. If you are a site owner, you can stop permissions inheritance and change the permission settings for the list or libr... | https://learn.microsoft.com/en-us/sharepoint/understanding-permission-levels |
17ee790f1b4b-2 | Read
View pages and items in existing lists and document libraries and download documents.
Limited Access
Enables a user or group to browse to a site page or library to access a specific content item when they do not have permissions to open or edit any other items in the site or library. This level is ... | https://learn.microsoft.com/en-us/sharepoint/understanding-permission-levels |
17ee790f1b4b-3 | Note
Microsoft 365 subscriptions create a security group called "Everyone except external users" that contains every person you add into the Microsoft 365 directory (except people who you add explicitly as External Users). This security group added to the Members group automatically on Modern Team sites with Public ... | https://learn.microsoft.com/en-us/sharepoint/understanding-permission-levels |
17ee790f1b4b-4 | To learn more about SharePoint groups, see Understanding SharePoint groups .
The SharePoint groups and permission levels that are included by default in your site may differ, depending on:
The template that you choose for the site
Whether a SharePoint admin created a unique permissions set on the site that h... | https://learn.microsoft.com/en-us/sharepoint/understanding-permission-levels |
17ee790f1b4b-5 | View Web Analytics Data
X
X
Create Subsites
X
X
Manage Web Site
X
X
Add and Customize Pages
X
X
X
Apply Themes and Borders
X
X
Apply Style Sheets
X
X ... | https://learn.microsoft.com/en-us/sharepoint/understanding-permission-levels |
17ee790f1b4b-6 | X
X
X
X
X
X
X
Manage Alerts
X
X
Use Remote Interfaces
X
X
X
X
X
X
X
X
Use Client Integration Features
X
X
X
X
X
X
X
X
X
Open
X
X
X
X
X
X
... | https://learn.microsoft.com/en-us/sharepoint/understanding-permission-levels |
17ee790f1b4b-7 | X
X
X
X
Edit Items
X
X
X
X
X
X
Delete Items
X
X
X
X
X
X
View Items
X
X
X
X
X
X
X
X
X
Approve Items
X
X
X
Open Items
X
X
... | https://learn.microsoft.com/en-us/sharepoint/understanding-permission-levels |
17ee790f1b4b-8 | Permission
Full Control
Design
Edit
Contribute
Read
Limited Access
Approve
Manage Hierarchy
Restricted Read
View Only
Manage Personal Views
X
X
X
X
X
X
Add/Remove Private Web Parts
X
X
X
X
X
X
Update Personal W... | https://learn.microsoft.com/en-us/sharepoint/understanding-permission-levels |
17ee790f1b4b-9 | Personal permissions and dependent permissions
Site permissions and dependent permissions
The following table describes the permissions that apply to sites, and show the permissions that depend on them.
Permission
Description
Dependent permissions
Manage Permissions
Create and chan... | https://learn.microsoft.com/en-us/sharepoint/understanding-permission-levels |
17ee790f1b4b-10 | View Pages, Browse User Information, Open
Browse Directories
Enumerate files and folders in a website, by using an interface such as SharePoint Designer or web-based Distributed Authoring and Versioning (Web DAV).
View Pages, Open
Use Self-Service Site Creation
Create a website by using Self... | https://learn.microsoft.com/en-us/sharepoint/understanding-permission-levels |
17ee790f1b4b-11 | Permission
Description
Dependent permissions
Manage Lists
Create and delete lists, add or remove columns in a list, and add or remove public views of a list.
View Items, View Pages, Open, Manage Personal Views
Override Check-Out
Discard or check in a document that is checked out to ano... | https://learn.microsoft.com/en-us/sharepoint/understanding-permission-levels |
17ee790f1b4b-12 | Create Alerts
Create e-mail alerts.
View Items, View Pages, Open
View Application Pages
View documents and views in a list or document library.
