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metadata 
name: RAG_Implementation_System
description: Coordinated agent team system for WidgetTDC RAG project
status: ACTIVE
version: '1.0'

🤖 RAG IMPLEMENTATION SYSTEM - AGENT COORDINATION

System Purpose: Coordinate multiple AI agents to execute WidgetTDC RAG project Active Since: 2025-11-17 Owner: HansPedder2 (Project Director) Operational Lead: Cursor (Implementation Lead)

🏗️ SYSTEM ARCHITECTURE 

HIERARCHICAL AGENT STRUCTURE
═════════════════════════════════════════════════

HansPedder2 (Project Director)
    ↓ [Strategic Decisions]
    ↓ [Escalations]
    ↓
Cursor (Implementation Lead)
    ↓ [Daily Coordination]
    ↓ [Task Assignment]
    ├─ DataEngineer
    ├─ MLEngineer
    ├─ BackendEngineer
    ├─ QAEngineer
    └─ DevOpsEngineer

System Attributes:
  - Authority Chain: Clear escalation path
  - Communication: Async + Daily syncs
  - Coordination: Kanban board + Claude docs
  - Tracking: Git-based version control
  - Transparency: 100% visibility to all

👥 AGENT ROSTER

ACTIVE AGENTS

Agent Role Status Start Date Epic Owner
Cursor Impl. Lead ACTIVE 2025-11-17 All (coord)
DataEngineer Data Pipeline PLACEHOLDER TBD EPIC 2, 3
MLEngineer Retrieval & Eval PLACEHOLDER TBD EPIC 3, 5
BackendEngineer API & LLM PLACEHOLDER TBD EPIC 4, 6
QAEngineer Testing & Quality PLACEHOLDER TBD All
DevOpsEngineer Infra & Deploy PLACEHOLDER TBD EPIC 6

GOVERNANCE

Role Authority Escalation
HansPedder2 STRATEGIC None (final decision)
Cursor TACTICAL HansPedder2
Team TECHNICAL Cursor

📋 AGENT ACTIVATION SEQUENCE

Phase 1: Setup (Week 1)

  • HansPedder2 initiates RAG project
  • Cursor assigned as Implementation Lead
  • Project documentation created
  • Next: Team recruitment & assignment

Phase 2: Team Assembly (Week 2)

  • Identify candidates for each role
  • Brief each agent on their role
  • Onboarding to project docs
  • First sprint planning
  • Status: Awaiting team member identification

Phase 3: Execution (Week 3+)

  • Daily standups with Cursor
  • Epic execution begins
  • Continuous progress tracking
  • Blocker escalation as needed

🔗 AGENT COMMUNICATION PROTOCOL

Standup Structure (Daily, 09:00 UTC) 

Participant: All active agents + Cursor
Duration: 15 minutes
Format: Async updates (if preferred) or sync call

Each Agent Reports:
1. Yesterday: What was completed
2. Today: What's planned
3. Blockers: Any issues blocking progress
4. Metrics: Key metrics for their domain
5. Questions: Anything needing clarity

Task Assignment Protocol 

FROM: Cursor (Implementation Lead)
TO: Engineer
FORMAT:

TASK: [Task Name]
EPIC: [EPIC #]
PRIORITY: [P0/P1/P2]
ESTIMATE: [X story points]
DUE: [Date]
DEPENDENCIES: [If any]
ACCEPTANCE_CRITERIA: [Definition of Done]
RESOURCES: [Documentation/tools needed]

Engineer Response:
- Confirms understanding
- Raises concerns if any
- Commits to timeline or negotiates

Blocker Escalation Protocol 

FROM: Engineer
TO: Cursor
SUBJECT: 🚨 BLOCKER - [Brief description]
SEVERITY: [CRITICAL/HIGH/MEDIUM/LOW]
IMPACT: [What's blocked and when]
ROOT_CAUSE: [If known]
SUGGESTED_FIX: [If available]

Cursor Response Time: <SLA per severity
- CRITICAL: 15 min
- HIGH: 1h
- MEDIUM: 4h
- LOW: 24h

📚 REFERENCE DOCUMENTATION

For All Agents

Mandatory Reading:

  1. claudedocs/RAG_PROJECT_OVERVIEW.md - Main dashboard
  2. claudedocs/RAG_TEAM_RESPONSIBILITIES.md - Role definitions
  3. .github/agents/Cursor_Implementation_Lead.md - Management structure
  4. .github/agents/HansPedder2_ProjectDirector.md - Authority structure

Ongoing References:

