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ac9b38eeb6bc-6 | What really matters in navigation experiences is "information scent" – whether the label for the link provides an adequate clue about where the "click" will go. It is the quality of the label and whether the label fulfills its promise that has the highest impact on usability. Viewers are willing to click to find info... | https://learn.microsoft.com/en-us/sharepoint/plan-navigation-modern-experience |
6319429ce48f-0 | To begin, understand that no two organizations will build identical architecture structures in SharePoint. This is because your architecture design stems from the unique needs of your organization and users. Also, remember that architectural structure will change over time as you learn more about user needs and as the ... | https://learn.microsoft.com/en-us/sharepoint/plan-implement-navigation-design |
6319429ce48f-1 | Then: Understand your scope
Information architecture includes five primary elements:
Portal navigational structure – How you structure your sites so that users can find content including the home site of your intranet.
Hub structure and organization – How you group together similar topics, tasks, and conte... | https://learn.microsoft.com/en-us/sharepoint/plan-implement-navigation-design |
6319429ce48f-2 | Plan
Build
Manage
1. Ensure you understand your users needs and the site goals . 2. Learn about designing for global navigation . 3. Consider using a hub site to group similar sites together. 4. Learn about multi-lingual considerations.
1. Decide on a menu style . 2. Customize the navigation... | https://learn.microsoft.com/en-us/sharepoint/plan-implement-navigation-design |
6319429ce48f-3 | 1. Establish an intranet review team that ensures navigation and content are up to date and aligned with your organization. 2. Regularly review hub and site analytics to track page traffic and popular content. 3. Make navigation changes based on your learning from user testing and analytics.
Next: learn how... | https://learn.microsoft.com/en-us/sharepoint/plan-implement-navigation-design |
ae698831ae8a-0 | Navigation design accounts for the visual way of finding components (menus, links, sites, and pages) that help users understand how to interact with SharePoint sites and portals and what types of information is available. Options for implementing navigation differ based on the framework for your sites and intranet.
I... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-models-examples |
ae698831ae8a-1 | Maintenance considerations - As the business grows and departments and team move, you will need to update global, hub, and local navigation to reflect organizational changes.
By geographic location
Benefits - Organizing by geographic location is an effective way to bring people of similar disciplines together t... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-models-examples |
ae698831ae8a-2 | Maintenance considerations - When organizational information (leadership, locations, etc.) becomes outdated, navigation will need to be updated.
By portfolio
Benefits - Sometimes content is best organized by type, or portfolio, to display content in natural groupings or for specific audiences. Organizing your n... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-models-examples |
ae698831ae8a-3 | How to get started
Moving to modern navigation from classic SharePoint navigation is a process that depends on the size of your organization and the complexity of your tenant’s configuration. Below are general guidelines and tools you can use to get started:
Define new intranet business objectives and choose p... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-models-examples |
ae698831ae8a-4 | When you choose to show all associated sites (and associate hubs) in the hub navigation, think about whether all the people who have access to the hub will also have access to each of the sites associated to the hub. For example, if you add links to private sites in the navigation, you are increasing their "discoverabi... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-models-examples |
ae698831ae8a-5 | Another reason not to show associated sites is that the owners of one or more private sites do not want the sites to be discovered in the hub navigation or they are not prepared to manage unexpected access requests.
Example 3 - Site is added to hub navigation but not associated to the hub
One of the nice features ... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-models-examples |
6a004ee38efa-0 | The most effective SharePoint sites help viewers find what they need quickly so that they can use the information they need to make decisions, learn about what is going on, access frequently used tools, and engage with colleagues to help solve specific problems.