Open
Personal permissions and dependent permissions
The following table describes the permissions that apply to personal views and web p... | https://learn.microsoft.com/en-us/sharepoint/understanding-permission-levels |
17ee790f1b4b-13 | Site permissions: Use Client Integration Features
X
X
Site permissions: Open
X
X
Lockdown mode is on by default for all publishing sites, including if a legacy publishing site template was applied to the site collection. Lockdown mode is the recommended configuration if greater securit... | https://learn.microsoft.com/en-us/sharepoint/understanding-permission-levels |
0f831c3f5bdd-0 | While SharePoint allows considerable customization of site permissions, including changing inheritance, we highly recommend not breaking inheritance. Use the built-in SharePoint groups for communication sites and manage team site permissions through the associated Microsoft 365 group. Use sharing links to share individ... | https://learn.microsoft.com/en-us/sharepoint/what-is-permissions-inheritance |
0f831c3f5bdd-1 | The root site of a site collection is not the only parent. Every securable object (sites, libraries, lists, and so on) in a site collection can be a parent. That is, the root site is the parent of its subsites, each site is the parent of its libraries and lists, and each list is the parent of the list items in it. In t... | https://learn.microsoft.com/en-us/sharepoint/what-is-permissions-inheritance |
0f831c3f5bdd-2 | When a user shares or stops sharing an item that contains other items with broken inheritance, a one-time push down of that permission addition or removal is sent to all child items, even those with broken inheritance. This is true for both direct permissions and sharing links. When managing permissions for an item wit... | https://learn.microsoft.com/en-us/sharepoint/what-is-permissions-inheritance |
0f831c3f5bdd-3 | Suppose then that you create subsites for the "Benefits" site, such as "Health care" (northwindtraders.sharepoint.com/sites/benefits/healthcare) and "Retirement" (northwindtraders.sharepoint.com/sites/benefits/retirement). These subsites could even contain more subsites. For example, the "Health care" subsite could hav... | https://learn.microsoft.com/en-us/sharepoint/what-is-permissions-inheritance |
0f831c3f5bdd-4 | A scenario that shares access to a folder and its children
Suppose that an employee at Northwind Traders hired consultants and wants to collaborate with them on documents in SharePoint. The employee doesn't want to give the consultants access to anything else on the SharePoint site.
When the employee shares the... | https://learn.microsoft.com/en-us/sharepoint/what-is-permissions-inheritance |
b4a001f79422-0 | This article contains advanced scenarios for customizing site permissions. Most organizations won't need these options. If you just want to share files or folders, see Share SharePoint files or folders . If you want to share a site, see Share a site .
While SharePoint allows considerable customization of site permi... | https://learn.microsoft.com/en-us/sharepoint/customize-sharepoint-site-permissions |
b4a001f79422-1 | In the Membership Requests section, select the settings that you want for requests to join or leave the group. You can specify the email address to which requests should be sent.
In the Give Group Permissions to this Site section, choose a permission level for this group.
Click Create .
Add users to ... | https://learn.microsoft.com/en-us/sharepoint/customize-sharepoint-site-permissions |
b4a001f79422-2 | In the confirmation window, click OK .
Grant site access to a group
On your website or team site, click Settings , and click Site permissions .
On the Permissions page, click Advanced Permissions Settings .
On the Permissions tab, click Grant Permissions .
In the Share dialog, typ... | https://learn.microsoft.com/en-us/sharepoint/customize-sharepoint-site-permissions |
b4a001f79422-3 | Click Settings , and then click Group Settings .
At the bottom of the Change Group Settings page, click Delete .
In the confirmation window, click OK .
Assign a new permission level to a group
If you have customized a permission level or created a new permission level, you can assign it to g... | https://learn.microsoft.com/en-us/sharepoint/customize-sharepoint-site-permissions |
b4a001f79422-4 | Add, change, or remove a site collection administrator
On the site, click Settings , and click Site settings . If you don't see Site settings , click Site information , and then click View all site settings . On some pages, you may need to click Site contents , then click Site settings .
On the Si... | https://learn.microsoft.com/en-us/sharepoint/customize-sharepoint-site-permissions |
9c070c9eac3c-0 | An extranet site in Microsoft SharePoint is a site that you create to let external partners have access to specific content, and to collaborate with them. Extranet sites are a way for partners to securely do business with your organization. The content for your partner is kept in one place and they have only the conten... | https://learn.microsoft.com/en-us/sharepoint/create-b2b-extranet |
9c070c9eac3c-1 | The ability to restrict partner users to a single site or team. They cannot search for or view any content on sites or teams to which they have not been invited.