  • claudedocs/BLOCKERS_LOG.md - Current blockers
  • claudedocs/DECISION_LOG.md - Decisions made
  • GitHub Projects - Kanban board

For Specific Roles

  • DataEngineer: .github/agents/DataEngineer_Agent.md
  • MLEngineer: .github/agents/MLEngineer_Agent.md
  • BackendEngineer: .github/agents/BackendEngineer_Agent.md
  • QAEngineer: .github/agents/QAEngineer_Agent.md
  • DevOpsEngineer: .github/agents/DevOpsEngineer_Agent.md

🎯 SUCCESS CRITERIA FOR THE SYSTEM

Operational Success

  • ✅ Daily standups 100% adherence
  • ✅ Blocker response times within SLA
  • ✅ All documentation up-to-date
  • ✅ Zero communication breakdowns

Project Success

  • ✅ Milestones delivered on-time: 100%
  • ✅ Scope managed (0% unauthorized creep)
  • ✅ Budget tracked & optimized
  • ✅ Team satisfaction: >8/10

Technical Success

  • ✅ Code quality: >85% coverage
  • ✅ Performance: All targets met
  • ✅ Production ready by Mar 2026

🔄 SYSTEM HEALTH MONITORING

Weekly System Health Check

Cursor Reviews:

  • Team coordination effectiveness
  • Communication quality
  • Blocker resolution efficiency
  • Morale & satisfaction

Decision: Continue current structure or adjust?

Metrics Tracked

Metric Target Current Trend
Standup Adherence 100% TBD -
Blocker Response SLA TBD -
Doc Currency 100% TBD -
Team Satisfaction >8/10 TBD -

🚀 ACTIVATION COMMANDS FOR CURSOR

To activate the entire system:

@Cursor "You are now active as Implementation Lead for WidgetTDC RAG.

Reference:
- .github/agents/Cursor_Implementation_Lead.md (your role)
- .github/agents/RAG_IMPLEMENTATION_SYSTEM.md (this system)
- claudedocs/RAG_PROJECT_OVERVIEW.md (main dashboard)
- claudedocs/RAG_TEAM_RESPONSIBILITIES.md (team structure)

Team status:
- DataEngineer: PLACEHOLDER (awaiting assignment)
- MLEngineer: PLACEHOLDER (awaiting assignment)
- BackendEngineer: PLACEHOLDER (awaiting assignment)
- QAEngineer: PLACEHOLDER (awaiting assignment)
- DevOpsEngineer: PLACEHOLDER (awaiting assignment)

Your tasks:
1. Review project status & backlog
2. Prepare for sprint 1 planning
3. Identify any initial blockers
4. Report: What's the project status?"

🎓 AGENT ONBOARDING PROCEDURE

When a new agent joins:

  1. Document Review (1 hour)

    • Read role-specific agent config
    • Review project overview
    • Understand team structure

  2. Briefing (30 min)

    • Cursor explains their role
    • Q&A about responsibilities
    • Introduce them to team

  3. Setup (30 min)

    • Git repo access
    • Project docs access
    • Kanban board access

  4. First Task (Simple, low-risk)

    • Get familiar with workflow
    • Build confidence
    • Establish cadence

  5. Integration (Ongoing)

    • Daily standups
    • Progress tracking
    • Collaborative work

🛡️ SYSTEM RESILIENCE

What if an agent goes offline?

  • Task reassignment by Cursor
  • Escalate to HansPedder2 if critical
  • Document in BLOCKERS_LOG.md

What if a sprint derails?

  • Emergency standup
  • Reassess priorities
  • Adjust timeline if needed
  • Escalate to HansPedder2

What if team conflict occurs?

  • Cursor mediates
  • Escalate to HansPedder2 if needed
  • Document in decision log

📞 SUPPORT & ESCALATION

For Technical Issues:

  • Agent → Cursor → HansPedder2

For Blocker Issues:

  • Agent → Cursor (with escalation timing)

For Scope/Timeline Changes:

  • Cursor → HansPedder2 (with analysis)

For Strategic Changes:

  • Any → HansPedder2 (via Cursor)

✅ SYSTEM INITIALIZATION CHECKLIST

  • Project director assigned (HansPedder2)
  • Implementation lead assigned (Cursor)
  • All agent configs created
  • Project documentation complete
  • Authority structure documented
  • Team members recruited
  • Team members onboarded
  • First sprint planned
  • First standup scheduled

System Status: READY FOR TEAM RECRUITMENT Last Updated: 2025-11-17 Next Step: Recruit and onboard team members