Even when search is available, most viewers start their... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-principles |
6a004ee38efa-1 | Get organized
There is no one right way to organize your navigation links. You will make different choices based on the type of site you are creating and your viewers. Organizing concepts might include:
Services
Products
Activities
Audiences (if your viewers can clearly identify the audience to which they b... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-principles |
6a004ee38efa-2 | The default navigation for team sites includes links to the related services provided by Microsoft 365 for modern teams – including a link to the shared team notebook and the conversations for the team in Outlook. These represent the typical features that teams need to effectively collaborate and might be hard for pe... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-principles |
6a004ee38efa-3 | Comprehensive - Describe content with your collection of labels. You should not plan to link to every single page or document in your navigation, but your navigation should provide a complete picture of the content on your site.
Concise - Keep your labels short and to the point.
Familiar - Don't make up terms in... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-principles |
6a004ee38efa-4 | Think about link target interactions
Many usability guidelines recommend limiting the number of new windows that are automatically opened for site viewers . Most of the time, opening a link in the same window allows site viewers to use the back button when they want to return to your site. When a viewer wants to ope... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-principles |
6a004ee38efa-5 | At the current time, only the Text web part lets you create a hyperlink and choose how the link opens. When you add a hyperlink to text, you have the option to choose to open the link in a new tab.
Test usability and findability with real users
Once you have established a basic working structure for global, hub, ... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-principles |
9a99e3d5b345-0 | Well-planned and executed information architecture is a prerequisite for an intelligent and high-performing intranet, hub, or site. The most important first step in planning an effective information architecture is understanding your users and helping them find what they need to complete tasks in a way that makes the m... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-modern-experience |
9a99e3d5b345-1 | Metadata architecture – Metadata impacts search and browsing structure as well as compliance and retention policies.
Search experiences – How your users “consume” information architecture in addition to browsing.
Personalized content experiences – How specific content is targeted to certain users and groups of... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-modern-experience |
9a99e3d5b345-2 | Departmental business owners – Departmental business owners represent large areas of the organization, like human resources, marketing, and engineering. Departmental business owners work with organizational intranet owners to ensure their area of the business is well-represented in global and hub navigation. Departmen... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-modern-experience |
9a99e3d5b345-3 | Guiding principle: the world is flat
Classic SharePoint architecture is typically built using a hierarchical system of site collections and subsites, with inherited navigation, permissions, and site designs. Once built, this structure can be inflexible and difficult to maintain.
In the modern SharePoint experience, s... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-modern-experience |
9a99e3d5b345-4 | Local navigation of an individual site
Global navigation
Many intranets include top navigation that persists on every site. Global navigation allows you to create an overall navigation story for your intranet that visually connects all the sites, content, and tools your viewers need to get work done. Every organi... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-modern-experience |
9a99e3d5b345-5 | Hub navigation appears above the local navigation on each site, just below the suite bar, as shown in the image earlier in this article. Hub navigation is established in the site that is declared to be the hub. It's defined by the hub owner and is shared by all the associated sites.
Each site can belong to only one... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-modern-experience |
9a99e3d5b345-6 | Team site navigation
Communication site navigation
Sites
Your intranet and portals are comprised of team sites and communication sites that provide further access into the site’s pages, lists, and libraries.
One component to modern SharePoint team sites that makes information architecture easier to impl... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-modern-experience |
9a99e3d5b345-7 | Since we know that most readers do not read every word on a web page or even scroll to the bottom, you need to pay attention to how you present information on each page. Make sure that you put the most important information – the information that your readers must have for your communication to be successful – at the t... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-modern-experience |
9a99e3d5b345-8 | Multilingual considerations - If your organization spans a diverse population, you may want to make content in your intranet sites available in multiple languages. User interface elements like site navigation, site title, and site description can be shown in the user's preferred language. Additionally, you can provide... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-modern-experience |
9a99e3d5b345-9 | Folders are another way to organize document content, but folders are a physical construct with limited flexibility. Folders are not necessarily bad – they can help you manage performance and security in your document libraries – but folder structures with more than one or two levels of nesting create a significant dis... | https://learn.microsoft.com/en-us/sharepoint/information-architecture-modern-experience |
4f258de53265-0 | Learn how to build a training and learning experience that will keep employees and team members up to date with important skills and proficiencies required for professional success.
