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d36e73008c23-0 | Being able to communicate broadly using attractive sites and pages is a key feature of organization intranets. For example, you might have an HR department home page that serves up important communication to hundreds or thousands of employees.
In the modern SharePoint experience, communication sites fulfill the same ... | https://learn.microsoft.com/en-us/sharepoint/publishing-sites-classic-to-modern-experience |
d36e73008c23-1 | Classic publishing site features that are not supported in modern communication sites
Classic Publishing Feature – Turning on the classic publishing feature for a modern communication site is not supported. Instead, modern versions of the publishing features will be available outside of the publishing infrastructu... | https://learn.microsoft.com/en-us/sharepoint/publishing-sites-classic-to-modern-experience |
d36e73008c23-2 | Subsites – The subsite feature is not supported on modern communication sites but is supported on Teams sites. Creation of subsites is available but not recommended. Consider using the modern hub site feature instead. For more info, see What is a SharePoint hub site? .
Get started: Move from a publishing site to ... | https://learn.microsoft.com/en-us/sharepoint/publishing-sites-classic-to-modern-experience |
d36e73008c23-3 | In the modern experience, you can use a hub to mimic the same structure while carrying design elements across related sites:
This structure is no longer hierarchical in the technical sense. Instead, it is a flat structure where each site is connected because they are part of the Human Resources hub. In this scenari... | https://learn.microsoft.com/en-us/sharepoint/publishing-sites-classic-to-modern-experience |
d36e73008c23-4 | Coming soon are multiple options for headers and footers on communication sites, and options for navigation such as a mega menu. For these and other features that are in development, rolling out, or launched, check the Microsoft 365 Roadmap . To learn more about branding options, see Branding your SharePoint site . T... | https://learn.microsoft.com/en-us/sharepoint/publishing-sites-classic-to-modern-experience |
d36e73008c23-5 | Blank to create your own design.
If you want more customized branding and theming applied to each new site, you can use site designs with site scripts to provide custom configurations to apply when new sites are created. They can be used each time a new site is created to apply a consistent set of actions. Common ... | https://learn.microsoft.com/en-us/sharepoint/publishing-sites-classic-to-modern-experience |
d36e73008c23-6 | Classic web part page :
Modern web part page :
Pages are made up of a title area and sections. Sections can include a full-width column for full-bleed images or hero web parts or up to three regular columns. You can add a variety of web parts to the page, and easily move them around on the page to get the look ... | https://learn.microsoft.com/en-us/sharepoint/publishing-sites-classic-to-modern-experience |
d36e73008c23-7 | Scheduling
Scheduling content to "go live" at specific times is a feature of classic publishing sites and now a feature of modern pages. To learn more about modern page scheduling, see Schedule a SharePoint page or news post to go live at a specific time .
Moving from classic to modern pages : At this time, there ... | https://learn.microsoft.com/en-us/sharepoint/publishing-sites-classic-to-modern-experience |
d36e73008c23-8 | Wiki pages
Wiki pages are a content type available in publishing sites, but they are not available in communication sites. However, you can create modern pages using either a Text web part or Markdown web part to cover many of the same scenarios as Wiki pages. Note that Wiki syntax is not available in a Text web ... | https://learn.microsoft.com/en-us/sharepoint/publishing-sites-classic-to-modern-experience |
d36e73008c23-9 | For developers, the SharePoint Framework allows for the building of custom modern web parts that appear alongside out-of-the-box web parts in the web part toolbox. The SharePoint Framework also allows for custom extensions, the use of the Microsoft Graph API , as well as secure access to third-party solutions and A... | https://learn.microsoft.com/en-us/sharepoint/publishing-sites-classic-to-modern-experience |
d36e73008c23-10 | Quick links
With Quick links, you can add links to a page and set display options like a carousel format called filmstrip, list, or a smaller compact format. Each of the links in the compact format can be arranged and displayed with or without images. It is currently not possible to populate Quick links based on a Sh... | https://learn.microsoft.com/en-us/sharepoint/publishing-sites-classic-to-modern-experience |
d36e73008c23-11 | Where news can be distributed
News posts can be created from the SharePoint start page, from a team site or communication site, and from pages that have the News web part on them already. You can customize sources and layouts of news, and you can also organize and order news posts as well as target specific audienc... | https://learn.microsoft.com/en-us/sharepoint/publishing-sites-classic-to-modern-experience |
d36e73008c23-12 | Audience targeting
In the classic experience, many types of content can be targeted to appear only to people who are members of a particular group or audience. This capability is available in the modern experience with modern Pages and documents, the News web part, the Highlighted content web parts, and navigation. F... | https://learn.microsoft.com/en-us/sharepoint/publishing-sites-classic-to-modern-experience |
90b3020fa828-0 | The Microsoft SharePoint setup guide is a step-by-step guide in the Microsoft 365 admin center that provides instructions for setting up and configuring SharePoint to meet specific organizational needs. The setup guide incorporates Microsoft's best practices for SharePoint and recommendations on how to optimize SharePo... | https://learn.microsoft.com/en-us/sharepoint/setup-wizard |
60b3d42dcaf3-0 | Be sure you've reviewed these SharePoint and OneDrive deployment resources before you start your rollout.
