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ConversAI Documentation Index

Complete guide to all available documentation for ConversAI.

📚 Documentation Overview

ConversAI comes with comprehensive documentation covering everything from quick setup to advanced usage. Choose the document that best fits your needs.

🎯 Quick Navigation

🚀 Recommended Setup (Nov 2025)

OPENAI_SETUP.md ⭐ RECOMMENDED - 5-minute OpenAI setup (best reliability)

🔄 Important Update (Nov 2025)

MIGRATION_NOTICE.md - HuggingFace API migration info (use OpenAI instead)

New Users - Start Here!

USER_GUIDE.md - Complete user guide
OPENAI_SETUP.md - Quick OpenAI setup (recommended)
QUICK_START_HF_SPACES.md - HF Spaces deployment (free but issues)
README.md - Project overview and quick reference

Having Issues?

TROUBLESHOOTING.md - Solutions to common problems
MIGRATION_NOTICE.md - Fix 404 errors (HuggingFace API update)
Run python check_env.py - Diagnose configuration issues

Developers & Advanced Users

DEPLOYMENT.md - Detailed deployment instructions
USAGE_GUIDE.md - Technical usage documentation

📖 Document Descriptions

MIGRATION_NOTICE.md - HuggingFace API Update

👤 Audience: All HuggingFace users (CRITICAL if you see 404 errors) 📏 Length: Quick reference (~1,500 words) ⏱️ Read Time: 5 minutes

What's Inside:

✅ Explanation of HuggingFace API endpoint change
✅ How to verify you're using the new endpoint
✅ Update instructions if needed
✅ Troubleshooting 404 errors
✅ FAQ about the migration

Best For:

Fixing 404 errors with HuggingFace
Understanding the API migration
Verifying your deployment is updated
Users who deployed before November 2025

CHANGELOG.md - Version History

👤 Audience: All users, especially those tracking changes 📏 Length: Growing document ⏱️ Read Time: 5 minutes

What's Inside:

✅ All version changes and updates
✅ Migration notes between versions
✅ Bug fixes and improvements
✅ Future roadmap

Best For:

Understanding what's changed
Migration between versions
Tracking new features
Planning upgrades

USER_GUIDE.md - Complete User Guide

👤 Audience: All users (non-technical friendly) 📏 Length: Comprehensive (~8,000 words) ⏱️ Read Time: 30-40 minutes (or use as reference)

What's Inside:

✅ What ConversAI does and why it's production-grade
✅ Step-by-step guides for all three features
✅ Complete workflow examples
✅ Best practices and tips
✅ Use case library with real scenarios
✅ Privacy and security information
✅ Success stories and metrics
✅ Quality checklists
✅ When to use vs. traditional methods

Best For:

First-time users learning the platform
Understanding production-grade features
Learning best practices
Seeing real-world examples
Understanding capabilities and limitations

QUICK_START_HF_SPACES.md - Fast Deployment

👤 Audience: Anyone deploying to HuggingFace Spaces 📏 Length: Quick reference (~2,000 words) ⏱️ Read Time: 5-10 minutes

What's Inside:

✅ 5-minute deployment steps
✅ Zero-configuration setup
✅ Troubleshooting common issues
✅ Performance tips
✅ Testing instructions

Best For:

Getting started quickly
Deploying to HuggingFace Spaces
Zero-config setup
Quick reference during deployment

TROUBLESHOOTING.md - Problem Solving

👤 Audience: Users experiencing issues 📏 Length: Comprehensive reference (~3,000 words) ⏱️ Read Time: 10-15 minutes (or search for your issue)

What's Inside:

✅ Common errors and solutions
✅ Configuration problems
✅ Performance issues
✅ Debugging steps
✅ Emergency fixes
✅ Environment diagnostics

Best For:

Fixing "LLM backend not configured" errors
Solving slow performance
Debugging startup issues
Understanding error messages
Getting unstuck quickly

