.github/PM_INTERVIEW_2_EXECUTION.md

INTERVIEW #2: AGENT SCALING ASSESSMENT

Time: 18:50 UTC (TODAY) With: System Director (Claus) By: Project Manager Purpose: Assess team scaling needs for Phase 2 (3 parallel tracks)

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📋 PRE-INTERVIEW CHECKLIST (PM - Before 18:50 UTC)

Phase 1.B Readiness Status (PM to confirm)

✓ Frontend team availability for Dec 1: [YES/NO + constraints]
✓ Backend team availability for Dec 1: [YES/NO + constraints]
✓ Chief Architect ready to lock decisions: [YES/NO]
✓ Chief GUI Designer ready with design tokens: [YES/NO]
✓ Dashboard Shell architecture clarity: [HIGH/MEDIUM/LOW]
✓ Any Phase 1.B blockers identified: [LIST or "None"]
✓ Timeline confidence for Dec 15 completion: [1-10 scale]

Agent Performance Status (PM to report)

PROJECTMANAGER Operations:
✓ Daily standup template established: [YES/NO]
✓ Escalation protocol tested: [YES/NO]
✓ Authority boundaries understood by team: [YES/NO]
✓ First week (Dec 1-5) priorities clear: [YES/NO]

CHIEFARCHITECT Operations:
✓ Phase 1.B decisions: [How many decided?] / 5
✓ ADR-001 created: [YES/NO]
✓ Architecture communication plan: [YES/NO]
✓ Performance targets set: [YES/NO]

CHIEFGUIDESIGNER Operations:
✓ Design tokens deployed: [YES/NO]
✓ Component specs created: [Number] / 5+
✓ WCAG 2.1 AA strategy documented: [YES/NO]
✓ Dark mode strategy ready: [YES/NO]

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🎯 INTERVIEW #2 AGENDA (30 minutes)

SECTION A: Phase 1.B READINESS (8 minutes)

Topic: Can we launch Phase 1.B on Dec 1?

PM presents:
□ Current team status (frontend/backend availability)
□ Architecture readiness (decisions locked in?)
□ Design system readiness (tokens ready?)
□ Any blockers preventing Dec 1 launch

System Director responds:
□ YES, proceed with current team
□ NO, need [specific resources/decisions]
□ CONDITIONAL, if we [specific actions] by [date]

Decision: PROCEED / HOLD / CONDITIONAL

SECTION B: PHASE 2 TEAM SCALING (15 minutes)

Topic: What team do we need for Phase 2.A/B/C?

PHASE 2 STRUCTURE:
- Track 2.A: Core Widgets (Calendar, Notes, Status, Procurement, Security)
  Effort: 32-44 days | Team: 2-3 Frontend engineers

- Track 2.B: Security Intelligence (Feed, Search, Activity Stream)
  Effort: 23-29 days | Team: 1-2 Frontend + 1 Backend

- Track 2.C: Backend Platform (Services, logging, types)
  Effort: 18-24 days | Team: 1-2 Backend engineers (NEW ROLE NEEDED)

TOTAL PARALLEL: 3 tracks = 4-6 engineers needed (currently: 1 PM + 1 Arch + 1 Designer)

Questions for System Director:
1. "Do we hire Backend Architect NOW or in December?"
2. "How many Frontend specialists needed (estimate 2-3)?"
3. "Should we onboard team in December before Phase 2 kickoff?"
4. "Budget impact for Phase 2 team expansion - acceptable?"
5. "Timeline confidence with team of [X] people?"

PM Recommendation Framework:
IF Phase 1.B complete by Dec 15 + team ready:
  → HIRE: 2-3 specialists in December (Backend Architect, Frontend specialists)
  → START: Phase 2 onboarding Dec 16-31
  → LAUNCH: Phase 2 at full speed Jan 1

IF Phase 1.B slips past Dec 15:
  → DELAY: Phase 2 start to Feb 1
  → ADJUST: Phase 2 timeline or scope
  → ESCALATE: Budget/timeline impact to System Director

SECTION C: AGENT PERFORMANCE (5 minutes)

Topic: Are agents working at full speed?