Plan for SharePoint and OneDrive in Microsoft 365
Identify business requirements for SharePoint and OneDrive
Create a compliant SharePoint and OneDrive environment
Plan sharing and collaboration options i... | https://learn.microsoft.com/en-us/sharepoint/roll-out-sharepoint-onedrive |
60b3d42dcaf3-1 | Exclude users who need to interact with your customers regularly. Pilot users will be using new processes for the first time. To give your customers the best service, you may want to leave customer-facing people out of the initial pilot.
Use this initial pilot phase to validate some core business processes and wo... | https://learn.microsoft.com/en-us/sharepoint/roll-out-sharepoint-onedrive |
3fa784a61754-0 | As a Global Administrator or SharePoint Administrator in Microsoft 365, you can feature the sites and content you want on the SharePoint start page by changing the Featured links list in the left pane. To add links to a SharePoint Server page, see Video: Add a link to a page .
Note
To learn more about the Shar... | https://learn.microsoft.com/en-us/sharepoint/change-links-list-on-sharepoint-home-page |
3fa784a61754-1 | To leave edit mode, select Done when you're finished.
Edit a link
Select Edit at the top of the list.
Note
If you don't see Edit , you don't have permission to change the Featured links list. Contact your administrator.
Select the link you want to change.
Fill in the Text to display ... | https://learn.microsoft.com/en-us/sharepoint/change-links-list-on-sharepoint-home-page |
3fa784a61754-2 | Note
If you had custom promoted sites in classic view of the SharePoint Sites page, the Featured links section of the SharePoint start page is pre-populated with those sites. The pre-population of promoted sites in the Featured links list happens only once when the first user visits the new SharePoint start page. If ... | https://learn.microsoft.com/en-us/sharepoint/change-links-list-on-sharepoint-home-page |
a0ed8c6bbdb9-0 | With SharePoint, you can share news content across your organization in a meaningful and discoverable way. By default, SharePoint news is shown on the SharePoint start page, on team sites, communication sites, hub sites, and on the mobile app according to how relevant the news is for the user. For example, if an import... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-set-up-news-with-hub-site |
a0ed8c6bbdb9-1 | Each departmental communication site displays news posts for just that department.
Each departmental team site displays news posts created in that team site and posts created in the Corporate News site.
Here's how the news flow works:
All employees have permission to create news on their team sites. Posts c... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-set-up-news-with-hub-site |
a0ed8c6bbdb9-2 | In this example, the assumption is that each of the communication and team sites is already associated with a hub site (except for Corporate Communications) and there are already several news posts in the Corporate Communications site. If you need to know how to set up these types of sites, see Set up your SharePoint ... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-set-up-news-with-hub-site |
a0ed8c6bbdb9-3 | Select Save .
Next, we'll add News web parts to the department team site home page to show department news, milestone news, and news from your organization's website.
Add Department news
Add a one-third right section to the home page.
In the first column, add the News web part, and title it “Departmen... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-set-up-news-with-hub-site |
a0ed8c6bbdb9-4 | Layout : Side-by-side
Filter : Page properties
Property name : Post type Equals Milestones
Select Apply to save your changes.