This article will show you how to create a training solution that includes a durable training site, online learning, virtual training e... | https://learn.microsoft.com/en-us/sharepoint/build-learning-and-training-experiences-for-employees |
4f258de53265-1 | Employees have varying and busy schedules. Be sure to notify employees more than one time about upcoming required learning before the due date to make sure it's top of mind.
Depending on the organization, employees may be working across multiple regions and time zones. For live learning events, choose times that ac... | https://learn.microsoft.com/en-us/sharepoint/build-learning-and-training-experiences-for-employees |
4f258de53265-2 | Step 3: Define goals and outcomes
Every organization has its own variation of technical and soft skills that need to be upheld and maintained over time. These skills can range from learning how to use job-related tools and in-house resources to learning about the intricacies of the company's culture and policies. Def... | https://learn.microsoft.com/en-us/sharepoint/build-learning-and-training-experiences-for-employees |
4f258de53265-3 | Provide an opportunity for employees to learn from each other in Viva Engage. Create a Viva Engage channel just for new employees. Choose to create one NEO channel for the entire organization or region or create channels for each new group of new employees. Then, use the Viva Engage web part on the SharePoint NEO ... | https://learn.microsoft.com/en-us/sharepoint/build-learning-and-training-experiences-for-employees |
4f258de53265-4 | Curate and target custom training playlists with Learning Pathways
Learning pathways is a customizable, on-demand learning solution in SharePoint that brings together out-of-the-box Microsoft 365 training playlists and custom playlists created by your organization. Surface your learning pathways playlists on any si... | https://learn.microsoft.com/en-us/sharepoint/build-learning-and-training-experiences-for-employees |
4f258de53265-5 | Record each session so employees can review the learning material later, or so future employees can experience the session as well. Make this recording available through the SharePoint Learning and Training site or through the Viva Learning platform. Learn more about Teams live events. .
Provide an opportunity for e... | https://learn.microsoft.com/en-us/sharepoint/build-learning-and-training-experiences-for-employees |
4f258de53265-6 | Ensure every employee and instructor has access to all tools and resources. Consider the unique needs of everyone involved in making sure the learning and training experience is successful. Stay informed about the specific time zones of every stakeholder to make sure all timelines and deliverables are feasible for ever... | https://learn.microsoft.com/en-us/sharepoint/build-learning-and-training-experiences-for-employees |
620658215b18-0 | Bring your organization together to communicate the overall state of the business, status of large-scale projects, success stories, and growth opportunities. Create an end-to-end live event experience in Viva Engage that engages audiences before, during, and after the event.
Organizations often call their large-scale... | https://learn.microsoft.com/en-us/sharepoint/hold-town-hall-using-viva-engage |
620658215b18-1 | Produce
- Identify and assign roles and tasks - Review the set-up checklist - Prepare to moderate live questions and answers
Host
- Host the live event and manage engagement in the Viva Engage feed - Make the recording sharable for employees
Share
- Share the recording to communication channels... | https://learn.microsoft.com/en-us/sharepoint/hold-town-hall-using-viva-engage |
620658215b18-2 | B. Ensure content is accessible to everyone
Town halls are designed to reach the entire organization or large groups within it. Make sure the event's target audience has access to the tools they need to consume the content.
Plan to record town hall events. When a live event is recorded, it will automatically be a... | https://learn.microsoft.com/en-us/sharepoint/hold-town-hall-using-viva-engage |
620658215b18-3 | Develop the schedule and time limits for the town hall.
Assign roles to moderators and brief them on key tasks. If you plan to use live Q&A during the event, prepare speakers with a list of known concerns or questions.
Test equipment beforehand. Make sure each speaker and moderator knows how to use the tools used t... | https://learn.microsoft.com/en-us/sharepoint/hold-town-hall-using-viva-engage |
620658215b18-4 | In the Viva Engage Home Feed, attendees can set up notifications that let them know when the event is live. An Event banner appears when the event is live, allowing them to attend the town hall immediately from anywhere.