README.md - Project Overview

👤 Audience: All users, especially new visitors 📏 Length: Quick overview (~1,500 words) ⏱️ Read Time: 5 minutes

What's Inside:

✅ Project description
✅ Key features overview
✅ Quick start instructions
✅ Configuration basics
✅ Architecture overview
✅ Installation steps

Best For:

First impression of the project
Understanding what ConversAI does
Quick setup reference
GitHub/HuggingFace Space homepage

DEPLOYMENT.md - Detailed Deployment

👤 Audience: Developers, DevOps, advanced users 📏 Length: Comprehensive (~3,500 words) ⏱️ Read Time: 15-20 minutes

What's Inside:

✅ HuggingFace Spaces deployment
✅ Local development setup
✅ Docker deployment
✅ Provider configuration details
✅ Monitoring and maintenance
✅ Scaling considerations
✅ Security best practices

Best For:

Production deployments
Self-hosting
Docker containerization
Scaling for heavy usage
Enterprise deployments

USAGE_GUIDE.md - Technical Usage

👤 Audience: Technical users, researchers 📏 Length: Detailed reference (~4,000 words) ⏱️ Read Time: 20 minutes

What's Inside:

✅ Detailed feature workflows
✅ File format specifications
✅ JSON examples
✅ API usage patterns
✅ Command-line tips
✅ Advanced configurations

Best For:

Technical implementation details
Understanding file formats
Programmatic usage
Advanced configurations
Integration with other tools

check_env.py - Environment Checker

👤 Audience: All users (diagnostic tool) 📏 Type: Executable Python script ⏱️ Run Time: 5 seconds

What It Does:

✅ Checks for API keys and tokens
✅ Validates Python dependencies
✅ Shows which LLM provider will be used
✅ Diagnoses configuration issues
✅ Provides fix suggestions

How to Use:

python check_env.py

Best For:

Diagnosing "backend not configured" errors
Verifying setup before deployment
Troubleshooting credential issues
Understanding environment state

test_hf_backend.py - Connection Tester

👤 Audience: Developers, troubleshooters 📏 Type: Executable Python script ⏱️ Run Time: 30-60 seconds

What It Does:

✅ Tests HuggingFace Inference API connection
✅ Validates token functionality
✅ Tests survey generation
✅ Shows detailed error messages

How to Use:

python test_hf_backend.py

Best For:

Testing HuggingFace connectivity
Validating API tokens
Debugging generation issues
Verifying setup works end-to-end