To test what you've done so far, create several news posts in the department site. Set the page properties on your news story pages so that in some the Post Type is set to Depa... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-set-up-news-with-hub-site |
a0ed8c6bbdb9-5 | Go ahead and create several news posts in this site. Ensure that each page is submitted for approval and then approved.
In this example, you can see the kind of news displayed on departmental communication site for the Human Resources department:
Set up the Intranet hub site homepage
Add a two-column section... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-set-up-news-with-hub-site |
a0ed8c6bbdb9-6 | How is news currently communicated?
Organization- and department-wide communications
In many organizations, there's already a formal means of communicating information to employees organization-wide. Additionally, in many cases, employees within a department communicate with one another in a less formal way. It’s... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-set-up-news-with-hub-site |
a0ed8c6bbdb9-7 | As you think about this content, it’s important to think about relevance and importance for various groups within your organization. For example:
Everyone in your organization needs to know when they can sign up for benefits. This is important and relevant for everyone.
People in the Finance department need to kn... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-set-up-news-with-hub-site |
a0ed8c6bbdb9-8 | Who's approving news content?
Once you allow others to create news content, it’s possible that content will be created that doesn't fit your criteria for quality content. That may include content that has spelling and grammatical errors, uses inappropriate language, or is irrelevant. You may decide to implement an ap... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-set-up-news-with-hub-site |
a0ed8c6bbdb9-9 | Using this model, all users will see all news posts created in departmental communication sites, but users will only see news posts created in team sites to which they belong.
It’s also important to think about the other places where users might consume news content. Users can read news stories using the SharePoint a... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-set-up-news-with-hub-site |
b61fea7da524-0 | In this article, we show you elements of an example Hub site to inspire you, and help you learn how to create similar sites for your own organization. Hub sites empower visitors to find information and resources fast. This example Hub site offers news, links to key resources, events, and contacts. This example of a Hum... | https://learn.microsoft.com/en-us/sharepoint/create-hub-site-for-your-organization |
b61fea7da524-1 | Create your site
To make a site like the one shown here, you'll create a Communication site . To do this, select Create site from the SharePoint start page (or, if you're going to associate this site with an existing Hub site, navigate to the hub site and select Create site there so that the communication site i... | https://learn.microsoft.com/en-us/sharepoint/create-hub-site-for-your-organization |
b61fea7da524-2 | Sections make up your page, and are you place one or more web parts. While editing the page, each section will show controls to edit the layout, move, or delete the sections. For information on working with sections, see Add or remove sections and columns on a page .
Select the plus symbol in a section, which ma... | https://learn.microsoft.com/en-us/sharepoint/create-hub-site-for-your-organization |
b61fea7da524-3 | Back to top
Style links to match the page with the Quick Links web part
The Hub site features the Quick links web part, and while it's lower on the Hub page, it is a key feature of the page. The Quick links web part provides several Layout options that use icons and text to help visitors locate the link they need. ... | https://learn.microsoft.com/en-us/sharepoint/create-hub-site-for-your-organization |
b61fea7da524-4 | Back to top
Add a calendar of events with the Events web part
Inform visitors of important events. The Events web part can summarize events from all over the organization or from a specific list or calendar, and viewers can easily click the event to add it to their calendars.
In this Hub site example, this web pa... | https://learn.microsoft.com/en-us/sharepoint/create-hub-site-for-your-organization |
2ce00db3de91-0 | In this article, we show you elements of an example SharePoint enterprise landing site to inspire you and help you learn how to create similar sites for your own organization. In this example, the site emphasizes news, resources, and personalized content. You'll see which web parts on used in different sections, along ... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-creating-organization-site |
2ce00db3de91-1 | For more information, see Create a communication site in SharePoint online .
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Manage sections and web parts
Sections make up your page, and are where you place one or more web parts. While editing the page, each section will show controls to edit the layout, move, or delete the sections.