Promote in SharePoint
Inform and prepare your audience for your event by creating a SharePoi... | https://learn.microsoft.com/en-us/sharepoint/hold-town-hall-using-viva-engage |
620658215b18-5 | Produce and host a town hall
Depending on the kind of event, live events can be run by one person, or as a team. Some of these roles may be played by the same person. A practice run with everyone for the live event will help make everyone feel confident and prepared during the event. Testing equipment, screensharing,... | https://learn.microsoft.com/en-us/sharepoint/hold-town-hall-using-viva-engage |
620658215b18-6 | Speaker
Consider each speaker the main attraction. This is the person delivering the message. Your town hall can feature more than one speaker. This can include the leader of an organization, a department, or even a subject matter expert. Your town hall can have more than one speaker.
- Prepare presentations - Pr... | https://learn.microsoft.com/en-us/sharepoint/hold-town-hall-using-viva-engage |
620658215b18-7 | Viva Engage allows for a live Q&A during the event, as well as freeform conversation that promotes candid, organization-wide conversation. Learn more about using Q&A in a Viva Engage community .
Post-event engagement
After the event, plan to share the event recording in a shared location. Use SharePoint news posts... | https://learn.microsoft.com/en-us/sharepoint/hold-town-hall-using-viva-engage |
620658215b18-8 | Measure attendee insights
Viva Engage event reports features insights that show attendee location, department insights, sentiment analysis, and API sensibility. View insights to see how many people attended, average watch time, and more. Recognize trends by seeing how many conversations, comments, questions, answe... | https://learn.microsoft.com/en-us/sharepoint/hold-town-hall-using-viva-engage |
9167759bfb9d-0 | Make new employee onboarding (sometimes referred to as NEO) a great experience by fostering an all-in-one hybrid work environment where new employees can find important resources, meet people in their organization, and prepare to be successful in their new role.
When entering a new organization, knowing where resourc... | https://learn.microsoft.com/en-us/sharepoint/onboard-employees |
9167759bfb9d-1 | Launch
- Send out invites, instructions, and resources using Outlook Mail and Calender. - Gather insights from each platform used to measure overall performance of the employee onboarding process - Use feedback to inform the next onboarding session.
Plan the onboarding experience
S... | https://learn.microsoft.com/en-us/sharepoint/onboard-employees |
9167759bfb9d-2 | Step 1: Start by determining your audience profile and size
New employees will have diverse backgrounds, roles, and career experience. Some new employees will be able to attend an event in person while other can only attend remotely. Some tools and resources will need to be accessible from a mobile device. The same r... | https://learn.microsoft.com/en-us/sharepoint/onboard-employees |
9167759bfb9d-3 | Step 2: Map the ideal employee onboarding experience
From inception to orientation to day one on the job, the new employee journey has a huge impact on the success of that employee. Ensure the new employee is provided the best tools to start out with by mapping out the new employee onboarding experience.
A. Estab... | https://learn.microsoft.com/en-us/sharepoint/onboard-employees |
9167759bfb9d-4 | E. Get feedback along the way
The goal of every onboarding process is to make sure each new employee feels fully equipped to be successful in their new job. Receiving honest feedback once employees are finished with the onboarding process is the best way to fill in the gaps and improve onboarding for incoming employe... | https://learn.microsoft.com/en-us/sharepoint/onboard-employees |
9167759bfb9d-5 | Viva Engage channel – Create a Viva Engage channel just for new employees. Choose to create one NEO channel for the entire organization or region or create channels for each new group of new employees. Then, use the Viva Engage web part on the SharePoint NEO site to integrate the conversation with other resources ... | https://learn.microsoft.com/en-us/sharepoint/onboard-employees |
9167759bfb9d-6 | Use live meetings to administer a virtual employee orientation
With the emergence of virtual work, having face time with other people in the organization is still important in making sure employees can communicate with leaders, peers, and ask top-of-mind questions. Use Microsoft Teams to administer virtual employ... | https://learn.microsoft.com/en-us/sharepoint/onboard-employees |
9167759bfb9d-7 | Integrate multiple Viva modules to create a rich onboarding experience
In the image above, Viva Connections is being used to display cards that integrate with other Viva experiences. Create a card that links to Viva Insights to help new team members understand how to spend time productively and help managers provide ... | https://learn.microsoft.com/en-us/sharepoint/onboard-employees |
9167759bfb9d-8 | Target specific training for new employees.