🗺️ Documentation Roadmap by User Journey

Journey 1: First-Time User on HuggingFace Spaces

1. README.md (2 min)
   ↓ "What is this?"

2. QUICK_START_HF_SPACES.md (5 min)
   ↓ "How do I deploy?"

3. USER_GUIDE.md - "How to Use" section (10 min)
   ↓ "How do I use it?"

4. Try the app!
   ↓ If issues arise...

5. TROUBLESHOOTING.md (as needed)

Total Time to Success: 20-30 minutes

Journey 2: Self-Hosting Developer

1. README.md (5 min)
   ↓ "What is this?"

2. DEPLOYMENT.md - Local Setup (10 min)
   ↓ "How do I install?"

3. Run: python check_env.py (1 min)
   ↓ "Is it configured?"

4. USAGE_GUIDE.md (15 min)
   ↓ "How do I use it?"

5. USER_GUIDE.md - Best Practices (skim)
   ↓ If issues arise...

6. TROUBLESHOOTING.md (as needed)

Total Time to Success: 30-45 minutes

Journey 3: Researcher/End User

1. USER_GUIDE.md - "What ConversAI Does" (5 min)
   ↓ "Can this help my research?"

2. USER_GUIDE.md - "How to Use" for your feature (10 min)
   ↓ "How do I do X?"

3. USER_GUIDE.md - Workflow Examples (10 min)
   ↓ "Show me a real example"

4. Try the app with examples
   ↓ Regular usage...

5. USER_GUIDE.md - Tips for Power Users (reference)

Total Time to Productivity: 30 minutes

Journey 4: Enterprise Deployment

1. README.md (5 min)
   ↓ "Is this production-ready?"

2. USER_GUIDE.md - Production-Grade section (10 min)
   ↓ "What makes it production-grade?"

3. DEPLOYMENT.md - Complete guide (30 min)
   ↓ "How do we deploy?"

4. USER_GUIDE.md - Privacy & Security (5 min)
   ↓ "Is it secure for our data?"

5. DEPLOYMENT.md - Scaling & Monitoring (10 min)
   ↓ "How do we operate it?"

6. Set up with enterprise LLM provider

Total Time to Production: 1-2 hours of reading, plus setup time

📊 Documentation by Topic

Setup & Installation

Quick Setup: QUICK_START_HF_SPACES.md
Detailed Setup: DEPLOYMENT.md
Troubleshooting: TROUBLESHOOTING.md
Environment Check: check_env.py

Using ConversAI

Complete Guide: USER_GUIDE.md
Technical Details: USAGE_GUIDE.md
Quick Reference: README.md

Problem Solving

Common Issues: TROUBLESHOOTING.md
Environment Issues: check_env.py
Connection Issues: test_hf_backend.py

Advanced Topics

Production Deployment: DEPLOYMENT.md
Scaling: DEPLOYMENT.md - Scaling section
Security: USER_GUIDE.md - Privacy section
API Integration: USAGE_GUIDE.md

🔍 Finding What You Need

By Question

"How do I deploy this?" → QUICK_START_HF_SPACES.md or DEPLOYMENT.md

"What can this do?" → README.md or USER_GUIDE.md - What ConversAI Does

"How do I use feature X?" → USER_GUIDE.md - Feature Guide: [Feature Name]

"Why isn't it working?" → TROUBLESHOOTING.md or run check_env.py

"Is this production-ready?" → USER_GUIDE.md - Production-Grade section

"How do I translate surveys?" → USER_GUIDE.md - Feature Guide: Survey Translation

"What are best practices?" → USER_GUIDE.md - Tips sections

"How much does it cost?" → USER_GUIDE.md - Optimizing for Cost

"Is my data safe?" → USER_GUIDE.md - Privacy & Data Security

"Can I use this for [use case]?" → USER_GUIDE.md - Use Case Library

💡 Documentation Tips

For Readers

Don't read everything - Use the index to find what you need
Start with USER_GUIDE.md if unsure where to begin
Use search (Ctrl+F) within documents
Check examples - Most docs include real examples
Run diagnostics first - check_env.py saves time

For Contributors

Keep docs in sync - Update all relevant docs when making changes
Include examples - Show, don't just tell
Link between docs - Help readers navigate
Test instructions - Verify steps actually work
Update this index - When adding new documentation

📋 Documentation Checklist

When starting with ConversAI, ensure you've read:

Minimum (Quick Start):

README.md - Know what it does
QUICK_START_HF_SPACES.md - Deploy it
USER_GUIDE.md - "How to Use" sections for features you need

Recommended (Full Setup):

USER_GUIDE.md - Complete guide
TROUBLESHOOTING.md - Skim common issues
Run check_env.py - Verify setup

Advanced (Production):

DEPLOYMENT.md - Full deployment guide
USER_GUIDE.md - Privacy & Production sections
USAGE_GUIDE.md - Technical details

🔄 Documentation Updates

Last Updated: 2025 Version: 1.0

Recent Changes:

Added comprehensive USER_GUIDE.md
Created this documentation index
Enhanced troubleshooting guide
Added diagnostic scripts

Upcoming:

Video tutorials
API documentation
Integration guides
Case study library

📞 Still Need Help?

After reading the relevant documentation:

Check logs - Look for error messages
Run diagnostics - python check_env.py
Search docs - Use Ctrl+F in documents
Check issues - GitHub issues for similar problems
Ask for help - Provide diagnostic output and what you tried

Happy researching! 🔬

Choose your documentation path above and get started with ConversAI.