If your pag... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-creating-organization-site |
2ce00db3de91-2 | Back to top
Keep everyone up to date
The Enterprise Landing page uses two different News web parts . One uses the Carousel layout, and the other uses the Top story layout. In the example at the beginning of the article , these layouts are both in the first column of two-column sections on the page. The seco... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-creating-organization-site |
2ce00db3de91-3 | Back to top
Personalized web parts
Recent sites (left column), Highlighted content (middle column), and News (right column) web parts are in a separate, three-column section. Each can filter content based on the current viewer of the site. These kinds of web parts used in this way can help draw viewers back to the ... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-creating-organization-site |
ff601c25a555-0 | In this article, we show you elements of an example Training site to inspire you, and help you learn how to create similar sites for your own organization. This example site provides info about a specific event and guides the user toward learning and registration. It relies on visual impact to engage and motivate the v... | https://learn.microsoft.com/en-us/sharepoint/create-training-site |
ff601c25a555-1 | Create your site
To make a site like the one shown here, you'll create a Communication site . To do this, select Create site from the SharePoint start page (or, if you're going to associate this site with a Hub site, navigate to the hub site and select Create site there so that the communication site is automati... | https://learn.microsoft.com/en-us/sharepoint/create-training-site |
ff601c25a555-2 | Sections make up your page, and are you place one or more web parts. While editing the page, each section will show controls to edit the layout, move, or delete the sections. For information on working with sections, see Add or remove sections and columns on a page .
Select the plus symbol in a section, which ma... | https://learn.microsoft.com/en-us/sharepoint/create-training-site |
ff601c25a555-3 | Each tile can be edited :
Use the Move item control on the left to rearrange the tiles within the Hero web part. Controls on the right allow you to Edit details adjusting the text and image used, Set focal point for the hover animation, plus Zoom in and Zoom out of the image.
In this example, the Hero web... | https://learn.microsoft.com/en-us/sharepoint/create-training-site |
ff601c25a555-4 | Back to top
Guide users to key actions with Quick links
The Quick links web part offers several easy to use menu formats for listing links to other pages or sites.
In this site example, the web part uses the Button layout for quick and easy reference.
For more details on using the Quick Links web part, see ... | https://learn.microsoft.com/en-us/sharepoint/create-training-site |
bfb4500527e2-0 | In this article, we show you elements of an example leadership site to inspire you, and help you learn how to create similar sites for your own organization. In this example, the leadership site provides your organization insight into the goals and priorities of the leadership team. Watch this video to see how it's bui... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-creating-leadership-site |
bfb4500527e2-1 | 9. Keep everyone up-to-date Show a calendar of the latest events. Learn how
10. Create a call to action Create a call to action for sign-ups, surveys, or other important actions. Learn how
11. Use text Use the Text web part to add a quote or share a message. Learn how
Create your site
To make a site l... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-creating-leadership-site |
bfb4500527e2-2 | Select Edit on the bottom of the left navigation to manage links there, or on the top menu to manage links there. Hover over the location in the menu where you want to add a link, and select +. Then add the type of link you want to add, your website address, and name to display in the navigation bar in the Add a lin... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-creating-leadership-site |
bfb4500527e2-3 | Hero layout
Editing the web part presents layout options. The Tiles option, such as the one shown below, presents layouts for between one and five tiles. The Layers option sets each image as a layer with the image next to the title. Up to five layers are possible, so that you can use the web part to fill the enti... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-creating-leadership-site |
bfb4500527e2-4 | Back to top
Connect to important resources with the Quick Links web part
With the Quick links web part, you have the ability to easily create professional, on-page menus for listing links to other pages or sites. In this example, the web part is using the Compact layout, but other layouts, like Button and Filmstr... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-creating-leadership-site |
bfb4500527e2-5 | Learn more about the Hero web part .
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Keep everyone up to date with the Events web part
The Events web part allows you to easily display upcoming events on your page. In this example, leadership events are highlighted.
In this Leadership site example, the web part is in the second column of a two-co... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-creating-leadership-site |
ba667be94226-0 | In this article, we show you elements of an example Giving site to inspire you, and help you learn how to create similar sites for your own organization. In this example, the Giving site provides an example of how a page with thoughtful design and messaging can inspire your organization. This example page is also deplo... | https://learn.microsoft.com/en-us/sharepoint/create-a-giving-site-for-your-organization |
ba667be94226-1 | Next, choose Communication site , and then the Topic layout. Fill out your site name, description, and other information, and select Finish . Then you'll get a template with the same type of layout as the example in this article.
For more information, see Create a communication site in SharePoint Online .