New team members can learn about popular terms, acronyms, projects, and more.
Help new team members spend time productively.
Provide easy access to benefits, training materials, and resources.
Create Virtual Communities for new employees in Viva Engage
Giv... | https://learn.microsoft.com/en-us/sharepoint/onboard-employees |
9167759bfb9d-9 | Launch the new employee onboarding experience
Use Outlook to invite all new employees to orientation. In this email, lay out all the resources starting with the Viva Connections homepage that contains links to the New Employee SharePoint site, the New Employee orientation live meeting event post, learning objective... | https://learn.microsoft.com/en-us/sharepoint/onboard-employees |
4232ac1a4146-0 | Microsoft 365 can help your organization's leadership teams connect with employees to build community around a common purpose and goal. Learn how to create a culture and internal place to help engage and connect leadership teams with the rest of your organization.
Help unite your organization by:
Creating a susta... | https://learn.microsoft.com/en-us/sharepoint/leadership-connection |
4232ac1a4146-1 | Launch
- Share the leadership SharePoint site, Viva Engage community, and event invites with their intended audiences - Send email invites to the kickoff event - Use Microsoft Teams and Viva Engage to post messages about the kickoff event - Equip champions and corporate sponsors with promotional materials - P... | https://learn.microsoft.com/en-us/sharepoint/leadership-connection |
4232ac1a4146-2 | 4. Viva Connections - Bring the SharePoint site and Viva Engage conversation into one place where users can catch up and connect with leaders in the Microsoft Teams mobile app. Learn more about Viva Connections .
Planning considerations
Multiple communication solutions can be combined to provide opportunities... | https://learn.microsoft.com/en-us/sharepoint/leadership-connection |
4232ac1a4146-3 | Share recording from leadership events:
Showcase leadership profiles:
Get started creating your SharePoint leadership site
There are several resources that can help you quickly create a leadership site:
Use a SharePoint site template provided by Microsoft. Apply the Leadership connection template , then ... | https://learn.microsoft.com/en-us/sharepoint/leadership-connection |
4232ac1a4146-4 | Step 2: Create a leadership community in Viva Engage
Communities in Viva Engage help employees share knowledge, engage with others in the employee experience, and provide a social platform for company-wide communications. It can also be used to drive leadership engagement by providing a central place for your convers... | https://learn.microsoft.com/en-us/sharepoint/leadership-connection |
4232ac1a4146-5 | Step 3: Host a live leadership event in Viva Engage with Q&A
Create and produce live events for people in the leadership Viva Engage network, with built-in discussions for use before, during, and after the event. Up to 10,000 people can attend at once from anywhere on their device or computer (higher limits for event... | https://learn.microsoft.com/en-us/sharepoint/leadership-connection |
4232ac1a4146-6 | Step 4: Expand your reach and engagement using Viva Connections
Bring the SharePoint leadership site, news, and conversations from the Viva Engage community into one central place in Microsoft Teams using Viva Connections . Viva Connections creates an opportunity to push specific content and display popular resource... | https://learn.microsoft.com/en-us/sharepoint/leadership-connection |
4232ac1a4146-7 | Launch checklist:
Assign site owners and content authors who will be responsible for making sure the leadership site and news are always up to date
Make sure your audience has access to the SharePoint site
Make sure your audience has been added to the Viva Engage community
Assign a Viva Engage community mod... | https://learn.microsoft.com/en-us/sharepoint/leadership-connection |
c19ad4ff3a82-0 | When you have organization-level announcements, CEO messages, philanthropic highlights, quarterly growth reports, or any other important stories that you want to share with your entire organization, you can create an organization news site where “official” or authoritative news can be posted and then distributed to you... | https://learn.microsoft.com/en-us/sharepoint/distribute-corporate-news-to-your-organization |
c19ad4ff3a82-1 | To distribute news across your organization, follow these steps:
Decide your audience and when and where you want to share the news.