Seamless collaboration: Collaborate with your partner users as if they are part of your organization, including allowing them chat and conferencing thr... | https://learn.microsoft.com/en-us/sharepoint/create-b2b-extranet |
9c070c9eac3c-2 | Often requires custom solutions/apps
Get started
To get started setting up a SharePoint extranet site:
Read Collaborate with guests in a site if you want to limit your extranet to a site with a Microsoft 365 group, or Collaborate with guests in a team if you want to include a team.
Read Create a ... | https://learn.microsoft.com/en-us/sharepoint/create-b2b-extranet |
919adacf26cd-0 | You can create a CSV file of every unique file, user, permission and link on a given SharePoint site or OneDrive. This can help you understand how sharing is being used and if any files or folders are being shared with guests. You must be a site admin to run the report.
When you run the report, the CSV file is saved ... | https://learn.microsoft.com/en-us/sharepoint/sharing-reports |
919adacf26cd-1 | The report contains the following columns:
Column
Description
Resource Path
The relative URL of the item
Item Type
The type of item (web, folder, file, etc.)
Permission
The permission level the user has on this item
User Name
Friendly name of the user or group that has acce... | https://learn.microsoft.com/en-us/sharepoint/sharing-reports |
9a89be2ed663-0 | If you want to restrict sharing with other organizations (either at the organization level or site level), you can limit sharing by domain.
Note
If you have enrolled in the SharePoint and OneDrive integration with Azure AD B2B , invitations in SharePoint are also subject to any domain restrictions configured in... | https://learn.microsoft.com/en-us/sharepoint/restricted-domains-sharing |
9a89be2ed663-1 | If an organization-wide allowlist is configured, then you can only configure an allowlist at the site collection level. The site collection allowlist must be a subset of the organization's allowlist.
If an organization-wide blocklist is configured, then you can configure either an allowlist or a blocklist at the si... | https://learn.microsoft.com/en-us/sharepoint/restricted-domains-sharing |
9a89be2ed663-2 | Select Save , and then select Save again.
Note
To configure the site collection setting for site collections that do not appear in this list (such as Group-connected sites or individual OneDrive site collections), you must use the Set-SPOSite PowerShell cmdlet.
Sharing experience
After you limit sh... | https://learn.microsoft.com/en-us/sharepoint/restricted-domains-sharing |
5dafb5090e8e-0 | This article describes how to enable Microsoft SharePoint and Microsoft OneDrive integration with Azure AD B2B.
Azure AD B2B provides authentication and management of guests. Authentication happens via one-time passcode when they don't already have a work or school account or a Microsoft account.
With SharePoint an... | https://learn.microsoft.com/en-us/sharepoint/sharepoint-azureb2b-integration |
5dafb5090e8e-1 | Invitations to a SharePoint site use Azure AD B2B and no longer require users to have or create a Microsoft account.
If you've configured Google federation in Azure AD, federated users can now access SharePoint and OneDrive resources that you've shared with them.
SharePoint and OneDrive sharing is subject to the Az... | https://learn.microsoft.com/en-us/sharepoint/sharepoint-azureb2b-integration |
5dafb5090e8e-2 | Connect to SharePoint as a Global Administrator or SharePoint Administrator in Microsoft 365. To learn how, see Getting started with SharePoint Online Management Shell .
Run the following cmdlets:
Set-SPOTenant -EnableAzureADB2BIntegration $true
Disabling the integration
You can disable the integratio... | https://learn.microsoft.com/en-us/sharepoint/sharepoint-azureb2b-integration |
b3960c07512e-0 | With the file request feature in OneDrive or SharePoint, you can choose a folder where others can upload files using a link that you send them. People you request files from can only upload files; they can't see the content of the folder, edit, delete, or download files, or even see who else has uploaded files.
Adm... | https://learn.microsoft.com/en-us/sharepoint/enable-file-requests |
b3960c07512e-1 | Ensure folder permissions are set to View, edit and upload .
Check CoreRequestFilesLinkEnabled is set correctly via SharePoint Online Management Shell .
Run Get-SPOTenant .
Check if CoreRequestFilesLinkEnabled is set to True . If it isn't set to True , run Set-SPOTenant -CoreRequestFIlesLinkEnab... | https://learn.microsoft.com/en-us/sharepoint/enable-file-requests |
b3960c07512e-2 | Run Get-SPOTenant .
Check if OneDriveRequestFilesLinkEnabled is set to True . If it isn't set to True , run Set-SPOTenant -OneDriveRequestFIlesLinkEnabled $True .