Ba... | https://learn.microsoft.com/en-us/sharepoint/create-a-giving-site-for-your-organization |
ba667be94226-2 | Customize each tile
When you select a tile, you'll see a toolbar at the bottom of the tile where you can select Edit details where you can change the link and image used. With the larger tile, you can also set call to action text and link. On the same toolbar, you can set focal point for the hover animation, plus z... | https://learn.microsoft.com/en-us/sharepoint/create-a-giving-site-for-your-organization |
ba667be94226-3 | Sections make up your page, and are you place one or more web parts. While editing the page, each section will show controls to edit the layout, move, or delete the sections. For information on working with sections, see Add or remove sections and columns on a page .
Working with web parts
Select the plus symbol... | https://learn.microsoft.com/en-us/sharepoint/create-a-giving-site-for-your-organization |
ba667be94226-4 | Back to top
Add a calendar of events with the Events web part
The Events web part allows you to easily display upcoming events on your Giving page. You can use this web part to draw attention to Giving-related events, ranging from planning sessions to the actual events, and viewers can easily select the event to ad... | https://learn.microsoft.com/en-us/sharepoint/create-a-giving-site-for-your-organization |
cfd21b6fba45-0 | In this article, we show you elements of an example SharePoint Team site to inspire you, and help you learn how to create similar sites for your own organization.
Use a team site when you want to collaborate with other members of your team or with others on a specific project. With a team site, typically all or most ... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-creating-team-site |
cfd21b6fba45-1 | Manage sections and web parts
Sections make up your page, and are where you place one or more web parts. While editing the page, each section will show controls to edit the layout, move, or delete the sections.
Start editing by clicking Edit on the top right of the page.
The + symbol before or after a section... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-creating-team-site |
cfd21b6fba45-2 | While editing, your drafts can either be saved for later or discarded. When your page updates are ready, select Publish to make them visible to site viewers.
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Inform the team
The second section in this example is in a three-column layout and includes the Quick links web part, the Group calendar we... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-creating-team-site |
cfd21b6fba45-3 | Back to top
Highlight important information
Let your team know what's most important with high-impact hero images, company branding, and important news. The Hero web part allows you to use large and eye-catching images to draw immediate attention to the most important information on your site. The layout used in th... | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-creating-team-site |
cfd21b6fba45-4 | Back to top
Want more?
Get inspired with more examples in the SharePoint look book .
See other guided walkthroughs for creating sties for your organization. | https://learn.microsoft.com/en-us/sharepoint/guided-walkthrough-creating-team-site |
7f487ab61fe2-0 | In this article, we show you elements of a communication site to inspire you and help you learn how to create similar sites for your own organization. In this example, the site is optimized to communicate your strategy and guide employees in how to express your brand in their work.
First, if you haven't already creat... | https://learn.microsoft.com/en-us/sharepoint/create-communication-site |
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Create a clear and useful navigation
Phases of change management:
Make your site easy to get around so users can find what they're looking for, or to help users discover more content.
Click Edit to the right of the top menu, hover over the location in the menu where you want to add a link, and c... | https://learn.microsoft.com/en-us/sharepoint/create-communication-site |
7f487ab61fe2-2 | Sections make up your page, and are you place one or more web parts. While editing the page, each section will show controls to edit the layout, move, or delete the sections. For information on working with sections, see Add or remove sections and columns on a page .
Click the plus symbol in a section, which may... | https://learn.microsoft.com/en-us/sharepoint/create-communication-site |
7f487ab61fe2-3 | Refined typography
The Text web part builds on style of the built-in site template. The Text web part is using the Normal text style. Clicking the ... control at the right end of the formatting toolbar offers additional options to the right of the web part.
In this example, the web part is in a two-column secti... | https://learn.microsoft.com/en-us/sharepoint/create-communication-site |
7f487ab61fe2-4 | Refine impact with news layouts
Changing the layout will change impact a news feed has. Under Layout , there are five options to adjust how news items are presented. In this example, news stories are using the Hub News layout. The stories are presented side-by-side with three equal-sized images because only three ... | https://learn.microsoft.com/en-us/sharepoint/create-communication-site |
a7c1f74693d9-0 | Using SharePoint and OneDrive can be a big change for your users, depending on what your current systems are. Spend time understanding your user journeys - those sequences of tasks that users regularly follow in the course of their work. Determine how using SharePoint and OneDrive fit into these journeys and use that i... | https://learn.microsoft.com/en-us/sharepoint/training-change-management |
a7c1f74693d9-1 | SharePoint help & learning
OneDrive help & learning
Get started with OneDrive
Should I save files to OneDrive or SharePoint?