Create an organization news site .
Create news posts on sites .
Add the news web part on your home site or other sites where you want your news to appear , and set options for ... | https://learn.microsoft.com/en-us/sharepoint/distribute-corporate-news-to-your-organization |
c19ad4ff3a82-2 | For more information see Create an organization news site .
Create news posts on sites
Create news posts on your organization news site. Anyone with permission to create pages on the site can author news posts. A news post is actually a SharePoint modern page with special properties that allow the post to be dis... | https://learn.microsoft.com/en-us/sharepoint/distribute-corporate-news-to-your-organization |
c19ad4ff3a82-3 | You can boost news posts from organization news sites only.
Boosted news posts are currently shown in auto news digests only. Soon, boosted posts will be shown in additional types and locations of news feeds.
A maximum of 10 news posts can be boosted at a time.
You must have edit permissions on the organization n... | https://learn.microsoft.com/en-us/sharepoint/distribute-corporate-news-to-your-organization |
c19ad4ff3a82-4 | Create a personalized news stream on in the Teams mobile app
Viva Connections is a customizable app in Microsoft Teams that gives everyone a personalized destination to discover relevant news, conversations, and the tools they need to succeed. In the Viva Connections app, users will see a personalized Feed with re... | https://learn.microsoft.com/en-us/sharepoint/distribute-corporate-news-to-your-organization |
3583bf70cd81-0 | A SharePoint home site provides a customized landing experience that reflects the organization’s brand, voice, and priorities. A home site also serves as the gateway to other portals in your organization’s intranet. Learn more about how Viva Connections and home sites work together to create employee experiences.
... | https://learn.microsoft.com/en-us/viva/connections/home-site-plan |
3583bf70cd81-1 | Connect people with an intranet-wide search experience
Showcase targeted news and content
Take advantage of the new people engagement tool, Viva Connections
Example of a home site:
View in the SharePoint mobile app:
What is a SharePoint home site?
Users will be able to... | https://learn.microsoft.com/en-us/viva/connections/home-site-plan |
3583bf70cd81-2 | Search for content across the entire intranet
Home sites allow users to search for content (such as sites, news, and files) across the entire intranet rather than searching just the site like typical SharePoint sites. This becomes possible because the search scope for the home site searches the entire intranet instea... | https://learn.microsoft.com/en-us/viva/connections/home-site-plan |
3583bf70cd81-3 | Make sure the home site is discoverable by adding an entry point to the Microsoft 365 app launcher and a featured link on the SharePoint start page .
News published from the home site should be relevant to the entire organization.
Considerations
Align the branding on the home site to the overall intranet ... | https://learn.microsoft.com/en-us/viva/connections/home-site-plan |
3583bf70cd81-4 | - Upload and organize site assets and content like files and logos (96x96px). - Customize the site to align with the rest of the intranet - Apply audience targeting - Turn on a content approval flow - Use PowerShell to turn the comm site into a home site - Swap the root site location with the home site - Me... | https://learn.microsoft.com/en-us/viva/connections/home-site-plan |
3583bf70cd81-5 | Plan navigation
Then, organize the navigational structure for the home site itself and global navigation. Consider making the home site a hub site if you need to add an extra layer of navigation and make it easier to sync associated site permissions and branding. Learn more about planning site navigation and how to... | https://learn.microsoft.com/en-us/viva/connections/home-site-plan |
3583bf70cd81-6 | Get started
Create a modern communication site
Start by creating a SharePoint communication site and build out the site by using sections, web parts, and pages. Consider using a mega menu and footer to enhance way finding. Web parts that are useful for a home site include: News web part, My feed web... | https://learn.microsoft.com/en-us/viva/connections/home-site-plan |
3583bf70cd81-7 | Set the home site
Next, build a Viva Connections experience from an existing intranet portal .