If this is set to True , Request files link on the OneDrive partition for all OneDrive sites will be available. If this value isn't set, the... | https://learn.microsoft.com/en-us/sharepoint/enable-file-requests |
e18767039379-0 | By default, users receive notifications about file activity in OneDrive and SharePoint. These notifications appear across apps and devices. For example, the service sends notifications through the Firebase Cloud Messaging service to the Office mobile app for Android or the Apple Push Notification service to the Office ... | https://learn.microsoft.com/en-us/sharepoint/turn-on-external-sharing-notifications |
e18767039379-1 | See also
For info about controlling SharePoint notifications, see Control notifications .
To control whether sharing emails include "At a glance" content, see Set-SPOTenant -IncludeAtAGlanceInShareEmails . | https://learn.microsoft.com/en-us/sharepoint/turn-on-external-sharing-notifications |
2f9ee3e75ae3-0 | Users can share files and folders in Microsoft SharePoint by sending a link. They should select a link type based on the people to whom they want to give permission. The following link types are available:
Anyone with the link (previously called "anonymous access" or "shareable")
People in your organization with ... | https://learn.microsoft.com/en-us/sharepoint/change-default-sharing-link |
2f9ee3e75ae3-1 | Choose the default sharing link setting that you want to use for this site, and then select Save .
Note
To change the default link type for a Teams private or shared channel site, you must use the Set-SPOSite PowerShell cmdlet.
Use a sensitivity label to configure the default sharing link settings
If... | https://learn.microsoft.com/en-us/sharepoint/change-default-sharing-link |
e86b15f8fef8-0 | After you set the organization-wide sharing settings for Microsoft SharePoint and Microsoft OneDrive, you can further restrict the external sharing for a specific OneDrive user.
Note
Instead of changing the external sharing setting for an individual user's OneDrive, you might want to block external sharing of sen... | https://learn.microsoft.com/en-us/sharepoint/user-external-sharing-settings |
8c934deae16f-0 | You must be a Global Administrator or SharePoint Administrator in Microsoft 365 to change the sharing settings for a site. Site owners aren't allowed to change these settings.
The steps in this article apply to team sites, communication sites, and classic sites. To learn how to change the external sharing setting for... | https://learn.microsoft.com/en-us/sharepoint/change-external-sharing-site |
8c934deae16f-1 | Important
Allowed or blocked domains in Azure AD also affect SharePoint and OneDrive site sharing (always) and file and folder sharing (if Azure B2B collaboration is enabled). Be sure to review Azure AD collaboration restrictions as part of your SharePoint and OneDrive sharing setup.
If you want to change the ... | https://learn.microsoft.com/en-us/sharepoint/change-external-sharing-site |
8c934deae16f-2 | Only people in your organization
Prevent all site users from sharing any site content externally.
The settings available are dependent on your organization-level setting. If you enable external sharing for a site and it's later turned off for your organization, external sharing will become unavailable at the ... | https://learn.microsoft.com/en-us/sharepoint/change-external-sharing-site |
8c934deae16f-3 | Related topics
Best practices for sharing files and folders with unauthenticated users
Create a more secure guest sharing environment
File collaboration in SharePoint with Microsoft 365
Stop sharing files or folders or change permissions | https://learn.microsoft.com/en-us/sharepoint/change-external-sharing-site |
a81dfc233ac3-0 | This article describes how global administrators and SharePoint administrators in Microsoft 365 can change their organization-level sharing settings for SharePoint and OneDrive. (If you want to share a file or folder, read Share SharePoint files or folders or Share OneDrive files and folders .)
For end-to-end guid... | https://learn.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off |
a81dfc233ac3-1 | Guest account always created Azure AD settings apply
*A guest account may already exist from another sharing workflow, such as sharing a team, in which case it's used for sharing.
For information on how to enable or disable Azure AD B2B integration, see SharePoint and OneDrive integration with Azure AD B2B .... | https://learn.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off |
a81dfc233ac3-2 | If you want to:
Anyone
Allow users to share files and folders by using links that let anyone who has the link access the files or folders without authenticating. This setting also allows users to share sites with new and existing guests who authenticate. If you select this setting, you can restrict the A... | https://learn.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off |
a81dfc233ac3-3 | Turn off external sharing.