Save a file to a SharePoint library
Protect your files by saving them to OneDrive
Transfer files to your personal OneDrive with the Mover Transfer Wizard
Training
OneDrive trainin... | https://learn.microsoft.com/en-us/sharepoint/training-change-management |
5f315cc75411-0 | SharePoint and OneDrive provide a platform for collaboration through file and folder storage and sharing.
As you plan your SharePoint and OneDrive rollout, these are the primary decision areas around collaboration:
Site creation - do you want to allow your users to create SharePoint sites or do you want to manag... | https://learn.microsoft.com/en-us/sharepoint/collaboration-options |
5f315cc75411-1 | As part of your SharePoint rollout, we recommend that you create your own custom guidance for SharePoint site owners on how sites are set up and managed in your organization. See Create guidelines for site usage for more information.
External sharing
External sharing in SharePoint and OneDrive uses Azure Active ... | https://learn.microsoft.com/en-us/sharepoint/collaboration-options |
5f315cc75411-2 | Only people in your organization - No external sharing is allowed.
These settings can be set separately for SharePoint and OneDrive, though the OneDrive setting cannot be more permissive than the SharePoint setting.
Important decisions:
Do you want to allow external sharing? If not, choose the Only people i... | https://learn.microsoft.com/en-us/sharepoint/collaboration-options |
5f315cc75411-3 | If you want guest access to expire after a given period, use the Guest access to a site or OneDrive will expire automatically after this many days setting. The users who shared the content will have the option to extend the expiration by the period you specify before guests lose access. For more information see, Man... | https://learn.microsoft.com/en-us/sharepoint/collaboration-options |
5f315cc75411-4 | You can also choose the default permission level - view or edit - for sharing links.
These options can also be configured for individual sites. See Change the sharing settings for a site for details.
If you've enabled Anyone links, you can choose if these links should expire after a given period and if they sho... | https://learn.microsoft.com/en-us/sharepoint/collaboration-options |
248875ad4b70-0 | Traditionally, SharePoint permissions have been managed through a set of permissions groups within a site (Owners, Members, Visitors, etc.). In SharePoint in Microsoft 365, this remains true for some types of sites, but additional options are available and SharePoint is part of a much broader set of capabilities for s... | https://learn.microsoft.com/en-us/sharepoint/modern-experience-sharing-permissions |
248875ad4b70-1 | When you add owners or members to the Microsoft 365 group, they're given access to the SharePoint site along with the other group-connected services. Group owners become site owners, and group members become site members.
It's possible to manage SharePoint site permissions separately from the Microsoft 365 group by u... | https://learn.microsoft.com/en-us/sharepoint/modern-experience-sharing-permissions |
248875ad4b70-2 | For details about how SharePoint and Teams interact, see Overview of Teams and SharePoint integration and Manage settings and permissions when SharePoint and Teams are integrated .
Communication site permissions
Communication sites aren't connected to Microsoft 365 groups and use the standard SharePoint permissi... | https://learn.microsoft.com/en-us/sharepoint/modern-experience-sharing-permissions |
248875ad4b70-3 | The SharePoint Administrator must specify which users can connect other sites to the hub. This is done in the SharePoint admin center and cannot be changed by site owners.
Shareable links
Giving people permissions to a site, group, or team gives them access to all site content. If you want to share an individua... | https://learn.microsoft.com/en-us/sharepoint/modern-experience-sharing-permissions |
248875ad4b70-4 | Whichever option you choose at the organization or site level, the more restrictive functionality is still available. For example, if you choose to allow sharing using Anyone links, users can still share with guests, who sign in, and with internal users.