Set up global navigation
Then, enable global navigation to allow users to easily navigate to important intranet resources anywhere in SharePoint. Global navigation can only be customized from the home site’s home... | https://learn.microsoft.com/en-us/viva/connections/home-site-plan |
3583bf70cd81-8 | Improve discoverability
Next, make sure people in your organization can easily find the home site through a few different entry points in the Microsoft 365 experience. Add a link to the home site in the Microsoft app launcher (sometimes called the waffle) and on the SharePoint start page. Learn more about how to add... | https://learn.microsoft.com/en-us/viva/connections/home-site-plan |
3583bf70cd81-9 | Q: Are SharePoint home sites now set in the Microsoft admin center?
Starting in June 2023, use the Microsoft admin center to set a home site when you create a Viva Connections experience .
Q: What’s the difference between a home site and the SharePoint start page?
The content on the SharePoint start page is ... | https://learn.microsoft.com/en-us/viva/connections/home-site-plan |
87dd8ee93058-0 | Note
This experience is rolling out to private preview customers now and is expected to become generally available to all customers by the end of July 2023.
You must have an Enterprise (E) or Frontline (F) license type to create a Viva Connections experience.
Viva Connections does not have any requirements to g... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-1 | Consider the type of experience(s) that are best for your organization : You can create a stand-alone Viva Connections experience, or you can create a Connections experience that also builds off an existing intranet portal or SharePoint home site. You can create a single Connections experience for your entire organizat... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-2 | How to access Viva Connections in the Microsoft admin center
Navigate to admin.microsoft.com and sign in with your credentials.
Select Setup and under featured collections, select Microsoft Viva .
Select Viva Connections to open the Viva Connections admin center.
The Viva Connections ... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-3 | A. Creating a Connections experience : This option is the fastest way to get started. It creates a standalone, out-of-the-box Connections experience as an app in Teams without the need for an existing intranet portal. A special site container will be created where the dashboard, resources, and overall Viva home experie... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-4 | Note
The name given to the experience in the MAC will also display for owners and members who help manage and edit experiences.
After reviewing your settings, select Create experience .
Note
Each experience you create won't be accessible by viewers until permissions have been assigned by the experience's... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-5 | PowerShell functionality will be limited initially as follows:
Command
Result
Get-SPOHomeSite
Returns the single home site URL. With multiple Viva Connections home sites, it will show a warning message and show the first Viva Connection home site from the list.
Set-SPOHomeSite
1. Ini... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-6 | International legal entities that need control over the content.
Presenting international content in a different language that won't overlap with existing content (for example, English experience, Spanish experience, and so on).
Content specific to frontline workers (for example, dashboard and resources with the fr... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-7 | Step 3: Designate audiences
Decide which Azure Active Directory security groups or Microsoft 365 groups should be associated with each Viva Connections experience. Adding audiences doesn't grant permissions to the experience but creates associations to scope down who should see the experience by default. Later, owner... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-8 | After creating your Connection experiences, select the experience to assign audiences to it.
Select the Audience tab from the settings panel.
Select Edit audience .
To create an experience for the entire organization, select Everyone in the organization .
To create an experience for a di... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-9 | In this example (in the screenshot), there are two Connections experiences for an organization. Both experiences have been enabled and can be seen by viewers.
The experience named Contoso 123 is scoped to workers at the organization who are members of the CM (Contoso Members) group. The comm1 experience is target... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-10 | Select the Enable experience checkbox, and then select Save .
