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From mtang at stanford.edu Wed Apr 26 10:58:27 2023 |
From: mtang at stanford.edu (Mary Tang) |
Date: Wed, 26 Apr 2023 07:58:27 -0700 |
Subject: [labnetwork] publication acknowledgements |
In-Reply-To: <5f5905e2-42f2-dc9c-8885-5b114f4f5ce1@4dlabs.ca> |
References: <5f5905e2-42f2-dc9c-8885-5b114f4f5ce1@4dlabs.ca> |
Message-ID: <8570b1cd-08e4-4130-bce7-8ffff1e15fd0@stanford.edu> |
Hi Nathanael - |
Excellent question, as it's easier and cheaper to simulate a device than |
it is to build it, so we always need to demonstrate the value of our |
facilities in the research ecosystem. I can share what we do now (though |
will defer to Sara, our nano at stanford program manager who is managing |
the process this year) and would be glad to hear what others do.? Since |
we receive partial support from NSF, we provide a list of publications |
every year.? We currently use two approaches in parallel. |
1. The libraries.? We work with a wonderful Project & Data manager in |
Stanford's Digital Libraries group who runs searches on various |
publications databases for us.? This is done in several rounds using |
keywords with decreasing specificity, which require increasing levels of |
human filtering.? For example, the first round is a search in the |
acknowledgements for our NSF award, "nano at stanford", "Stanford |
Nanofabrication Facility", and "Stanford Nano Shared Facilities" and |
other keywords (like staff names) that are uniquely associated with our |
enterprise.? These publications are accepted without further review.? |
The next round would be for additional publications from any and all of |
our labmembers that were not discovered in the first round.? For |
Stanford researchers, it's pretty easy to ensure uniqueness of |
individuals since the libraries have a database of ORCID's for Stanford |
students, faculty, and staff. For non-Stanford researchers, the search |
is done on their names and associated orgs (an additional step is needed |
to verify the standard name of the org.)? For this round, additional |
filters are needed to validate use of our facilities, such as "SNF" or |
"SNSF", where we need to be sure this indicates Stanford, rather than |
"Skilled Nursing Facility" or the "Swiss National Science Foundation" - |
though Sara found instances where "SNSF" meant both!).? Or names of |
equipment or capabilities which are fairly unique to our facilities.? |
This is actually a fun project, if you like puzzles and have the time, |
as you get to learn a lot about your facility, and the people and |
research areas you serve. |
2.? The researchers.? We ask researchers to fill in an online survey |
form with their publications for the year, enticing them with drawings |
for gift cards for the local eatery.? It's amazing how many people are |
motivated by gift cards (and yes, the Coupa Cafe is a very popular and |
convenient spot.) To be honest, the bulk of what we get is already |
discovered in the first approach, but there are always some new |
treasures.? Most important, though, is building community awareness |
("the winner in our drawing today is:? Jo Doe!? There's still time to |
submit your publications for tomorrow's drawing.? And please remember to |
credit our shared facilities in your next pub!") |
Our Libraries group is encouraging us (and other campus shared |
facilities) to make sure that everyone on staff has registered ORCID's.? |
This is part of an overall push for a cultural shift to use |
acknowledgements to credit staff and others who make significant |
contributions, but not at the co-author level.? The Libraries are also |
encouraging us to adopt RRID's (like ORCID's, but for non-personnel |
resources) for our individual facilities and even individual equipment.? |
RRID's are used more broadly in bio/pharma and can even be used to |
denote individual lot numbers of reagents, for those institutions with |
the diligence and wherewithal to ensure compliance, this kind of |
notebook-level detail is essential for data reproducibility. There are |
also time stamps associated with each RRID, so it can be used to |
identify the configuration individual piece of equipment at a specific |
time - provided people are diligent in documenting this info.? The idea |
is that RRID's would be part of the methods addendums and researchers' |
electronic notebooks. This kind of cyberinfrastructure would make it way |
easier to measure the impact of our facilities on the research |
enterprise -- someday in the not too distant future... |
I would love to hear what other facilities do -- and would welcome any |
discussions and thoughts about ORCID's and RRID's in facilities -- |
Cheers - |
Mary |
-- |
Mary X. Tang, Ph.D. |
Managing Director |
Stanford Nanofabrication Facility |
Paul G. Allen Building |
420 Via Palou Mall |
Stanford, CA 94305 |
https://snf.stanford.edu |
mtang at stanford.edu |
On 4/25/2023 2:29 PM, Nathanael Sieb wrote: |
> |
> Hi all, |
> |
> I have a question for the hive mind about publication |
> acknowledgements.? As most of you do, at 4D LABS we require our users |
> to include us in the acknowledgement section of publications resulting |
> from work in our facility.? This is obviously helpful to show our |
> impact but also helps us track publications through search terms.? It |
> is also beneficial to our staff if they are acknowledged by name, but |
> currently isn't a requirement. |
> |
> However, we don't have an easy way to make sure this is actually |
> done.? While I'm sure most of our users are great, lately we have been |
> finding some papers that left us out.? When asked about it, the |
> responses varied from silence, to 'sorry I forgot', to 'I'm paying to |
> access the facility'.? I don't have the ability to try to check every |
> paper that might be coming out of here. |
> |
> So I'm curious, how do other labs deal with this?? Do you have any way |
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