Note
If you turn off external sharing for your organization and later turn it back on, guests who previously had access regain it. If you know that external sharing was previously turned on and in use for specific sites and you don't want guests to regain access, first turn off ex... | https://learn.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off |
a81dfc233ac3-4 | Guests must sign in using the same account to which sharing invitations are sent
By default, guests can receive an invitation at one account but sign in with a different account. After they redeem the invitation, it can't be used with any other account. This setting only applies to sharing that doesn't use Azure AD B... | https://learn.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off |
a81dfc233ac3-5 | Anyone with the link - This option is available only if your external sharing setting is set to Anyone . Forwarded links work internally or externally, but you can't track who has access to shared items or who has accessed shared items. This is best for friction-free sharing if most files and folders in SharePoint an... | https://learn.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off |
a81dfc233ac3-6 | Show owners the names of people who viewed their files in OneDrive
This setting lets you control whether the owner of a shared file can see on the file card the people who only view (and don't edit) the file in OneDrive. The file card appears when users hover over a file name or thumbnail in OneDrive. The info includ... | https://learn.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off |
a81dfc233ac3-7 | Use short links for sharing files and folders
Uses a shorter link format for sharing files and folders. This may be useful if you have integrations that require a shorter URL.
Need more help?
If you have technical questions about this topic, you may find it helpful to post them on the SharePoint discussion... | https://learn.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off |
18f01cbf17fd-0 | The external sharing features of SharePoint and OneDrive let users in your organization share content with people outside the organization (such as partners, vendors, clients, or customers). You can also use external sharing to share between licensed users on multiple Microsoft 365 subscriptions if your organization ha... | https://learn.microsoft.com/en-us/sharepoint/external-sharing-overview |
18f01cbf17fd-1 | SharePoint external authentication (Azure AD B2B integration not enabled)
No guest account created* Azure AD settings don't apply
N/A (Azure AD B2B always used)
Azure AD B2B integration enabled
Guest account always created Azure AD settings apply
Guest account always created Azure AD settings apply
... | https://learn.microsoft.com/en-us/sharepoint/external-sharing-overview |
18f01cbf17fd-2 | Security and privacy
If you have confidential information that should never be shared externally, we recommend storing the information in a site that has external sharing turned off. Create additional sites as needed to use for external sharing. This helps you to manage security risk by preventing external access to ... | https://learn.microsoft.com/en-us/sharepoint/external-sharing-overview |
18f01cbf17fd-3 | Because these guests do not have a license in your organization, they are limited to basic collaboration tasks:
They can use Office.com for viewing and editing documents. If your plan includes Office Professional Plus, they can't install the desktop version of Office on their own computers unless you assign them a ... | https://learn.microsoft.com/en-us/sharepoint/external-sharing-overview |
18f01cbf17fd-4 | Configure Teams with three tiers of protection
Create a secure guest sharing environment
Settings interactions between Microsoft 365 Groups, Teams and SharePoint
Pricing - Active Directory External Identities | https://learn.microsoft.com/en-us/sharepoint/external-sharing-overview |
2524a6c96723-0 | Use the OneDrive sync health dashboard in the Microsoft 365 Apps Admin Center to get an executive summary of everything happening with OneDrive so that you can resolve common issues quickly and focus on other strategic tasks as an administrator.
Proactively keeping OneDrive healthy helps ensure that your organizati... | https://learn.microsoft.com/en-us/sharepoint/sync-health |
2524a6c96723-1 | This tab provides how-to steps for enabling sync reports on Windows devices.
Note
The previous Group Policy HKLM\SOFTWARE\Policies\Microsoft\OneDrive\SyncAdminReports is still supported and will continue to be supported for 60 days after General Availability is announced. We recommend that admins deploy the GPO n... | https://learn.microsoft.com/en-us/sharepoint/sync-health |
2524a6c96723-2 | d. Type: REG_DWORD
e. Data: 1
Run Command Prompt as an administrator, and then run the following command:
reg.exe add HKLM\Software\Policies\Microsoft\OneDrive /v EnableSyncAdminReports /t REG_DWORD /d 1
Use Group Policy .
To apply the setting on a single PC, follow these steps:
Open Gr... | https://learn.microsoft.com/en-us/sharepoint/sync-health |
2524a6c96723-3 | This tab provides how-to steps for enabling sync reports on macOS devices.
Ensure you have the required role and app versions listed in the previous section .
Go to the Microsoft 365 Apps admin center and sign in as a global admin or Office apps admin.