External sharing is turned on by default for your organizatio... | https://learn.microsoft.com/en-us/sharepoint/modern-experience-sharing-permissions |
248875ad4b70-5 | See also
External sharing overview
Manage sharing settings
Collaborating with people outside your organization
Share SharePoint files or folders
Limit sharing in Microsoft 365
Shared channels in Microsoft Teams
Microsoft 365 guest sharing settings reference | https://learn.microsoft.com/en-us/sharepoint/modern-experience-sharing-permissions |
5b5c4fe07760-0 | With Microsoft 365 services, you can create a secure and productive file collaboration environment for your users. SharePoint powers much of this, but the capabilities of file collaboration in Microsoft 365 reach far beyond the traditional SharePoint site. Teams, OneDrive, and a variety of governance and security optio... | https://learn.microsoft.com/en-us/sharepoint/deploy-file-collaboration |
5b5c4fe07760-1 | Creating a smooth user experience
Protecting your intellectual property
There are several options discussed later in this article for protecting your intellectual property. These include limiting who files can be shared with, applying governance policies by using sensitivity labels, and managing the devices tha... | https://learn.microsoft.com/en-us/sharepoint/deploy-file-collaboration |
5b5c4fe07760-2 | Creating a smooth user experience
The key to creating a smooth user experience is to avoid creating barriers for your users that they don't understand or that they must escalate to your help desk. For example, turning external sharing off for a site might cause user confusion or frustration; whereas labeling the site... | https://learn.microsoft.com/en-us/sharepoint/deploy-file-collaboration |
5b5c4fe07760-3 | Microsoft Teams provides a hub for collaboration by bringing together all the Microsoft 365 group-related services, plus a variety of Teams-specific services, in a single user experience with persistent chat. Teams uses the associated Microsoft 365 group to manage its permissions. Within the Teams experience, users can... | https://learn.microsoft.com/en-us/sharepoint/deploy-file-collaboration |
5b5c4fe07760-4 | On devices running Windows or macOS, users can install the OneDrive sync app to sync files from both OneDrive and SharePoint to their local disk. This allows them to work on files offline and also provides the convenience of opening files in their native application (such as Word or Excel) without the need of going to ... | https://learn.microsoft.com/en-us/sharepoint/deploy-file-collaboration |
5b5c4fe07760-5 | Monitor activity – by monitoring the collaboration activity happening in Teams and SharePoint, you can gain insights into how your organization's information is being used. You can also set alerts to flag suspicious activity.
Protect against threats – by using policies to detect malicious files in SharePoint, One... | https://learn.microsoft.com/en-us/sharepoint/deploy-file-collaboration |
5b5c4fe07760-6 | Anyone links give access to the item to anyone who has the link. People using an Anyone link do not have to authenticate, and their access cannot be audited.
An anyone link is a transferrable, revocable secret key. It's transferrable because it can be forwarded to others. It's revocable because by deleting the... | https://learn.microsoft.com/en-us/sharepoint/deploy-file-collaboration |
5b5c4fe07760-7 | Specific people links can be used to share with users in the organization and people outside the organization. In both cases, the recipient will need to authenticate as the user specified in the link. For files in a Teams shared channel site, specific people links can only be sent to others in the channel.
It'... | https://learn.microsoft.com/en-us/sharepoint/deploy-file-collaboration |
5b5c4fe07760-8 | Another option is to configure a different link type to be displayed to the user by default. This can help minimize the chances of inappropriate sharing. For example, if you want to allow Anyone links but are concerned that they only be used for specific purposes, you can set the default link type to Specific peop... | https://learn.microsoft.com/en-us/sharepoint/deploy-file-collaboration |
5b5c4fe07760-9 | Classify and protect information
Microsoft Purview Data Loss Prevention provides a way to classify your teams, groups, sites, and documents, and to create a series of conditions, actions, and exceptions to govern how they're used and shared.
By classifying your information and creating governance rules around them,... | https://learn.microsoft.com/en-us/sharepoint/deploy-file-collaboration |
5b5c4fe07760-10 | If a document contains the name of a confidential project, then guests cannot open the document even if it has been shared with them.
Microsoft Defender for Cloud Apps offers additional granular conditions, actions, and alerts to help you secure your content. These include the ability to remove a user's permissio... | https://learn.microsoft.com/en-us/sharepoint/deploy-file-collaboration |
5b5c4fe07760-11 | Prevent copy and paste of confidential data to personal or unmanaged apps
Erase company data from managed devices
As you consider your options governing access to information through device management, keep in mind that guests are likely to have unmanaged devices. For sites where you've enabled guest sharing,... | https://learn.microsoft.com/en-us/sharepoint/deploy-file-collaboration |
5b5c4fe07760-12 | Raise an alert when there's a mass download by a single user.