PM Assessment:
□ Decision turnaround time: [days/hours] (target: same-day max)
□ Authority clarity: Clear / Somewhat clear / Unclear
□ Escalation triggers: Working as designed? YES/NO
□ Team confidence: High / Medium / Low

System Director Feedback:
□ Agent instructions sufficient? YES/NO
□ Additional authority needed? [AREAS]
□ Timeline pressure sustainable? YES/NO
□ Burnout risk? [Level: None/Low/Medium/High]

SECTION D: NEXT STEPS (2 minutes)

Topic: Confirm execution plan

Decisions to Make:
1. Phase 1.B launch: Dec 1 CONFIRMED or adjusted?
2. Phase 2 team size: [Number] engineers to hire?
3. Hiring timeline: NOW or December?
4. Interview #3 schedule: [Date/Time] for progress check

Output: Clear next steps with dates and decision authority

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📊 CURRENT METRICS TO REPORT

Phase 1.B Progress

Architecture Decisions: 0/5 complete (decide by EOD today)
Design System: 0% deployed (deploy by EOD today)
Component Specs: 0/5 created (create by EOD today)
Team Readiness: TBD (assess in interview)
Timeline: ON TRACK for Dec 1 (if decisions made today)

Agent Performance Baseline

ProjectManager:
- Daily standups: Not yet started (begin Dec 1)
- Decision authority: Clear and tested
- Blocker identification: Framework ready

ChiefArchitect:
- Architecture decisions: 0/5 (decide TODAY)
- ADR creation: Ready to execute
- Performance targets: Defined

ChiefGUIDesigner:
- Design tokens: Ready to commit TODAY
- Component specs: 0/5 (create TODAY)
- Accessibility compliance: WCAG 2.1 AA ready

Team Status

Current Team:
- Project Manager: 1 (newly onboarded)
- Chief Architect: 1 (newly onboarded)
- Chief GUI Designer: 1 (newly onboarded)
- Frontend engineers: ? (TBD)
- Backend engineers: ? (TBD)
- Security specialist: ? (TBD)

Phase 1.B Needs: Confirm in interview
Phase 2 Needs: CRITICAL - assess in this interview
Hiring Timeline: DECISION POINT

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🚨 ESCALATION SCENARIOS

If Phase 1.B is NOT ready for Dec 1:

Trigger: Team not available OR architecture not decided OR design not ready

PM Response:
1. Identify specific blocker
2. Assess timeline impact (days slipped)
3. Recommend mitigation (resources, decisions, priority changes)
4. Escalate to System Director for decision

System Director Options:
- Add resources to fix blocker
- Adjust Phase 1.B scope
- Delay start date
- Parallel track approach

If team scaling is NOT approved for Phase 2:

Trigger: Budget constraints OR timeline assumptions change

PM Response:
1. Assess Phase 2 timeline impact (team size vs. 8-week target)
2. Recommend scope adjustments (which tracks to prioritize)
3. Propose phased hiring (hire later for later tracks)

System Director Options:
- Approve scaled budget for Phase 2
- Adjust Phase 2 timeline (10-12 weeks instead of 8)
- Prioritize one track, defer others
- Hire contractors for specific tracks

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✅ SUCCESS CRITERIA FOR INTERVIEW #2

Interview is SUCCESSFUL if:

✓ Phase 1.B launch date confirmed (Dec 1 or adjusted)
✓ Phase 2 team size decided (X engineers to hire)
✓ Hiring timeline established (now vs. December)
✓ Budget impact for Phase 2 approved (or escalated)
✓ Next interview scheduled (for progress tracking)
✓ Clear action items for next week

Interview FAILS if:
✗ No decision made on team scaling
✗ Phase 1.B launch left ambiguous
✗ Timeline remains uncertain
✗ Authority boundaries still unclear

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📞 INTERVIEW OUTCOMES TO COMMUNICATE

After Interview #2, PM communicates outcomes to:

1. Chief Architect

   • "Phase 1.B launches Dec 1 - confirmed"
   • "You have X Frontend engineers starting Dec 1"
   • "You have X Backend engineers starting Dec 1"

2. Chief GUI Designer

   • "Dashboard Shell design specifications confirmed for Phase 1.B"
   • "Component library scope: [estimate] components by Dec 15"
   • "Design system will support [estimate] widgets by Phase 2"

3. Team

   • "Phase 1.B confirmed Dec 1-15"
   • "Phase 2 team being hired - [details]"
   • "Next milestones: Phase 1.B complete Dec 15, Phase 1 gate Dec 21-31"

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🎬 READY FOR EXECUTION

Interview #2 ready at 18:50 UTC with: ✅ Phase 1.B readiness assessment ✅ Phase 2 team scaling framework ✅ Agent performance evaluation ✅ Clear decision scenarios ✅ Escalation protocols if needed

Expected Outcome: Clear Phase 2 team composition + Phase 1.B launch confirmation