From the left navigation menu, select Health > On... | https://learn.microsoft.com/en-us/sharepoint/sync-health |
2524a6c96723-4 | Important
After you enable the EnableSyncAdminReports setting on devices, it takes up to three days for reports to be available.
Navigate the OneDrive Sync health dashboard
In this section, you'l learn how to successfully navigate the OneDrive Sync health dashboard. Learn about the reporting insights availa... | https://learn.microsoft.com/en-us/sharepoint/sync-health |
2524a6c96723-5 | Sync app version
Shows the number of devices running on the current version of OneDrive. Running the current version of OneDrive helps users stay up to date with all the latest and greatest fixes and features from Microsoft. Hover over the Sync app version card for a filtered view of operating systems on the cu... | https://learn.microsoft.com/en-us/sharepoint/sync-health |
2524a6c96723-6 | Last status reported timestamp (UTC)
The last time that the sync app reported health data to the dashboard
Customize your view of which devices show up on the dashboard by using the filter option in the command bar. Standard filters include "all devices" where you can see every device and "devices wit... | https://learn.microsoft.com/en-us/sharepoint/sync-health |
2524a6c96723-7 | Data for the OneDrive sync health dashboard
The sync reports use health data that your OneDrive sync apps send to Microsoft. You have choices when it comes to the technology you use and the data you share. Use the EnableSyncAdminReports setting to manage which devices send data.
To learn more about the controls ava... | https://learn.microsoft.com/en-us/sharepoint/sync-health |
2524a6c96723-8 | Minimum time device is on for eligibility: Devices need to be turned on for a minimum of five hours to be eligible for the report. Devices that are turned off frequently and not on for that amount of time might be missing from the dashboard, even if the group policy is set.
Considerations:
Network Impact How is ... | https://learn.microsoft.com/en-us/sharepoint/sync-health |
2524a6c96723-9 | Report a problem
If you encounter a problem with viewing the report dashboard, first verify that you've completed the steps in the troubleshooting section.
If problems persist after troubleshooting, open a support ticket with Microsoft . Make sure that the device isn't powered off during this period so that the sy... | https://learn.microsoft.com/en-us/sharepoint/sync-health |
d5981075e310-0 | You can prevent users from uploading specific file types when they sync their OneDrive files.
This setting prevents file types from being uploaded but not downloaded. If users already have blocked file types in their OneDrive, the files will sync to their computer, but any changes they make on their computer won't be... | https://learn.microsoft.com/en-us/sharepoint/block-file-types |
dcf37d4fa3ca-0 | The OneDrive sync app now lets users sync libraries or folders in Microsoft SharePoint or Microsoft OneDrive that have been shared from other organizations. This scenario is often referred to as Business-to-Business (B2B) Collaboration. We're calling this new feature in the OneDrive sync app "B2B Sync".
Azure Active ... | https://learn.microsoft.com/en-us/sharepoint/b2b-sync |
dcf37d4fa3ca-1 | ADAL must not be enabled if using builds before 19.086.*.
This article gives an overview of the B2B Sync experience and describes these requirements in more detail.
Known issues with this release
On the Mac, Files On-Demand thumbnails will not display from external organization's sites. Thumbnails will displa... | https://learn.microsoft.com/en-us/sharepoint/b2b-sync |
dcf37d4fa3ca-2 | The guest's browser will display up a message asking if they want to open "Microsoft OneDrive," and they will need to allow this.
If this is the first time the guest has used the sync app with their Fabrikam account, they'll need to sign in. The email address will be automatically set to the Fabrikam account used i... | https://learn.microsoft.com/en-us/sharepoint/b2b-sync |
dcf37d4fa3ca-3 | You can change your organization-level sharing settings in two different places (both control the same thing):
On the Sharing page in the new SharePoint admin center. For more info, see Change the organization-level external sharing setting
In the Microsoft 365 admin center, on the Org settings page > SharePoint... | https://learn.microsoft.com/en-us/sharepoint/b2b-sync |
dcf37d4fa3ca-4 | Any synced content will remain on the user's computer after permissions have been removed.
Enable external sharing for a site
To view or change the sharing setting for any site, use the new SharePoint admin center.
Go to Active sites in the SharePoint admin center , and sign in with an account that has admi... | https://learn.microsoft.com/en-us/sharepoint/b2b-sync |
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