Raise an alert when an externally shared file hasn't been updated for a specified period of time.
Microsoft 365 Defender can also watch for anomalous behavior such as unusually large uploads or downloads, access from unusual locations, or unusual a... | https://learn.microsoft.com/en-us/sharepoint/deploy-file-collaboration |
5b5c4fe07760-13 | Migrate files from on-premises
Microsoft 365 offers much greater versatility in collaboration scenarios than on-premises solutions such as SharePoint Server. If you have files in document libraries on SharePoint Server or in file shares, learn about migrating them to Microsoft 365 . If your users have files in local... | https://learn.microsoft.com/en-us/sharepoint/deploy-file-collaboration |
94b1b09a7684-0 | Most organizations have business or legal requirements that govern how data is used, shared, and retained. Some organizations also have data residency requirements or regulatory requirements that restrict communication between certain users and groups.
Microsoft 365 has a wide range of governance and compliance featu... | https://learn.microsoft.com/en-us/sharepoint/compliant-environment |
94b1b09a7684-1 | Information protection
Microsoft Purview Information Protection capabilities help you discover, classify, and protect sensitive information in OneDrive and SharePoint. The following table describes these capabilities. Consider if you want to implement any of these capabilities as part of your OneDrive and SharePoint ... | https://learn.microsoft.com/en-us/sharepoint/compliant-environment |
94b1b09a7684-2 | AllowTenantList
AllowTenantList
Block syncing OneDrive accounts for specific organizations
BlockTenantList
BlockTenantList
Prevent users from syncing libraries and folders shared from other organizations
BlockExternalSync
BlockExternalSync
Prevent users from syncing personal OneDrive account... | https://learn.microsoft.com/en-us/sharepoint/compliant-environment |
94b1b09a7684-3 | When information barrier policies are in place, users who shouldn't communicate or share files with other specific users won't be able to find, select, chat, or call those users. Information barrier policies automatically put checks in place to detect and prevent unauthorized communication and collaboration among defin... | https://learn.microsoft.com/en-us/sharepoint/compliant-environment |
c2526f9bd0de-0 | A key task in deploying SharePoint and OneDrive for your organization is a plan to migrate your users' existing files. Depending on where these files are kept, there are several options, discussed below. You can choose one or more of these options depending on the number and location of files that you need to migrate. ... | https://learn.microsoft.com/en-us/sharepoint/plan-rollout-migration |
c2526f9bd0de-1 | for more information.
Migrating users' personal work files to OneDrive
As part of your rollout, you may be migrating your users' personal work files to OneDrive. As part of this process, you may need to pre-provision users' OneDrive libraries.
Normally, a user's OneDrive is created the first time they access OneD... | https://learn.microsoft.com/en-us/sharepoint/plan-rollout-migration |
c2526f9bd0de-2 | Migrating sites from SharePoint Server to SharePoint in Microsoft 365
If you have sites in SharePoint Server, you can migrate them to SharePoint in Microsoft 365 by using the SharePoint Migration Tool. You can do this as part of your SharePoint and OneDrive rollout, or you can do it later. For details, see Overview ... | https://learn.microsoft.com/en-us/sharepoint/plan-rollout-migration |
a8bbb957a143-0 | Even though users can upload, download, and interact with SharePoint and OneDrive files from a web browser, the ideal experience comes with the OneDrive sync app for Windows and Mac, and the iOS and Android mobile apps.
The OneDrive sync app has a variety of configuration options for compliance, performance, user exp... | https://learn.microsoft.com/en-us/sharepoint/plan-file-sync |
a8bbb957a143-1 | To deploy the OneDrive sync app to Windows using Microsoft Endpoint Configuration Manager, see Deploy OneDrive apps by using Microsoft Endpoint Configuration Manager .
If you need to install the sync app on a single computer, see Install the sync app per machine .
For a full list of OneDrive sync app requirements... | https://learn.microsoft.com/en-us/sharepoint/plan-file-sync |
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