If you need to update the experience, you can also return it to Draft status and hide it from viewers.
Pin the Viva Connections app in Teams
Note
The Viva Connections app only needs to be pinned to Teams once after the creation of your f... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-11 | Use the two horizontal lines next to the app to drag it to the top of the app list.
Select Save at the bottom of the page.
Learn more about Adding the Viva Connections app in the Teams Admin Center .
Options in the settings panel
The following settings are available in the settings panel:
Open in Teams... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-12 | Delete a Connections experience
Important
Deleting a Viva Connections experience will remove it from your list of experiences. However the site will still remain available under the list of active sites in the SharePoint Admin Center (SPAC).
If the experience was tied to an intranet portal-based experience, t... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-13 | Take the following scenario: An organization that does not have an existing intranet home site creates a Viva Connections experience using the standalone out-of-the-box option during creation. Over a year the organization populates the experience with content.
A year later, the organization begins to develop a Share... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-14 | For organizations who have already set up dashboard and navigation content in Teams, keep the home site in Draft mode until the content has been copied to the home site in SharePoint.
How to copy content to the home site in SharePoint
Follow these instructions if your organization already has custom Connections... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-15 | If you already have a home site, you'll be able to see it in your Microsoft 365 admin center under Setup > Microsoft Viva > Viva Connections> Create and manage Connections experiences . To add a dashboard, visit the site as site admin, owner, or member, and select Manage Viva Connections from the settings menu.
Wi... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-16 | Will the license requirements be enforced as soon as the feature is released?
Initially, the feature will display a message on the admin UI stating that all the users will require the license when you set up more than one Viva Connections experience. Upcoming updates will enforce the license requirement at the end-us... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-17 | My current home site is set up on the SharePoint root site. Now I want to set up additional home sites. How do I ensure that the employees targeted to the new home site don’t see the news posts from the existing home site (root site)?
If your home site is set up on the root site, all your employees should have access... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
87dd8ee93058-18 | Viva Connections offers a default out-of-the-box experience without any initial setup. This experience shows tailored out-of-the-box dashboard cards to information workers and frontline workers. When a SharePoint admin edits the experience for the first time, a special site container gets created to host the customizat... | https://learn.microsoft.com/en-us/viva/connections/set-up-admin-center |
9de259e23d7a-0 | Now that you understand the communication tools available and how to determine your audience’s profile, you are ready to select a scenario and learn more about the technical requirements, options for set-up, and how to start planning with your communications team.
Get step-by-step guidance for popular scenarios
... | https://learn.microsoft.com/en-us/sharepoint/choose-communication-method |
9de259e23d7a-1 | SharePoint, Viva Engage and/or Microsoft Teams
Microsoft Teams, Viva Engage, Outlook, Stream
New employee onboarding
Welcome and orient new employees by providing a landing place to learn more about the organization, training opportunities, and where to find support. Learn more about new employee onboa... | https://learn.microsoft.com/en-us/sharepoint/choose-communication-method |
4cce81375287-0 | Learn about the needs and preferences of your audience before you get started planning your communication strategy. Consider who needs the information you'll be communicating and the best way to reach them. Scope the size of your audience and then determine the right channels for communications.
Best practices when ... | https://learn.microsoft.com/en-us/sharepoint/audience-profile |
4cce81375287-1 | Frontline workers
Frontline workers are team members who don't sit at a desk or in front of a desktop computer for most of their work. This audience includes healthcare workers, factory workers, retail personal, sales teams, and support teams.
This audience is likely using their mobile device most of the time to ... | https://learn.microsoft.com/en-us/sharepoint/audience-profile |
4cce81375287-2 | Hybrid audiences
Most organizations consist of various audiences, and plan communication for a hybrid audience. Hybrid audiences are a blend of audiences. Common blends are remote workers and in-office workers and in-office workers and frontline workers. Some organizations may have frontline workers, in-office worker... | https://learn.microsoft.com/en-us/sharepoint/audience-profile |
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